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Home My WebLink About20181203 - CC MinutesSign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Hastings, Minnesota City Council Minutes December 3, 2018 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, December 3rd, 2018 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Hicks, Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund and Vaughan. Members Absent: None Staff Present: Administrative Services Director Julie Flaten City Attorney Dan Fluegel Public Works Director Nick Egger City Engineer Ryan Stempski Finance Manager Melanie Lammers Presentation – Representative Tony Jurgens presented Mayor Hicks with a Resolution from the Minnesota House of Representatives. Presentation – Hastings Environmental Protectors – Laine Crump presented a summary of HEP’s activities. Approval of Minutes Mayor Hicks asked if there were any additions or corrections to the minutes of the Regular City Council Meeting on November 19, 2018, and Workshops on October 22, 2018, and November 19, 2018. Minutes were approved as presented. Council Items to be Considered Councilmember Folch asked that an update on the water analysis be added to the agenda. Mayor Hicks added this item as #3 under Administration. Consent Agenda Councilmember Balsanek motioned to approve as presented, seconded by Councilmember Folch. Ayes, 7; Nays, 0. 1. Pay Bills as Audited 2. Resolution No. 12-01-18: Approve One-Day Gambling Permit for the Knights of Columbus on May 4, 2018 3. 1st Reading/Order Public Hearing – Ordinance Amendment – Adjusting Utility Fees 4. Approve Change Order #3 – Riverfront Renaissance Phase 3.1 5. Memo: Declare Surplus Property and Authorize Public Sale 6. Resolution No. 12-02-18: Accept Donation from Pat Moen Lawn Care to the Fire Department Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Public Hearing – Truth in Taxation for 2019 Budget Lammers provided a presentation on the 2019 proposed City budget. Lammers explained the purpose of the budget, gave an overview of Council and Committee meetings, historical tax capacity, tax levy and impact to the residents of the recommended budget were presented. The final budget will be presented at the December 17, 2018, City Council meeting for consideration of adoption by the Council. Public Hearing opened at 7:19 p.m. Hearing no comments Public Hearing closed at 7:20 p.m. No Council action required on this item, public hearing only. Resolution No. 12-03-18: Support MnDOT Highway 316 Recommendation Design Scope & Improvements Stempski presented the staff summary requesting Council to support the recommendation project scope for changes to Highway 316 by MnDot, scheduled for construction in 2021. Stempski introduced Molly Kline, the South Area Engineer with MnDot. Ms. Kline presented a brief history of resident’s safety concerns, plan ideas, public input, and concepts. The City Council has held three workshops on this topic and there was a public open house to get input from the residents. The recommendation focuses on the ability to access Highway 316, safety, lack of pedestrian and bicyclist facilities and traffic speeds. This resolution is in support of the design, no financial impact is being decided on at this time. Council discussion on the lighting of roundabouts and corridor, access to Highway 316 and removal of left-hand turn lanes, safety, traffic speed. Council expressed gratitude to MnDOT and City staff for their public engagement and work on the design. Councilmember Vaughan motioned to approve as presented, seconded by Councilmember Folch. Ayes, 7; Nays, 0. Resolution No. 12-04-18: Modifying Parking Restrictions on a portion of West 1st Street Egger presented a summary of the staff report requesting Council to adopt a resolution modifying parking restrictions on parallel stall along the north side of W 1st Street between Fraiser and Farm Streets. City staff received complaints from neighbors about Regina Senior Living staff regularly parking in front of their residence. Staff is recommending changes to allow for available parking for Regina Senior Living staff on West 1st Street. This is in closer proximity to the Senior Living complex. The Operations Committee of the Council met on this topic and recommends the changes. Council discussion on the cause of parking concerns, and if this is the best corrective action, Regina’s role in correcting the issue and a separate issue on Eddy and 3rd Streets. Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Balsanek. Ayes, 7; Nays, 0. Memo: FRA Pension Increase Flaten introduced the item requesting Council to approve the Firefighters Relief Association pension increase of $300.00 per year of service to $6,400.00. Statutory formulas and our funding level would support the increase. The Fire Relief met with the Finance Managers and the Council held a workshop on this topic on November 19th, 2018. Council discussion of the timeline of approval, the Fire Relief voted the increase earlier this year and Council approves this with the budget cycle and if retiring Firefighter can receive retro pay if the increase is approved after their retirement. Councilmember Vaughan motioned to approve as presented, seconded by Councilmember Lund. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Ayes, 7; Nays, 0. Accept Resignation of City Administrator and Consider Process for Recruitment and Hiring to Fill Vacancy Mayor Hicks introduced the item asking Council to accept the resignation of City Administrator Melanie Mesko Lee. Mayor Hicks also requested the process to fill the vacancy be sent to the Administrative Committee of the Council. That process could include the appointment of an Interim City Administrator and the hiring of a consultant firm to assist with the filling of City Administrator vacancy. Council discussion on a timeline of the process, full Council vote on appointing Interim and City Administrator, and League of Minnesota Cities memo for guidance. Councilmember Balsanek motioned to approve as presented, seconded by Councilmember Folch. Ayes, 7; Nays, 0. Added to Agenda: Water Analysis Update Councilmember Folch requested to have an update on the water system analysis. Egger stated the City’s consultant has provided a preliminary draft for staff review, but more data on options and pricing is still being gathered. Staff intends to have the final draft by mid-December and will bring forward information at a Council workshop in January. Council discussion on resident’s concerns, bad tasting and smelling water, if the chlorination can stop, and staff providing more updates to residents. Mayor Hicks and Councilmembers made the following announcements:  Councilmember Balsanek noted the DCC Board meeting has been canceled.  Planning Commission meeting on Monday, December 10th at 7:00 p.m. at City Hall.  Councilmembers Balsanek, Lund, and Vaughan will meet with ISD 200 and the Hastings Chamber of Commerce on Monday, December 11th at 7:00 p.m. at City Hall.  Councilmember Leifeld announce an Open House for the 2019 Street Improvement will be on Tuesday, December 11th and Thursday, December 13th from 4:00 -7:00 p.m. at Calvary Christian Church.  HEDRA meeting on Thursday, December 13th at 6:00 p.m. at City Hall.  Mayor Hicks’ Farewell Open House will be on Wednesday, December 12th at 5:00 p.m. in the Community Room at City Hall. A presentation will begin at 6:00 p.m. and light hors-d'oeuvres will be served.  Councilmember Folch requested the availability of Council meetings for viewing on Hastings Community TV website to be looked into. Motion to adjourn the meeting was made by Councilmember Balsanek, seconded by Councilmember Braucks. The meeting was adjourned at 8:12 p.m. ____________________________ ______________________________ Paul Hicks, Mayor Julie Flaten, City Clerk