HomeMy WebLinkAbout20181119 - CC Follow-Up Agenda
CITY OF HASTINGS
CITY COUNCIL FOLLOW UP AGENDA
Monday, November 19, 2018 7:00 p.m.
I. CALL TO ORDER
II. ROLL CALL Mayor Hicks, Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund, and
Vaughan
Staff Present:
City Administrator Melanie Lee Mesko
Administrative Services Director Julie Flaten
City Attorney Dan Fluegel
Assistant City Engineer John Caven
City Engineer Ryan Stempski
III. DETERMINATION OF QUORUM
IV. APPROVAL OF MINUTES
Approve Minutes of the Regular City Council meeting on November 5, 2018
Minutes were approved as presented
V. COUNCIL ITEMS TO BE CONSIDERED
Councilmember Leifeld asked that the Council discuss the process for hiring a replacement
for the City Administrator position. Mayor Hicks stated this will be placed as #1 under
Administration.
VI. CONSENT AGENDA
The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon
by the City Council in a single motion. There will be no discussion on these items unless a Councilmember
or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate
Department for discussion.
Vaughan, Folch to approve as presented
7-0
1. Pay Bills as Audited
2. Resolution No. 11-08-18: Final Payment for 2018 Mill & Overlay Program – Park
Construction ($18,581.06)
3. Resolution No. 11-09-18: Final Payment for Vermillion River Dredging Project – JM
Hauling ($27,950.00)
4. Approve Pay Estimate No. 6 – Neighborhood Infrastructure Improvements – BCM
Construction ($260,273.02)
5. Approve Assessment Abatement for 2018 Neighborhood Infrastructure Improvements
Project
6. Authorize Signature: 2019 Dakota County South Metro SWAT JPA
7. Memo: Declare Surplus Property and Authorize Public Sale
8. Resolution No. 11-10-18: Approve Massage Therapy License for Elianne McMahon-
Miller
9. Resolution No. 11-11-18: Consent to and Approving Issuance of Revenue Obligations –
YMCA
10. Approve 2018 3rd Quarter Financial Report
VII. AWARDING OF CONTRACTS AND PUBLIC HEARING
These are formal proceedings that give the public the opportunity to express their concern, ask questions,
provide additional information, or support on a particular matter. Once the public hearing is closed, no
further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or
applicant on potential action by the Council.
1. Annual Stormwater Pollution Prevention Plan Report
Caven introduced the item requesting Council to hold a Public Hearing for Hastings
Annual Storm Water Pollution Prevention Plan. The Federal Clean Water Act
requires small cities to submit a permit to discharge storm water into receiving
water bodies. The storm water permit typically covers a five year period and is
intended to reduce pollutants from not only our storm sewer discharge points, but
also from overland runoff that drains directly into rivers, lakes, and ponds. As part
of the permit, the City was required to address six separate areas referred to as
minimum control measures.
Public Hearing opened at 7:07 p.m.
Hearing no comments
Public Hearing closed at 7:08 p.m.
Council discussion on sweeping of Vermillion Street and alleys.
VIII. REPORTS FROM CITY STAFF
These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor
as to what, if any, public comment will be heard on these agenda items.
A. Public Works
B. Community Development
C. Administration
1. City Administrator Vacancy Process
Councilmember Leifeld inquired about the process in place to fill a City
Administrator position should a vacancy occur.
Mayor Hicks noted as of tonight’s meeting there has been no resignation. If a
vacancy were to occur Mayor Hicks suggested a process that would be led by the
Administrative Committee of the Council and would involve a review of the job
description, the hiring of a consulting firm and the appointment of an Interim City
Administrator.
Council discussion on councilmember involvement, not rushing the process and
timeline.
IX. COMMENTS FROM AUDIENCE
During this period of time, citizens may speak informally to the Council on subjects not on the agenda
X. UNFINISHED BUSINESS
XI. NEW BUSINESS
XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS
The Heritage Preservation meeting for Tuesday, November 20th has been cancelled.
The Operations Committee will meet on Wednesday, November 21st at 7:30 a.m. at
the Public Works Building.
City Offices will be closed on Thursday, November 22nd and Friday, November 23rd
in observation of Thanksgiving.
On Monday, November 26th, the Planning Commission will meet at 7:00 p.m. at City
Hall.
City Council Chambers are currently being renovated to update audio visual
equipment, carpet and paint.
On Tuesday, November 27th, there will be an Equity Innovation Lab at 6:00 p.m. at
Dakota Pines Banquet Center.
On Monday, December 3rd the City Council will hold a workshop at 5:30 p.m. to
discuss Highway 316.
Councilmember Vaughan will attend the High Speed Rail Commission meeting on
Thursday, November 29th. The Commission is working on rebranding.
XIII. ADJOURNMENT 7:33 p.m.
Next Regular City Council Meeting: Monday December 3, 2018 7:00 p.m.