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Home My WebLink About20200615 - CC Follow-Up Agenda CITY OF HASTINGS CITY COUNCIL FOLLOW-UP AGENDA Monday, June 15, 2020 7:00 p.m. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Mayor Fasbender, Councilmembers Balsanek, Folch, Leifeld, Lund and Vaughan Absent: Councilmember Braucks Staff Present: City Administrator Dan Wietecha Administrative Services Director Julie Flaten City Attorney Dan Fluegel Community Development Director John Hinzman Finance Manager Melanie Lammers Public Works Director Nick Egger V. APPROVAL OF MINUTES Approve Minutes of the Regular and Workshop Meetings One June 1, 2020 and the Special City Council Meeting on June 9, 2020 of the City Council. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII. COUNCIL ITEMS TO BE CONSIDERED Unanimous consent is required to add items to the agenda. Fasbender asked that working with AEM Financial Services to provide interim Financial Manager services be added to the agenda. This item will be added as #5 under Administration. Roll call vote: Ayes 6, Nays 0 VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. Folch, Balsanek to approve as presented Roll call vote: Ayes 6, Nays 0 Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes 1. Pay Bills as Audited No. 06-04-20 2. Resolution : Approve 2020-2021 Liquor License Renewals No. 06-05-20 3. Resolution : Approve 2020-2021 Tobacco License Renewals No. 06-06-20 4. Resolution : Approve In-Store Fireworks Sales for Walmart No. 06-07-20 5. Resolution : Approve In-Store Fireworks Sales for Cub Foods No. 06-08-20 6. Resolution : Approve the Transfer of Hastings Social LLC d/b/a Hastings Tavern Liquor License to a New Owner –– 7. Authorize Signature: License to Encroach Ginther 1773 Cobblestone Court –– 8. Authorize Signature: License to Encroach Slavik 1050 Southview Drive – 9. Authorize Signature: Temporary Permit to Construct for Governmental Entities Highway 316 Project 10. Hotel and School Inspection Agreements 11. Sale of Surplus Property-Police Department 12. Fire Relief Association Pension Increase No. 2020-10 13. Emergency Ordinance for Liquor License Fee Waivers IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. – 1. Award of Contract E 21 st Street Water Quality Improvements Egger detailed the project, received bids and staff recommends the contract be awarded to Minnesota Dirt Works. The City and the Vermillion River Watershed received grant funds to cover approximately $190,000 of the project cost. The City share is $53,000. Folch, Balsanek to approve as presented Roll call vote: Ayes 6, Nays 0 2. Public Hearing: Vacation of Alley - Block 134 (6 th\\7 th\\Bailly) Hinzman explained the reason for the request to vacate the specified area and asked that Council hold a public hearing. Public hearing opened at 7:12 p.m. Hearing no comments Public hearing closed at 7:13 p.m. Council discussion on historical purpose of alleys that are being vacated, driveway access, and railroad spur active to Ardent Mills. 3. Public Hearing: Sidewalk Café Requests and Extensions of Sidewalk Cafes Hinzman discussed the requests for new sidewalk cafes. These requests are from the Downtown Business Association to allow establishments to expand their area to serve more customers. Public hearing opened at 7:19 p.m. Hearing no comments Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 viewed in searchable format on the City’s website at City Council packets can be http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Public hearing closed at 7:20 p.m. X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works 1. Approve Cooperative Agreement, Easement, & Long Term Stormwater BMP Maintenance Agreement with Cemstone for E 21 st Street Water Quality Improvements Egger explained the agreements with Cemstone, how the project will provide water quality benefits along the E 21 st St corridor and how it aligns with the Vermillion river Watershed Joint Powers Organization goals. Council discussion if sunset exists and who monitor items in agreement. Balsanek, Folch to approve as presented Roll call vote: Ayes 6, Nays 0 B. Community Development No. 06-09-20 1. Resolution: Vacation of Alley - Block 134 (6 th\\7 th\\Bailly) Folch, Leifeld to approve as presented Roll call vote: Ayes 6, Nays 0 2. Sidewalk Café License and Sidewalk Café Extensions Leifeld, Lund to approve as presented Roll call vote: Ayes 6, Nays 0 No. 06-10-20 3. Resolution : Special Use Permit - Tap Room Extension (Roof) - Spiral Brewery Hinzman discussed the special use permit request from Spiral Brewery and that it would extend their liquor license to the roof. Leifeld, Folch to approve as presented Roll call vote: Ayes 6, Nays 0 4. Approve Liquor License Premises Extension - Spiral Brewery Leifeld, Folch to approve as presented Roll call vote: Ayes 6, Nays 0 C. Parks & Recreation D. Administration 1. Presentation and Approval of the 2019 Comprehensive Financial Report Bergan KDV, the City’s audit Lammers introduced Caroline Stutsman from firm, who gave a presentation on the results of the 2019 audit. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 viewed in searchable format on the City’s website at City Council packets can be http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Council discussion on presentation, Finance Committee meeting prior to Council meeting which offered more detail, appreciation to staff Folch, Vaughan to approve as presented Roll call vote: Ayes 6, Nays 0 2. Proposed City Council Workshop on Diversity, Equity, and Inclusion Wietecha summarized the previous work the City has done on diversity, equity, and inclusion and inquired if the Council would like to have a workshop on these topics as requested by Councilmembers Balsanek and Folch with Derick Jaeger facilitating. Council discussion on City to consider participating in LMC GARE initiative, training for council and staff, previous items City has completed, current workload of staff and timing of workshop, workshop to be for council members only, recognizing citizen request for action. Balsanek, Folch to approve as presented Roll call vote: Ayes 6, Nays 0 3. Pandemic Preparedness Plan Wietecha explained the reason for the Pandemic Preparedness Plan and and the City’s approach to creating the plan what it encompasses . Council discussion on FEMA and federal reimbursement option. Folch, Balsanek to approve as presented Roll call vote: Ayes 6, Nays 0 4. Update on Financial Impacts of COVID-19 Wietecha updated the Council of the financial impacts COVID-19 has had on the City’s finances. 5. Authorize staff to work with AEM Financial Services to provide interim Financial Manager services. Flaten explained how the City has been looking to work with a firm to provide Interim Financial Manager services. A contract will be brought forward at the July 6, 2020 council meeting. Council discussion on recognition of Melanie Lammers years of service. Folch, Balsanek to approve as presented Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 viewed in searchable format on the City’s website at City Council packets can be http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Roll call vote: Ayes 6, Nays 0 XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS A helpful “Parking, Parks, & Public Spaces” Map is • on the City website which shows options available to dine with takeout food. • The 4 Annual Make Music Day will be a Livestream event on Sunday, June th 21, with 10 performances from 2:30 to 7:30 pm. This month’s THRIVE Thursday will be a teleconferenced even • t about “Racial Justice –Listening to Community Voices” on Thursday, June 18, from 6:30 to 8:00 pm. Please see the THRIVE in Hastings Facebook page for details. In-person absentee voting starts Friday, June 26, 8:00 to 4:30 either here at • City Hall or at the Dakota County Administration Center. Heritage Preservation Commission will meet on Tuesday, June 16 at 7:00 • p.m. Public Safety Advisory Commission meeting for Thursday, June 18 has been • cancelled. • Planning Commission will meet on Monday, June 22 at 7:00 p.m. XIV. ADJOURNMENT 8:11 p.m. Next Regular City Council Meeting: Monday, July 6, 2020 7:00 p.m. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 viewed in searchable format on the City’s website at City Council packets can be http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes