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HomeMy WebLinkAbout20181105 - CC Follow-Up Agenda CITY OF HASTINGS CITY COUNCIL FOLLOW UP AGENDA Monday, November 5, 2018 7:00 p.m. I. CALL TO ORDER II. ROLL CALL Mayor Hicks, Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund, and Vaughan Staff Present: City Administrator Melanie Lee Mesko City Attorney Dan Fluegel Community Development Director John Hinzman Recreation Programming Specialist Paige Marschall Bigler III. DETERMINATION OF QUORUM Proclamation—Tom Bell Day Mayor Hicks acknowledged Mr. Bell and noted that he would be attending the Hastings Environmental Protectors meeting on Thursday, November 8 to present the proclamation. IV. APPROVAL OF MINUTES Approve Minutes of the City Council Workshops on October 15th and 22nd, 2018. Approve Minutes of the Regular City Council Meeting on October 15th, 2018. Minutes were approved as presented V. COUNCIL ITEMS TO BE CONSIDERED VI. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. Folch pulled Item 10 from Consent Folch, Vaughan to approve as presented 7-0 1. Pay Bills as Audited 2. Resolution No. 11-01-18: Approve One-Day Gambling Permit for Hastings Hockey Boosters 3. Approve Submittal of 2019 Community Funding Recycling Grant Application and JPA 4. Resolution No. 11-02-18: Accept Donation from Rivertown Lions Club to Hastings Police Department 5. Authorize Signature: Approve Amended Dakota County Drug Task Force Joint Powers Agreement 6. Memo: Declare Surplus Property and Authorize for Public Sale 7. Resolution No. 11-03-18: Accept Donation from Maureen Vanyo to the Parks and Recreation Department for a Memorial Bench 8. Resolution No. 11-04-18: Accept Donations to the Parks and Recreation Department for the Community Halloween Party 9. Resolution No. 11-05-18: Accept Donation from Rivertown Lions Club to the Hastings Fire/EMS Department 10. Approve Change Orders No. 1-7: City Hall Masonry Restoration—moved to 3 under Administration 11. Authorize Signature: Approve Agreement with Stantec for Feasibility Study 12. Resolution No. 11-06-18: Approve On-Sale and Special Sunday On-Sale Liquor License for Hastings Public House 13. Approve Utility Vehicle Use Permit for Bruce Reuter VII. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. VIII. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works B. Community Development 1. Authorize Signature: Hastings Economic Development and Administrative/Management Practices Hinzman presented a summary of the staff report requesting Council to grant the following Amendments to HEDRA Bylaws and HEDRA Administration and Management practices. HEDRA Bylaws amendments proposed are: removal of HEDRA seal, change the meeting to 6:00 p.m. on the 2nd Thursday of the month, require a majority of all HEDRA members (4 of 7) to take action on certain items. Changes made to HEDRA Administrative and Management Practices are: Update Minnesota State Statute enabling language to reflect current law, replace specified minimum wage provisions with language requiring payment of a minimum wage, exclusive of benefits, delete the requirement to review minimum wages annually, add language stating that Subsidy Agreements will be part of a broader development agreement for the project, whenever possible. HEDRA has also taken action to amend its Financial Assistance and Business Subsidy Criteria. Proposed changes will clarify the role and duties of HEDRA Balsanek, Leifeld to approve as presented 7-0 C. Administration 1. Rotary Pavilion Programming Recap Marschall Bigler presented a summary of programming at the Rotary Pavilion in Levee Park from June 5, 2018 – October 1, 2018. A total of 38 programs and events were planned for the amenity; averaging 2 events per week. This season, there were 4 cancelled events due to weather conditions. Over 3,900 people attended; compared to 4,700 in 2017 and 3,600 in 2016. The Rotary Pavilion also hosted 27 rentals, compared to 26 in 2017 and 17 rentals in 2016. The City extends a sincere thank you to our event partners, sponsors and attendees. No action is required, this is a summary update only. 2. Award Residential Solid Waste Contract Mesko Lee presented a summary of the staff report requesting Council to grant the recommendation of the Utilities Committee to award the exclusive residential solid waste collection and recycling contract to Tennis Sanitation for the term of January 1, 2019 – December 31, 2021. Folch abstained due to a possible conflict Vaughan, Balsanek to approve as presented 6-0 3 Approve Change Orders No. 1-7: City Hall Masonry Restoration—moved to 3 under Administration Councilmember Folch asked if the additional items the Council discussed when awarding the contract had been included. Mesko Lee confirmed that adequate funds were available to include the additional items as requested by the Coucnil Folch, Leifeld to approve as presented 7-0 IX. COMMENTS FROM AUDIENCE During this period of time, citizens may speak informally to the Council on subjects not on the agenda X. UNFINISHED BUSINESS XI. NEW BUSINESS XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS Tuesday, November 6 8 a.m. – 8 p.m. ELECTION DAY! Thursday, November 8 6 p.m. HEDRA **CANCELLED** Friday, November 9 7:30 a.m. Special City Council Meeting to Canvass Results of General Election Monday, November 12 City Offices Closed in Observance of Veterans Day We will also begin work with HCTV on some upgrades to the City Council Chambers. We will be installing some new technology so City meetings will be relocated to different rooms in City Hall for a few weeks. Tuesday, November 13 7 p.m. Planning Commission1 7 p.m. Parks & Recreation Commission Monday, November 19 1 Please see note about Chamber updates; meetings will be temporarily held in other rooms at City Hall during these renovations. 6 p.m. City Council Workshop—Fire Relief Association “101” 7 p.m. City Council Meeting Tuesday, November 20 7 p.m. Heritage Preservation Commission Wednesday, November 21 7:30 a.m. Operations Committee (Balsanek*, Leifeld, Lund) Topic: Discuss the preliminary plans for the 2019 Neighborhood projects and proposed assessment rates Thursday, November 22/Friday, November 23 City Offices Closed in Observance of Thanksgiving Holiday John Hinzman was wished a happy birthday. Councilmember Balsanek noted that the DCC will start using drones in their operations. Councilmember Balsanek noted that Hastings High School will hold a Veterans Day program on Monday 11/12 at 8:30 a.m. XIII. ADJOURNMENT 7:58 p.m. Balsanek, Folch 7-0 Next Regular City Council Meeting: Monday, November 19, 2018 7:00 p.m.