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Home My WebLink About20181203- CC Follow-Up Agenda CITY OF HASTINGS CITY COUNCIL FOLLOW UP AGENDA Monday, December 3, 2018 7:00 p.m. I. CALL TO ORDER II. ROLL CALL Mayor Hicks, Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund, and Vaughan Staff Present: Administrative Services Director Julie Flaten City Attorney Dan Fluegel Public Works Director Nick Egger City Engineer Ryan Stempski Finance Manager Melanie Lammers III. DETERMINATION OF QUORUM State Representative Tony Jurgens presented Mayor Hicks with a Resolution from the Minnesota House of Representatives. Presentation: Hastings Environmental Protectors (HEP) IV. APPROVAL OF MINUTES Approve Minutes of the Regular City Council meeting on November 19, 2018 and Workshops on October 22, 2018 and November 19, 2018 Minutes were approved as presented V. COUNCIL ITEMS TO BE CONSIDERED Councilmember Folch asked that an update on the water analysis be added to the agenda. Mayor Hicks stated this item will be #3 under Administration. VI. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. Balsanek, Folch to approve as presented 7-0 1. Pay Bills as Audited 2. Resolution No. 12-01-18: Approve One-Day Gambling Permit for the Knights of Columbus on May 4, 2018 3. 1st Reading/Order Public Hearing – Ordinance Amendment – Adjusting Utility Fees 4. Approve Change Order #3 – Riverfront Renaissance Phase 3.1 5. Memo: Declare Surplus Property and Authorize Public Sale 6. Resolution No. 12-02-18: Accept Donation from Pat Moen Lawn Care to the Fire Department VII. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. 1. Public Hearing – Truth in Taxation for 2019 Budget Lammers provided a presentation on the 2019 proposed City budget. The purpose of the budget, council and committee meetings, historical tax capacity, tax levy and impact to residents of the recommended budget were presented. The final budget will be on the December 17, 2018 council agenda for consideration of adoption. Public Hearing opened at 7:19 p.m. Hearing no comments Public Hearing closed at 7:20 p.m. VIII. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works 1. Resolution No. 12-03-18: Support MnDOT Highway 316 Recommendation Design Scope & Improvements Stempski introduced Molly Kline, South Area Engineer with MnDOT who presented the item asking Council to consider a Resolution of Support – MnDOT Highway 316 Recommended Scope of Improvements. The City and MnDOT have been working on a scoping study for the past 12 months, gathering public input, and meeting with business owners to develop a recommended project scope for changes to Highway 316 which is scheduled for construction in 2021. The City Council has held three workshops on this topic. The recommendation focuses on ability to access Highway 316, safety, lack of pedestrian and bicyclist facilities and traffic speeds. Council discussion on lighting of roundabouts and segments of roadway, access and removal of left out turns, safety, traffic speed, gratitude expressed to MnDOT and City staff for their public engagement and work on design. Vaughan, Folch to approve as presented. 7-0 2. Resolution No. 12-04-18: Modifying Parking Restrictions on a portion of West 1st Street Egger presented the item asking Council to adopt a Resolution modifying parking restrictions on parallel stalls along the north side of West 1st Street between Fraiser and Farm Streets. City staff received a complaint about Regina Senior Living staff regularly parking in front of their residence. Staff is recommending changes to allow for available parking for Regina Senior Living staff on West 1st Street. This is in closer proximity to the Senior Living complex. The Operations Committee of the Council met on this topic and recommends the changes. Council discussion on cause of parking concerns, Regina’s role in correcting issue and separate issue at Eddy and 3rd Street. Leifeld, Balsanek to approve as presented 7-0 B. Community Development 1. Resolution: Sign Variance – M&H Gas Station – Indigo Signworks (1402 Vermillion Street) The applicant has withdrawn their request for a variance. C. Administration 1. Memo: FRA Pension Increase Flaten introduced the item asking Council to consider a pension increase from $6,100 to $6,400/year for members of the Hastings Fire Relief Association. The Council held a workshop on this topic on November 19th. Council discussion on timing of approval. Vaughan, Lund to approve as presented 7-0 2. Accept Resignation of City Administrator and Consider Process for Recruitment and Hiring to fill Vacancy Mayor Hicks introduced the item asking Council to accept the resignation of City Administrator Melanie Mesko Lee. Mayor Hicks also requested the process to fill the vacancy be sent to the Administrative Committee of the Council. That process could include the appointment of an Interim City Administrator and the hiring of a consultant firm to assist with filling the City Administrator vacancy. Council discussion on timeline, LMC memo for guidance and full council vote on process steps. Balsanek, Folch to approve as presented 7-0 3. Water Analysis Update – added to Agenda Egger stated that the City’s consultant has provided a preliminary draft for staff review but more data on options and pricing is still being gathered. Staff intends to have the final draft by mid-December and will bring forward information at a Council workshop in January. Council discussion on citizens’ concerns of occasional bad tasting water and staff to provide an update to residents. IX. COMMENTS FROM AUDIENCE During this period of time, citizens may speak informally to the Council on subjects not on the agenda X. UNFINISHED BUSINESS XI. NEW BUSINESS XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS  Councilmember Balsanek noted the DCC Board meeting has been cancelled.  Planning Commission meeting on Monday, December 10th at 7:00 p.m. at City Hall.  Councilmembers Balsanek, Lund, and Vaughan will meeting with ISD 200 and the Hastings Chamber of Commerce on Monday, December 10th at 5:45 p.m. to discuss a joint marketing project.  Parks and Recreation Commission meeting on Tuesday, December 11th at 7:00 p.m. at City Hall.  2019 Street Improvement Open House from 4:00 – 7:00 p.m. on Tuesday, December 11th and Thursday, December 13th at Calvary Christian Church.  HEDRA meeting on Thursday, December 13th at 6:00 p.m. at City Hall.  Mayor Hicks’ Farewell Open House will be on Wednesday, December 12th at 5:00 p.m. in the Community Room at City Hall. A presentation will begin a 6:00 p.m. and light hors d’oeuvres will be served.  Councilmember Folch requested the availability of Council meetings for viewing on Hastings Community TV website be looked into. XIII. ADJOURNMENT 8:12 p.m. Next Regular City Council Meeting: Monday December 17, 2018 7:00 p.m.