HomeMy WebLinkAbout03-19-07 Hastings, Minnesota
City Council Minutes
March 19, 2007
The City Council of the City of Hastings, Minnesota met in a regular meeting on
Monday, March 19, 2007 at 7:00 PM in the Council Chambers at the Hastings City Hall,
101 East 4'" Street, Hastings, Minnesota.
Members Present: Mayor Hicks, City Councilmembers Hazlet, Hollenbeck, Schultz,
Slavik, and Riveness
Members Absent: Councilmember Alongi
Staff Present: Assistant City Administrator Melanie Mesko Lee
City Attorney Dan Fluegel
Planning Director John Hinzman
City Engineer Nick Egger
Approval of Minutes:
Mayor Hicks asked if there were any corrections to the minutes of the regular
meeting of March 5, 2007. Hearing none, the minutes were approved as presented.
Council Items to be Considered:
Assistant City Administrator Mesko Lee requested that a resolution supporting
bridge funding be added as Item#13 of the Consent Agenda. She also requested that
Item #1 under Awarding of Contracts, Public Dock Construction, be removed from the
agenda.
Moved by Councilmember Slavik, seconded by Councilmember Hazlet to
approve the agenda amendments as presented.
6 Ayes; Nays, none.
Consent Agenda
Moved by Councilmember Riveness, seconded by Councilmember Slavik to approve the
Consent Agenda as presented.
1. Pay Bills as Audited
2. Resolution—Accepting Donation for Parks & Recreation Department
3. Accept Parks & Recreation End of Year Report
4. Approve Policy Change for Accepting Checks at HFAC
5. Approve Purchase of HFAC Sound System Replacement
6. Resolution—Accepting Donation for Police Department
7. Order Public Hearing—Vacation of Easement#2007-13: Freitag
Property
8. Pay Estimate#1—Rehabilitation of Well #5: Keys Well Drilling
Company ($3,135.00)
9. Pay Estimate#9—Well Pumphouse#8: Magney Construction
($8,757.10)
10. Pay Estimate#6—Water Treatment Plant: Magney Construction
($109,143.60)
11. Resolution—Accepting Donation for Heritage Preservation Fund
12. Approve Offering ICMA-RC IRA Options
City of Hastings March 19,2007
City Council Minutes Page 2 of 3
13. Resolution--Supporting SF 1740/HF1910 Regarding Transportation
Safety Measures
6 Ayes, Nays, None.
Copies of resolutions on file.
Public Hearing —City Project#2007-1: 5th Street Improvements
City Engineer Egger provided a brief overview of the proposed improvements
Mayor Hicks opened the public hearing at 7:12 pm. Members of the public
were invited to share comments and concerns; Mayor Hicks stated that all comments
would first be received, and then staff will attempt to address comments.
Vince Teuber, 406 West 5th Street—suggested that the sidewalk all along West
6th Street and inquired about sagging driveway during previous reconstruction project.
Ed Kaiser, 401 West 5th Street, requested clarification on the corner lot
assessment policy and proposed retaining wall
Betty Gerlach, 700 West 7th Street, stated concern with retaining wall
maintenance.
Charlie Stellick, 510 West 5th Street, requested clarification on sidewalk
replacement if recent replacement was recently done by a property owner.
Rachel, 822 West 5th Street, inquired about relocation of water mains away
from driveway.
Steve McMahon, 651 West 5th Street, inquired about contractors' performance,
driving the speed limit, and access.
Lee Schmitz, 809 West 6th Street, inquired about dates of construction,
accessibility, retaining trees.
Wayne Matsch, 703 West 5th Street, inquired about a concrete driveway apron.
Bernard Simmons, 209 West 5th Street, inquired about assessment policy.
Jan Jesme, 925 West 6th Street, inquired about drainage concerns.
Hearing no further comments, Mayor Hicks asked City Engineer Egger to
respond to the property concerns.
Egger stated that the City's sidewalk plan guides decisions on where sidewalks
will be placed throughout the community. He stated that the corner lot assessment
policy is 25%for the long side and 100% of the short side of the lot. He stated
topography made this a difficult project and that it is the City's intent to minimize
disruption and will discuss further with resident. Egger stated that if an existing
sidewalk is in good condition, it may remain in place during the reconstruction. He
stated that a typical driveway apron is approximately 4 feet. Egger stated that the City
will need to review the specific property regarding relocation of a water main and will
discuss further with resident. He stated that contractors may place equipment on the
right-of-way during construction and issues will be discussed with contractors. Egger
stated that construction is expected to begin in early June and be substantially
completed by mid-October; driveway accessibility should be maintained and the roads
will be passable. Trees will be reviewed by the forester for protection. Egger made a
note regarding the issue of the sagging driveway and will discuss further with resident.
The City will maintain a retaining wall one year after completion; further maintenance
will be the property owners responsibility. Egger made a note regarding drainage
issues. Egger briefly described the assessment abatement program and City
communication methods during reconstruction projects.
Hearing no further comments, Mayor Hicks closed the public hearing at 7:45
pm.
City of Hastings March 19,2007
City Council Minutes Page 3 of 3
Resolution—Ordering City Project#2007-1: 5t' Street Improvements, Approving
Plans and Specifications, and Authorizing Advertising for Bids
Moved by Councilmember Slavik, seconded by Councilmember Hazlet to
approve the resolution as presented.
6 Ayes, Nays, None.
Copy of resolution on file.
Resolution--Prohibition of Parking on South Side of a Street between Spring
and Forest Streets
Moved by Councilmember Riveness, seconded by Councilmember Hazlet to
approve the resolution as presented.
6 Ayes, Nays, None.
Copy of resolution on file.
Appeal of Hazardous Tree Removal
Bernard Simmons, 219 West 5t° Street, stated that there is a silver maple tree
in his front yard which has been deemed hazardous/at risk and to be removed. Mr.
Simmons requested consideration for waiving the 60% resident portion of the removal
cost with the following justification:
A It provides shade to Wilson park and should be considered a "public"
tree;
➢ It has been a City amenity; and
➢ He feels that the 1994 street reconstruction project damaged the tree.
Mr. Simmons stated that his cost for the removal will be approximately
$765.00, plus stump removal and tree replacement costs.
Moved by Councilmember Hazlet, seconded by Councilmember Schultz, to
support the 60%/40% removal policy, with the City to pay for the stump removal,
boulevard repair, and planting a replacement tree.
6 Ayes, Nays, None.
Adopt Ordinance—Portable Carports#2006-59
There was discussion on a timeline for compliance. Staff suggested that six
months seems reasonable.
Moved by Councilmember Riveness, seconded by Councilmember Schultz to
approve as presented.
4 Ayes, Nays, Two. Mayor Hicks and Councilmember Riveness voting against.
Adjournment
Moved by Councilmember Riveness, seconded by Councilmember Schultz to
adjourn meeting at 8:28 p.m.
6 Ayes s, None.
Paul J. ks Melanie Mesko Lee
Mayor City Clerk