HomeMy WebLinkAboutVIII-14 Dakota Communications Center (DCC) Joint Powers Agreement
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: City Administrator Dan Wietecha
Date: May 16, 2022
Item: Dakota Communications Center (DCC) Joint Powers Agreement
Council Action Requested:
1. DCC Board recommends approval of updated JPA.
2. Continue to press Dakota County to fund the DCC.
Background Information:
The Dakota Communication Center (DCC) was created in 2005 via a joint powers agreement
(JPA) to cooperatively engage in the establishment, operation and maintenance of a
Countywide public safety answering point and communications center for law enforcement,
fire, emergency medical services (EMS), and other public safety services for the mutual
benefit of all, rather than individual dispatch operations in each municipality.
Over the past several years, there have been a series of discussions about the funding model.
Currently, each member’s contribution is based on a three-year average of the member’s call
volume. There has been interest in updating this to have Dakota County carry a greater
proportion of the DCC budget; this has been premised on the acknowledgment that dispatch
service is a basic governmental service, it is a county-wide service, and it has expenses
regardless of the number of calls any individual municipality might have.
By August 2020, an ad hoc committee had developed a recommendation that Dakota County
cover 100% of the fixed costs, phased in over 5 years. In the fall of 2021, the Dakota County
Board considered the funding proposal and instead approved paying 50% of the fixed costs,
phased in over 3 years.
Anecdotally, the County indicated 3 areas of concern:
1. Greater efficiency in the DCC governance – identify changes to the DCC committee
structure for reform/streamlining.
VIII-14
2. Greater County control over fixed costs – identify measures to provide greater County
influence over cost spending decisions.
3. The County would check-in on progress after 3 years.
The draft amended and restated JPA establishing Dakota 911 is attached and incorporates
the following changes:
1. Rename the Dakota Communication Center to Dakota 911; and
2. Alter funding of Dakota 911 with Dakota County funding a portion of Dakota 911’s
fixed cost as follows:
2022: 16.667%
2023: 33.333%
2024 and subsequent years: 50.000%
The Dakota County Board would also evaluate increasing its share of fixed costs for
2025 and subsequent years to more than 50% and up to potentially 100%. It is possible
that this could be reviewed prior to 2025.
At its May 5, 2022 meeting, the DCC Board voted unanimously to recommend approval of the
revised JPA.
Financial Impact:
Hastings budgeted fees for 2022 are $500,289. Under the revised JPA, with all else equal,
Hastings would have savings of approximately:
$17,344 in 2022
$34,688 in 2023
$52,032 in 2024
Committee Discussion:
DCC Board voted unanimously to recommend adoption of JPA 5/5/2022.
Attachments:
• Resolution: Approving Amended and Restated Joint Powers Agreement Establishing
Dakota 911
• Amended and Restated Joint Powers Agreement Establishing Dakota 911
VIII-14
RESOLUTION NO. 05 - -22
Approving Amended and Restated JPA Establishing Dakota 911
WHEREAS, effective September 20, 2005, the City of Hastings entered into the joint powers
agreement (JPA) establishing the Dakota Communications Center (DCC) to cooperatively
engage in the establishment, operation and maintenance of a countywide public safety
answering point and communications center for law enforcement, fire, emergency medical
services (EMS), and other public safety services for the mutual benefit of all; and
WHEREAS, in 2022, the Dakota County Board authorized signing of the revised JPA to
phase the County's contribution for fixed costs up to 50 percent over 3 years, starting in 2022
as noted below
2022: 16.667%
2023: 33.333%
2024 and subsequent years: 50.000%
; and
WHEREAS, the Dakota Communications Center also desires to amend the JPA to change its
name to Dakota 911; and
WHEREAS, the changes require an amendment of the JPA; and
WHEREAS, amending the JPA will reduce the member fees paid by the City of Hastings to
support the ongoing operations of the Dakota Communications Center; and
WHEREAS, Dakota County will evaluate increasing its share of fixed costs for 2025 and
subsequent years to more than 50 percent and up to potentially 100 percent.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hastings
authorizes the Mayor and City Clerk to execute an amended and restated joint powers
agreement establishing Dakota 911, as presented.
Passed the 16th day of May, 2022.
Mary Fasbender, Mayor
Attest:
Kelly Murtaugh, City Clerk
VIII-14
Amended and Restated Joint Powers
Agreement
Establishing
Dakota 911
VIII-14
Page 2 of 31
Amended Dakota 911 JPA
TABLE OF CONTENTS
RECITALS .................................................................................................................................. 3
PURPOSE .................................................................................................................................... 3 TERM .......................................................................................................................................... 4 POWERS ..................................................................................................................................... 4 MEMBERSHIP ........................................................................................................................... 5
BOARD OF DIRECTORS .......................................................................................................... 6
EXECUTIVE COMMITTEE ...................................................................................................... 8 EXECUTIVE DIRECTOR ........................................................................................................ 10 OPERATIONS COMMITTEE .................................................................................................. 11 BUDGET ................................................................................................................................... 13
AUDIT ....................................................................................................................................... 15
TERMINATION AND DISSOLUTION .................................................................................. 15 WITHDRAWAL OF A MEMBER ........................................................................................... 16 INSURANCE AND INDEMNIFICATION .............................................................................. 17 RESOLUTION OF DISPUTES ................................................................................................ 18
FORCE MAJEURE ................................................................................................................... 18
MISCELLANEOUS PROVISIONS ......................................................................................... 18
VIII-14
Page 3 of 31
Amended Dakota 911 JPA
This Amended and Restated Joint Powers Agreement Establishing Dakota 911 (the “Agreement”) is
entered into between the following political subdivisions of the State of Minnesota, by and through
their respective governing bodies:
City of Apple Valley City of Lakeville
City of Burnsville City of Mendota Heights City of Eagan City of Rosemount
City of Farmington City of South St. Paul
City of Hastings City of West St. Paul
City of Inver Grove Heights County of Dakota
Individually and collectively, the parties to this Agreement are referred to as the “Members” of Dakota
911, formerly known as the Dakota Communications Center.
RECITALS
WHEREAS, pursuant to Minnesota Statutes § 471.59, the Members are empowered to provide
assistance to, and act in coordination with, other political subdivisions within the state of Minnesota
as deemed necessary to benefit the public; and
WHEREAS, pursuant to Minnesota Statutes § 465.717, the Members are empowered to incorporate the joint powers entity created by this Agreement as a Minnesota nonprofit corporation if deemed
necessary or beneficial to the Members; and
WHEREAS, effective September 20, 2005, the Members executed in the Joint Powers Agreement
Establishing the Dakota Communications Center (the “Original JPA”) to cooperatively engage in the
establishment, operation and maintenance of a countywide public safety answering point and
communications center for law enforcement, fire, emergency medical services (EMS), and other public
safety services for the mutual benefit of all; and
WHEREAS, the Members desire to amend the Original JPA to:
1. rename the Dakota Communication Center as Dakota 911; and
2. provide for Dakota County funding for a portion of Dakota 911 fixed cost over an eight-year
period; and
WHEREAS, each Member represents that it is duly qualified and authorized to enter into this
Agreement and will comply with its respective obligations and responsibilities as set forth in this Agreement; and
NOW, THEREFORE, in consideration of the mutual undertaking and agreements hereinafter set forth,
the Members agree to amend and restate the Original JPA as follows:
VIII-14
Page 4 of 31
Amended Dakota 911 JPA
ARTICLE I
PURPOSE
Through this Agreement and the authority provided by Minnesota Statutes § 471.59 to act cooperatively, the Members hereby create a joint powers entity referred to as the Dakota 911 for the
following purposes:
To acquire and provide the facilities, infrastructure, hardware, software, services and other items
necessary and appropriate for the establishment, operation and maintenance of a joint law
enforcement, fire, EMS, and other emergency communications system for the mutual benefit of the
Members and the people of Dakota County;
To provide public safety communications system services to other governmental units that are not
Members through a fee for service contract;
To define the rights and obligations of the Members for the establishment, operation and
maintenance of the Dakota 911; and
To provide a forum for discussion, study, development and implementation of recommendations of
mutual interest regarding public safety communications, information systems, and statistical matters
within Dakota County, Minnesota.
ARTICLE II
TERM
This Agreement shall be effective upon execution by all the parties hereto and shall continue until
terminated as provided in Article XI.
ARTICLE III
POWERS
The Dakota 911 shall have the following powers in its own name:
A. To take actions necessary and convenient to discharge the duty to implement, maintain, and
operate a countywide public safety communications center;
B. To adopt bylaws and rules or policies consistent with this Agreement that are required to
effectively exercise the powers or accomplish the objectives of the Dakota 911;
C. To adopt an annual operating and capital budget, including a statement of sources of funding and
allocation of costs to the Members of the Dakota 911;
D. To enter into contracts in its own name, including contracts to provide public safety
communications services to other governmental units who are not Members;
E. To acquire, lease, hold and dispose of property, both real and personal, including transfer of
property from a Member to the Dakota 911;
VIII-14
Page 5 of 31
Amended Dakota 911 JPA
F. To incur debt obligations that do not exceed ten (10) years, liabilities or other obligations
necessary to accomplish its purposes that are consistent with any financial and debt policies
established by the Board of Directors, or to arrange with one or more of the Members to incur
debt or issue bonds for the benefit of the Dakota 911, as permitted by law;
G. To operate and maintain a communications system that will receive calls for law enforcement,
fire, and emergency medical services (EMS) services and dispatch field units in response to such calls;
H. To hire, discipline or discharge employees required to accomplish the purposes of this Agreement
including employing an Executive Director and delegating authority to the Executive Director as determined by the Board of Directors;
I. To purchase any insurance or indemnity or surety bonds as necessary to carry out this Agreement
and the purposes of the Dakota 911;
J. To seek, apply for and accept appropriations, grants, gifts, loans of money or other assistance as
permitted by law from any person or entity, whether public or private;
K. To sue;
L. To exercise all powers necessary and incidental to carrying out the purposes set forth in Article I
of this Agreement;
M. To charge fees to Members or other governmental entities for special services or communications
system functionality that are not provided to all Members; and
N. To incorporate the Dakota 911 as a Minnesota nonprofit corporation if approved by a majority of
the Board of Directors.
ARTICLE IV MEMBERSHIP
4.1 Definition of Members
All parties to this Agreement are Members of the Dakota 911 until a party withdraws as provided in Article XI or this Agreement is terminated by the parties.
4.2 Requirement of Good Standing
Continued Membership in the Dakota 911 shall be contingent upon the payment by each Member of
an annual assessment and any additional fees as determined by the Board of Directors consistent
with the financing procedures set forth in Article IX hereunder.
4.3 Addition of New Members
Any unit of government within Dakota County that has at least 10,000 residents and maintains a law
enforcement agency is eligible for Membership in the Dakota 911. A new Member may be added to
the Dakota 911 if first approved by the Board of Directors and if the existing Members and the unit of
government seeking membership execute an amendment to this Agreement to add the new Member.
The Executive Director will negotiate recommended financial terms for the new Member to join
Dakota 911 as described below and will present the proposed terms to the Board of Directors.
VIII-14
Page 6 of 31
Amended Dakota 911 JPA
Any unit of government that becomes a Member of the Dakota 911 after the execution of this
Agreement shall be subject to all existing debts and liabilities of the Dakota 911 on a proportionate
basis to the same extent as all then existing Members. In addition, any new Member shall be solely
liable for all costs of adding or modifying hardware, software or services necessary to effectively
accommodate the operational needs of the new Member, and of insuring that there is no degradation of existing capability due to the new Member's needs, as determined by the Board of Directors. Each
new Member shall pay a proportionate share of the normal, continuing operating expenses of the
Dakota 911 as well as a proportionate share of any special assessment, as approved from time to
time by the Members. An entity seeking to become a Member may be required to and shall pay one-time initiation, assessment or capital investment fees or establish an escrow account for such fees as
determined by the Board of Directors.
4.4 Withdrawal of Member
Withdrawal shall be accomplished as set forth in Article XII of this Agreement. Withdrawal shall not
discharge any liability incurred or chargeable to any Member before the effective date of withdrawal.
No Member is entitled to a refund of cost-sharing assessments or other fees imposed by the Board of
Directors that have been paid to, or is owed to, the Dakota 911 on the effective date of withdrawal.
ARTICLE V
BOARD OF DIRECTORS
5.1 Membership on the Board
There is hereby established a Board of Directors of the Dakota 911 which shall consist of an elected
official from each Member. These Directors shall serve without salary, but may be reimbursed for
expenses incurred in connection with Dakota 911 business as determined by the Board of Directors.
Each Member shall designate one named elected official as a Director consistent with the term and procedures set forth in the Bylaws adopted by the Board of Directors. Each Member may also
designate one named elected official as an Alternate Director to attend Board meetings and vote on
measures brought before the Board when a Director is absent, consistent with the procedures set
forth in the Bylaws. If any Director or Alternate Director ceases to be an elected official of a Member
during his or her term, such seat shall be vacant until a successor elected official is appointed by such
Member.
5.2 Powers of the Board
The Board of Directors shall have the following powers and duties:
a. provide policy leadership and approve the general policies of the Dakota 911 relating to
budget, finance, and legal matters;
b. contract with a Member or third party for auditing, financial, human resources, legal and other
services as needed for the Dakota 911;
c. adopt Board Bylaws and amend the Bylaws from time to time as it deems necessary;
d. approve changes to the membership of the Dakota 911;
e. approve contracting and purchasing policies for the Dakota 911;
VIII-14
Page 7 of 31
Amended Dakota 911 JPA
f. approve the annual operating and capital budget, cost allocation formula, Member fees and
assessments of the Dakota 911;
g. hire, discipline, terminate and set the compensation for the Executive Director; and
h. incur debt and approve financial obligations of the Dakota 911 that are significant in amount
and non-recurring. Board approval is not required for payment of monthly budgeted
expenditures and employee salaries and benefits.
i. incorporate the Dakota 911 as a Minnesota nonprofit corporation as permitted by Minnesota
Statutes § 465.717, subdivision 2, if approved by a majority of Members at a meeting of the
Board of Directors.
5.3 Voting by Directors
Each Member of the Dakota 911 shall have one seat on the Board of Directors and is entitled to one
vote. The Directors’ votes shall be non-weighted (all votes having the same weight) when voting on
matters coming before the Board, except as provided below.
The Directors’ votes shall be weighted when the Board is exercising its powers under Section 5.2 (f) and (h) of this Agreement. The comparative weight of each Director’s vote on those matters is
determined by the proportionate share of the Dakota 911 annual operating and capital budget for
that calendar year that is the responsibility of the Member casting that vote.
The Board of Directors shall arrange for or contract with one or more of its Members or an
independent contractor to provide personnel/human resource, accounting and finance,
procurement/contracting, payroll administration and legal services for the Dakota 911 . The Dakota 911 shall not create its own personnel/human resource, accounting and finance,
procurement/contracting, payroll administration or legal departments unless approved by a four-fifths
(4/5) majority of the Board of Directors by non-weighted votes.
After the first full year that the Dakota 911 is in operation, the Board of Directors may amend the cost
allocation formula and associated definitions by a 2/3 majority of the weighted vote total of those
Members present and voting at a properly noticed Board of Directors meeting.
In case of a tie vote, the Chair of the Board of Directors shall cast a second and deciding vote. No
proxy votes or absentee voting shall be permitted except as provided in this Agreement or in the
Bylaws of the Board.
5.4 Board Meetings
a. The Board of Directors shall have regular meetings at least quarterly each calendar year at a
date, time and location included in the meeting notices. The Board may schedule more
regular meetings as it deems appropriate or as established by the Bylaws adopted by the
Board. At least 30 days prior notice shall be provided to each Member, Director and Alternate Director of the date, time and location of such regular meetings.
b. A special meeting of the Board of Directors may be called by its Chair, or by any four Directors
of the Board consistent with the procedures set forth in the Bylaws.
5.5 Officers of the Board of Directors
VIII-14
Page 8 of 31
Amended Dakota 911 JPA
a. Officers of the Board of Directors shall consist of a Chair and Vice Chair. The Chair and Vice
Chair shall be elected from among the Directors of the Dakota 911. The officers shall hold
office for the terms and under the conditions set forth in the Bylaws adopted by the Board of
Directors.
b. Chair: The Chair of the Board shall Conduct meetings of the Board of Directors, sign, with the Executive Director, any instrument which the Board of Directors has authorized to be
executed, or as authorized by the Bylaws or approved Dakota 911 procedural rules of
operation, and perform all duties incident to the office of Chair and such other duties as may
be prescribed by the Board of Directors from time to time, provided that such actions are consistent with this Agreement and the Bylaws.
c. Vice Chair: In the event of the absence of the Chair, or in the event of the inability or refusal
of the Chair to act, the Vice Chair of the Board shall perform the duties of Chair.
5.6 Secretary of the Board of Directors: The Executive Director of the Dakota 911 shall serve in
the administrative role of Secretary to the Board and shall keep the minutes of the meetings of
the Board of Directors, see that all notices are duly provided and/or published in accordance with
the provisions of this Agreement and the Bylaws adopted by the Board of Directors or as
otherwise required by law, act as custodian of the business records of the Dakota 911, and
perform all duties incident to the office of Secretary and such other duties as from time to time
may be assigned by the Board of Directors.
A high-level outline of the governing organizational structure of the Dakota 911 is graphically
represented in Attachment A.
ARTICLE VI EXECUTIVE COMMITTEE
6.1 Membership on the Executive Committee
There is hereby established an Executive Committee of the Dakota 911, the members of which shall
serve without salary and shall oversee the operations and functions of the Dakota 911 as set forth in
this Article and the Bylaws of the Committee. The Executive Committee shall consist of the chief
administrators of each Member. Each Member shall have one seat on the Executive Committee.
Each Member may also designate a second employee or staff person as an alternate representative to attend Committee meetings and vote, on behalf of such Member, on matters brought before the
Committee when a representative is absent, consistent with the procedures set forth in the Bylaws.
Each representative and alternate representative shall serve without salary, but each may be
reimbursed for necessary expenses incurred in connection with the Dakota 911 business, as determined by the Board of Directors. If any Committee representative ceases to be the chief
administrator of a Member, such seat may be occupied by the alternate representative until a
successor chief administrator or interim chief administrator is appointed by such Member.
6.2 Purpose and Powers of the Committee
The Executive Committee shall have the following powers and duties:
VIII-14
Page 9 of 31
Amended Dakota 911 JPA
a. provide direction and oversight of the operations of the Dakota 911, subject to the policy
direction established by the Board of Directors, and within the limits fixed by the operating
and capital budgets, provided that no financial obligation exceeding the amount of the
approved budget shall be incurred by the Executive Committee without the prior consent
of the Board of Directors;
b. carry out the policy decisions of the Board of Directors and make recommendations to the Board of Directors;
c. adopt Committee Bylaws and amend the Bylaws from time to time as it deems necessary;
d. review all administrative decisions concerning personnel, development efforts, operations,
cost sharing, expenditure approval, utilization of personnel and equipment, and operational decisions made by the Executive Director as deemed necessary by the
Committee;
e. assist the Board of Directors in the recruitment of candidates for the position of Executive
Director and the review of candidate qualifications and provide recommendations to the
Board of Directors on the hiring, termination and review of the performance of the
Executive Director;
f. conduct an annual evaluation of the Executive Director's performance and present its
findings and recommendations to the Board of Directors before the date the Board
approves the annual operating and capital budgets;
g. establish and assign tasks to advisory subcommittees as the Committee deems necessary;
h. make recommendations to the Board of Directors on changes to the membership of the
Dakota 911;
i. Review, modify and approve to the proposed annual operating and capital budgets
prepared by the Executive Director prior to submittal to the Board of Directors.
6.3 Voting by Committee Members
Each Member is entitled to one vote at committee meetings and each vote shall be non-weighted
(each vote having equal weight). In the case of a tie, the Chair of the Executive Committee shall cast
a second and deciding vote. Only the chief administrator, or the designated alternate representative
of a Member in the absence of the chief administrator, shall vote on matters coming before the Executive Committee.
No proxy votes or absentee voting shall be permitted except as provided in this Agreement or in the
Bylaws of the Committee.
6.4 Meetings
a. Regular meetings of the Executive Committee shall be held as needed, but at least quarterly.
At least 15 days prior notice shall be provided to each committee member of the date, time
and location of such meetings.
b. Special meetings of the Executive Committee may be called by its Chair, or any four members
of the Executive Committee acting in concert, consistent with the procedures set forth in the
Bylaws or operating procedures adopted by the Committee.
6.5 Officers of the Executive Committee
Officers of the Executive Committee shall consist of a Chair and a Vice Chair. The Chair and Vice
Chair shall be elected from among the representatives of the Members serving on the Executive
VIII-14
Page 10 of 31
Amended Dakota 911 JPA
Committee. The officers shall hold office for the terms and under the conditions set forth in the
Bylaws adopted by the Executive Committee.
a. Chair. The Chair shall conduct meetings of the Executive Committee and shall serve as the
liaison between the Board of Directors and the Executive Committee. The Chair may sign,
with the Executive Director, any instruments which the Executive Committee, acting as a Committee, has authorized to be executed or as authorized by the Dakota 911 procedural
rules of operation. The Chair shall also perform all duties incident to the office of Chair and
such other duties as may be prescribed by the Executive Committee from time to time,
provided that such actions are consistent with this Agreement and the Bylaws.
b. Vice Chair. In the absence of the Chair or in the event of the Chair's inability or refusal to
act, the Vice Chair shall perform the duties of Chair. The Vice Chair shall perform such other
duties as may be requested by the Chair.
ARTICLE VII
EXECUTIVE DIRECTOR
7.1 Appointment and Vacancy
a. The Dakota 911 shall have a chief operating officer of the title Executive Director. The
Executive Director shall be the administrative head of the Dakota 911 and shall report to the
Executive Committee for the administration and operation of the Dakota 911. The Executive
Director shall be an employee of the Dakota 911.
b. The Executive Director shall have appropriate administrative and executive qualifications for
the position and shall have actual experience in and knowledge of accepted practices for a
public safety communications system.
c. Any vacancy in the office of Executive Director shall be filled as soon as possible after the
effective date of such vacancy. In the case of absence or disability of the Executive Director, the Board of Directors may designate any other qualified person to carry out the duties of the
Executive Director during such absence or disability.
7.2 Powers And Duties
The responsibilities and duties of the Executive Director shall include the following:
a. To attend meetings of the Board of Directors, the Executive Committee and the Operations Committee;
(1) The Executive Director shall have the right to take part in the discussion of all matters
coming before the Board of Directors, the Executive Committee and the Operations
Committee but shall have no vote thereon;
(2) The Executive Director shall be entitled to and be given notice of all meetings, regular
and special, of the Board of Directors, the Executive Committee and the Operations
Committee;
(3) When the Executive Director is unable to attend a meeting, the Executive Director may
appoint a Dakota 911 staff member to attend.
VIII-14
Page 11 of 31
Amended Dakota 911 JPA
b. To appoint, evaluate, promote, demote or remove employees of the Dakota 911 pursuant
to the approved Dakota 911 budget and according to the policies and procedures of the
Dakota 911;
c. To recommend to the Executive Committee for adoption such policies and procedures as
may be deemed necessary or expedient for the efficient operation of the Dakota 911:
d. To direct and oversee the day-to-day operations of the Dakota 911 and its employees and to expend operating and capital budgets consistent with the policies and direction of the
Board of Directors;
e. To enforce, administer, and implement the policies of the Dakota 911 as established by the
Board of Directors and Executive Committee;
f. To prepare a quarterly report of the Dakota 911 activities and provide copies to the Board of
Directors and the Executive Committee;
g. To prepare a proposed annual operating and capital budget and a report of estimated
revenues in order to determine the estimated funds necessary to defray the expenses of
the Dakota 911 for each fiscal year and to present the proposed operating and capital
budget to the Executive Committee in the manner set forth under Article IX herein;
h. To serve as a staff resource to the Executive Committee and the Operations Committee and coordinate the activities of the respective committees as required;
i. To serve as a Member of regional committees, organizations and forums related to public
safety communications and represent the collective interests of the Dakota 911 and its
Members as required;
j. To communicate regularly with the Members and other agencies utilizing the Dakota 911
communication services about operational, policy and training issues;
k. To keep minutes of the meetings of the Board of Directors, Executive Committee, and
Operations Committee and see that all notices of the Board and Committee are duly
provided and/or published according to the provisions of this Agreement and the Bylaws
adopted by the Board, Executive Committee and Operations Committee or as otherwise
required by law;
l. To act as custodian of the business records of the Dakota 911; and
m. To perform such other duties as may be delegated from time to time by the Board of
Directors or by the Executive Committee.
ARTICLE VIII
OPERATIONS COMMITTEE
8.1 Membership on the Operations Committee
Each law enforcement agency and fire agency of a Member of the Dakota 911 and the Dakota County
Joint EMS Council shall have one seat on the Operations Committee. Each law enforcement agency,
fire agency and the Dakota County EMS Council shall designate a primary member and an alternate member to the Committee. Each law enforcement agency and fire agency of a community that is
served by the Dakota 911 but is not a Member of the Dakota 911 may participate in the Operations
Committee as a non-voting, ad-hoc member. The Executive Director shall provide staff support to the
VIII-14
Page 12 of 31
Amended Dakota 911 JPA
Operations Committee and its subcommittees and shall provide information and guidance to the
Committee and subcommittees as needed.
8.2 Purpose and Powers of the Committee\
There is hereby established an Operations Committee of the Dakota 911. The Operations Committee may establish and abolish advisory subcommittees, as it deems necessary. Initially, the Committee
will have two subcommittees – the Law Enforcement Subcommittee and the Fire/EMS Subcommittee.
The Members of the Operations Committee and its subcommittees shall serve without compensation
and shall be available to the Dakota 911 Executive Director and Executive Committee to assist in the coordination of:
• Unified radio procedures;
• Dakota 911 procedural changes that affect one or more Members of the Dakota 911;
• Field training and back up exercises;
• Dakota 911 and Members’ records management functions;
• The orderly transmittal of inquiries regarding the handling of specific matters by the
Dakota 911.
• Obtaining and preparing recommendations concerning operational input from the
Executive Director of the Dakota 911 and the Members’ public safety departments
The Operations Committee shall have the following powers and duties:
a. Be the personal contact at each Member's law enforcement or fire/EMS department for the
Executive Director for daily procedural and operational issues;
b. Provide liaison to the Dakota 911 Executive Director in the coordination and preparation of
unified procedures and policies;
c. Be a resource for the Executive Committee in researching special topics of interest;
d. Forward comments and inquiries on the operation of the Dakota 911 from their respective
agencies to the Executive Director after initial local review and screening;
f. Coordinate field training and back-up exercises;
g. Perform any other duties as required by the Executive Committee.
8.3 Voting by Committee Members
It is expected that decisions and recommendations of the Operations Committee shall be made by
consensus, but where consensus does not exist, the following procedure shall apply:
a. Each Member of the Dakota 911 shall have a maximum of two votes on the Operations
Committee – one from the law enforcement agency and one from the fire agency of that
Member. A Member that operates a joint law enforcement or fire agency with another
Member shall continue to have a voting seat on the Operations Committee for each joint
agency. A Member that has only a law enforcement agency or fire agency is entitled to
one vote. The Dakota County EMS Council shall have one vote on the Operations
Committee. Votes shall be cast by the representative of each agency (or by his/her designated alternate, if such representative is absent) as the official representative to the
Operations Committee.
VIII-14
Page 13 of 31
Amended Dakota 911 JPA
b. No proxy votes or absentee voting shall be permitted except as otherwise provided in the
Bylaws of the Executive Committee.
c. Membership and voting on subcommittees established by the Operations Committee shall
be as required by the Bylaws of the Committee or the resolution of the Committee that
establishes the subcommittee. Each Member that maintains a law enforcement agency
individually or jointly with another Member shall have one representative and one vote on the Law Enforcement Subcommittee. Each Member that maintains a fire agency
individually or jointly with another Member shall have one representative and one vote on
the fire agency Subcommittee.
8.4 Meetings and Actions
The Operations Committee shall meet at least six times each year and may schedule additional
meetings as deemed necessary and appropriate by the Membership. The meetings will be conducted
in compliance with any direction provided to the Committee by the Executive Committee, subject to
the policies established by the Board of Directors and the Executive Committee. Except as otherwise
stated in the Bylaws, no action of the Operations Committee or its subcommittees shall be in effect
until approved or ratified by the Executive Committee or, if deemed necessary by the Executive
Committee, until approved or ratified by the Board of Directors.
Any law enforcement, fire or EMS agency that receives dispatch services from the Dakota 911 may
appear before the Operations Committee or its subcommittees to discuss concerns, complaints or
other operational issues concerning the Dakota 911. If the agency is not satisfied with the action or
lack of action taken by the Operations Committee, that agency may appear before the Executive
Committee to discuss the actions or policies of concern. Prior to appearing before the Executive Committee, the agency shall meet and confer with the Executive Director about the issues to be
discussed with the Executive Committee.
ARTICLE IX BUDGET
9.1 Recommended Annual Budget
The Executive Director shall prepare a proposed annual operating and capital budget for the
Executive Committee no later than May 1st of each year to allow the Executive Committee members
to consult with their respective governing bodies and prepare a recommended annual operating and
capital budget for consideration by the Board of Directors. An annual operating and capital budget shall be adopted by the Board of Directors at a regular meeting before September 1st each year. If
the Board fails to adopt a budget by September 1st, the budget from the current year shall be deemed
approved for the next year. This requirement to adopt a budget at a regular meeting of the Board by
September 1st does not apply to the calendar year in which this Agreement is first executed.
9.2 Distribution of Recommended Budget
No later than May 1st, copies of the proposed operating and capital budget as recommended by the
Executive Director shall be delivered to each Executive Committee Member.
VIII-14
Page 14 of 31
Amended Dakota 911 JPA
9.3. Review by Executive Committee
Not later than August 1st of each year, the Executive Committee shall review the annual operating and
capital budget as proposed by the Executive Director and make such modifications, as it deems
proper. Following approval by the Executive Committee, the proposed operating and capital budget
shall be submitted to the Board of Directors for final approval.
9.4 Allocation of Costs to Members
The cost of the operations and maintenance, and capital projects of the Dakota 911 will be shared by
the Members. At the time of approval of the annual operating and capital budget, the Board of Directors shall fix the cost-sharing charges for all Members and any other participants in the Dakota
911 in amounts sufficient to provide the funds required by the approved annual operating and capital
budget for the following year. Each Member shall take all required actions to authorize the funds
necessary to meet its obligations under the approved annual operating and capital budget.
The allocation of annual operating and capital budget costs to Members shall be based on a three-
year average of each Member’s number of Computer Aided Dispatch (CAD) events assigned to each
Member (referred to as “Percent of Total Activity of the Member”). An event is defined as a computer
aided dispatching system (CAD) event (transaction as logged). The calculation of the annual
operating and capital cost allocation will be based on the formulas in Attachment B, which is
incorporated into and made a part of this Agreement.
Beginning with budget year 2022, Dakota County will cover the “fixed costs” of the Dakota 911 in the
following amount:
2022: 16.667%
2023: 33.333%
2024 and subsequent years: 50.000%
“Fixed costs” shall be determined by the Dakota 911 Executive Director pursuant to the following
principles:
1. Consistent with the fixed and variable cost determinations in the Dakota 911 2022 budget.
See Attachment C;
2. Fixed costs are generally expenses needed by any emergency communications center
regardless of the volume of service provided by that center to a member, except personnel
related costs, professional services, commodities, non-software related fiscal expenses are
deemed to be variable costs; and
3. For budget years 2022 to 2024, there shall be no budgeted contributions to the Dakota 911
capital project fund for its capital improvement plan (the “Capital Project Fund”). Member
contributions to the Capital Project Fund will be evaluated beginning with the 2025 budget,
together with determining the portion of the Capital Project Fund to be considered a “fixed
cost”.
Dakota County will evaluate increasing its share of fixed costs for 2025 and subsequent years to more than 50% and up to potentially 100%. Any amendment of the fixed costs share is subject to
approval by the Members pursuant to Paragraph 16.6.
VIII-14
Page 15 of 31
Amended Dakota 911 JPA
9.5 Billing and Delinquent Payments
Invoices for the cost-sharing charges shall be provided to Members monthly. Any Member whose
charges have not been paid within thirty (30) days after billing shall be assessed interest on the
delinquent payment(s) at a rate determined by the Board of Directors, not to exceed the maximum
authorized by law at the time the payment becomes delinquent. The Directors and representatives of a Member that is delinquent on such payment shall not be entitled to vote on any matters coming
before the Board of Directors or the Executive Committee until all delinquent payments and interest
have been paid.
9.6 Expenditure of the Annual Budget.
The Board of Directors and/or the Executive Committee may establish procedures and limitations as
may be necessary to preserve the integrity and purpose of the approved operating and capital
budget. After adoption of the annual operating and capital budget by the Board of Directors, the
Executive Director and the Executive Committee shall make all expenditures according to such
budget. Purchases and/or letting contracts shall be done according to procedural guidelines
established by resolution of the Board of Directors and Minnesota law.
The Executive Director shall have the power to transfer funds within the total annual operating
budget in order to meet unanticipated needs or changed situations. The Executive Director shall not
transfer funds within the total annual capital budget or between the operating budget and capital
budget. The Executive Director shall report any transfer of funds within the annual operating budget
to the Board of Directors and the Executive Committee in the Director's next quarterly report.
9.7 Credit or Payment to Members for Services
The Board of Directors may approve contract payments or cost-allocation credits to any Member that
provides services, resources or property to the Dakota 911.
ARTICLE X AUDIT
The Board of Directors shall call for an annual audit of the financial affairs of the Dakota 911, to be
performed by an independent Certified Public Accountant retained by the Board in accordance with
generally accepted auditing principles. A copy of the annual audit report shall be provided to each Member.
ARTICLE XI TERMINATION AND DISSOLUTION
11.1 Termination. This Agreement shall terminate upon the occurrence of any one of the following events:
a. When 4/5ths of the Members agree by non-weighted voting, pursuant to a resolution of their
governing bodies, to terminate the Agreement.
b. When necessitated by operation of law or as a result of a decision by a court of competent
jurisdiction.
VIII-14
Page 16 of 31
Amended Dakota 911 JPA
11.2 Effect of Termination. Upon the occurrence of one or more of the events in Section 11.1, the Dakota 911 shall be terminated and dissolved in accord with the provisions hereof. a. Termination shall not discharge any liability incurred by the Board or by the Members during the term of this Agreement.
b. Each Member shall be liable for its own acts and for the acts of the Board to the extent
provided by law and this Agreement.
c. Property that is owned by the Dakota 911 at the time of termination, including any surplus
money, shall be divided among the units of government that are Members of the Dakota 911
at the time of termination, in proportion to their average respective regular and special
assessment payments toward the operating and capital budgets for the preceding three (3)
fiscal years. If liabilities exceed all assets, the difference shall be made up by contributions
from all Members on a proportionate basis according to the then prevailing annual budget
assessment formula.
d. The Board shall approve a final report of its activities and affairs prior to dissolution of the Dakota 911.
e. Upon such termination and dissolution, and after payment of all debts, all files and
documentation shall be distributed to the Member community that has jurisdiction of the
subject matter of the file or documentation without charge or offset. Records of the Dakota
911 shall be retained by the County of Dakota consistent with its current document retention
schedules.
f. Equipment and property that is owned by an individual Member or Members that is being used
by the Dakota 911 at the time of termination shall be returned to the owner(s) upon
termination and dissolution of the Dakota 911.
ARTICLE XII WITHDRAWAL OF A MEMBER
At any time after the Initial Term of this Agreement, any Member may withdraw from the Dakota 911
subject to the provisions of this Article.
a. Such withdrawing Member shall give written notice before July 1st of any year and at least 18
months prior to the intended date of withdrawal, in the form of a certified copy of a resolution
passed by its governing body, a copy of which must be mailed or delivered to the Executive
Director of the Dakota 911 and the Chairs of the Executive Committee and Board of Directors.
b. Sixty (60) days notice provided by the Executive Director or the Board of Directors to any
Member of its nonpayment of cost allocation fees as set forth herein, and/or the refusal or
declination of any Member to be bound by any obligation of the Dakota 911, shall also
constitute notice of withdrawal of such Member, and if the Member fails to cure nonpayment
or refuses to comply with an obligation within the Sixty days (60), withdrawal of that Member
from the Dakota 911 shall become effective on the Sixty First day after mailing of said notice.
The Force Majeure provisions of Article XV apply to a non-payment of charges and fees and
the refusal or declination of a Member to act.
c. Withdrawal of a Member shall also constitute withdrawal of its representatives to the Board of
Directors, the Executive Committee and the Operations Committee and subcommittees.
VIII-14
Page 17 of 31
Amended Dakota 911 JPA
d. The withdrawing Member shall forfeit any and all interest, right and title to Dakota 911
property and assets of any type whatsoever.
e. The withdrawing Member shall be liable for all costs incurred by the Dakota 911as a result of
the Member's separation and withdrawal. This may include, but is not necessarily limited to,
legal fees, court costs and interest-on late payment of obligations.
f. The withdrawing Member shall continue to be responsible for:
1. One hundred (100%) percent of that Member’s pro rata share of the operating costs of the
Dakota 911 that are incurred up to the date of withdrawal, and One hundred (100%)
percent of that Member’s pro rata share of any capital debts, liabilities or obligations of the
Dakota 911 that were incurred prior to the date of providing notice of intent to withdraw and are due and payable before the effective date of withdrawal.
2. For any contractual obligations it has separately entered into with the Dakota 911.
ARTICLE XIII
INSURANCE AND INDEMNIFICATION
13.1 Insurance and Limitations on Liability
The Dakota 911 shall purchase insurance for the operation, equipment and facilities of the Dakota
911 and workers compensation insurance for Dakota 911 employees, as the Board of Directors or
Executive Committee deems necessary. Such insurance shall name each Member as an additional
insured, and may name other entities that purchase communications services from the Dakota 911 as
additional insureds if deemed appropriate. By purchasing insurance the Members do not intend to
waive, and shall not be interpreted to constitute a waiver by any Member of limitations on liability or
immunities provided by any applicable Minnesota law, including Minnesota Statutes, Chapter 466.
If the Dakota 911 incurs a legal liability that is not covered by insurance, is within its statutory liability
limitations and to which no liability exemption or immunity applies, that liability shall be paid by
contributions from all Members on a proportionate basis according to the then prevailing annual operating budget assessment formula. If the Board of Directors incorporates the Dakota 911 as a
nonprofit corporation, the Members shall collectively be responsible for any liability not covered by
insurance only to the extent required by law.
13.2 Third Party Action Against a Member
Each Member that is subject to a claim of any nature commenced by a person or entity that is not a
Member of the Dakota 911, which arises as a consequence of the acts or omissions of such Member's
personnel in responding to, or providing emergency services pursuant to a dispatch by the Dakota
911 shall, at such Member's sole expense, indemnify and save free and harmless any other Member,
and its officers, employees and agents from any cost, expense, attorney fees, judgment or liability of
any nature when any other Member is subject to the same claim solely as a consequence of such
other Member being a Member of the Dakota 911.
13.3 Third Party Action Against the Dakota 911
In the event the Dakota 911 and/or its Directors, officers, employees and agents are subject to a
claim of any nature which arises as a consequence of the acts or omissions of Member's personnel in
VIII-14
Page 18 of 31
Amended Dakota 911 JPA
responding to or providing emergency services pursuant to a dispatch by the Dakota 911 , such
Member shall at its sole expense, indemnify and save free and harmless from any cost, expense,
attorney fees, judgments or liability of any nature the Dakota 911 and/or its officers, Directors
employees and agents unless it is determined that the officers, Directors, employees and/or agents of
the Dakota 911 acted in a negligent or intentionally wrongful manner in connection with dispatching
the personnel of the Member.
13.4 Member Action Against the Dakota 911
In the event that any Member should file suit or an action against the Dakota 911, all representatives of that Member shall be prohibited from attending any meetings or discussions or having access to
the results of such meetings related to the defense of the suit or action. The Member's
representatives shall have no direct access to any written communication concerning the matter
except by legal process, and no representative of the Member shall be allowed to vote on any issue
related to the suit or action.
ARTICLE XIV RESOLUTION OF DISPUTES
The Members agree to engage in good faith efforts to resolve any disputes that arise over the
establishment, operation or maintenance of the Dakota 911. Members that have concerns about the
operations of the Dakota 911 may appear at meetings of the Operations Committee, Executive
Committee and Board of Directors to discuss issues of concern.
ARTICLE XV FORCE MAJEURE
A Member shall not be liable to the Dakota 911 or another Member for the failure to perform an
obligation under this Agreement due to unforeseeable acts or events outside the defaulting party's
reasonable control, providing the defaulting Member gives notice to the Board of Directors and Executive Committee as soon as possible. Acts and events may include acts of God, acts of terrorism,
war, fire, flood, epidemic, acts of civil or military authority, and natural disasters.
ARTICLE XVI
MISCELLANEOUS PROVISIONS
16.1 Entire Agreement: This Agreement shall supersede all prior oral or written statements,
agreements and understandings between or among the parties hereto with respect to the
establishment and operation of a county-wide public safety communications center.
16.2 Attorneys’ Fees: In the event of litigation relating to this Agreement, the prevailing party (e.g.
the party whose position is substantially upheld) shall be entitled to recover from the losing party any costs or reasonable attorney's fees incurred by the prevailing party in connection
with such litigation.
16.3 Severability: If any provision of this Agreement shall be held to be invalid by a court of
competent jurisdiction, the remaining terms of this Agreement to the extent not inconsistent
VIII-14
Page 19 of 31
Amended Dakota 911 JPA
with any such holding, shall not be affected thereby if such remaining terms would then
continue to conform with the requirements of applicable laws.
16.4 Counterparts: This Agreement may be executed in one or more counterparts, each of which
shall be deemed to be an original, but all of which together shall be deemed to constitute one
and the same agreement.
16.5 Waiver: Any right or remedy that a party may have under this Agreement may be waived in
writing by such party without the execution of a new or supplementary agreement, but any
such waiver shall not affect the future exercise of the rights of such party hereunder (to the extent not previously waived in writing) or any other rights of the parties not specifically
waived. No waiver of any right or remedy by any party at any one time shall be deemed to be
a waiver of any such right or remedy in the future.
16.6 Amendments, Modifications: This Agreement may be amended or modified only by a written
document, duly executed by all Members of the Dakota 911 on the date the amendment is
executed.
16.7 Section Headings: The descriptive headings of the articles, sections and subsections of this
Agreement are for convenience only and shall not affect the meaning or construction of any of
the provisions hereof.
16.8 Governing Law: The respective rights, obligations and remedies of the parties under this
Agreement and the interpretation thereof shall be governed by the laws of the State of
Minnesota which pertain to agreements made and to be performed in the State of Minnesota.
16.9 Binding Effect: This Agreement shall be binding upon and shall inure to the benefit of the
parties hereto.
16.10 Further Assurances: Each party hereto shall from time to time execute, acknowledge and
deliver such further instruments and perform such additional acts at no cost to such party as
the other party may reasonably request to further effectuate or confirm the intent of this
Agreement.
16.11 Good Faith: In exercising its rights and fulfilling its obligations hereunder, each party shall act
in good faith. Each party acknowledges that this Agreement contemplates cooperation between and among the parties.
VIII-14
Page 20 of 31
Amended Dakota 911 JPA
IN WITNESS WHEREOF, the undersigned governmental units, by action of their governing
bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota
Statute §471.59.
Approved by the City Council CITY OF APPLE VALLEY
Date ____________________ By
Date of Signature
Attest
Date of Signature
VIII-14
Page 21 of 31
Amended Dakota 911 JPA
Approved by the City Council CITY OF BURNSVILLE
Date ____________________ By
Date of Signature
Attest Date of Signature
VIII-14
Page 22 of 31
Amended Dakota 911 JPA
Approved by the City Council CITY OF EAGAN
Date ____________________ By
Date of Signature
Attest Date of Signature
VIII-14
Page 23 of 31
Amended Dakota 911 JPA
Approved by the City Council CITY OF FARMINGTON
Date ____________________ By
Date of Signature
Attest Date of Signature
VIII-14
Page 24 of 31
Amended Dakota 911 JPA
Approved by the City Council CITY OF HASTINGS
Date ____________________ By
Date of Signature
Attest
Date of Signature
VIII-14
Page 25 of 31
Amended Dakota 911 JPA
Approved by the City Council CITY OF INVER GROVE HEIGHTS
Date ____________________ By
Date of Signature
Attest Date of Signature
VIII-14
Page 26 of 31
Amended Dakota 911 JPA
Approved by the City Council CITY OF LAKEVILLE
Date ____________________ By
Date of Signature
Attest Date of Signature
VIII-14
Page 27 of 31
Amended Dakota 911 JPA
Approved by the City Council CITY OF MENDOTA HEIGHTS
Date ____________________ By
Date of Signature
Attest Date of Signature
VIII-14
Page 28 of 31
Amended Dakota 911 JPA
Approved by the City Council CITY OF ROSEMOUNT
Date ____________________ By
Date of Signature
Attest Date of Signature
VIII-14
Page 29 of 31
Amended Dakota 911 JPA
Approved by the City Council CITY OF SOUTH ST. PAUL
Date ____________________ By
Date of Signature
Attest Date of Signature
VIII-14
Page 30 of 31
Amended Dakota 911 JPA
Approved by the City Council CITY OF WEST ST. PAUL
Date ____________________ By
Date of Signature
Attest Date of Signature
VIII-14
Page 31 of 31
Amended Dakota 911 JPA
Approved by Dakota County Board COUNTY OF DAKOTA
Resolution No. _______________ By
Date of Signature
Dakota County Attorney’s Office Approved as to Form (Asst County Atty):
Dakota County Judicial Center
1560 Highway 55 By
Hastings, MN 55033 Date of Signature 651-438-4438 KS-20-479
VIII-14
Attachment A: Dakota Communications Center Joint Powers Agreement
Organizational Structure
City
Councils
County
Board
Board of Directors
(Elected Officials with voting as per Section
5.3)
Executive Committee
(Chief Administrators Officers or PD/FD Chiefs of
Member Jurisdictions with voting per Section 6.3)
Executive Director Emergency Communications
(Staff Resource to the Executive Committee)
PSAP Staff
VIII-14
Attachment B
Table 1 – County Annual Share of Operating Costs Calculation with County Fixed Cost Contribution
*Variable Costs = Total Operating Costs – Fixed Costs
**Fixed Costs = Line items determined to be fixed costs less any revenue from Mass Telephone Notification System fees and ½ of any 911
grant fees received from the State of Minnesota.
For 2022: Annual Share of Operating Costs = [Variable Costs x County’s Percent of Total Activity for Member] + [Fixed Costs x
16.667%]+[County’s Percent of Total Activity for Member x 83.333% of fixed costs]
For 2023: Annual Share of Operating Costs = [Variable Costs x Percent of Total Activity for Member] + [Fixed Costs x 33.333%]+[County’s Percent of Total Activity for Member x 66.667% of fixed costs]
For 2024 and subsequent years: Annual Share of Operating Costs = [Variable Costs x Percent of Total Activity for Member] + [Fixed Costs x 50.000%]+[County’s Percent of Total Activity for Member x 50% of fixed costs]
Table 2 – Non-County Member Annual Share of Operating Costs Calculation *Variable Costs = Total Operating Costs – Fixed Costs
**Fixed Costs = Line items determined to be fixed costs less any revenue from Mass Telephone Notification System fees and ½ of any 911
grant fees received from the State of Minnesota.
*** Non-County Member Fixed Cost Share = Percent of Total Activity of the Member calculated by excluding the County from the
calculation.
VIII-14
For 2022:
Annual Share of Operating Costs = [Variable Costs x Percent of Total Activity for Member] + [Percent of Total Activity for the Member x 83.334% of Fixed Costs]] For 2023:
Annual Share of Operating Costs = [Variable Costs x Percent of Total Activity for Member] + [Percent of Total Activity for the Member x
66.667% of Fixed Costs] For 2024 and subsequent years: Annual Share of Operating Costs = [Variable Costs x Percent of Total Activity for Member] + [Percent of Total Activity for the Member x
50% of Fixed Costs]
VIII-14
ATTACHMENT C 2022 DAKOTA 911 GENERAL FUND BUDGET – DETAIL FOR VARIABLE AND FIXED COSTS CALCULATIONS
VIII-14
Fund Balance Percentage 18.12% 24.68% 10.75% 17.89% 12.47% 9.95% 9.62% 10.37% 11.32%
Fixed
Object 2019 2020 2021 2021 2022 VS 2023 2024 2025 2026
Codes Actual Actual Adopted Estimate Proposed Variable Estimate Estimate Estimate Estimate
L Revenues 0.0% 3.5% 5.0% 4.0% 3.0%
F JPA Membership Fees (NET) 8,686,572 8,860,307 8,708,886 8,708,886 8,708,886 - 0.0%9,013,697 9,464,382 9,842,957 10,138,246
F JPA Membership Fees - REBATED - - - - - 0.0%- - - -
F Annual 911 Fees (Estimated) 581,696 581,696 581,696 581,696 842,961 261,265 44.9%842,961 842,961 842,961 842,961
F Dakota County - Startup Subsidy - 0.0%- - -
F Mass notification system fees-MTNS Partnership 18,000 18,000 18,000 18,000 18,000 - 0.0%18,000 18,000 18,000 18,000
F Interest on Investments 63,096 51,931 38,627 38,627 49,086 10,459 27.1%49,945 50,819 51,709 52,614
F Net change in fair value of investment 78,677 49,606 (13,577) (34,282) (31,334) -8.6%(4,354) 23,323 4,121 (7,697)
F Grant income 16,649 161,857 18,000 186,180 18,000 (168,180) -90.3%10,000 10,250 10,506 10,769
F Miscellaneous income 1,613 20,242 1,613 1,613 1,613 - 0.0%1,613 1,613 1,613 1,613
F LMCIT rebate/refunds 1,752 7,406 1,500 1,500 1,500 - 0.0%1,538 1,576 1,615 1,655
F Transfer from Special Revenue Fund - - - 0.0%- - - -
- - - - - - 0.0%- - - -
Total revenues 9,448,055 9,751,045 9,354,745 9,502,220 9,608,713 106,493 1.1%9,933,400 10,412,924 10,773,482 11,058,160
L Personnel Expenses
6012 Salaries 4,388,212 4,636,831 5,117,887 5,015,865 5,253,708 Variable 237,843 4.7%5,538,834 5,677,305 5,819,238 5,964,719
6015 OT 590,450 381,485 412,975 423,134 435,828 Variable 12,694 3.0%448,902 460,125 471,628 483,419
6041 PERA 368,321 372,218 414,637 407,747 427,667 Variable 19,920 4.9%451,013 462,288 473,845 485,691
6044 FICA/Medicare 366,589 366,017 423,111 416,083 436,221 Variable 20,137 4.8%460,033 471,534 483,322 495,405
6051 Health Ins 648,347 689,604 764,660 762,279 771,061 Variable 8,782 1.2%920,026 943,027 966,603 990,768
6052 Life Ins 2,088 1,797 2,327 1,848 1,954 Variable 106 5.7%2,043 2,095 2,147 2,201
6053 LTD 11,817 10,662 11,686 10,781 11,411 Variable 630 5.8%11,930 12,228 12,534 12,847
6054 Dental 31,773 32,537 31,125 29,744 32,894 Variable 3,150 10.6%35,370 36,255 37,161 38,090
6055 Workers' Comp 27,931 36,666 32,200 44,553 49,584 Variable 5,031 11.3%54,792 56,162 57,566 59,005
General Fund Budget - Detail
2021 Estimate
(Decrease)
Increase/
vs. 2022 Proposed
Page 1
VIII-14
Fund Balance Percentage 18.12% 24.68% 10.75% 17.89% 12.47% 9.95% 9.62% 10.37% 11.32%
Fixed
Object 2019 2020 2021 2021 2022 VS 2023 2024 2025 2026
Codes Actual Actual Adopted Estimate Proposed Variable Estimate Estimate Estimate Estimate
General Fund Budget - Detail
2021 Estimate
(Decrease)
Increase/
vs. 2022 Proposed
6056 Unemployment/other 1,534 1,740 - - - Variable - 0.0%- - - -
Fund balance - - - Variable - 0.0%
6058 Contingency - - - - - Variable - 0.0%- - - -
Variable - 0.0%
F Total personnel costs 6,437,062 6,529,557 7,210,608 7,112,033 7,420,328 308,295 4.3%7,922,945 8,121,019 8,324,044 8,532,145
Page 2
VIII-14
Fund Balance Percentage 18.12% 24.68% 10.75% 17.89% 12.47% 9.95% 9.62% 10.37% 11.32%
Fixed
Object 2019 2020 2021 2021 2022 VS 2023 2024 2025 2026
Codes Actual Actual Adopted Estimate Proposed Variable Estimate Estimate Estimate Estimate
General Fund Budget - Detail
2021 Estimate
(Decrease)
Increase/
vs. 2022 Proposed
Commodities - - - -
6120 Operating Supplies
J Paper (printer, letterhead & envelopes)690 495 1,000 1,000 1,000 Variable - 0.0%1,020 1,040 1,061 1,082
J Employee Recognition (NTW, including DOTY Jacket &
retirements)822 2,075 2,200 2,200 2,200 Variable - 0.0%2,244 2,289 2,335 2,382
J Furniture/Misc Appliances 964 2,000 2,000 2,000 Variable - 0.0%2,040 2,101 2,164 2,229
Cleaning Supplies - - - 1,404 1,446 Variable 1,446 1,489 1,534 1,580
J General office supplies (includes toner, name plates, bsns cards,
Tissue)6,123 3,456 6,365 6,365 6,365 Variable 0 0.0%6,493 6,623 6,755 6,890
Total Operating Supplies 8,599 6,026 11,565 12,969 13,012 0 0.3%13,243 13,543 13,849 14,163
6123 Cleaning Supplies (antibac & electronic wipes, dish
soap, etc)1,363 1,467 1,404 - - Variable - 0.0%- - - -
J
6124 Clothing 3,935 2,514 2,800 2,800 3,000 Variable 200 7.1%3,060 3,121 3,183 3,247
J
6180 Computer supplies & software (headsets, software &
equipment)4,381 8,365 5,925 5,925 5,925 Variable - 0.0%6,044 6,165 6,288 6,414
C
TOTAL COMMODITIES 18,278 18,372 21,694 21,694 21,937 200 1.1%22,347 22,829 23,320 23,824
Page 3
VIII-14
Fund Balance Percentage 18.12% 24.68% 10.75% 17.89% 12.47% 9.95% 9.62% 10.37% 11.32%
Fixed
Object 2019 2020 2021 2021 2022 VS 2023 2024 2025 2026
Codes Actual Actual Adopted Estimate Proposed Variable Estimate Estimate Estimate Estimate
General Fund Budget - Detail
2021 Estimate
(Decrease)
Increase/
vs. 2022 Proposed
Contractual Expenses
6210 Professional Services
J HR Services 8,288 10,701 13,500 15,809 15,809 Variable - 0.0%16,125 16,448 16,777 17,113
Executive Director Search Variable 0.0%- - - -
J Wellness Committee/Services 1,331 414 2,000 2,000 2,000 Variable - 0.0%2,000 2,000 2,000 2,000
Other Professional Services Variable 0.0%- - -
Director Search - - - - Variable - 0.0%- - - -
J Applicant Testing (skills, Criticall)3,495 3,195 3,708 3,520 4,529 Variable 1,009 28.7%4,529 4,529 4,529 4,529
Psychological Evaluations 11,300 2,200 3,399 3,300 3,300 Variable 0.0%
Check-up from Neck Up 7,440 7,440 Variable
J Drug Screenings 491 408 469 469 469 Variable - 0.0%478 488 498 508
J Employment Backgrounds 12,634 2,385 7,800 6,000 6,000 Variable - 0.0%6,120 6,242 6,367 6,494
T Technical Consulting - DCC 3,113 12,000 12,000 12,000 Variable - 0.0%12,000 12,000 12,000 12,000
T Operations Consultant (one time)- - - - Variable - 0.0%- - - -
J Miscellaneous (website, other)- 2,604 1,000 1,000 Variable - 0.0%1,000 1,020 1,040 1,061
Personnel Tracking (Guardian Tracking)2,256 2,922 3,000 Variable
C Scheduling 1,980 4,752 4,895 Variable
CJIIN (2019 final year)2,113 - - - - Fixed - 0.0%- - - -
C Emergency Medical Direction (EMD)4,200 4,200 4,200 4,200 4,200 Fixed - 0.0%4,200 4,200 4,200 4,200
Professional Services Total 51,202 33,781 54,971 55,738 56,747 1,009 1.8%46,452 46,927 47,411 47,905
6211 Legal Services
T Civil 3,354 15,940 20,000 20,000 20,000 Variable - 0.0%20,400 20,808 21,224 21,648
T Labor 7,106 2,385 7,200 7,200 3,500 Variable (3,700) -51.4%4,000 7,500 4,000 7,500
Total Legal Services 10,460 18,325 27,200 27,200 23,500 (3,700) -13.6%24,400 28,308 25,224 29,148
6214 Fiscal Agency Expenses
6214 Fiscal Agent (Proposed new contract for 2022)69,984 71,448 73,590 72,276 124,785 Variable 52,509 72.7%127,281 129,827 132,424 135,072
ERP Software implementation - - - - 12,000 Variable 12,000 0.0%6,000 - - -
6214 Total Fiscal Agency Expenses 69,984 71,448 73,590 72,276 136,785 64,509 89.3%133,281 129,827 132,424 135,072
L
6218 Bank Charges 284 123 350 350 350 Variable - 0.0%357 364 371 378
L
6221 Independent Audit Fees 11,500 11,800 12,500 12,100 12,500 Variable 400 3.3%12,875 13,261 13,659 14,069
T Page 4
VIII-14
Fund Balance Percentage 18.12% 24.68% 10.75% 17.89% 12.47% 9.95% 9.62% 10.37% 11.32%
Fixed
Object 2019 2020 2021 2021 2022 VS 2023 2024 2025 2026
Codes Actual Actual Adopted Estimate Proposed Variable Estimate Estimate Estimate Estimate
General Fund Budget - Detail
2021 Estimate
(Decrease)
Increase/
vs. 2022 Proposed
6234 Use of personal auto
T Executive Director - - - - Variable - 0.0%- - - -
J Other personnel 1,536 329 2,000 1,500 2,000 Variable 500 33.3%2,040 2,081 2,123 2,165
Total use of personal auto 1,536 329 2,000 1,500 2,000 500 33.3%2,040 2,081 2,123 2,165
6252 Print Information (pub ed, employment material, handouts)3,385 - 2,120 3,000 2,120 Variable (880) -29.3%2,162 2,205 2,249 2,294
J
6255 Advertising 10 - 100 100 100 Variable - 0.0%102 104 106 108
J
6261 Insurance
J General Liability 21,576 22,278 21,887 23,128 23,470 Fixed 342 1.5%23,939 24,418 24,906 25,404
J Property 8,373 9,000 8,902 9,764 9,908 Fixed 144 1.5%10,106 10,308 10,514 10,724
J Faithful Performance (Bonds)1,007 957 957 920 934 Fixed 14 1.5%953 972 991 1,011
J Commercial Auto 75 75 76 78 80 Fixed 3 3.2%82 84 86 88
J Open Meeting Law - - - - 0.0%- - - -
Insurance Total 31,031 32,310 31,822 33,890 34,392 503 1.5%35,080 35,782 36,497 37,227
6276 Telephone
C Frontier (Local Service including Circuit/Fiber, Tele-relay, etc)36,880 36,942 38,110 37,920 39,058 Fixed 1,138 3.0%39,839 40,636 41,449 42,278
C AT&T (Long Distance)- - - Variable - 0.0%- - - -
C Qwest/CenturyLink(Federal & Local Access/Usage Charges)- - 0.0%- - - -
C Sprint/Nextel (Air Cards)- - 0.0%- - - -
C Cellular Service 3,577 3,510 4,000 3,252 3,350 Fixed 98 3.0%3,417 3,485 3,555 3,626
C Other - - - - - Variable - 0.0%- - - -
Telephone Total 40,457 40,452 42,110 41,172 42,407 1,235 3.0%43,256 44,121 45,004 45,904
6277 Postage 774 39 450 450 450 Variable - 0.0%450 450 450 450
J
6276 Language Line (pd by State 911 Program)- - - - - - -
Page 5
VIII-14
Fund Balance Percentage 18.12% 24.68% 10.75% 17.89% 12.47% 9.95% 9.62% 10.37% 11.32%
Fixed
Object 2019 2020 2021 2021 2022 VS 2023 2024 2025 2026
Codes Actual Actual Adopted Estimate Proposed Variable Estimate Estimate Estimate Estimate
General Fund Budget - Detail
2021 Estimate
(Decrease)
Increase/
vs. 2022 Proposed
6280 Other Contractual
C Personnel Tracking (Guardian Tracking)2,922 3,000 Fixed 78 2.7%- - - -
C Scheduling 4,752 4,847 Fixed 95 2.0%4,944 5,043 5,144 5,247
J Miscellaneous (website, other)- 605 1,000
T CAD Interface (Imagetrend)12,520 12,520 13,000 13,000 13,000 Fixed - 0.0%13,260 13,525 13,796 14,072
Citizen Survey - - 0.0%- - - -
C MN CJIS Fees (included in LOGIS fees) - 0.0%- - - -
Mass Telephone Notification System - Annual Fees - 0.0%- - - -
C MTNS Annual Fees 45,900 45,900 49,164 47,048 48,918 Fixed 1,871 4.0%49,896 50,894 51,912 52,950
C MTNS CAD Package - - 0.0%- - - -
C 9-1-1 Database Updates - - 600 600 600 Fixed - 0.0%600 600 600 600
Total Other Contractual 58,420 59,025 63,764 68,322 70,365 2,044 3.0%68,700 70,062 71,452 72,869
6282 Contract Equipment Maintenance
C, T Logging 16,725 16,725 30,250 30,202 26,452 Fixed (3,750) -12.4%26,452 26,981 27,521 28,071
C, T Radio Consoles (Motorola)60,559 62,376 72,818 72,818 76,460 Fixed 3,642 5.0%78,753 81,116 83,550 85,221
C Workstation Furniture - - - Fixed - 0.0%- - - -
Fixed - 0.0%- - - -
Fixed - 0.0%- - - -
T Phone Software Support (IES) - System upgrade 2015 92,852 89,613 100,000 101,825 107,300 Fixed 5,475 5.4%109,446 111,635 113,868 116,145
Install grounding kits - Fixed 0.0%- - - -
T, C Text-to-911 - Annual Maintenance - - - - Fixed - 0.0%- - - -
T, C Emergency Fire Dispatching - Annual Maintenance - 22,000 22,000 22,000 Fixed - 0.0%22,440 22,889 23,347 23,814
Redundant Fiber Links (moved from 6283)19,383 11,076 11,076 11,076 11,076 Fixed - 0.0%11,076 11,076 11,076 11,076
C Other - - 1,000 - - Variable - 0.0%- - - -
Total Contract Equipment Repair 189,519 179,790 237,144 237,921 243,288 5,367 2.3%248,167 253,697 259,362 264,327
6283 Facility Mgmt Payments to County
T Facility/Operating 216,216 216,216 224,475 224,475 226,000 Fixed 1,525 0.7%230,520 235,130 239,833 244,630
Prior Year Adjustments for Actual vs Estimated.Fixed - 0.0%- - -
2012 Fixed - 0.0%- - -
2013 Fixed - 0.0%- - -
2014 Fixed - 0.0%- - -
2015 Fixed - 0.0%- - -
2016 Fixed - 0.0%Page 6
VIII-14
Fund Balance Percentage 18.12% 24.68% 10.75% 17.89% 12.47% 9.95% 9.62% 10.37% 11.32%
Fixed
Object 2019 2020 2021 2021 2022 VS 2023 2024 2025 2026
Codes Actual Actual Adopted Estimate Proposed Variable Estimate Estimate Estimate Estimate
General Fund Budget - Detail
2021 Estimate
(Decrease)
Increase/
vs. 2022 Proposed
2017 Fixed - 0.0%
2018 (11,175) Fixed - 0.0%
2019 30,505 Fixed (30,505) -100.0%
2020 9,122 Fixed (9,122) -100.0%
Future Reconciliation Credits Fixed - 0.0%- - - -
T Repair and Maintenance Rent 169,025 172,902 177,050 175,979 178,253 Fixed 2,274 1.3%181,818 185,454 189,163 192,946
Total Facility Mgmt Payments to County 374,066 389,118 401,525 440,081 404,253 (35,828) -8.1%412,338 420,584 428,996 437,576
Page 7
VIII-14
Fund Balance Percentage 18.12% 24.68% 10.75% 17.89% 12.47% 9.95% 9.62% 10.37% 11.32%
Fixed
Object 2019 2020 2021 2021 2022 VS 2023 2024 2025 2026
Codes Actual Actual Adopted Estimate Proposed Variable Estimate Estimate Estimate Estimate
General Fund Budget - Detail
2021 Estimate
(Decrease)
Increase/
vs. 2022 Proposed
6288 LOGIS
LOGIS Public Safety Application 1,800 - - - - - - - -
T Application Support - CAD 850,692 874,308 904,915 901,905 937,910 Fixed 36,005 4.0%956,668 975,801 995,317 1,015,223
T Application Support - Payroll 13,272 14,040 14,528 14,450 14,990 Fixed 540 3.7%15,290 15,596 15,908 16,226
T Application Support - Internet 12,348 14,496 - 15,965 16,444 Fixed 479 3.0%16,773 17,108 17,450 17,799
T Application Support - AVL - Fixed 0.0%- - - -
T Application Support - EMD 13,889 15,000 14,369 14,600 Fixed 231 1.6%14,892 15,190 15,494 15,804
T Application Support - JDE Financial 1,236 1,236 1,279 1,270 1,320 Fixed 50 3.9%1,346 1,373 1,400 1,428
Fixed
T Insight Licensing (payroll reporting need)648 1,056 1,095 1,110 1,165 Fixed 55 5.0%1,188 1,212 1,236 1,261
T CAD System Development 26,945 27,600 27,000 27,600 28,200 Fixed 600 2.2%28,764 29,339 29,926 30,525
T Payroll System Development 2,611 2,650 2,800 2,650 2,700 Fixed 50 1.9%2,754 2,809 2,865 2,922
R&D System Development 1,750 1,750 1,800 Fixed 50 2.9%
Fixed
Fiber State WAN - 2,208 3,500 3,500 3,800 Fixed 300 8.6%3,876 3,954 4,033 4,114
Managed Services (Backups, AD and Ex Server, Wireless
Controller)- 9,955 9,901 9,901 13,850 Fixed 3,949 39.9%14,127 14,410 14,698 14,992
Network Services (Security, Network Wellness, Consult)- 7,521 25,000 25,000 21,000 Fixed (4,000) -16.0%21,420 21,848 22,285 22,731
Managed Hardware - - 160 Fixed - 0.0%- - - -
Managed Software (Adobe, MS, Laserfiche, Security)- 7,345 22,377 22,377 27,878 Fixed 5,501 24.6%28,436 29,005 29,585 30,177
SSL - 1,545 1,545 Fixed (1,545) -100.0%- - - -
T Network Wellness (1 yearly charge)3,082 Fixed - 0.0%- - - -
T Managed Services Backup 4,500 - - Fixed - 0.0%- - - -
T Managed Services Servers - - Fixed - 0.0%- - - -
T Fiber Network Redundant Link Fixed - 0.0%- - - -
D Cisco Firewall Support Fixed - 0.0%- - - -
T Phone/T1 Access Charges Fixed - 0.0%
T Administrative Services 196 - - Fixed - 0.0%- - - -
T Network Services 8,460 - - Fixed - 0.0%- - - -
T State Bandwidth at WSC (OET Charges)2,842 - - Fixed - 0.0%- - - -
T Domain Name Renewals - - Fixed - 0.0%- - - -
T Security Services 439 - - Fixed - 0.0%- - - -
T Active Directory 1,452 - - Fixed - 0.0%- - - -
T Microsoft Licensing 5,714 - - Fixed - 0.0%- - - -
D Video Conferencing (OET pass through)- Fixed - 0.0%- - - -
D Public Safety Application Suite - Fixed 0.0%- - - -
Fixed 0.0%Page 8
VIII-14
Fund Balance Percentage 18.12% 24.68% 10.75% 17.89% 12.47% 9.95% 9.62% 10.37% 11.32%
Fixed
Object 2019 2020 2021 2021 2022 VS 2023 2024 2025 2026
Codes Actual Actual Adopted Estimate Proposed Variable Estimate Estimate Estimate Estimate
General Fund Budget - Detail
2021 Estimate
(Decrease)
Increase/
vs. 2022 Proposed
T Other 1,978 90 2,973 2,973 Fixed (2,973) -100.0%- - - -
D Web Hosting - - 0.0%- - - -
LOGIS Total 950,303 966,055 1,032,073 1,046,365 1,085,657 39,292 3.8%1,105,534 1,127,645 1,150,197 1,173,202
Page 9
VIII-14
Fund Balance Percentage 18.12% 24.68% 10.75% 17.89% 12.47% 9.95% 9.62% 10.37% 11.32%
Fixed
Object 2019 2020 2021 2021 2022 VS 2023 2024 2025 2026
Codes Actual Actual Adopted Estimate Proposed Variable Estimate Estimate Estimate Estimate
General Fund Budget - Detail
2021 Estimate
(Decrease)
Increase/
vs. 2022 Proposed
6289 Radio Fees
C 800 MHz network access fees (County Fees)
C 23 Consoles @ $400
C 8 subscribers @ $400
C State Subscriber Fees 17,681 17,681 24,874 32,354 32,354 Fixed - 0.0%33,001 33,661 34,334 35,021
C County Contractual Services - 3,870 10,300 10,000 10,000 Fixed - 0.0%10,200 10,404 10,612 10,824
C County Subscriber Fees 6,999 6,999 7,524 7,280 7,280 Fixed - 0.0%7,426 7,575 7,727 7,882
C Motorola Support 11,950 11,950 12,308 - - Fixed - 0.0%- - - -
C Outdoor Warning Siren Support (Dakota County)- Fixed - 0.0%- - - -
C Fire Alerting Support (Dakota County)Fixed 0.0%- - -
Other Fixed 0.0%- - -
C Video Conferencing Hardware Support (Conference/Training
Rooms)- - 500 - - Fixed - 0.0%- - - -
Radio Fees Total 36,630 40,500 55,506 49,634 49,634 - 0.0%50,627 51,640 52,673 53,727
-
6290 Rental Equipment
J Large Copier/Printer/Fax/Scanners in Dispatch/Admin 3,141 3,403 3,299 4,340 4,339 Variable (1) 0.0%3,141 3,235 3,300 3,366
C Copier/printer for dispatch floor - REMOVE LINE - - 0.0%- - -
J Postage machine 287 260 309 228 228 Variable - 0.0%233 238 243 248
J Maint for Large Copier/Printer/Fax/Scanners in
Dispatch/Admin 1,017 587 945 600 600 Variable - 0.0%650 670 690 710
Rental Equipment Total 4,445 4,250 4,553 5,168 5,167 (1) 0.0%4,024 4,143 4,233 4,324
6291 Lease payments to Dakota County
T Base Facility Lease 725,100 725,100 725,100 725,100 483,400 Fixed (241,700) -33.3%- - - -
Less: Rent to Dakota County (9,600) (9,600) (9,600) (9,600) (6,400) Fixed 3,200 -33.3%- - - -
6291 Lease payments to Dakota County 715,500 715,500 715,500 715,500 477,000 (238,500) -33.3%- - - -
T
6308 Tuition Reimbursements - - - - 0.0%- - - -
D
Page 10
VIII-14
Fund Balance Percentage 18.12% 24.68% 10.75% 17.89% 12.47% 9.95% 9.62% 10.37% 11.32%
Fixed
Object 2019 2020 2021 2021 2022 VS 2023 2024 2025 2026
Codes Actual Actual Adopted Estimate Proposed Variable Estimate Estimate Estimate Estimate
General Fund Budget - Detail
2021 Estimate
(Decrease)
Increase/
vs. 2022 Proposed
6311 Training & Conferences
Conferences
C APCO - National conference 2,437 - - 4,000 Variable 4,000 0.0%4,080 4,162 4,245 4,330
C NENA - National conference 2,047 - - 2,000 Variable 2,000 0.0%2,040 2,081 2,123 2,165
C EMD/EFD National conference (Navigator)55 616 4,000 4,000 4,000 Variable 0.0%4,080 4,162 4,245 4,330
C CAD National conference 3,988 - - 2,000 Variable 2,000 0.0%2,040 2,081 2,123 2,165
C Administrative (IPMA-HR)- - 2,000 Variable 0.0%2,040 2,081 2,123 2,165
C Local conferences (APCO/BCA/NENA/Police
Chiefs/Wellness)1,285 840 1,900 1,900 1,900 Variable - 0.0%1,938 1,977 2,017 2,057
Training Variable - - -
C EMD 8,115 4,955 6,690 3,226 1,792 Variable (1,434) -44.5%1,828 1,865 1,902 1,940
C Other training events 6,540 5,187 2,500 2,500 2,500 Variable - 0.0%2,550 2,601 2,653 2,706
C Administrative training 1,226 295 1,000 1,000 1,000 Variable - 0.0%1,020 1,040 1,061 1,082
C EFD 13,600 28,495 6,690 4,162 1,133 Variable (3,029) -72.8%6,000 6,000 6,180 6,365
C IT training - - 1,000 1,000 1,400 Variable 400 40.0%3,400 3,468 3,537 3,608
- - - - 0.0%- - - -
Total Training and Conferences 39,293 40,388 23,780 17,788 23,725 5,937 33.4%31,016 31,518 32,209 32,913
6312 Business Meetings & Expenses 141 129 550 550 550 Variable - 0.0%350 350 350 350
J
Page 11
VIII-14
Fund Balance Percentage 18.12% 24.68% 10.75% 17.89% 12.47% 9.95% 9.62% 10.37% 11.32%
Fixed
Object 2019 2020 2021 2021 2022 VS 2023 2024 2025 2026
Codes Actual Actual Adopted Estimate Proposed Variable Estimate Estimate Estimate Estimate
General Fund Budget - Detail
2021 Estimate
(Decrease)
Increase/
vs. 2022 Proposed
6313 Dues
J APCO 339 350 345 355 Variable 10 3.0%362 369 376 384
J NENA 142 142 283 275 283 Variable 8 3.0%289 295 301 307
C IACP - - Variable 0.0%- - - -
C Reference Materials for Dispatch - - Variable - 0.0%- - - -
J Misc. Dues & Memberships 1,636 1,607 1,596 1,549 1,595 Variable 46 3.0%1,627 1,660 1,693 1,727
Dues and Subscriptions Total 1,778 2,088 2,229 2,169 2,234 65 3.0%2,278 2,324 2,370 2,418
6310 Miscellaneous
F Debt reporting/Arbitrage Calculations - - - - - - -
Refund to Members - - -
6310 Miscellaneous - - - - 0.0%- - - -
6310 Total Miscellaneous - - - - - - - - - -
TOTAL CONTRACTUAL/OTHER 2,590,717 2,605,450 2,783,837 2,831,273 2,673,224 (158,049) -5.6%2,223,489$ 2,265,393$ 2,307,360$ 2,356,427$
Budget Summary
Total Personnel Services 6,437,062 6,529,557 7,210,608 7,112,033 7,420,328 308,295 4.3%7,922,945$ 8,121,019$ 8,324,044$ 8,532,145$
Total Commodities 18,278 18,372 21,694 21,694 21,937 243 1.1%22,347$ 22,829$ 23,320$ 23,824$
Total Contractual 2,590,717 2,605,450 2,783,837 2,831,273 2,673,224 (158,049) -5.6%2,223,489$ 2,265,393$ 2,307,360$ 2,356,427$
TOTAL OPERATING EXPENSES 9,046,057 9,153,379 10,016,139 9,965,000 10,115,489 150,488 1.5%10,168,781$ 10,409,240$ 10,654,724$ 10,912,396$
TOTAL EXPENSES 9,046,057 9,153,379 10,016,139 9,965,000 10,115,489 150,446 1.5%10,168,781 10,409,240 10,654,724 10,912,396
DIFFERENCE FROM FINANCIAL REPORT
DIFFERENCE FROM GENERAL FUND SUMMARY - - - - - - - - -
FUND BALANCE FROM GENERAL FUND SUMMARY 1,639,373 2,259,047 1,076,496 1,782,619 1,261,855 1,012,135 1,001,123 1,104,818 1,235,142
PERCENTAGE 18.1%24.7%10.7%17.9%12.5%10.0%9.6%10.4%11.3%
AMOUNT OVER/(UNDER) THE 8.3% PREFERRED
BALANCE 885,535 1,496,265 241,818 952,202 418,897 164,737 133,686 216,924 325,775
- - - - - -
AMOUNT OVER/(UNDER) THE 14.0% PREFERRED
BALANCE 372,925 977,574 (325,763) 387,519 (154,314) (411,494) (456,171) (386,844) (292,594)
INCREASE/(DECREASE) IN EXPENDITURES FROM PY 98,876 107,322 970,082 918,943 150,488 53,293 240,459 245,484 257,672
1.11% 1.19% 10.72% 10.65% 1.51% 0.53% 2.36% 2.36% 2.42%
Page 12
VIII-14
Fund Balance Percentage 18.12% 24.68% 10.75% 17.89% 12.47% 9.95% 9.62% 10.37% 11.32%
Fixed
Object 2019 2020 2021 2021 2022 VS 2023 2024 2025 2026
Codes Actual Actual Adopted Estimate Proposed Variable Estimate Estimate Estimate Estimate
General Fund Budget - Detail
2021 Estimate
(Decrease)
Increase/
vs. 2022 Proposed
2022 2023 2024 2025 2026
Variable 7,704,293 8,200,879 8,401,509 8,606,343 8,823,364
Fixed cost 2,411,196 1,967,902 2,007,731 2,048,381 2,089,032
10,115,489 10,168,781 10,409,240 10,654,724 10,912,396
- - - - -
Total Fixed Costs 2,411,196 1,967,902 2,007,731 2,048,381 2,089,032
Fixed costs paid by E911 Fees 581,696 Hard coded 581,696 581,696 581,696 581,696
Fixed costs paid by MTNS - Flint Hills 18,000 18,000 18,000 18,000 18,000
Fixed costs to be funded 1,811,500 1,368,206 1,408,035 1,448,685 1,489,336
Fixed costs to be funded 19.0% 1,811,500 1,368,206 1,408,035 1,448,685 1,489,336
Variable costs to be funded 81.0% 7,704,293 8,200,879 8,401,509 8,606,343 8,823,364
9,515,793 9,569,085 9,809,544 10,055,028 10,312,700
Page 13
VIII-14