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Home My WebLink About20200106 - CC Follow-Up Agenda CITY OF HASTINGS CITY COUNCIL FOLLOW UP AGENDA Monday, January 6, 2019 7:00 p.m. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Mayor Fasbender, Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund and Vaughan Staff Present: City Administrator Dan Wietecha Administrative Services Director Julie Flaten City Attorney Dan Fluegel Community Development Director John Hinzman Parks & Recreation Director Chris Jenkins V. APPROVAL OF MINUTES Approve Minutes of the Regular City Council meeting and Closed-Door Session on December 16, 2019. Minutes were approved as presented. 7-0 VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII. COUNCIL ITEMS TO BE CONSIDERED Councilmember Folch requested #11 be pulled from the consent agenda. This will be placed as #4 under Administration. VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. Vaughan, Braucks to approve as amended. 7-0 1. Pay Bills as Audited No. 01-01-20 2. Resolution : Approve 2020 Official Newspaper and Alternate Means of Dissemination for Bids No. 01-02-20 3. Resolution : Approve Annual Banking Depository No. 01-03-20 4. Resolution : Approve Designee Signer for Banking Transactions No. 01-04-20 5. Resolution : Approve Electronic Funds Transfer Transactions 6. 2020 City Council Committee Recommendations by Mayor Mary Fasbender No. 01-05-20 7. Resolution: Approve Highland Sanitation 2020-2021 Commercial Waste Hauler License Renewal Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 searchable format on the City’s website at City Council packets can be viewed in http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes No. 01-06-20 8. Resolution: Approve On-Sale 3.2% Malt Liquor and Wine Licenses for Froth & Cork, LLC No. 01-07-20 9. Resolution: Acceptance and Appreciation of a Donation from the Hastings Rivertown Lions Club to the Fire Department No. 01-08-20 10. Resolution : Acceptance and Appreciation of a Donation from the Hastings Rivertown Lions Club to the Police Department 11. Appoint Public Safety Advisory Commissioner: Stevens 12. Appoint Heritage Preservation Commissioner: Borchardt 13. Authorize Joint Powers Agreement between the Vermillion River Watershed Joint Powers Organization and the City of Hastings 14. Approve Sale of Surplus Property in the IT Department 15. Approve Sale of Surplus Property in the Police Department – st No. 2020-01 16. 1 Reading Order Public Hearing: Ordinance Amendment – Annexation Bauer Property IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. No. 2019-06 1. Public Hearing: Ordinance Amendment - Transfer Original Hastings Design Standards to Heritage Preservation Commission Hinzman detailed the reason for the ordinance amendment. The Planning Commission unanimously voted to recommend approval of the ordinance amendment which would transfer administration of the design standards to the Heritage Preservation Commission. Public hearing opened at 7:04 p.m. Hearing no comments Public hearing closed at 7:05 p.m. No. 2019-07 2. Public Hearing: Ordinance Amendment - Apartments in Historic Structures Hinzman discussed the ordinance amendment. The Planning Commission unanimously voted to recommend approval of the ordinance amendment which would allow for an alternative use for unique historic buildings that likely would not be utilized as private residences. Public hearing opened at 7:10 p.m. Hearing no comments Public hearing closed at 7:11 p.m. Council discussion on approval only by Special Use Permit to afford residents an opportunity to weigh in during public hearing portion of process, clarification on zoning language in ordinance, options for historic homes of varying sizes, 1000 sq. ft threshold, impetus for change, ordinance addresses housing needs, and process for applicant. X. REPORTS FROM CITY STAFF Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Community Development No. 2019-06 1. 2 nd Reading\\Adoption: Ordinance Amendment - Transfer Original Hastings Design Standards to Heritage Preservation Commission Vaughan, Balsanek to approve as presented. 7-0 No. 2019-07 2. 2 nd Reading\\Adoption: Ordinance Amendment - Apartments in Historic Structures Balsanek, Folch to approve as presented. 7-0 B. Parks and Recreation 1. Statewide Health Improvement Partnership (SHIP) Grant Jenkins explained the City was awarded a $35,000 Statewide Health to create a Hastings’ People Movement Plan. Improvement Partnership Grant This proposal centers around the concept of moving people around the City without a motorized vehicle. Leifeld, Braucks to approve as presented. 7-0 C. Administration 1. Fleet Carma Presentation Flaten presented a summary of the results of the Fleet Carma study on the possible utilization on electric vehicles in the City’s fleet. Councilmember Folch provided additional detail and asked the Council to have a policy discussion regarding the transition to electric vehicles when all things are equal, Excel Energy upcoming grants for electric charging infrastructure, and Great Plains Institute best practices on zoning ordinances for electric vehicles. Council discussion to commend staff for work done to date to reduce carbon footprint, data driven approach to policy considerations, and a council workshop will be scheduled to discuss a citywide energy plan and provide priorities and direction to staff. No. 01-09-20 2. Resolution : Amend Meeting Minutes from 8/19/19 and 9/3/19 in relation to the Motion on the Item Labeled as Resolution No. 08-12-19 Fluegel explained need to amend meeting minutes from 8/19/19 and 9/3/19. Jacob Steen, Larkin, Hoffman Attorneys, spoke in opposition of the adoption of the proposed resolution. Council acknowledged the receipt of a letter from Larkin, Hoffman Attorneys. Balsanek, Braucks to approve as presented. 7-0 3. Tennis Sanitation Residential Rate Increase Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Wietecha discussed the Tennis Sanitation proposed residential rate increase. The Utility Committee met and has recommended the City Council approve a $4.50 per quarter rate increase in January 2020 and also in January 2021. Council discussion on future contracts to include non-controllable provision, working with Dakota County to find location for waste processing in Dakota County, commodities prices, City following best practices by having single hauler and municipal trash going to recycling facility, and approaching Dakota County for credit. Balsanek, Vaughan to approve as presented. 6-0 Folch abstained 4. Appoint Public Safety Advisory Commissioner: Stevens Councilmember Folch stated she had no concerns with the appointment of Commissioner Stevens but was concerned about gender equity on City Commissions and asked the City to do more outreach when soliciting new members. Folch, Lund to approve as presented. 7-0 XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS • Finance Committee of the City Council will meet on Tuesday, January 7 at 5:30 p.m. • Planning Committee of the City Council will meet on Wednesday, January 8 at 6:00 p.m. • HEDRA will meet on Thursday, January 9 at 6:00 p.m. • Public Safety Committee of the Council will meet on Friday, January 10 at 8:15 a.m. • Planning Commission will meet on Monday, January 13 at 7:00 p.m. • Parks and Recreation Commission will meet on Tuesday, January 14 at 7:00 p.m. • Public Safety Advisory Commission will meet on Thursday, January 16 at 6:30 p.m. • Councilmember Balsanek noted his new address is: 340 Crestview Drive in Ward 2. • Councilmember Vaughan will attend the Great River Rail meeting in Red Wing on Thursday, January 9 at 9:30 a.m. There will be a $10 million bonding bill request via MnDOT coming forward. • THRIVE events will be happening on January 9 and 14. • City offices will be closed on Monday, January 20 in observance of Martin Luther King Day. XIV. ADJOURNMENT 8:18 p.m. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Next Regular City Council Meeting: Tuesday, January 21, 2020 7:00 p.m. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes