HomeMy WebLinkAboutVIII-04 Approve Budget Amendment - Veteran's Athletic Complex - Baseball Field Scoreboard
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Chris Jenkins, Parks & Recreation Director
Date: March 7, 2022
Item: Budget Adjustment
Council Action Requested: Approve budget adjustment to spend
dedicated funds to partially fund replacement of the Vets Baseball Field
Scoreboard.
Background Information: The scoreboard at Vets Baseball Field was
installed in the early to mid-1980’s, and has served more than its useful life.
Until the last couple of years, refurbished electronic replacement parts have
been available to keep the scoreboard alive. Currently, there are critical
functions of the scoreboard that do not work, and no replacement parts are
available.
This is the only scoreboard the City owns at the athletic complex, and it is
an essential component of the baseball field, baseball environment, and
atmosphere of a ball game. In recent years, the Hastings Hawks have
invested money, effort and a lot of time to enhance the facilities at the
baseball field. The Hastings Hawks and others in the baseball community
have also contributed to build the press box, build the concessions/restroom
building, build the maintenance shed and dugouts.
The presence of a scoreboard at Vets Baseball Field certainly adds to the
experience, and as a City owned asset that has failed, it is time to replace
it. Both the Hastings Hawks and Hastings Youth Athletic Association have
pledged funding to help with this replacement project.
Financial Impact:
Total project cost: $32,261.00
City dedicated funding specific to Veterans Athletic Complex: $17,300.00
Hastings Hawks commitment: $7,500.00
Hastings Youth Athletic Association commitment: $7,500.00
Advisory Commission Discussion: None
Council Committee Discussion: None
Attachments:
▪ Scoreboard proposal
VIII-04
DATE: March 2, 2022
TO: Bruce Karnick
Hastings Hawks Baseball
651-398-2495
maveric1369@gmail.com
FROM: John Grabow
RE: DAKTRONICS LED BASEBALL SCOREBOARD AND ACCESSORIES
Thank you for giving AIM Electronics the opportunity of presenting you an updated proposal for the purchase of
a new baseball scoreboard and accessories for the City of Hastings Parks and Recreation.
Per your verbal specifications, I have attached a price quotation on the Daktronics Model BA-2026 and
Daktronics Model BA-2125 baseball scoreboards and accessories. The new LED technology is rated for minimal
maintenance, has lower power consumption and greater visibility in direct sunlight.
As you know, AIM Electronics is the area representative for Daktronics. We provide sales, installation and local
service, in addition to an excellent warranty policy and exchange program which minimizes the cost of any
repair. We have been serving the area’s scoring and display needs for over thirty-five (35) years. I will contact
you no later than March 16, 2022 to hear your decision. If you have any questions, please call me at 952-941-
9830.
Enclosures
JG:
VIII-04
City of Hastings
PRICE QUOTATION
March 2, 2022
DAKTRONICS LED BASEBALL SCOREBOARD AND ACCESSORIES
Description Size (HxWxD) Qty. Price
1. Model BA-2026-Amber LED Baseball Scoreboard
With Border Stripe and B/S/O Stripe 9’4” x 36’ x 8” 1 $21,860
2. Electronic Team Name Message Centers 1 set 4,731
3. Wireless Radio Receiver 1 435
4. Installation and Training (Budgetary)* 4,250
5. Shipping and Handling 985
$32,261
Options:
1. Daktronics MX-1 App-Based Control** . . . . . . $915
2. Daktronics 1205-36 Non-Backlit Dome Panel
Including Decoration (5’ x 36’ x 8”) . . . . . . . . $5,235***
VIII-04
City of Hastings
PRICE QUOTATION
March 2, 2022
DAKTRONICS LED BASEBALL SCOREBOARD AND ACCESSORIES
(Cont.)
*Outdoor Installation Notes: AIM Electronics will remove existing scoreboard, weld on I-beam extensions for
new dome panel, mount new scoreboard/dome panel & provide in-person operator training once electrician has
completed final connections. Disposal of crating/packaging materials is responsibility of customer; AIM
Electronics will put crating/packaging materials in dumpster of customer’s choice. Landscape repair if required is
not included in proposal.
Standard Exclusions: Electrical installation must be completed by a licensed electrician hired by customer. AIM
Electronics requires full access to the facility for the duration of the installation to include but not limited to:
Lifts, ladders, power tools, etc. AIM Electronics is not responsible for the integrity of existing walls, structures,
etc. Installation subject to change based on final engineered drawings (if applicable).
**Daktronics MX-1 App-Based Control with Weatherproof box requires power be brought to and connected to it
by electrician hired by customer. AIM will mount the box at the time of installation.
***Does not include installation; extensions may be needed to existing I-beams to make this addition possible.
OTHER INFORMATION:
Five (5) year warranty
Twelve-to-Fourteen (12-14) week lead time
30% down payment, balance due 30 days after shipping
Prices valid for 60 days
Tax will be charged to exempt entities unless a certificate of exemption is provided at the time of contract
execution
VIII-04