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HomeMy WebLinkAbout20220815 - CC MinutesSign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Hastings, Minnesota City Council Meeting Minutes August 15, 2022 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, August 15, 2022 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Braucks, Folch, Fox, Leifeld, and Lund. Members Absent: Councilmember Vaughan Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Korine Land Community Development Director John Hinzman Parks and Recreation Director Chris Jenkins Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the regular City Council meeting on August 1, 2022. Minutes were approved as presented. Comments from the Audience Lester Helten, 802 Old Mill Court, sent emails regarding the increased train traffic from one time per day to many times per day/evening. Mr. Helten’s primary concern is the extensive use of the horn at all times of the day and for sustained periods of time waking residents. Mr. Helten shared that some towns have quiet areas for train horns and this also can apply to trucks using jake breaks. Mr. Helton contacted Canadian Pacific with no action being taken. Mr. Helten asked if the City can do something about this issue as he has been told the horn is to be blown at intersections but he indicated that engineers lay on the horn from 18th Street to the Depot. Karen Erlandsen, 814 Old Mill Court, spoke to Council about the increased train traffic over the years. Ms. Erlandsen shared that the evening trains wakes up residents and does not understand why the horn needs to be blown for as long as it is. Phil Erlandsen, 814 Old Mill Court, spoke to Council about his concern over the frequency and length of the horns being blown through the intersections. Mr. Erlandsen has observed rail cameras across the country and did not see horn blasts for this long unless the train is travelling at a high rate of speed. Mr. Erlandsen indicated the horn is over 108 decibels. Mr. Erlandsen acknowledges that railroad crossings are dangerous places and that the horn needs to be blown and asked if there could be some observation to determine how long a horn should be blown in the City. Jim Lewanski, 1575 King Midas Lane, noted the increased train traffic and that the horns are blown day and night. Mr. Lewanski asked if there may be alternatives to the horns at intersections. Mr. Lewanski expressed his concern on the excessive horn usage impacting their ability to sell their homes in the future. Council discussion about experience with the train horns and residents reporting that horns are blown even while moving cars around on Ardent Mills property. Councilmember Folch spoke about their increased Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes capacity at the mill which could likely by the reason for increased train traffic. Folch asked what the City can do with Canadian Pacific and Ardent Mills. Attorney Land reported that train traffic is heavily regulated by the federal government with little wiggle room. The recommended first course of business might be to have a common-sense discussion with the railroad and mill. Consent Agenda Mayor Fasbender requested to add the approval of the Advertisement for Bids for the City Hall Rehabilitation Project. Mayor Fasbender motioned to approve the addition, seconded by Councilmember Leifeld. 6 Ayes, 0 Nays. Councilmember Folch requested Consent Agenda item number 12 be pulled from the Consent Agenda and moved to Parks and Recreation Reports from City Staff. Mayor Fasbender motioned to approve the Consent Agenda with the addition of item number 14, and the removal of number 12, seconded by Councilmember Leifeld. 6 Ayes, 0 Nays 1. Pay Bills as Audited 2. Order Feasibility Study & Authorize Preliminary Project Work – 2023 Neighborhood Infrastructure Improvements 3. Approve Pay Estimate No. 2 for the 2022 Neighborhood Infrastructure Improvements – Danner, Inc. ($685,366.66) 4. Approve Pay Estimate No. 3 for the Storage Building – Ebert Construction ($79,576.89) 5. Authorize Signature: Development Agreement – County Crossroads Center 4th Addition 6. Authorize Signature: Long Term Stormwater Maintenance Agreement – County Crossroads Center 4th Addition 7. Authorize Signature – Long Term Stormwater Maintenance Agreement – Quality One 8. Authorize Signature – Grant Contract Agreement – Minnesota Investment Fund – Intek Plastics 9. Resolution No. 08-10-22: Approve Block Party Application with Liquor License Amendment for Hastings Social LLC dba Hastings Tavern & Alley Cat Liquor for a Grand Opening Event 10. Declare Surplus Property and Authorize for Public Sale – Police Department 11. Declare Surplus Property and Authorize for Public Sale, Donation, or Disposal – Fire Department 12. Budget Amendment: CP Adams Park 13. 2022 2nd Quarter Financial Report 14. ADDITION: Advertisement for Bid – City Hall Rehabilitation Project Levee Park Space for Permanent Art Display Jenkins introduced the request for a permanent art display in the designated space at Levee Park. As a part of the 2022 Budget, City Council initiated the Community Investment Fund and allocated $100,000.00 in funding for 2022. One of the CIF projects is to fund a charette process as proposed by Building Remembrance for Reconciliation (BR4R) to ultimately develop an art piece to be permanently displayed on City property. Jenkins outlined the area for the permanent art display space. Council discussion on appreciation for carrying this project forward. Councilmember Folch asked for clarification on the ownership and responsibility of the land between the American Legion display wall the Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes proposed display area and its care and upkeep. Councilmember Leifeld clarified that the display will be permanent. Councilmember Leifeld asked for clarification on the detail of the charette process will determine the foundation needs for the display. Councilmember Fox expressed their excitement for this project. Councilmember Fox asked that they work closely with the Arts Task Force as the work comes out of the charette process. Councilmember Braucks motioned to approve as presented, seconded by Councilmember Leifeld. 6 Ayes, 0 Nays CP Adams Park Item moved from Consent Agenda by Councilmember Folch. Councilmember Folch observed the disc golf course and indicated that the course may need improved signage based on observation and interaction with disc golfers. Director Jenkins shared a map on the City website and the Disc Golf Association, but there is not good signage. Jenkins shared there will be tee pads and baskets that will have hole numbers as well as proposing an updated kiosk map along with other proposed updates. Councilmember Folch recommended that there be a QR code at each hole or other technology-driven manner to access the map. Councilmember Folch motioned to approve as presented, seconded by Councilmember Fox. 6 Ayes, 0 Nays. Resolution No. 08-11-22: Interim Use Permit – United Heroes League (15211 Ravenna Trail) Hinzman introduced the Interim Use Permit requested by the United Heroes League. Council is requested to review the proposed Interim Use Permit and act on a resolution to allow temporary improvements for up to 18 months. The Planning Commission recommended approval of the request and briefly discussed the future phases and site plan reviews. Council discussion on conditions that were not met in 2020 as well as the 2022 conditions. Hinzman indicated that all conditions were combined and must be met in the 18-month timeline. If conditions of permit are not met, all sit uses would not be valid. Braucks asked if there would be a penalty if all of the conditions in the permit were not met. Hinzman indicated that City Council would be able to revoke the permit. Councilmember Braucks motioned to approve as presented, seconded by Councilmember Leifeld. 6 Ayes, 0 Nays Heritage Ridge 4th Addition – Resolution No. 08-12-22 Final Plat and Authorize Signature: Grading Assessment Hinzman introduced the Heritage Ridge 4th Addition, TC Land LLC – General Sieben and Northridge Drives. This final addition includes 36 lots located West of General Sieben Drive and Northridge Drive as proposed by TC Land LLC. The final plat approve is to subdivide property into 36 lots and outlot consistent with the previous Preliminary Plat approval. The Site Grading Agreement authorizes the beginning of limited grading activities. Planning Commission approved earlier this year. Council discussion on resuming blasting and jackhammering. Councilmember Braucks raised concern regarding blasting and drilling. Hinzman indicated that blasting is prohibited within the development but there may be jackhammering. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Lund. 6 Ayes, 0 Nays. Amendments to 2022 Budget Wietecha expressed appreciation to the Facility Manager for providing a different perspective on facility needs. Wietecha presented proposed amendments to the 2022 Budget totaling $91,451. The amendments include preventative and deferred maintenance work, furnishings and fixtures, and other equipment. Council discussion on expense offsets by minimal donations. Councilmember Braucks asked where the remaining funds would come from. Wietecha clarified where the funds come from and what the donations will be used for. Councilmember Folch motioned to approve as presented, seconded by Councilmember Fox. 6 Ayes, 0 Nays. Announcements • Summer Rec Programs at Levee Park… o Wednesday, August 17, Storytime in the Park is “Dinos.” Recommended for ages 10 and under. A partnership with Pleasant Hill Library. o Thursday, August 19, Music in the Park with “Tropical Zone Orchestra.” Supported by the Ruth and George Doffing Charitable Fund. o Tuesday, August 23, Performance in the Park with “CAAM Chinese Dance Theater.” Sponsored by SMEAD Manufacturing Company. o Thursday, August 25, Music in the Park with “Minneapolis Commodores.” Supported by the Ruth and George Doffing Charitable Fund. o Thursday, September 1, Music in the Park with “Duelly Noted.” Supported by the Ruth and George Doffing Charitable Fund. • Cop on a Rooftop is Friday, August 19. Visit Dunkin’ to make a contribution to support the athletes of Special Olympics Minnesota and earn a free donut. This event is part of the Special Olympics Minnesota Law Enforcement Torch Run for Special Olympics. • The Parks & Recreation and Police Departments are partnering with the Hastings Prescott Area Arts Council to serve up fun for tweens and teens. This month the Rec + Art + Police event will be Wednesday, August 24, at Pioneer Park. Sponsored by SC Toys and Country Financial. • Support area makers and artisans at the Makers Alleyway Market on Thursdays throughout the month of August. • Wednesday, August 24, MNDOT and the City will host a Highway 61 Corridor Public Information Meeting. Comments and discussion are welcome either in person or through the MNDOT website. • Tuesday, August 30, United Way of Hastings will host International Overdose Awareness Day. • City Offices will be closed Monday, September 5, in observance of Labor Day. • Happy Birthday tomorrow to Councilmember Lund, and at the end of the month to Councilmember Fox.