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CITY OF HASTINGS
CITY COUNCIL AGENDA
Monday, October 17, 2022 7:00 p.m.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. DETERMINATION OF QUORUM
New Employees:
Ashley Running – Green Corps Staff
Leander De Villiers – Parkkeeper
Promotions:
Kaitlin Neuman – Firefighter
Presentation:
Suburban Rate Authority, Jim Strommen
V. APPROVAL OF MINUTES
Approve Minutes of the City Council workshop and regular meeting on October 3, 2022.
VI. COMMENTS FROM THE AUDIENCE
Comments from the audience may include remarks about items listed on the Consent Agenda.
VII. COUNCIL ITEMS TO BE CONSIDERED
VIII. CONSENT AGENDA
The items on the Consent Agenda are items of routine nature or no perceived controversy to
be acted upon by the City Council in a single motion. There will be no discussion on these
items unless a Councilmember so requests, in which event the items will be removed from the
Consent Agenda to the appropriate Department for discussion.
1. Pay Bills as Audited
2. Schedule a Special City Council Meeting to Canvass 2022 General Election Results
3. Approve Renewal of the 2022 – 2024 School Resource Officer and Traffic Control Agent
Contract between the City of Hastings and ISD 200
4. Authorize Fund Closures and Revise Purchasing Policy
5. Resolution: Accept Donation to the Parks and Recreation Department from Fluegel’s
Lawn Garden and Pet Supply
6. Special Event Designation: Gobble Gait
7. Approve Change Order No. 1 to the Public Works Storage Building
8. Approve Change Order No. 2 to the Public Works Storage Building
9. Approve Change Order No. 3 to the Public Works Storage Building
10. Approve Pay Estimate No. 5 for the Public Works Storage Building – Ebert Construction
($198,006.01)
11. Approve Pay Estimate No. 2 for the 4th Street Water Tower Reconditioning Project –
G&L Sandblasting and Coatings, LLC ($357,912.50)
12. Approve Pay Estimate No. 4 for the 2022-1 Neighborhood Infrastructure Improvements –
Danner, Inc. ($1,002,908.26)
13. Accept Planning Commission Resignation – Romens
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14. Authorize Signature: Stormwater Management Agreement – UHL
15. Approve Purchase of Hydraulic Extrication Tools for the Hastings Fire Department
16. Approve Memorandum of Understanding with International Association of Firefighters,
Local No. 5113 for Wage Adjustment.
17. Approve Memorandum of Understanding with Minnesota Teamsters Public and Law
Enforcement Employees Union, Local No. 320 for Wage Adjustment and Contract
Extension.
18. Approve Memorandum of Understanding with Law Enforcement Labor Services, Local
No. 249 for Wage Adjustment and Contract Extension.
19. Approve Budget Amendment to Purchase Slide for Roadside Park
20. Approve Budget Amendment for Pool Repairs
IX. AWARDING OF CONTRACTS AND PUBLIC HEARING
These are formal proceedings that give the public the opportunity to express their concern,
ask questions, provide additional information, or support on a particular matter. Once the
public hearing is closed, no further testimony is typically allowed and the Council will
deliberate amongst itself and with staff and/or applicant on potential action by the Council.
X. REPORTS FROM CITY STAFF
These items are intended primarily for Council discussion and action. It is up to the
discretion of the Mayor as to what, if any, public comment will be heard on these agenda
items.
A. Public Works
B. Parks and Recreation
C. Community Development
1. Intek Plastics – 1000 Spiral Blvd
a. Resolution: Site Plan Approval – Building Addition
2. Confluence Development - 200 West 2nd St
a. Authorize Signature: Purchase and Development Agreement – 5th
Amendment
b. Authorize Signature: Minimum Assessment Agreement
D. Public Safety
E. Administration
1. Strategic Initiatives Quarterly Report and next steps.
2. Public Art Commission.
3. Closed Meeting Pursuant to Minn. Stat. 13D.05 subd. 3(b) for Attorney-Client
Privileged Communication.
XI. UNFINISHED BUSINESS
XII. NEW BUSINESS
XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS
XIV. ADJOURNMENT
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Next Regular City Council Meeting: Monday, November 7, 2022 7:00 p.m.
Hastings, Minnesota
City Council Workshop
October 3, 2022
The City Council of the City of Hastings, Minnesota met in a workshop on Monday, October
3, 2022 at 5:30 p.m. in the Volunteer Room at the Hastings City Hall, 101 East 4th Street,
Hastings, Minnesota.
Members Present: Mayor Fasbender, Councilmembers Braucks, Fox, Leifeld, Vaughan
Members Absent: Councilmembers Folch, Lund
Staff Present: City Administrator Dan Wietecha
Assistant City Administrator Kelly Murtaugh
Fire Chief John Townsend
Mayor Fasbender called the workshop to order at 5:41 pm. Wietecha introduced the workshop on
the Rural Fire Agreement. The Rural Fire Association is comprised of six entities under a Joint
Powers Agreement—City of Vermillion, Nininger Township, Denmark Township, Marshan
Township, Ravenna Township, Vermillion Township. The Contract with the Association is for
Fire and EMS service. Wietecha reviewed some of the historical context of the agreement with
the Rural Fire Association and some of the challenges experienced. Earlier documents describe
an expectation that the expenses would be a 70/30 split which has not been followed. The City
has absorbed expenses not supported by the contract. Costs are increasing and the City cannot
continue to absorb all of the increases.
Questions for Council:
If new agreement is not reached, does the City continue Fire service after January 1, 2023?
Do we purchase the Tinder that primarily serves the areas outside the city limits (currently in the
2023 budget proposal)?
Can we address the shortfall in EMS?
Should we contact EMSRB about service area for EMS?
Is there a different cost-sharing model?
Wietecha reviewed a model from LMC that showed a possible Fire service model that shows the
City would be responsible for 68% of fire expenses with the Rural Fire Association responsible
for 32% based on a formula considering population, structure tax capacity, and fire calls.
Council discussion on how the funds get collected from residents of areas covered by the Rural
Fire Association and which specific services are provided to the residents covered by the
agreement. Council discussed impact of home location and insurance rates. Council discussed
how the structure of the Fire Department might look different if the agreement was not in place.
Unclear as to how long the City has experienced increased costs that were not shared with the
association, especially with equipment investment in the last few years. Discussion about the
Fire Study that is in progress and whether it would have analysis that would help address this
situation. Council discussion on the service area and the state requirements to provide emergency
medical service. Council discussion on phasing into a new model like the LMC model.
General support from Council on a model like the LMC model and general support for phasing
in the increases for the association. Some interest in pausing the purchase of the Tinder until
there is a sense about the contract outcomes.
ADJOURNMENT
The workshop adjourned at 6:33 p.m.
____________________________ ______________________________
Mary D. Fasbender, Mayor Kelly Murtaugh, City Clerk
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Hastings, Minnesota
City Council Meeting Minutes
October 3, 2022
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, October 3,
2022 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota.
Members Present: Mayor Fasbender, Councilmembers Braucks, Folch, Fox, Leifeld, Lund, and Vaughan
Members Absent: None
Staff Present: City Administrator Dan Wietecha
Assistant City Administrator Kelly Murtaugh
City Attorney Korine Land
Recreation Programming Specialist Paige Marschall Bigler
Community Development Director John Hinzman
Approval of Minutes
Mayor Fasbender asked if there were any additions or corrections to the minutes of the workshop and
regular City Council meeting on September 19, 2022.
Minutes were approved as presented.
Consent Agenda
Councilmember Braucks motioned to approve the Consent Agenda, seconded by Councilmember
Leifeld.
7 Ayes, 0 Nays
1. Pay Bills as Audited
2. Resolution No. 10-01-22: Appointment of Election Judges for the 2022 General Election
3. Approve Pay Estimate No. 4 for the Public Works Storage Building – Ebert Construction
($452,556.74)
4. Approve Memorandum of Understanding with International Union of Engineers, Local No. 49 for
Wage Adjustment.
5. Approve Memorandum of Understanding with Law Enforcement Labor Services, Local No. 462
for Wage Adjustment.
2022 Recap – Levee Park Programming
Marschall Bigler provided a recap of the 2022 Levee Park Programming. Marschall Bigler
indicated the Hastings Parks and Recreation Department coordinated 31 programs for the facility sharing over
8,300 people attended the events.
Council discussion on the criteria for the grants the City has applied for. Lund asked if there is
any favored programming for those grants. Marschall Bigler indicated the grant cycle is twice per year and
the criteria was the same. Marschall Bigler shared the Metro Regional Ar ts Council experienced a 200%
increase of applications for this grant cycle. Marschall Bigler indicated she applied for the first cycle for 2023,
sharing we will be informed if we will receive funding in early November. Councilmember Leifeld expressed
their appreciation for the variety of the events provided. Marschall Bigler shared there were surveys for the
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first five years to understand what the community and visitors were interested in. Councilmember Fox echoed
Councilmember Leifeld’s comments. Mayor Fa sbender expressed their appreciation for the extensive work
and planning that is involved. Councilmember Vaughan asked if the paving program for the Rotary Pavilion
is still available and what those funds are used for and the need to find a suitable fundin g source for this in the
future.
Suite Living of Hastings – SE Corner of 33rd and Vermillion Streets: Comprehensive Plan Amendment
Resolution No. 10-02-22, Adopt Ordinance Amendment – Rezoning, Approve Preliminary Plat, Final
Plat Resolution No. 10-03-22, and Site Plan for a 32 Unit Assisted Living Facility Resolution No. 10-04-
22
Hinzman provided background information on the request. Council is considering the request of
adding a 32 unit assisted living and memory care facility located southeast of 33 rd and Vermillion Streets.
Council is to consider a Comprehensive Plan Amendment, rezoning of the property from C -4 to R-4, approve
the Preliminary Plat, Final Plat, and Site Plan. Hinzman reviewed the recommendation of approval and the
votes from the Planning Commission. Hinzman noted the letter received by a neighboring business.
Council discussion on clarifying Comprehensive Plan, Vermillion Corridor Plan, and Zoning Codes.
Councilmember Vaughan asked if other communities have looked at the definition of Residential versus
Commercial. Hinzman clarified that the determination comes from the cliental for the care provided, in our
zoning code this is a permitted use under the residential district. Councilmember Lund shared in other
communities, this use ma y be considered commercial versus residential. Lund asked if updating our zoning
code has been considered in correlation to the Comprehensive Plan. Hinzman indicated the City waits to make
those changes until a development comes forward and can be used in the future for developers as well.
Councilmember Folch shared the concerns presented by neighboring Terry’s Hardware, sharing we should be
conscious and thoughtful in how the approach looks from the frontage road. Hinzman indicated he spoke with
Mr. Terry when the letter was initially received. Councilmember Braucks asked about the strategy of land
planning over time looking into the future, including if there is any merit to property values. Hinzman shared
zoning originated to keep properties that were not compatible away from each other. Hinzman indicated it
would depend on what was being developed. Councilmember Vaughan indicated the property had been for
sale for twenty years and shared the development is a great addition to the area and will hopefully h ighlight
Terry’s Hardware.
Councilmember Fox motioned to approve as presented, seconded by Councilmember Leifeld.
7 Ayes, 0 Nays
2nd Reading\Adopt Ordinance Changing Mayor and City Council Stipend
Wietecha reviewed the prior discussion and compensation study that is leading to the ordinance
amendment regarding City Council Compensation. Wietecha explained that at the First Reading Council
moved approval of the increase in wages to be implemented in 2025.
Council discussion on clarification for next steps with the item. Wietecha indicated if Council is ready
to approve the Ordinance as written based on previous comments or include modest amendments, Council can
adopt this tonight. Councilmember Folch shared the decision should be up to each individual Councilmember
when considering taking a City-issued device versus accepting the technology stipend. Folch clarified City-
issued devices can be subject to data practices requests, indicating any work completed on the device is
ownership of the City, and sharing the limited use of City devices. Folch indicated the need to amend the
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implementation date for wage increases to January 3, 2023. Councilmember Lund indicated it is more
appropriate to make changes when it is not directly affecting Councilmembers. Lund shared their reasoning
behind issuing City devices to Councilmembers for pertinent use to the job. Councilmember Leifeld asked for
clarification if the Ordinance includes City-issued devices. Councilmember Vaughan shared the results from
the compensation study and indicated his support for the Ordinance as written. Councilmember Folch
expressed concern in the length of time until reviewing this topic again. Councilmember Leifeld expressed the
cost of doing the job and the wages will need to be reviewed to maintain interest in the position in the future.
Councilmember Vaughan clarified that Council would be raising the stipend, not wages. Councilmember
Braucks shared reasonable people can disagree, indicating the value of Council is to be reasonable and fair.
Councilmember Folch motioned to amend the implementation date to January 3, 2023 and adopt the
ordinance, seconded by Councilmember Leifeld.
4 Ayes, 3 Nays – Vaughan, Lund, Braucks
2023 Budget Pre-Authorize Purchases
Wietecha provided an overview of the proposed 2023 Budget pre-approval of certain pieces of
equipment. Wietecha indicated there are supply chain delays that have impacted items that were ordered last
year, some not yet received, and will likely impact a number of the items included in the proposed budget.
Council discussion on a whether any expenses could be realized prior to 2023. Wietecha indicated we
do not expect the expenses to be realized, sharing that it is possible money down may be required prior versus
upon delivery.
Councilmember Folch motioned to approve as presented, seconded by Councilmember Fox.
7 Ayes, 0 Nays
Announcements
• October is National Community Planning Month. Extra appreciation to Community Development
Director John Hinzman and his team.
• Paws in the Park is Thursday, October 6, at Rivertown Dog Park.
• Thursday, October 6, to Sunday, October 9, a Storywalk will be along the trail at Vermillion Falls
Park. A partnership with Pleasant Hill Library.
• The Friends of Pleasant Hill Library is hosting a used book sale Thursday, October 6, to Sunday,
October 9.
• In recognition of National Fire Prevention Week, the Fire & EMS Department Open House is
Tuesday, October 11. Meet the department, learn about fire safety, and see the new fire engine. All
ages are welcome!
• City Hall will be closed from 10:30 to 1:30 tomorrow Tuesday, October 4.
Meetings
• Planning Commission Meeting on Monday, October 10, 2022 at 7:00 p.m.
• Parks and Recreation Commission Workshop on Tuesday, October 11, 2022 at 7:00 p.m.
• Arts Task Force on Wednesday, October 12, 2022 at 6:15 p.m.
• HEDRA Meeting on Thursday, October 13, 2022 at 6:00 p.m.
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• City Council Regular Meeting on Monday, October 17, 2022 at 7:00 p.m.
Councilmember Leifeld motioned to adjourn the meeting at 7:57 PM, seconded by Councilmember
Vaughan. Ayes 7; Nays 0.
____________________________ ______________________________
Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Dan Wietecha, City Administrator
Date: October 17, 2022
Item: Suburban Rate Authority
Council Actions Requested:
Informational. No action requested at this time.
Background Information:
The Suburban Rate Authority (SRA) is a joint powers entity consisting of approximately 30 Twin Cities
suburban cities with a total population over 1 million. The SRA was originally organized in 1963 to
provide collective strength in negotiating franchises with the Minneapolis Gas Company. Hastings has
been a member since at least to the early 1970’s.
Since then, the SRA has been active in matters concerning gas, electric, and telephone rate regulation and
in legislation concerning the Public Utilities Commission. Of particular note, the SRA successfully
negotiated/lobbied for power outage credits affecting municipal pumping stations in 2009 -2014 and
providing input on LED street lighting tariffs in 2015-2016.
I’ve invited Jim Strommen, who serves as general counsel to the SRA, to give an update on the SRA and
its activities. Mr. Strommen is retiring at the end of the year.
Public Works Director Ryan Stempski and I question the value of continuing our membership in the SRA
and expect to recommend withdrawing in 2024 (June 2023 deadline to provide notice of withdrawal).
Financial Impact:
2023 membership dues for City of Hastings are $2,395
Committee Discussion:
N/A
Attachments:
N/A
James M. Strommen
Fifth Street Towers
150 South Fifth Street, Suite 700
Minneapolis, MN 55402
(612) 337-9233 telephone
(612) 337-9310 fax
email: jstrommen@kennedy-graven.com
MEMORANDUM
TO: City of Hastings Mayor and City Council
CC: Dan Wietecha, City Administrator
FROM: James M. Strommen, Suburban Rate Authority General Counsel
DATE: October 13, 2022
RE: Suburban Rate Authority
______________________________________________________________________________
SUBURBAN RATE AUTHORITY FACTS
• Established in Current Joint Powers Form in 1975 When MPUC Created
• City of Hastings one of Original Members
• Currently has 32 Members in Suburban Twin Cities Totaling over One Million in
Population (Member List Attached)
• Intervenes in Xcel Electric, Xcel Gas and CenterPoint Energy Rate Cases To Protect Cities
and Their Resident Interests
• Addresses Right-of-Way Management and Franchise Issues Affecting Members Generally
• Addresses Telecommunications Issues including Cell Tower Placement, Water Tower
Leases
• SRA has Won Significant Rights and Money Savings for Suburban Cities and Ratepayers:
Currently Seeking Fairer Rate Allocation Between LED and HPS Streetlighting
Customers
Obtaining Separate Xcel Energy Treatment of Municipal Pumping from
General Commercial
Obtained Xcel Energy Outage Credits to Residential and Municipal Pumping
Customers
Won Area Code Boundaries by Municipal Boundary
Participating in Comprehensive Right-of-Way Management Legislation and
Rules
Eliminated Northwestern Bell Tier System of Local Telephone Rates
Penalizing Suburban Customers
2
SUBURBAN RATE AUTHORITY MEMBER CITIES
2022
Bloomington
Brooklyn Park
Burnsville
Carver
Chanhassen
Circle Pines
Deephaven
Eden Prairie
Edina
Fridley
Golden Valley
Hastings
Hopkins
Lauderdale
Maple Grove
Maplewood
Minnetonka
Mound
Orono
Plymouth
Robbinsdale
Rogers
Roseville
St. Anthony Village
St. Louis Park
Shakopee
Shoreview
Spring Lake Park
Spring Park
Victoria
Wayzata
Woodbury
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Connie Lang – Accountant
Date: 10/13/2022
Item: Disbursements
Council Action Requested:
Staff requests:
Council review of September 2022 CenterPoint & Xcel payments.
Council review of weekly routine disbursements issued 10/11/2022.
Council approval of routine disbursements, capital purchases and employee reimbursements to be issued 10/18/2022.
Background Information:
Disbursements for routine items are made weekly. Disbursements for capital purchases and employee reimbursements
are made twice a month, subsequent to Council approval.
Financial Impact:
September 2022 Xcel Payments $ 82,614.73
September 2022 CenterPoint Payment $ 4,747.92
Disbursement Checks, EFT on 10/11/2022 $ 335,152.54
Disbursement Checks & EFT to be issued on 10/18/2022 $ 1,903,225.02
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments: ● Disbursement Reports
VIII-01
Xcel Acct #Amount Date Paid Account #
51-6960213-7 4,462.68 28-Sep 101-140-1403-6343
51-6960208-0 2,419.63 9-Sep 101-140-1404-6343
51-8110141-1 452.21 12-Sep 101-140-1407-6343
51-6960219-3 62.67 8-Sep 101-201-2016-6343
51-6960210-4 166.15 9-Sep 101-300-3100-6343
51-6960210-4 830.76 9-Sep 101-301-3200-6343
51-0011278454-9 72.02 9-Sep 101-302-3201-6343
51-0263715-0 429.80 13-Sep 101-302-3201-6343
51-6960218-2 14,884.09 20-Sep 101-302-3201-6343
51-6960215-9 2,527.43 8-Sep 200-401-4440-6343
51-0010048093-4 16.41 9-Sep 200-401-4440-6343
51-0011082067-5 209.79 9-Sep 200-401-4440-6343
51-6960220-6 1,393.81 8-Sep 200-401-4447-6343
51-6960209-1 3,721.43 27-Sep 201-401-4240-6343
51-6960214-8 1,472.15 8-Sep 213-210-2100-6343
51-7216831-9 652.40 9-Sep 220-450-4160-6343
51-6960216-0 17,389.54 31-Aug 600-300-3300-6343
51-6960210-4 664.60 9-Sep 600-300-3300-6343
51-6960216-0 16,882.76 29-Sep 600-300-3300-6343
51-6960216-0 6,361.57 31-Aug 600-300-3302-6343
51-6960216-0 6,368.92 29-Sep 600-300-3302-6343
51-6960217-1 1,173.91 8-Sep 601-300-3400-6343
TOTAL 82,614.73
XCEL AUTOMATIC PAYMENTS
Sep 2022 Payments
VIII-01
Department Account #Amount
Police 101-140-1403-6345 86.77
City Hall 101-140-1404-6345 183.21
City Storage 101-140-1407-6345 62.77
Alt Learning Ctr 101-401-4143-6345 31.63
Parks 200-401-4440-6345 203.29
Jt Maint 200-401-4447-6345 82.48
Pool 201-401-4240-6345 2,071.27
Fire 213-210-2100-6345 166.09
Le Duc 220-450-4160-6345 62.77
Water 600-300-3300-6345 156.59
Water 600-300-3302-6345 23.52
Garage 601-300-3400-6345 76.67
Arena 615-401-4103-6345 1,540.86
Total 4,747.92
CENTERPOINT ENERGY
Sept 2022 paymanet
VIII-01
10-06-2022 10:19 AM Council Report OCT 11TH PYMTS, 2022 PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT _
FINANCE GENERAL HILDI, INC GASB 75 ACTUARIAL SERVICES 2,400.00 _
TOTAL: 2,400.00
FACILITY MANAGEMENT GENERAL HAFERMAN WATER CONDITIONING CH WATER SOFTNER 423.00
ADVANCED GRAPHIX CH NORTH DOOR LETTERS 65.00
GILBERT MECHANICAL CONTRACTORS, INC. CH AC ROUTER DISCONNECTED 161.50
CH DDC CONTROLS FOR AHU#5 4,515.00
SPIN CITY LAUNDROMAT, LLC. FC MOPS HEADS AND RAGS 20.00
ARCHER MECHANICAL. LLC CH BOILER REPAIRS 632.00
DALCO FLOOR SCRUBBERS BATTERIES 86.74
FERGUSON ENTERPRISES INC CH BOILER ROOM PARTS 51.60
TERRYS HARDWARE, INC. CH BOILER/VACUUM PARTS 11.77
FD - MISC 45.65 _
TOTAL: 6,012.26
COMMUNITY DEVELOPMENT GENERAL DAKOTA COUNTY PROPERTY RECORDS RECORDING - DEV AGREEMENT 46.00 _
TOTAL: 46.00
I.T. GENERAL PARAGON DEVELOPMENT SYSTEMS INC ARUBA AIRWAVE ISSUES 175.00
ASSISST. WITH SERVER CONFI 2,483.75
SPECOPS SOFTWARE USA INC PASSWORD POLICY SOFTWARE 2,076.77 _
TOTAL: 4,735.52
POLICE GENERAL DAKOTA COMMUNICATIONS CENTER DCC FEE NOV 2022 17,261.34
MARIE RIDGEWAY LICSW LLC EMPLOYEE CONSULT 160.00
GUARDIAN SUPPLY LLC SCHOWALTER - UNIFORM 89.99
HOLIDAY STATIONSTORES LLC HPD CAR WASHES 60.00
DAKOTA ELECTRIC ASSN ELECTRIC 18.37
MN DEPT OF PUBLIC SAFETY CJDN ACCESS FEE 07/22 - 07 3,840.00 _
TOTAL: 21,429.70
BUILDING & INSPECTIONS GENERAL METRO SALES, INC SMALL FORMAT SCANNING 3,545.46
HASTINGS FORD 2021 F150 SUPER VEHICLE MA 638.65
2016 CHEV. CRUZE - MAINT. 50.29
2021 F150 SUPER VEHICLE MA 54.53 _
TOTAL: 4,288.93
PUBLIC WORKS GENERAL SUBURBAN RATE AUTHORITY 2ND HALF MEMBERSHIP PAYMEN 1,175.00 _
TOTAL: 1,175.00
PUBLIC WORKS STREETS GENERAL RCM SPECIALTIES, INC. 211 GALLONS EMULSION 630.89
248 GALLONS EMULSION 741.52
VALLEY CHEVROLET OF HASTINGS, INC. LINKS 118.90
PRECISE MOBILE RESOURCE MGMT. LLC DATA PLAN 150.00
HOMETOWN ACE HARDWARE KEYKRAFTER, GLASS CLEANER 12.58
SPIN CITY LAUNDROMAT, LLC. LAUNDER RAGS 20.00
OUTLAW IRON LAWN CARE LLC MOWING SEPT 22 900.00
ACE TRAILER SALES D-RINGS 20.50
ALLIED BLACKTOP COMPANY 2022 MILL & OVERLAY 5,950.00
ANDERSEN, EARL F. SIGNS 57.00
DALCO FLOOR SCRUBBERS BATTERIES 86.73
MACQUEEN EQUIPMENT, INC. SWITCH 67.68
SWEEPER REPAIRS, PARTS 633.87
SOLBERG AGGREGATE COMPANY RECYCLE / CLASS 5 LIMEROCK 1,093.03
NUSS TRUCK & EQUIPMENT VALVE KITS 50.10 _
TOTAL: 10,532.80
VIII-01
10-06-2022 10:19 AM Council Report OCT 11TH PYMTS, 2022 PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT _
PUBLIC WORKS STR. LIGH GENERAL XCEL ENERGY LIGHTBOURN CT ST LIGHT INS 9,335.00 _
TOTAL: 9,335.00
PARKS & RECREATION GENERAL TERRYS HARDWARE, INC. GLOVES FOR FORESTRY 17.98 _
TOTAL: 17.98
NON-DEPARTMENTAL PARKS MANSFIELD OIL COMPANY 800 GALLONS DIESEL 3,533.05
500 GALLONS GAS 1,521.46 _
TOTAL: 5,054.51
PARKS & RECREATION PARKS HOMETOWN ACE HARDWARE LEVEE SUPPLIES 28.78
NICHOLE WAGNER VOLLEYBALL REF 100.00
NAPA AUTO PARTS GLOVES 51.88
LATEX GLOVES 35.58
MICHAEL A. PATRICK SOFTBALL UMP 288.00
MICHAEL E OBRIEN SOFTBALL UMP 207.00
THIERRY AUGE SOFTBALL UMP 234.00
STACY BEISSEL VOLLEYBALL REF 225.00
DALCO FLOOR SCRUBBERS BATTERIES 134.07
MTI DISTRIBUTING COMPANY TIRE / BLADES 5910 433.47
SOLBERG AGGREGATE COMPANY CONCRETE DUMP 23.04
TERRYS HARDWARE, INC. PLAYGROUND SOUTH PINES 0.79
PLAYGROUND SOUTH PINES 1.14
PLAYGROUND SOUTH PINES 5.22
VIKING AUTOMATIC SPRINKLER JMF SPRINKLERS 1,750.00 _
TOTAL: 3,517.97
FIRE FIRE & AMBULANCE DAKOTA COMMUNICATIONS CENTER DCC FEE NOV 2022 8,630.66
IMAGE TREND, INC. MONTHLY FEE 675.00
PHASE 2 MONTHLY 281.39
ROSENBAUER MINNESOTA, LLC WIPER BLADE LADDER 1 86.18
HASTINGS FIRE RELIEF ASSN 2022 FIRE STATE AID 219,586.96
TERRYS HARDWARE, INC. TOWERLIGHT CHARGERS 500.00 _
TOTAL: 229,760.19
AMBULANCE FIRE & AMBULANCE McKESSON MEDICAL-SURGICAL GOV. SOLUTIO MEDICAL SUPPLIES 44.13
BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 657.31
MISCELLANEOUS V SCOTT ZEISE SCOTT ZEISE : AMBULANCE RE 161.41
HASTINGS FORD AMBULANCE REPAIR 179.00
LINDE GAS & EQUIPMENT INC. OXYGEN 1,316.33
OXYGEN 198.49 _
TOTAL: 2,556.67
LEDUC LEDUC HISTORIC EST W.W. GRAINGER, INC. LD AHU BELTS 32.98 _
TOTAL: 32.98
PARKS & RECREATION PARKS CAPITAL PROJ HASTINGS DOWNTOWN BUSINESS ASSOC. HDBA HOLIDAY LIGHTING 19,497.50 _
TOTAL: 19,497.50
ECONOMIC DEVELOPMENT HEDRA CENTERPOINT ENERGY 412 VERMILLION ST 4.14 _
TOTAL: 4.14
NON DEPARTMENTAL PW Cold Storage Bu WSB & ASSOCIATES INC PW COLD STAORAGE BLDG 71.25 _
TOTAL: 71.25
DEBT 2015 GENERAL OBLIG U.S. BANK 2015A PAYING AGENT FEE 550.00
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10-06-2022 10:19 AM Council Report OCT 11TH PYMTS, 2022 PAGE: 3
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT _
_______________
TOTAL: 550.00
PUBLIC WORKS WATER HAWKINS INC CYLINDER RENTAL 40.00
HYDROFLOUS ACID, CHLORINE 2,426.46
IN CONTROL, INC. SCADA REPAIRS 742.50
INNOVATIVE OFFICE SOLUTIONS, LLC PENS, DAILY LOG 57.50
HOMETOWN ACE HARDWARE STAPLES, BEE KILLER, ECT. 73.16
CORE & MAIN LP 1" METER REPLACEMENT 1,100.00
DAKOTA ELECTRIC ASSN ELECTRIC 67.40
GOPHER STATE ONE-CALL INC LOCATE TICKETS - SEPT 22 390.15
HACH COMPANY SPADNS 694.19 _
TOTAL: 5,591.36
PUBLIC WORKS WASTEWATER DAKOTA ELECTRIC ASSN ELECTRIC 116.18
ELECTRIC 58.05
ZIEGLER, INC. GENERATOR REPAIRS 899.69 _
TOTAL: 1,073.92
PUBLIC WORKS STORM WATER UTILIT CORE & MAIN LP LANDSCAPE FABRIC 768.00 _
TOTAL: 768.00
PARKS & RECREATION ARENA FINE SHINE EXTERIORS INC PRESSURE WASHING EXTERIOR 600.00
ADS ON BOARDS DASHERBOARD CLEANING 1,000.00
SHERWIN-WILLIAMS PAINTING SUPPLIES 202.88
PAINTING SUPPLIES 10.98 _
TOTAL: 1,813.86
NON-DEPARTMENTAL ESCROW - DEV/ENG/T WSB & ASSOCIATES INC HBC / HERITAGE RIDGE 3RD 2,927.00
HBC / HERITAGE RIDGE 3RD 1,960.00 _
TOTAL: 4,887.00
=============== FUND TOTALS ================
101 GENERAL 59,973.19
200 PARKS 8,572.48
213 FIRE & AMBULANCE 232,316.86
220 LEDUC HISTORIC ESTATE 32.98
401 PARKS CAPITAL PROJECTS 19,497.50
407 HEDRA 4.14
416 PW Cold Storage Building 71.25
575 2015 GENERAL OBLIGATION 550.00
600 WATER 5,591.36
601 WASTEWATER 1,073.92
603 STORM WATER UTILITY 768.00
615 ARENA 1,813.86
807 ESCROW - DEV/ENG/TIF-HRA 4,887.00
--------------------------------------------
GRAND TOTAL: 335,152.54
--------------------------------------------
TOTAL PAGES: 3
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10-13-2022 10:31 AM Council Report OCT 18TH PYMTS, 2022 PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT _
NON-DEPARTMENTAL GENERAL STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 807.84
NOV LIFE INS PREMIUM 4.90
VISION SERVICE PLAN INSURANCE CO. OCT 2022 VISION PREMIUM 217.52
OCT 2022 VISION PREMIUM 6.10
METROPOLITAN COUNCIL ENVIRONMENTAL SER SEPT 22 SAC 4,920.30 _
TOTAL: 5,956.66
COUNCIL & MAYOR GENERAL STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 34.30 _
TOTAL: 34.30
ADMINISTRATION GENERAL INNOVATIVE OFFICE SOLUTIONS, LLC OFFICE SUPPLIES 232.30
SUN LIFE ASSUANCE COMPANY OF CANADA NOV 2022 LTD PREMIUM 22.10
CITYGATE ASSOCIATES, LLC HFD STUDY 348.78
STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 4.90 _
TOTAL: 608.08
CITY CLERK GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA NOV 2022 LTD PREMIUM 13.35
NOV 2022 LTD PREMIUM 47.03
HEALTH STRATEGIES TESTING 351.00
STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 14.70
NOV LIFE INS PREMIUM 4.17
KELLY MURTAUGH MURTAUGH - MILEGAE 92.50 _
TOTAL: 522.75
FINANCE GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA NOV 2022 LTD PREMIUM 56.87
ASHLEY BERTRAND BERTRAND - MILEAGE 180.13
CHRIS C EITEMILLER EITEMILLER- MILEAGE 172.50
STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 14.70
NIEDERKORN, KIMBERLY NIEDERKORN - MILEAGE 108.37 _
TOTAL: 532.57
LEGAL GENERAL CAMPBELL KNUTSON, P.A. SEPT 22 LEGAL FEES 12,921.90
LEVANDER, GILLEN & MILLER, P.A. MONTHLY FEES 2,250.00
MONTHLY FEES 1,117.50
MONTHLY FEES 23.00
MONTHLY FEES 20.12 _
TOTAL: 16,332.52
FACILITY MANAGEMENT GENERAL ROYAL TIRE INC. FC PICKUP TIRE (1) / FUEL 124.60
FC PICKUP TIRES (3) 343.80
SUN LIFE ASSUANCE COMPANY OF CANADA NOV 2022 LTD PREMIUM 12.13
HOMETOWN ACE HARDWARE FC BUG SPRAY, MISC TOOLS/P 75.64
STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 4.17
DAKOTA COUNTY TREAS-AUDITOR AUG 22 FUEL 111.24
DALCO JANITORIAL SUPPLIES 370.78
JANITORIAL SUPPLIES 370.78
JUDGE APPLIANCE & REFRIG 3 REFRIGERATORS 2,622.00
SHERWIN-WILLIAMS SE NEW EXTERIOR DOOR 92.26
VIKING ELECTRIC SUPPLY FD BREAKER AND PADLOCK 32.81 _
TOTAL: 4,160.21
COMMUNITY DEVELOPMENT GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA NOV 2022 LTD PREMIUM 19.03
STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 4.90 _
TOTAL: 23.93
I.T. GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA NOV 2022 LTD PREMIUM 50.70
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10-13-2022 10:31 AM Council Report OCT 18TH PYMTS, 2022 PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT _
STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 14.70 _
TOTAL: 65.40
POLICE GENERAL GALLS LLC SCHOWALTER - UNIFORM ALTER 55.61
WILSKE - UNIFORM ALTERATIO 59.31
SUN LIFE ASSUANCE COMPANY OF CANADA NOV 2022 LTD PREMIUM 593.88
SHRED RIGHT SERVICE FEE 17.73
WHITNEY RINOWSKI RINOWSKI - FUEL REIMBURSE 20.00
STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 171.45
DAKOTA COUNTY TREAS-AUDITOR AUG 22 FUEL 4,267.56 _
TOTAL: 5,185.54
BUILDING & INSPECTIONS GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA NOV 2022 LTD PREMIUM 81.13
NOV 2022 LTD PREMIUM 14.77
KLETSCHKA INSPECTIONS, LLC ELECTRICAL INSPECTIONS 2,014.40
STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 24.50
NOV LIFE INS PREMIUM 4.90
DAKOTA COUNTY TREAS-AUDITOR AUG 22 FUEL 235.83 _
TOTAL: 2,375.53
SAFETY GENERAL MEGAN SCHLEI SCHLEI - SAW DAY BREAKFAST 130.45 _
TOTAL: 130.45
PUBLIC WORKS GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA NOV 2022 LTD PREMIUM 41.01
STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 14.95
DAKOTA COUNTY TREAS-AUDITOR AUG 22 FUEL 211.95
NINE EAGLES PROMOTIONS SCHUETTE - CLOTHING 20.00 _
TOTAL: 287.91
PUBLIC WORKS STREETS GENERAL RCM SPECIALTIES, INC. O-RING, FILTER 68.21
SUN LIFE ASSUANCE COMPANY OF CANADA NOV 2022 LTD PREMIUM 69.73
NAPA AUTO PARTS WRENCHES 16.64
SIR LINES-A-LOT, LLC LONG LINE STREET MARKINGS 24.64
STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 19.11
DAKOTA COUNTY TREAS-AUDITOR AUG 22 FUEL 5,417.07
DALCO JANITORIAL SUPPLIES 370.78
RUFFRIDGE JOHNSON EQUIP ROLLER 36,436.00
NINE EAGLES PROMOTIONS SCHUTT - CLOTHING 320.00
SCHUTT, MARK SCHUTT - SAFETY BOOTS 200.00 _
TOTAL: 42,942.18
PUBLIC WORKS STR. LIGH GENERAL DAKOTA ELECTRIC ASSN ELECTRIC 2,850.24 _
TOTAL: 2,850.24
PUBLIC WORKS SIDEWALKS GENERAL NORTHSTAR MUDJACKING & MORE, LLC CEMENT RAISING ADA PROGRAM 3,925.00 _
TOTAL: 3,925.00
PARKS & RECREATION GENERAL SHRED-N-GO, INC. COMMUNITY SHRED 1,200.00
CERTIFIED RECYCLING LLC MATTRESS RECYCLING EVENT 4,410.00
HASTINGS SCHOOL DISTRICT #200 OCT 22 TILDEN COST SHARE 2,500.00 _
TOTAL: 8,110.00
NON-DEPARTMENTAL PARKS STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 217.24
VISION SERVICE PLAN INSURANCE CO. OCT 2022 VISION PREMIUM 6.10 _
TOTAL: 223.34
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10-13-2022 10:31 AM Council Report OCT 18TH PYMTS, 2022 PAGE: 3
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT _
PARKS & RECREATION PARKS FOX'S HIGHLIFT LLC CRANE AT FALLS FOR LIFTING 600.00
REINDERS INC. FALL HERBICIDE 2,644.30
AA AUTO TECHNICIANS, INC. FORD SUPER DUTY REPAIR 1,219.80
CHRIS JENKINS JENKINS - CELL PHONE REIMB 150.00
SUN LIFE ASSUANCE COMPANY OF CANADA NOV 2022 LTD PREMIUM 151.72
HOMETOWN ACE HARDWARE MIRROR GLUE 3.59
CAUTION TAPE 37.77
81 INCH BELT 13.49
BELT RETURN 13.49-
TRUCK TOOL BOX REPAIRS 73.31
NAPA AUTO PARTS TIRE STEM 5.02
OIL DRY 57.06
DE-ICER AND STOP LEAK 42.87
STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 53.90
DALCO JM TILE FLOOR CLEANER 168.51
GERLACH OUTDOOR POWER EQUIP FERRIS ZERO TURN REPAIR 789.66
SHERWIN-WILLIAMS TAPE FOR GARBAGE 71.71
VIKING ELECTRIC SUPPLY JM OUTDORR LIGHTING 75.12 _
TOTAL: 6,144.34
PARKS & RECREATION AQUATIC CENTER NEW LIFE RESTORATION POOL REPAIR 175.00
POOL REPAIR 175.00 _
TOTAL: 350.00
NON-DEPARTMENTAL CABLE TV STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 1.70 _
TOTAL: 1.70
CABLE CABLE TV SUN LIFE ASSUANCE COMPANY OF CANADA NOV 2022 LTD PREMIUM 2.36
STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 0.74 _
TOTAL: 3.10
NON-DEPARTMENTAL HERITAGE PRESERVAT STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 8.40 _
TOTAL: 8.40
HERITAGE PRESERVATION HERITAGE PRESERVAT SUN LIFE ASSUANCE COMPANY OF CANADA NOV 2022 LTD PREMIUM 4.50
STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 1.23 _
TOTAL: 5.73
NON-DEPARTMENTAL FIRE & AMBULANCE STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 391.96
VISION SERVICE PLAN INSURANCE CO. OCT 2022 VISION PREMIUM 91.36 _
TOTAL: 483.32
FIRE FIRE & AMBULANCE SUN LIFE ASSUANCE COMPANY OF CANADA NOV 2022 LTD PREMIUM 61.05
NAPA AUTO PARTS BRUSH 2 BATTERY 168.19
CORE DEPOSIT RETURN 18.00-
STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 18.86
DAKOTA COUNTY TREAS-AUDITOR AUG 22 FUEL 1,615.25
MACQUEEN EQUIPMENT, INC. HOSE + STRAP FOR FIRE TRUC 254.80
MN FIRE SERVICE CERT.BRD INS 2 FIRE CERT EXAM 136.50
TERRYS HARDWARE, INC. RED SPRAY PAINT 15.58 _
TOTAL: 2,252.23
AMBULANCE FIRE & AMBULANCE O'REILLY AUTOMOTIVE LIFT SUPPORT MEDIC 2 19.03
ADVANCED GRAPHIX MEDIC 2 GRAPHICS REPLACEME 644.80
SUN LIFE ASSUANCE COMPANY OF CANADA NOV 2022 LTD PREMIUM 246.04
EXPERT BILLING, LLC 157 AMB BILLS RAN 4,396.00
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10-13-2022 10:31 AM Council Report OCT 18TH PYMTS, 2022 PAGE: 4
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT _
STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 79.13
BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 513.18
MEDICAL SUPPLIES 659.82
DAKOTA COUNTY TREAS-AUDITOR AUG 22 FUEL 1,738.60
I-STATE TRUCK CENTER MEDIC 2 REPAIR AFTER ACCID 43,551.04 _
TOTAL: 51,847.64
NON-DEPARTMENTAL LEDUC HISTORIC EST STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 2.88 _
TOTAL: 2.88
LEDUC LEDUC HISTORIC EST SUN LIFE ASSUANCE COMPANY OF CANADA NOV 2022 LTD PREMIUM 2.14
STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 0.74
DAKOTA COUNTY HISTORICAL SOCIETY LEDUC 50% OF 3RD Q TRUST 5,281.25 _
TOTAL: 5,284.13
NON-DEPARTMENTAL HEDRA STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 13.54 _
TOTAL: 13.54
ECONOMIC DEVELOPMENT HEDRA SUN LIFE ASSUANCE COMPANY OF CANADA NOV 2022 LTD PREMIUM 34.63
LEVANDER, GILLEN & MILLER, P.A. MONTHLY FEES 133.50
STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 8.58
RH HOLDINGS, LLC FINAL REVOLVING LOAN DISBU 2,296.90 _
TOTAL: 2,473.61
NON DEPARTMENTAL PW Cold Storage Bu ISG PW STORAGE BLDG CONST PHAS 202.50
EBERT INC. PAY EST #5 PW COLD STORE B 198,006.01 _
TOTAL: 198,208.51
PUBLIC WORKS 2021 IMPROVEMENTS PEARSON BROS INC TRAP ROCK & OIL - SEAL COA 24,886.12 _
TOTAL: 24,886.12
PUBLIC WORKS 2022 IMPROVEMENTS DANNER INC. 2022-1 PAY EST #4 1,002,908.26 _
TOTAL: 1,002,908.26
NON-DEPARTMENTAL WATER STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 86.34
VISION SERVICE PLAN INSURANCE CO. OCT 2022 VISION PREMIUM 19.80 _
TOTAL: 106.14
PUBLIC WORKS WATER KLM ENGINEERING, INC. IND PK WATER TOWER INSPECT 3,200.00
SUN LIFE ASSUANCE COMPANY OF CANADA NOV 2022 LTD PREMIUM 71.49
STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 26.66
G & L TANK SANDBLASTING & COATINGS, LL PAY EST #2 4TH ST TANK REC 357,912.50
CITY OF BLOOMINGTON BACT SAMPLING AUG 22 286.00
DAKOTA COUNTY TREAS-AUDITOR AUG 22 FUEL 1,914.59
GRAPHIC DESIGN UTILITY BILLS 229.34
UTILITY BILLS 1,035.50 _
TOTAL: 364,676.08
NON-DEPARTMENTAL WASTEWATER STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 62.24
VISION SERVICE PLAN INSURANCE CO. OCT 2022 VISION PREMIUM 15.30 _
TOTAL: 77.54
PUBLIC WORKS WASTEWATER SUN LIFE ASSUANCE COMPANY OF CANADA NOV 2022 LTD PREMIUM 50.98
STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 18.77
GRAPHIC DESIGN UTILITY BILLS 229.33
MCES WASTEWATER NOV 22 132,886.01
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10-13-2022 10:31 AM Council Report OCT 18TH PYMTS, 2022 PAGE: 5
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT _
_______________
TOTAL: 133,185.09
NON-DEPARTMENTAL STORM WATER UTILIT STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 83.51
VISION SERVICE PLAN INSURANCE CO. OCT 2022 VISION PREMIUM 8.86 _
TOTAL: 92.37
PUBLIC WORKS STORM WATER UTILIT BAUER SERVICES MNDOT RAVINE RESTORATION 9,800.00
SUN LIFE ASSUANCE COMPANY OF CANADA NOV 2022 LTD PREMIUM 53.05
STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 16.07
DAKOTA COUNTY TREASURER 2022 WETLAND HEALTH EVAL 3,600.00
GRAPHIC DESIGN UTILITY BILLS 229.33 _
TOTAL: 13,698.45
NON-DEPARTMENTAL ARENA VISION SERVICE PLAN INSURANCE CO. OCT 2022 VISION PREMIUM 13.04 _
TOTAL: 13.04
PARKS & RECREATION ARENA HUEBSCH LAUNDRY CO. ENTRY RUG SERVICE 52.35
SUN LIFE ASSUANCE COMPANY OF CANADA NOV 2022 LTD PREMIUM 30.86
STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 9.80
REACH MEDIA NETWORK LICENSE RENEWAL 350.00
HILLYARD INC JANITORIAL SUPPLIES 708.21
THE TREE HOUSE MULCH FOR ARENA 121.75 _
TOTAL: 1,272.97
NON-DEPARTMENTAL HYDRO ELECTRIC STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 7.68
VISION SERVICE PLAN INSURANCE CO. OCT 2022 VISION PREMIUM 2.26 _
TOTAL: 9.94
PUBLIC WORKS HYDRO ELECTRIC SUN LIFE ASSUANCE COMPANY OF CANADA NOV 2022 LTD PREMIUM 6.54
STANDARD INSURANCE COMPANY NOV LIFE INS PREMIUM 2.45 _
TOTAL: 8.99
NON-DEPARTMENTAL ESCROW - DEV/ENG/T LEVANDER, GILLEN & MILLER, P.A. MONTHLY FEES 121.50
MONTHLY FEES 410.50
MONTHLY FEES 20.50
MONTHLY FEES 272.00
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10-13-2022 10:31 AM Council Report OCT 18TH PYMTS, 2022 PAGE: 6
* REFUND CHECKS *
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT _
NON-DEPARTMENTAL WATER LINDBERG, BRIAN US REFUNDS 12.79
FLATEN, ERICKA US REFUNDS 16.68
VENOSDEL, JAMIE US REFUNDS 14.84
JOHNSON, STACIE CRTRGHT- US REFUNDS 72.23
SERY, CATHY US REFUNDS 3.25 _
TOTAL: 944.29
=============== FUND TOTALS ================
101 GENERAL 94,043.27
200 PARKS 6,367.68
201 AQUATIC CENTER 350.00
205 CABLE TV 4.80
210 HERITAGE PRESERVATION 14.13
213 FIRE & AMBULANCE 54,583.19
220 LEDUC HISTORIC ESTATE 5,287.01
407 HEDRA 2,487.15
416 PW Cold Storage Building 198,208.51
481 2021 IMPROVEMENTS 24,886.12
482 2022 IMPROVEMENTS 1,002,908.26
600 WATER 364,902.01
601 WASTEWATER 133,262.63
603 STORM WATER UTILITY 13,790.82
615 ARENA 1,286.01
620 HYDRO ELECTRIC 18.93
807 ESCROW - DEV/ENG/TIF-HRA 824.50
--------------------------------------------
GRAND TOTAL: 1,903,225.02
--------------------------------------------
TOTAL PAGES: 6
VIII-01
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Kelly Murtaugh, Assistant City Administrator
Date: October 17, 2022
Item: Special City Council Meeting to Canvass 2022 General Election Results
Council Action Requested:
Schedule a special City Council meeting for Tuesday, November 15, 2022 for the
purpose of canvassing the local results of the General Election.
Background Information:
By statute, the City Council must canvass the local results of the General Election within
three to ten days of the Election. At the November 15th meeting, the results for the races
of Mayor and two At-Large Councilmembers will be canvassed. A quorum is needed at
the meeting.
The meeting will be held at 4:30 p.m.
Financial Impact:
N/A
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
N/A
VIII-02
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Dave Wilske, Chief of Police
Date: October 17th, 2022
Item: Renewal of the 2022-2024 School Resource Officer and Traffic Control Agent Contract between the City of
Hastings and ISD 200; revised addition.
Council Action Requested:
Approval of the attached contract.
Background Information:
The Hastings Police Department and ISD 200 have long had a joint School Resource Officer (SRO)
program. The program provides for an on-site Hastings police officer who specializes in issues of
significance to youth and collaborates with school staff to promote the safety of students, staff, and the
community.
In addition, HPD and ISD 200 developed a Traffic Control Agent program. This mutual effort provides
limited traffic control at intersections near school facilities where school bus, other vehicular traffic, and
pedestrian traffic can become congested during morning and afternoon hours. The program provides
temporary, part-time “Traffic Control Agents” under the police department’s statutory authority to
control traffic in affected areas.
The previous agreement had language in the Traffic Control Agent portion that mentioned they would
only get paid for 2 emergency closing days, when they should be paid for all emergency closing days
(page 13). This version clarifies that along with some spelling issues that have been corrected.
Financial Impact:
SRO Program as budgeted. TCA program is budget neutral.
Advisory Commission Discussion:
None
Council Committee Discussion:
None
Attachments:
2022-2024 School Resource Officer and Traffic Control Agent Agreements (2 copies).
VIII-03
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To: Mayor Fasbender & City Councilmembers
From: Chris Eitemiller, Finance Manager & Ashley Bertrand, Assistant Finance Manager
Date: October 3, 2022
Item: Fund Closures and Revise Purchasing Policy
Council Action Requested:
Council is asked to approve Fund closures and a revision to the Purchasing Policy. All of
these items will have an effective date of October 1, 2022.
Background Information:
Fund Closures:
Request authorization to close the following funds:
Cable Security Deposit
Escrow-Letter of Credit
Any residual amounts in these funds will be transferred to our Debt Redemption fund.
Purchasing Policy Revision:
It has come to our attention that we do not have a formal policy in regards to employee
reimbursements. This revision will outline the steps needed for employees to be reimbursed, and also
establish a reimbursement deadline.
Financial Impact:
None.
Advisory Commission Discussion:
None.
Council Committee Discussion:
None.
Attachments:
• 2022 Fund Closure Resolution
City Council Memor and u m
VIII-04
WHEREAS, any residual dollars from the following funds will be transferred to the
debt redemption fund for future council direction;
NOW THEREFORE LET IT BE RESOLVED THAT, the funds are closed as
fo llo ws with an effective date of October 1, 2022:
Fund Closures
Cable Security Deposit
Escrow-Letter of Credit
Adopted this 3rd day of October 2022,
Mary Fasbender, Mayor
Attest:
Kelly Murtaugh, City Clerk
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 10 - - 22
A RESOLUTION CLOSING FUNDS AND ASSOCIATED TRANSFERS
WHEREAS, the Mayor and City Council adopted the 2022 budget on December 6,
2021; and
WHEREAS, there is a need to close funds;
WHEREAS, there is also the need to transfer any residual monies from funds closing;
VIII-04
City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov
PURCHASING POLICY
Purpose
To comply with Minnesota Statue 471.345 and to establish specific guidelines for the purchase of
goods and services by the employees of the City of Hastings.
Policy
It is the policy of the city to acquire goods and services through a competitive process whenever
practical that results in supply arrangements at the most effective net cost, in the correct quantities, of
the appropriate quality, and from the most responsive and responsible source. Purchasing and supply
management functions at the city are delegated to the department directors, requiring diligent attention
to the governing laws and rules.
Purchasing goods and services using a purchasing card is covered under the Purchasing Card Policy.
All federal grant expenditures will be in compliance with OMB 2CFR200 (Uniform Guidance). All
federal grant expenditures must be reasonable, necessary, and adequately documented. All federal
grant expenditures must be deemed to be allowable under specific grant agreements and in accordance
with 2CFR200, subpart E.
Cooperative Purchasing Agreements
When possible, every effort should be used to take advantage of cooperative purchasing agreements as
a cost savings measure. The city shall maintain its membership with the State Cooperative Purchasing
Program. By using the State’s plan, bidding requirements are already fulfilled.
Governing Laws Contracting Bid State Laws
A city entering into an agreement for the sale or purchase of supplies, materials, equipment or the
rental thereof, or the construction, alteration, repair or maintenance of real or personal property must
abide by the statutes relating to contracting and bidding. Minnesota Statute 471.345 was established to
provide dollar limits for all cities upon contracts that shall or may be entered into on the basis of
competitive bids, quotations or purchase or sale in the open market. This statute puts the following
basic requirements on cities (based on the estimated contract amount):
• For contracts over $175,000 – sealed bids shall be solicited by public notice in the manner and
subject to the particular requirements of the city. The sealed bids shall be solicited by public notice
and be kept on file. City Council will approve these contracts during a regularly scheduled meeting.
• For contracts exceeding $25,000 but not $175,000 – sealed bids or by direct negotiation, by
obtaining two or more quotations for the purchase or sale when possible, and without advertising for
VIII-04
City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov
bids or otherwise complying with the requirements of competitive bidding. All quotations obtained
shall be kept on file for a period of at least one year after receipt thereof.
• For contracts $25,000 or less – the contract may be made upon quotation or in the open market, at
the discretion of the city. If the contract is made upon quotation it shall be based, so far as
practicable, on at least two quotations which shall be kept on file for a period of at least one year
after their receipt.
Extra care should be exercised when using sole source vendors. The City Administrator and Finance
Manager must approve such purchases in advance. Procurements will not be split to avoid competition
or council action.
Federal Purchases
Under uniform grant guidance (2 CFR 200.317–326) there are additional procurement requirements that
need to be considered when making purchases related to a federal program. Five procurement methods
are identified including: micro-purchase (<$10,000), small purchase procedures (<$250,000), sealed bid
(>$175,000), competitive proposal (>$175,000), and noncompetitive proposal (>$3,500). The general
purchasing policy addresses many of these requirements and the City will also consider the full
requirements in relation to each method as described in 2 CFR. The micro-purchase threshold which is
set by Federal Acquisition Regulation at 48 CFR Subpart 2.1 is subject to change with inflation. The
City will follow changes to thresholds as modifications occur. When practicable, micro-purchasing will
be distributed among qualified suppliers.
The city will review the excluded parties list (https://www.sam.gov), to ensure than no tentative parties,
suspended and/or debarred contractors are contract with using federal dollars. When using federal
funding and making purchases in excess of $2,000 for construction dollars are subject to the Davis-
Bacon Act. Also, the city will avoid unnecessary/duplicate purchases, encourage use of excess Federal
surplus property, documenting rationale for procurement method used for purchases, and documentation
of selection of contract type maintained in the files. In addition, the city will consider intergovernmental
agreements where appropriate for procurement or use of common or shared goods and services.
Director/Manager Responsibilities
Department Directors/Managers and other persons authorized to purchase are responsible for certain
functions related to purchasing and payment for goods and services received. The responsibilities are:
• Purchasing done on a competitive basis and consistent with the approved annual budget.
• Control of purchased goods and services to ensure only authorized use.
• No reimbursement for use of personal gift cards or store rebates.
• All terms and conditions (including pricing) of the purchase as specified in the purchase order and
applicable contract are attained prior to the payment of the claim.
• Providing the Finance Department with approved invoices and supporting written documentation in
a timely manner.
• Employee expense reimbursements, as outlined in Chapter 13 of the Employee Handbook, must be
submitted no later than the last day in March of the year following the year in which the expense was
incurred. Expenses submitted outside of this time frame will not be reimbursed.
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City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov
• Immediate notification to the Finance Department of any circumstances affecting acceptability,
performance, or any other reason which may lead to withholding of payment.
• Cooperation with the Finance Department in resolving disputes with vendors regarding terms,
quantity, or any questions of performance.
• Designating budget coding of all invoices.
• House documents showing multiple bids or state bid pricing.
Finance Department Responsibilities
The Finance Department personnel are responsible for the following:
• Assistance in seeking vendors to provide the best price availability.
• Reasonable audit tests to determine fund availability, legality and validity of obligations for
payment.
• Pay authorized bills that meet procedural requirements.
Competitive Price Quote/Bids
Competitive price quote/bids require the following:
• Purchaser must obtain competitive price quotes/bids for services or commodities as outlined in
Contracting Bid Law Section of this policy.
• Purchaser will prepare a purchase order or documented invoice and submit to the Department
Director/Manager and the Finance Department for approval.
• A documented invoice allows all necessary information and approvals to be placed directly on the
invoice. This would apply to emergency purchases of goods and services and to routine items such
as utility bills.
Purchases
Purchases under $5,000 are approved by department directors/managers when in the budget.
Unbudgeted expense under $5,000 must have City Administrator sign off.
Purchases from $5,000 to $175,000 will have approval from department directors/managers and the City
Administrator when in the budget. Unbudgeted expense over $5,000 must be approved by City Council.
Purchases over $175,000 will be approved by City Council during a City Council meeting.
Expense Vouchers
Expense vouchers must have the following:
• Tabulation of quotes/bids where appropriate;
• Account number and project information if applicable;
• Budget appropriation for item or service requisitioned;
• Department Director/Manager approval;
• Date ordered and approximate date to be received;
• Full vendor name/address – no abbreviations;
• All items purchased must be listed separately with respective costs;
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City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov
Additional Provisions/Resources
The provisions noted in this policy are not intended to be an exhaustive list of Minnesota laws. Additional
resources on purchasing include:
•Handbook for Minnesota Cities, published by the League of Minnesota Cities
•Emergency Contracts, published by the League of Minnesota Cities
•City of Hastings Finance Department
Authority for Implementation and Enforcement
All employees are responsible for adhering to this policy when purchasing goods or services. Managers
are responsible for monitoring performance within their areas of jurisdiction. The City Administrator is
the chief purchasing officer of the city. Responsibility for administering established Purchasing Policies
and Procedures has been delegated to the Finance Department.
Updated September 2022
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City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Paige Marschall Bigler
Date: October 17, 2022
Item: Accept a Donation from Fluegel's Lawn Garden and Pet Supply
Council Action Requested: Council is asked to accept a donation in the amount of
$250.00, made to the Parks and Recreation Department and and has designated that
this donation be used for Paws in the Park
Background Information: Fluegel's Lawn Garden and Pet Supply has made this
donation to be used towards Paws in the Park.
Financial Impact: Increase the Parks and Recreation donation account by $250.00
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments: Resolution
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CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 10-05-22
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE PARKS AND RECREATION DEPARTMENT
WHEREAS, Fluegel’s Lawn Garden and Pet Supply has presented to the City
Parks & Recreation Department a donation of $250.00 and has designated that this
donation be used for Paws in the Park; and
WHEREAS, the City Council is appreciative of the donation and commends
Fluegel’s Lawn Garden and Pet Supply for their civic efforts.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota;
1. That the donation is accepted and acknowledged with gratitude; and
2. That the donation will be appropriated for Paws in the Park.
Adopted this 17th day of October, 2022
________________________________
Mary Fasbender, Mayor
Attest:
____________________________
Kelly Murtaugh, City C lerk
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City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Paige Marschall Bigler, Recreation Program Specialist
Date: October 5, 2022
Item: Special Event Designation – Gobble Gait
Council Action Requested:
Designate the 2022 Gobble Gait as a Special Event.
Background Information:
Included is the Special Event application, letter and route maps from the Gobble Gait Event
Coordinator Mary Anderson and Brian Radke, outlining the requests being made as part of their
24th Annual Gobble Gait on Thursday, November 24, 2022. The event footprint is different from
last year – including an 8k and 2k course. Staff recommends approval of the event with the
following conditions:
Street Closures:
• Closure of 2nd Street from Tyler St. to Spring St. from 7:00 a.m. to 11:30 am
• Closure of access to Northbound highway 61 and Southbound highway 61 to 2nd St.
from 7:00 a.m. – 11:30 a.m.
• Coned lane on west side of Pleasant St. between 4th St. and Hwy 42
• Closure of alleys located on N. 2nd St. from Sibley St. to Tyler St. 7:00 a.m. – 9:00 a.m.
Parking:
• Event Organizers to provide & post No Parking signs.
• No Parking on 2nd St. from Tyler St. to Eddy St.
• No Parking on Eddy St. from 2nd St. to 4th St.
• No Parking on 4th St. from Eddy St. to Ashland St.
Cones/Barricades:
• Warning Lites to deliver equipment and placed by event volunteers and police staff.
o 8 Type III barricades
o 8 Road Closed signs
o 4 Caution Run Event in Progress signs
o 15 parade boards
• 2nd St. W. & Eddy – moved east side of bridge after runners are through
• 3rd St. W. & Frontage Road Off Vermillion St.
• 4th St. W. & Eddy
• Sibley St. & north alley (Lock & Dam Eatery area)
• Ramsey St. & north alley (Hastings Family Service area)
• Tyler St. & north alley
• Sibley St. & 3rd St.
• Ramsey St. & 3rd St.
• Tyler St. & 2nd St.
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• Public Works Department to provide traffic cones.
• Event organizer will coordinate with Public Works before the event. An inventory of all
traffic control devices will be taken before and after the event, and any devices lost
during the event shall be replaced by the event organizers.
o Public Works Dept. will deliver cones to corner of 2nd and Ramsey St. by Levee
Park prior to race morning. Event volunteers will set the course and take down.
Event organizers will return City cones to the Public Works Office.
Other Conditions:
• Event Coordinator to obtain County Special Event Permit
• Event Coordinator to obtain Certificate of Insurance
• Organizers will notify the neighbors of the event and the activities in some format.
• Event organizer(s) and City staff will schedule a pre-event meeting prior to the event.
• Route markings on pavement will be made in chalk, no paint.
• Tent placement must be weighted for safety.
• Event organizers request Public Works Department to salt roads and path on the
course in the event of inclement weather.
• Police Department provide and place electronic message board
• Amplified Music at the identified locations including:
o Downtown 2nd St. from 7:00 a.m. – 11:30 a.m.
o Hastings YMCA from 8:00 a.m. – 11:30 a.m.
o Lock and Dam Parking area near the dam 8:00 – 11:00 a.m.
• Event organizers will supplement volunteers where police staff are unable to assist
o Lead vehicle (PD) & end vehicle (Fire – if available) for 8k
course
o 2nd St. E/Railroad Tracks (Reserve)
o 2nd & Tyler St. to assist East Hastings residents (Reserve)
o 2nd and Eddy St. 7:00 a.m. – 11:30 a.m. (Reserve)
o 4th & Eddy St. 8:15 a.m. – 9:30 a.m. (Volunteer)
o 4th and Pleasant St. 8:30 a.m. until last runner (Volunteer)
o County Road 42 and Madison St. 8:30 a.m. until last runner (2
Reserves)
• Event organizers will coordinate with Fire & EMS Department
o Emergency vehicle will be deployed from station if issue arises
Financial Impact:
City resources including personnel and equipment are allocated to assist in this event at a
similar level as previous years. Additional requests would be billed to cover City costs.
Advisory Commission Discussion:
Council Committee Discussion:
Attachments:
• Gobble Gait Special Event Permit Application
• Letter from Event Organizers
• Map of 8K and 2K Course
• Map from Warning Lites
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SPECIAL EVENT PERMIT APPLICATION
General Event Information
Event Name:
Name of Event Coordinator:
Home Phone: ( )
Work Phone: ( )
Name of Organization/Business Hosting Event:
Cell Phone: ( )
E-mail:
Mailing Address:
Website:
On Site Contact Name:
On Site Contact Cell Phone: ( )
Type of Event (mark all that apply): Downtown Event /Run/Walk
Date(s) Requested:
Date Day of Week Time Total Hours
am/pm to am/pm
am/pm to am/pm
am/pm to am/pm
Is this event: Will this be an annual event?
Has this event been held in another City? ___________________________
If yes, when was it held and where? ___________________________________________________________________________
Will an admission fee be charged? $________ Will donations be accepted?
What will proceeds from the event be used for?
Anticipated Attendance: Total __________ Per Day __________
Will there be a tent(s) at the event? If yes, how many and how big? _________________________
Event Location Information
Location of the event (including the starting line, finish line and staging/disbanding areas):
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List of any City parks/facilities to be used for the event:
Number of vehicles expected at the event:
Describe where participants will park:
If the event will take place on private property, has approval been obtained from the property owner(s)?
Yes No
Please include a site plan for the event location that show the location of the starting line, finishing line, staging areas, tents,
vendors, parking areas, sound amplification equipment and any other areas that will be setup as part of the event.
Event Route Information
Does the event propose to require the use of any public right of way (crossing or traveling within)?
List all public right of way that will be used during the event:
________________________________________________________________________________________________________
__________________________________________________________________________________________
________________________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
_______________________________________________________________________________________
Have you received approval for the use of any County or State right -of-way?
Does the route require the closing or partial closing of any streets, intersections or crossings?
If yes, please describe: _______________________________________________________________________________________
__________________________________________________________________________________________________________
(The City of Hastings reserves the right to require street closings)
Please include a detailed map showing the proposed route. The route map must show what roadways, trails and sidewalks will
be used and the direction the participants will travel. All street names must be clearly labeled.
Event Safety Information
Number of volunteers assisting with the event:
Do you have a contingency plan if volunteers don’t show up?
If yes, please summarize: _____________________________________________________________________________________
__________________________________________________________________________________________________________
Is the promoter aware of any problems that may arise during th e event?
If yes, please summarize: _____________________________________________________________________________________
__________________________________________________________________________________________________________
Have arrangements been made for emergency medical services?
If yes, please summarize: _____________________________________________________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
Will alcohol be served or sold at the event? No (a temporary beer or liquor license is required)
Will there be a raffle or other regulated gambling activity at the event? No gambling permit is required)
Will the event include the sale of any products or services? (please provide a list of your approved event vendors):
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
Will the event include the sale of any food or beverages? , please provide a
list of your approved food vendors):_____________________________________________________________________________
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I have read and agree to all ordinances and rules associated with this special event permit. I certify that the answers are
true and correct to the best of my knowledge.
_______________________________________________________ ______________________________
Signature Date
Please return completed form to Paige Marschall-Bigler at pmarschall@hastingsmn.gov or mail in to Parks Department 920 10th St
W, Hastings MN 55033. Call 651-480-6182 with any questions.
Date application submitted: _____________________________________________
Date application approved by CC:_________________________________________
Required resources:
- Police Reservists:_________________________________________________
- Equipment:______________________________________________________
- City staff:________________________________________________________
Insurance information received:___________________________________________
Licenses/permits obtained:_______________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
Event Signage and Sound Information
Please include a route map detailing where all DIRECTIONAL signage will be placed for the event.
Please include a map detailing where all signs ADVERTISING the event will be placed.
Will any sound amplification equipment be used at the event?
If yes, please describe where in the event area the equipment will be used and what time the equipment will be
used:_____________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
Insurance Information
Insurance coverage shall be maintained for the duration of the event with a minimum $1,000,000 combined single limit and a
minimum $2,000,000 aggregate limit. If food or non-alcoholic beverages are sold or provided at the event the insurance policy
shall also include an endorsement for product liability in an a mount not less than $1,000,000. Proof of insurance coverage must be
provided at least 5 days prior to the event.
OFFICE USE ONLY
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Honorable Mayor, Council and City Staff:
We would like to thank you for your continued support of Gobble Gait over the
years. We are looking forward to the 24th year of Gobble Gait! Over the past 22
years, with the support of the City of Hastings, 150+ local business sponsors, 1,000’s
of runners and 100’s of volunteers, we have been able to raise $1,5,00,000 for
Hastings Family Service. Over those years, the City has been an integral part of this
success.
In order to make the event a success, we have outlined some key details that need
your consideration and approval
8K and 2K Courses:
The route for the 8K race is the same as they were for 2019. The details of our
request are attached in the form of map.
Street Closures:
2nd Street: From the Tyler Street to Spring Street from 6AM-11:30AM. We are
requesting a change from the original closing time of 7AM, to 6AM to allow more
time to clear the street and set up the course. Due to the change in the 3K course,
we need to keep the section from Spring Street to Northbound Hwy 61 access closed
until approximately 11:30AM.
Highway 61 Access/Exit: As a result of the change in the 3K course for 2021, the
access to Northbound highway 61 needs to be closed from 7AM to 11:30AM. In
addition, the exit from southbound highway 61 to 2nd street (by Haley Comfort) will
need to be closed from 7AM to 11:30AM.
Pleasant Street: Southbound traffic would be moved to the northbound lane, thus
closing off the west side of Pleasant from 4th Street to Hwy 42. Both northbound and
southbound traffic will have full access to Pleasant at all times. An officer will be
located at 4th and Pleasant to control traffic as needed.
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Alleys - We request that the alleys located north of 2nd Street be closed from Sibley
St. to Tyler St from 7AM-9AM. This closure is needed because the registration tent
is located at the entrance of the alley on Ramsey St.
Tyler Street: We request that Tyler Street be closed from 2nd St. (by Graphic Design)
north to the river to allow the 8K runners to finish the race unimpeded. The
residents of East Hastings are allowed access to East Hastings via 2nd Street and
Tyler at all times with a police officer present to direct traffic.
Police Presence:
To assist with traffic control in certain areas, we respectfully request the assistance
of police or reserve officers at the following locations:
• 2nd and Tyler St. – to assist residents of East Hastings access.
• 2nd and Eddy St. (7AM-11:30AM)
• 4th and Eddy St. (from approximately 8:15AM -9:30AM)
• 4th and Pleasant Street (8:30AM until last runner passes by)
• County Road 42 and Madison Street – very important location (8:30AM until
last runner passes)
A police car or other lead vehicle is requested to lead the runners throughout the
entire course to make sure the runners stay on course and remain safe.
No Parking:
1. No Parking is requested on 2nd Street from Tyler Street to Eddy Street.
2. No parking on Eddy Street from 2nd Street to 4th Street
3. 2. No parking on 4th Street from Eddy Street to Ashland Street.
Coordination with Streets Department:
We will need cones and barricades from the street department. As in the past, the
City Streets department will deliver the cones to the corner of 2nd and Ramsey (in
the park) prior to the race morning. We can use as many cones as possible for this
event.
We discussed with City Staff the need for more barricades. As a result of this
discussion, we would like to request the following barricades:
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• 2nd and Tyler – 2 barricades
• Tyler and Bike Trail by the river – 1 barricade
• 2nd and Ramsey – 2 barricades
• 2nd and Sibley – 2 barricades
• 3rd and Hwy 61 exit (by Haley Comfort) – 2 barricades
• 2nd and Eddy – 2 barricades
In the event of inclement weather conditions, for the safety of the runners, we
request that the City of Hastings Street Department plow and salt/sand as needed
on the roads, and path that the course utilizes. We are particularly interested in
the hill on the bike path after crossing over Hwy 42. We request that this hill be
maintained with adequate salt and sand for the safety of the runners.
Emergency Services:
We will request that Hastings Fire Dept staff provide some type of emergency
vehicle at the tail end of the runners from start to finish. This is needed for the
safety of the participants. In the past Fire Chief volunteered his time to act in
capacity of on-site EMS. So, we respectfully request that the City provide a tail end
vehicle such as a police car, with EMS capabilities and radio contact for further EMS
services, if needed.
We do know this event asks a lot from our city staff, but we believe it is a showcase
for this community.
Thank You again for your support!
Respectfully,
Brian Radke, Co-Chair
Jennifer Williams, Anderson Race Management
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START
FINISH
TOTAL EQUIPMENT LIST
8-Type III Barricades
8-Road Closed
4-Caution Run Event in Progress
15-Parade Boards
Gobble Gait 2022
Thursday, November 24
-WL to deliver in place BY Wednesday
-Equipment placement per city and police request/recommendation
-City to provide cones and no parking signs
-Customer/police to setup and takedown
-Pickup after weekend
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11
1 1
1
2
EQUIPMENT LIST (this sheet only)
8-Type III Barricades
8-Road Closed
15-Parade Boards
City to provide traffic cones
2
2
START FINISH
1
1 1
1
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SEE INSERT
EQUIPMENT LIST (this sheet only)
4-Caution Run Event in Progress
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City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Ryan Stempski – Public Works Director/City Engineer
Date: October 12, 2022
Item: Approve Change Order No. 1 for the Hastings Public Works Storage Building
COUNCIL ACTION REQUESTED
Council is requested to approve attached Change Order No. 1 for the Hastings Public Works Storage Building
Project.
BACKGROUND INFORMATION
Change Order No. 1 covers two primary modifications to the original project scope.
1. Building Changes
a. Column Encasements for Mezzanine – Concrete bollards were added to the project scope to
protect the structural supports of the mezzanine which will have vehicles parking under it.
b. Mezzanine Swing Gate – A gate was added to the project scope on the mezzanine to allow for
loading of larger items via pallet and forklift as opposed to manually lifting all items up the stairs
by hand.
c. Oil Interceptor Modifications – Following a review from the Department of Labor and Industry
(DOLI), upgrades were found to be necessary to the oil interceptor that was originally bid as part
of the floor drain plumbing system.
2. Soil Corrections – Costs were incurred to remove unsuitable material from below the foundation of the
proposed storage building that was not anticipated based on preliminary soil investigations. The change
order also covers the cost to import and place suitable fill material under the building foundation.
FINANCIAL IMPACT
The value of the work contemplated by Change Order No. 1 is an increase of $56,237.27.
The total impact of Change Order No. 1 to the contract is 4.3%. Below is a table summarizing the change order.
2022-3 Hastings Public Works Storage Building
Change
Order Date Item
Estimated
Value
1 8/22/2022 Change Order No. 1 $56,237.27
Net Total Increase/(Decrease) to date $56,237.27
Original Contract Value $1,310,400.00
Revised Contract Value $1,366,637.27
Change Orders as Percentage of Original Contract Value to date 4.3%
STAFF RECOMMENDATION
Staff recommends approval of attached Change Order No. 1.
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City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Ryan Stempski – Public Works Director/City Engineer
Date: October 12, 2022
Item: Approve Change Order No. 2 for the Hastings Public Works Storage Building
COUNCIL ACTION REQUESTED
Council is requested to approve attached Change Order No. 2 for the Hastings Public Works Storage Building
Project.
BACKGROUND INFORMATION
Change Order No. 2 covers two primary modifications to the original project scope.
1. Exterior Drainage Improvements
a. Concrete Apron and Valley Gutter at North Entrance – After a field review of available drainage
slopes compared to the original plan it was determined that concrete was necessary at the
northern building entrance to sufficiently convey water away from the structure. This was
installed in place of asphalt pavement that would have made the area subject to holding water.
b. Infiltration Area North Edge of Building – Upon establishment of the building floor slab it was
determined that in order to ensure adequate drainage in the northwestern green space of the
building a small infiltration area was required to be graded in.
c. Enhanced Driving Surface Area East Side of Building – After a field review of the available driving
area to access stockpiles and enter the eastern garage door of the building, it was determined
that excess material from the site could be utilized to increase the usable driving space in this
area.
2. Interior Drainage Improvements
a. Plumbing Modifications for Slab Drainage – After closer review of the floor drainage originally
scoped on the project plans, it was determined that modifications were required to the slopes
along the concrete floor to ensure adequate drainage. As a result of these changes, minor
alterations were required to the in-floor plumbing.
FINANCIAL IMPACT
The value of the work contemplated by Change Order No. 2 is an increase of $10,410.03. Below is a table
summarizing all change orders to date.
2022-3 Hastings Public Works Storage Building
Change
Order Date Item
Estimated
Value
1 8/22/2022 Change Order No. 1 $56,237.27
2 9/19/2022 Change Order No. 2 $10,410.03
Net Total Increase/(Decrease) to date $66,647.30
Original Contract Value $1,310,400.00
Revised Contract Value $1,377,047.30
Change Orders as Percentage of Original Contract Value to date 5.1%
STAFF RECOMMENDATION
Staff recommends approval of attached Change Order No. 2.
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City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Ryan Stempski – Public Works Director/City Engineer
Date: October 12, 2022
Item: Approve Change Order No. 3 for the Hastings Public Works Storage Building
COUNCIL ACTION REQUESTED
Council is requested to approve attached Change Order No. 3 for the Hastings Public Works Storage Building
Project.
BACKGROUND INFORMATION
Change Order No. 3 covers the cost of aggregate base requested by the City to be placed in lieu of recycled
aggregate base allowed in the project specifications.
FINANCIAL IMPACT
The value of the work contemplated by Change Order No. 3 is an increase of $1,439.15.
Below is a table summarizing the change orders to date.
2022-3 Hastings Public Works Storage Building
Change
Order Date Item
Estimated
Value
1 8/22/2022 Change Order No. 1 $56,237.27
2 9/19/2022 Change Order No. 2 $10,410.03
3 10/6/2022 Change Order No. 3 $1,439.15
Net Total Increase/(Decrease) to date $68,086.45
Original Contract Value $1,310,400.00
Revised Contract Value $1,378,486.45
Change Orders as Percentage of Original Contract Value to date 5.2%
STAFF RECOMMENDATION
Staff recommends approval of attached Change Order No. 3.
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City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: John Hinzman, Community Development Director
Date: October 17, 2022
Item: Accept Resignation: Planning Commissioner Kyle Romens
City Council Action Requested:
Accept the resignation of Kyle Romens from the Planning Commission effective October
17, 2022.
Background Information:
Kyle has served on the Planning Commission since 2020, serving most recently
as Vice Chair. His thoughtful leadership and dedication to the Commission
will be missed.
Financial Impact:
N\A
Advisory Commission Discussion:
N\A
Council Commission Discussion:
N\A
Attachments:
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City Council Memorandum
To: Mayor Fasbender and City Council
From: John Hinzman, Community Development Director
Date: October 17, 2022
Item: Authorize Signature: Stormwater Facilities Maintenance Agreement - United
Heroes League - 2800 Ravenna Trail
Council Action Requested:
Authorize Signature of the attached Stormwater Facilities Maintenance Agreement between
the City of Hastings and United Heroes League establishing stormwater maintenance
obligations and responsibilities for the future development of the United Heroes League
Property located at 2800 Ravenna Trail. Approval would be subject to minor changes
prior to final signature. A simple majority is necessary for action
Background Information:
On August 15, 2022, the City Council approved an Interim Use Permit (IUP) to allow for
construction of a temporary gravel parking lot and outdoor hockey rink. Grading
activities related to IUP uses will also commence leading to the need for the Stormwater
Agreement.
Financial Impact:
Site development may increase tourism travel to Hastings from the region.
Advisory Commission Discussion:
N\A
Council Committee Discussion:
N\A
Attachments:
• Stormwater Facilities Maintenance Agreement
VIII-14
1
(Reserved for Recording Data)
STORMWATER MANAGEMENT FACILITIES AGREEMENT
This Stormwater Management Facilities Agreement (“Agreement”) is made, entered into
and effective this ____ day of _________________, 2022, by and between the City of Hastings, a
Minnesota municipal corporation (“City”), and United Heroes League, a Minnesota nonprofit
corporation, f/k/a Defending the Blue Line, a Minnesota nonprofit corporation (“Developer”).
WHEREAS, that certain real property situated in the City of Hastings, County of Dakota,
State of Minnesota, legally described on the attached Exhibit A (the “Property”), was conveyed
to Defending the Blue Line, a Minnesota nonprofit corporation (“Defending the Blue Line”), by
that certain Warranty Deed dated April 3, 2020, recorded as Document No. 3363341 in the Office
of the County Recorder, Dakota County, Minnesota; and
WHEREAS, Defending the Blue Line changed its name to United Heroes League, a
Minnesota nonprofit corporation, by an amendment filed with the Minnesota Secretary of State on
July 14, 2021; and
WHEREAS, Developer has obtained the approval of the City for the development of the
Property for a Stormwater Management Facilities; and
WHEREAS, as used herein, the term “Stormwater Management Facilities” may refer to
water quality and/or water quantity facilities (i.e. detention basins, retention basins, swales, pipes,
oil/water separators, sand filtering devices, infiltration facilities, sump structures, etc.) which are
located outside the public road right-of-way; and
WHEREAS, the City has required that the Developer make provision for the construction,
maintenance and repair of the Stormwater Management Facilities located within the boundaries of
the Property as shown on the Stormwater Facilities Location Map on Exhibit B attached hereto;
and
WHEREAS, the City and Developer desire to set forth their understanding with respect to
the construction, repair and maintenance of the Stormwater Management Facilities and the
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responsibility relating to the costs of the repair and maintenance of the Stormwater Management
Facilities.
NOW THEREFORE, in consideration of the foregoing facts and circumstances, and for
other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties hereto hereby agree as follows:
1. Construction and Maintenance of Stormwater Management Facilities. The
Developer agrees to construct the Stormwater Management Facilities according to the construction
plans drawn by Rani Engineering dated September 22, 2022 (“Plans”) and repair and maintain the
Stormwater Management Facilities at its sole cost and expense. Maintenance of the Stormwater
Management Facilities shall include but is not limited to compliance with the Stormwater BMP
Inspection and Maintenance Plan (“Inspection Plan”) attached as Exhibit C. Developer shall
submit an annual inspection report that complies with the Inspection Plan by September 30th of
each year. If the required annual inspection report is not submitted to the City by September 30th,
the City shall have the right to enter onto the property to conduct the annual inspection. If it is
determined that the Stormwater Management Facilities (1) have not been maintained; or (2) are
not functioning as originally designed and intended; or (3) are in need of repair, the Developer
agrees to restore the Stormwater Management Facilities so that it functions as it was designed and
intended. Failure to comply with the restoration ordered by the City shall be an event of default.
The Developer further agrees that it will not use the Stormwater Management Facilities for snow
storage and will inform its snow removal contractors of this provision of the Agreement.
2. Developer’s Default. In the event of default by the Developer as to any of the work
to be performed by it hereunder, following at least thirty (30) days prior written notice and
Developer’s failure to cure such default within such time-frame, except in an emergency as
determined by the City, the City may, at its option, perform the work and the Developer shall
promptly, following receipt of an invoice and reasonable substantiation of such costs, reimburse
the City for any reasonable out-of-pocket expense incurred by the City.
3. License, Easement, and Assessment. This Agreement is a license for the City to act
when so authorized under this Agreement, and it shall not be necessary for the City to seek a Court
order for permission to enter the Property. When the City does any such work, the City may, in
addition to its other remedies, assess the reasonable out-of-pocket cost in whole or in part. The
Developer has conveyed to the City and the public a permanent drainage and utility easement,
described and depicted in more detail on the easement document, which is dedicated to the public
for the purpose of providing perpetual access to the City, or its successors responsible hereunder,
for purposes of inspecting and performing any necessary maintenance to the Stormwater
Management Facilities.
4. Changes to Site Configuration or Stormwater Management Facilities. If site
configurations or Stormwater Management Facilities change, causing decreased effectiveness of
Stormwater Management Facilities, new or improved Stormwater Management Facilities must be
implemented to ensure the conditions for post-construction stormwater management continue to
be met.
5. Terms and Conditions. This Agreement shall run with the land and shall be binding
upon Developer’s successors and assigns with respect to the Property. The terms and conditions
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3
of this Agreement shall be binding upon and shall insure to the benefit of the parties hereto and
their respective successors and assigns.
6. Developer Warranty. Developer warrants and represents the following to the City
and acknowledges that this Agreement has been duly executed and delivered and constitutes the
legal, valid and binding obligation of Developer enforceable in accordance with its terms. The
party signing on behalf of the Developer has been duly authorized by the entity to sign the
Agreement and bind the entity. Developer has been duly formed under the laws of the State of
Minnesota and is in good standing under the laws of the jurisdiction in which the Property is
located, is duly qualified to transact business in the jurisdiction in which the Property is located,
and has the requisite power and authority to enter into and perform this Agreement and the
documents and instruments required to be executed and delivered by Developer pursuant
hereto. This Agreement and the documents and instruments required to be executed and delivered
by Developer pursuant hereto have each been duly authorized by all necessary action on the part
of Developer and such execution, delivery and performance does and will not conflict with or
result in a violation of Developer’s organizational agreement or any judgment or order. The
execution, delivery and performance by Developer of this Agreement will not (a) violate any
provision of any law, statute, rule or regulation or any order, writ, judgment, injunction, decree,
determination or award of any court, governmental agency or arbitrator presently in effect having
applicability to Developer, or (b) result in a breach of or constitute a default under any indenture,
loan or credit agreement or any other agreement, lease or instrument to which Developer is a party
or by which it or any of its properties may be bound.
7. Amendment and Waiver. The parties hereto may by mutual written agreement
amend this Agreement in any respect. Any party hereto may extend the time for the performance
of any of the obligations of another, waive any inaccuracies in representations by another contained
in this Agreement or in any document delivered pursuant hereto which inaccuracies would
otherwise constitute a breach of this Agreement, waive compliance by another with any of the
covenants contained in this Agreement, waive performance of any obligations by the other or
waive the fulfillment of any condition that is precedent to the performance by the party so waiving
of any of its obligations under this Agreement. Any agreement on the part of any party for any
such amendment, extension or waiver must be in writing. No waiver of any of the provisions of
this Agreement shall be deemed, or shall constitute, a waiver of any other provisions, whether or
not similar, nor shall any waiver constitute a continuing waiver.
8. Governing Law. This Agreement shall be governed by and construed in accordance
with the laws of the State of Minnesota.
9. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall be deemed an original but all of which shall constitute one and the same
instrument.
10. Consent. Developer consents to the recording of this Agreement.
11. Limitation of Liability. Notwithstanding any other provision of this Agreement, in
no event shall either party or any of their affiliates, by reason of any of their respective acts or
omissions be liable whether in contract, tort, misrepresentation, warranty, negligence, strict
VIII-14
4
liability or otherwise for any special, indirect, incidental or consequential damages arising out of
or in connection with this Agreement, or the performance, non-performance or breach thereof.
12. Notice. Notice shall mean notices given by one party to the other if in writing and
if and when delivered or tendered: (i) in person; (ii) by depositing it in the United States mail in a
sealed envelope, by certified mail, return receipt requested, with postage and postal charges
prepaid, or (iii) by proper and timely delivery to an overnight courier service addressed by name
and address to the party or person intended addressed as follows:
If to City: City of Hastings
Attention: City Administrator
101 4th Street East
Hastings, MN 55033
If to Developer: United Heroes League
Attn: Shane Hudella
15211 Ravenna Trail
Hastings, MN 55033
or to such other address as the party addressed shall have previously designated by notice given in
accordance with this Section. Notices shall be deemed to have been duly given on the date of
service if served personally on the party to whom notice is to be given, on the third day after
mailing if mailed by United States postal service as provided above, or within twenty-four (24)
hours if sent via overnight courier service provided, that a notice not given as above shall, if it is
in writing, be deemed given if and when actually received by a party.
[The remainder of this page was intentionally left blank.]
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5
IN WITNESS WHEREOF, the parties hereto have caused this document to be executed
as of the day and year first above written.
CITY:
CITY OF HASTINGS
By:
Mary Fasbender
Its Mayor
By:
Kelly Murtaugh
Its City Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
On this ___ day of ______________________, 2022, before me a Notary Public within
and for said County, personally appeared Mary Fasbender and Kelly Murtaugh, to me personally
known, who being each by me duly sworn, each did say that they are respectively the Mayor and
City Clerk of the City of Hastings, the municipality named in the foregoing instrument, and that
the seal affixed to said instrument was signed and sealed on behalf of said municipality by authority
of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act
and deed of said municipality.
Notary Public
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DEVELOPER:
UNITED HEROES LEAGUE
By:
Name:
Its:
STATE OF MINNESOTA )
) ss.
COUNTY OF )
The foregoing instrument was acknowledged before me this ____ day of
_______________________________, 2022 by , the
of United Heroes League, a Minnesota nonprofit
corporation, on behalf of said nonprofit corporation.
Notary Public
This instrument drafted by
And after recording, please return to:
Korine L. Land (#262432)
LeVander, Gillen & Miller, P.A.
1305 Corporate Center Drive, Suite 300
Eagan, MN 55121
651-451-1831
VIII-14
A-1
EXHIBIT A
LEGAL DESCRIPTION OF THE PROPERTY
Parcel 1:
All that part of the West Half (W 1/2) of the Northeast Quarter (NE 1/4), Section Thirty-five (35),
Township One Hundred Fifteen (115), Range Seventeen (17) lying East of Dakota County Road
No. 91 as now established; and lying South of County State Aid Highway No. 54 except the South
1072 feet thereof.
And
The East 275.35 feet of the South 1072 feet of the West Half (W 1/2) of the Northeast Quarter (NE
1/4), Section Thirty-five (35), Township One Hundred Fifteen (115), Range Seventeen (17) except
the South 200 feet thereof
Except
That part of the West Half of the Northeast Quarter of Section 35, Township 115, Range 17 West
Dakota County, Minnesota, described as follows:
Commencing at the northwest corner of the West Half of the Northeast Quarter of said Section 35;
thence South 00 degrees 16 minutes 13 seconds East, assumed bearing, along the west line of said
West Half, a distance of 1565.10 feet to the north line of the south 1072.00 feet of said West Half;
thence North 89 degrees 48 minutes 53 seconds East, along said north line, a distance of 588.06
feet to the point of beginning of the land to be described; thence North 10 degrees 57 minutes 52
seconds East, a distance of 225.32 feet; thence South 79 degrees 02 minutes 08 seconds East, a
distance of 145.11 feet; thence North 10 degrees 57 minutes 52 seconds East a distance of 501.37
feet to the centerline of the County State Aid Highway Number 54; thence North 79 degrees 02
minutes 08 seconds West, along said centerline, a distance of 846 feet, more or less, to the
centerline of Dakota County Road Number 91, being the westerly line of Parcel Number 3 of
Dakota County Document Number 844980; thence Southerly, along said centerline, being the
westerly line of said Parcel Number 3, a distance of 877 feet, more or less, to the north line of the
south 1072.00 feet of said West Half; thence North 89 degrees 48 minutes 53 seconds East, along
said north line a distance of 360 feet, more or less, to the point of beginning.
Parcel 2:
That part of the East Half (E 1/2) of the Northeast Quarter (NE 1/4), Section Thirty-five (35),
Township One Hundred Fifteen (115), Range Seventeen (17), lying South of County State Aid
Highway No. 54 and lying North of the following described line:
Commencing at the Southwest corner of said Southeast Quarter (SE 1/4) of the Northeast Quarter
(NE 1/4); thence North 0 degrees 10 minutes 23 seconds East (assumed bearing) along the West
line of said Southeast Quarter (SE 1/4) of the Northeast Quarter (NE 1/4) a distance of 76.30 feet
to the point of beginning of the line to be described; thence North 71 degrees 07 minutes 58 seconds
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A-2
East a distance of 1393.20 feet to the East line of said Southeast Quarter (SE 1/4) of the Northeast
Quarter (NE 1/4) and said line there terminating.
Excepting Therefrom that part of the Northeast Quarter (NE 1/4) of Section Thirty-five (35),
Township One Hundred Fifteen (115), Range Seventeen (17), Dakota County, Minnesota,
described as follows:
Commencing at the Northeast corner of said Northeast Quarter (NE 1 /4); thence North 89 degrees
50 minutes 20 seconds West (assumed bearing) along the North line thereof a distance of 166.22
feet; thence South 0 degrees 09 minutes 40 seconds West a distance of 1138.84 feet to the
centerline of County Road No. 54; thence North 82 degrees 01 minutes 55 seconds West along
said centerline a distance of 371.29 feet to the point of beginning, thence continuing North 82
degrees 01 minutes 55 seconds West along said centerline thereof a distance of 309.71 feet thence
South 7 degrees 58 minutes 05 seconds West a distance of 707.89 feet; thence South 82 degrees
01 minutes 55 seconds East a distance of 271.33 feet; thence North 15 degrees 36 minutes 03
seconds East a distance of 434.30 feet thence North 3 degrees 59 minutes 15 seconds East a
distance of 278.11 feet to the point of beginning.
And Also Excepting Therefrom that part of the Northeast Quarter (NE 1 /4) of Section Thirty-five
(35), Township One Hundred Fifteen (115), Range Seventeen (17), Dakota County, Minnesota,
described as follows:
Commencing at the Northeast corner of said Northeast Quarter (NE 1/4); thence North 89 degrees
50 minutes 20 seconds West (assumed bearing) along the North line thereof a distance of 166.22
feet; thence South 0 degrees 09 minutes 40 seconds West a distance of 1138.84 feet to the
centerline of County Road No. 54 and the point of beginning of the land to be described; thence
North 82 degrees 01 minutes 55 seconds West along said centerline a distance of 300.00 feet;
thence South 13 degrees 19 minutes 49 seconds West a distance of 948.57 feet; thence North 71
degrees 19 minutes 27 seconds East a distance of 352.23 feet, thence North 13 degrees 19 minutes
49 seconds East a distance of 789.92 feet to the point of beginning, Dakota County, Minnesota.
Abstract Property
PIDs: 19-03500-14-020 and 19-03500-01-019
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B-1
EXHIBIT B
STORMWATER FACILITIES LOCATION MAP
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C-1
EXHIBIT C
STORMWATER BMP INSPECTION AND MAINTENANCE PLAN
VIII-14
C-2
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C-3
VIII-14
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: John Townsend, Fire Chief
Date: October 11, 2022
Item: Purchase Non-Budgeted Items; Extrication Tools
Council Action Requested:
Approve purchase of hydraulic extrication tools.
Background Information:
The department currently uses battery-operated extrication tools that were purchased as part of the
new fire truck project, our back-up extrication tools are housed on Rescue 1, and are operated by a gas
engine. With the new fire truck in service we can further right size our fleet of vehicles. The
department would like to utilize funds, from the sale of Engine 3, to purchase hydraulic tools to place on
our 2nd out engine. The purchase of these tools will allow us to remove Rescue 1 from service and
remove from the CIP/CEP. This will create two like-engines with all the fire and rescue capabilities we
currently have while reducing the fleet and need for maintenance. This will also allow us to remove
from service, a portable gas engine, which operates our back-up extrication tools. The current back-up
extrication tools are 20+ years old and are currently in the proposed budget for 2023. This project also
reduces our carbon footprint by eliminating the need for a portable gas engine and removing a truck
from service.
Financial Impact:
Cost of new tools $25,000.00
Reduced capital need:
1. Reduced fleet size with sale of Rescue 1
2. Reduced maintenance of vehicle, tools and portable engine
Funds from Engine 3 sale (sold earlier this year) cover the costs of this project and remove this project
from the 2023 budget
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Council Workshop: N/A
Attachments: None
VIII-15
MEMORANDUM OF UNDERSTANDING
Wage Adjustment 2022-2023
This Memorandum of Understanding (MOU) is entered into by the City of Hastings and the International
Association of Firefighters, Local 5113 for the purpose of implementing the wage adjustment as a result
of the recent Compensation and Classification study.
WHEREAS, IAFF is the sole representative for firefighters for the City of Hastings Fire Department;
WHEREAS, the City of Hastings recently concluded the Compensation and Classification study
resulting in a recommended wage adjustment for firefighters;
WHEREAS, the City and IAFF hereby agree to fully implement the wage adjustment to all firefighters
covered by the collective bargaining agreement, as described below;
NOW, THEREFORE, BE IT RESOLVED, that the parties hereto agree as follows:
1. Current Firefighters:
a. Provide a wage increase of 75% of the difference between the two scales retroactive to
July 4, 2022.
Start 6 Month 12 Month 24 Month 36 Month
$22.87 $24.47 $26.01 $27.60 $29.19
b. Effective January 1, 2023, provide an additional market adjustment of 25% of the
difference between the two scales to get to the new scale plus 3.0% Cost of Living
Adjustment (COLA).
Start 6 Month 12 Month 24 Month 36 Month
$24.03 $25.60 $27.20 $28.78 $30.36
2. New Firefighters would use the scale below starting January 1, 2023.
Start 6 Month 12 Month 24 Month 36 Month
$24.03 $25.60 $27.20 $28.78 $30.36
3. Current Fire Inspector:
a. Transition to new scale retroactive to July 4, 2022. If current wage is higher than
appropriate step, move to the higher wage.
Start 6 Month 12 Month 24 Month 36 Month
$31.74 $34.15 $36.55 $38.96 $41.36
b. Wage scale effective January 1, 2023.
Start 6 Month 12 Month 24 Month 36 Month
$34.02 $35.29 $37.65 $40.81 $42.60
4. New Fire Inspectors would use the scale below starting January 1, 2023.
Start 6 Month 12 Month 24 Month 36 Month
$32.69 $35.17 $37.65 $40.12 $42.60
5. For lateral hires, including internal transfers between Firefighter and Fire Inspector, the City may
in its discretion consider prior experience to start an employee at a step greater than “start.”
VIII-16
Agreed this ________ day of October, 2022.
City of Hastings: IAFF, Local No. 5113:
__________________________________ ________________________________
Mary Fasbender, Mayor Craig Latch
__________________________________ ________________________________
Dan Wietecha, City Administrator Kiel Kwiatkowski
__________________________________
Kelly Murtaugh, City Clerk
VIII-16
MEMORANDUM OF UNDERSTANDING
Wage Adjustment 2022-2023
This Memorandum of Understanding (MOU) is entered into by the City of Hastings (City) and
the Minnesota Teamsters Public and Law Enforcement Employees Union, Local No. 320
(Teamsters) for the purpose of implementing the wage adjustment as a result of the recent
Compensation and Classification Study.
WHEREAS, Teamsters is the sole representative for fire captains and marshal for the City of
Hastings Fire Department;
WHEREAS, the City of Hastings recently concluded the Compensation and Classification Study
resulting in a recommended wage adjustment for fire captains and marshal;
WHEREAS, the City and Teamsters hereby agree to fully implement the wage adjustment to all
fire captains and marshal covered by the collective bargaining agreement, as described below.
NOW, THEREFORE, BE IT RESOLVED, that the parties hereto agree as follows:
1. Extend the 2022 Collective Bargaining Agreement one year through December 31, 2023.
2. For Captains currently above the new scale, maintain current wage plus 3.0% Cost of
Living Adjustment (COLA) on January 1, 2023. At 24 Month step, enter new scale.
Start 12 Month 24 Month
Captain 2022 $32.13 $33.22 $36.66
Captain 2023 $33.09 $34.22 $37.76
3. For Captains currently below the new scale, provide wage increase of 75% of the
difference between the two scales retroactive to July 4, 2022. Then, effective January 1,
2023, provide an additional market adjustment of 25% of the difference between the two
scales plus 3% Cost of Living Adjustment (COLA).
24 Month
Captain 2022 $36.09
Captain 2023 $37.76
4. For Marshal currently below the new scale, provide wage increase of 75% of the
difference between the two scales retroactive to July 4, 2022. Then, effective January 1,
2023, provide an additional market adjustment of 25% of the difference between the two
scales plus 3% Cost of Living Adjustment (COLA).
Start 6 Month 12 Month 24 Month 36 Month
Marshal 2022 $36.83 $39.49 $42.19 $45.60 $48.28
Marshal 2023 $38.19 $41.39 $44.58 $47.77 $50.96
VIII-17
5. For employees newly hired during this term.
Start 12 Month 24 Month
Fire Captain 2022 $29.37 $33.02 $36.66
Fire Captain 2023 $30.25 $34.01 $37.76
Start 6 Month 12 Month 24 Month 36 Month
Marshal 2022 $37.08 $40.18 $43.28 $46.38 $49.48
Marshal 2023 $38.19 $41.39 $44.58 $47.77 $50.96
Agreed this ________ day of October, 2022.
City of Hastings: Teamsters, Local No. 320:
__________________________________ ________________________________
Mary Fasbender, Mayor Vance Rolfson, Business Agent
__________________________________ ________________________________
Dan Wietecha, City Administrator Adam Harklerode, Steward
__________________________________
Kelly Murtaugh, City Clerk
VIII-17
MEMORANDUM OF UNDERSTANDING
Wage Adjustment 2022-2023 and Contract Extension
This Memorandum of Understanding (MOU) is entered into by the City of Hastings (“City”) and Law
Enforcement Labor Services, Inc. (LELS), Local No. 249 for the purpose of implementing the wage
adjustment as a result of the recent Compensation and Classification study.
WHEREAS, LELS is the exclusive representative for the bargaining unit comprised of patrol officers for
the City of Hastings Police Department;
WHEREAS, the City and LELS are parties to a Collective Bargaining Agreement in effect January 1,
2022 through December 31, 2022 and continuing by operation of law;
WHEREAS, the City of Hastings recently concluded the Compensation and Classification study
resulting in a recommended wage adjustment for patrol officers;
WHEREAS, the City and LELS hereby agree to fully implement the wage adjustment to all patrol
officers covered by the Collective Bargaining Agreement, as described below; and
WHEREAS, the City and LELS hereby agree to extend the duration of the Collective Bargaining
Agreement by one year and agree that terms and conditions shall continue;
NOW, THEREFORE, BE IT RESOLVED, that the parties hereto agree as follows:
1. Extend the 2022 Collective Bargaining Agreement by one year through December 31, 2023.
2. Extend the terms and conditions of employment memorialized in the 2022 Collective Bargaining
Agreement and Memorandums of Understanding through 2023, except as otherwise provided in
this Memorandum of Understanding.
3. Provide all bargaining unit employees with a wage increase of $2.50 per hour retroactive to July
4, 2022 consistent with the table below:
Start 12 Month 24 Month 36 Month
July 4, 2022 $32.04 $36.26 $40.49 $44.70
4. Effective January 1, 2023, wages shall be increased by the agreed upon market adjustment and a
3% general wage adjustment in accordance with the table below:
Start 12 Month 24 Month 36 Month
January 1, 2023 $34.06 $38.50 $42.93 $47.37
Agreed this ________ day of October, 2022.
City of Hastings: LELS, Local No. 249:
__________________________________ ________________________________
Mary Fasbender, Mayor Jay Maher, Business Agent
VIII-18
__________________________________ ________________________________
Dan Wietecha, City Administrator Daniel Vomastek, Steward
__________________________________ ________________________________
Kelly Murtaugh, City Clerk Jacob Willers, Steward
VIII-18
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Chris Jenkins, Parks & Recreation Director
Date: October 17, 2022
Item: Budget Adjustment
Council Action Requested: Approve budget adjustment to spend Fund
200 funds to purchase and install a new hillside slide at Roadside Park.
Background Information: The “Big Red Slide” and Roadside Park was
removed from service earlier this year. This unique hillside slide was
installed over 20 years ago and the manufacturer could not make any
replacement parts for the slide. In recent years, we have encountered an
increase in damage to the slide as well. Some of that damage was repaired
with plastic welding, however continued damage to the same area and
section of slide left us with no other reasonable choice, it was removed.
We have been working with the manufacturer’s representative for months,
and have finally been presented with a suitable replacement slide for
Roadside Park. This project will include removal of the old concrete footings,
removal and replacement of the poured in place rubber surfacing, and
installation of a new hillside slide.
We knew before, but we heard from many people how popular and important
this slide was for residents and visitors, and we are please to offer this
replacement slide for Council consideration. With approval, staff will order
the slide and schedule the installation as soon as the slide can be produced
and shipped. Our best guess is that installation would occur in the spring of
2023.
Financial Impact:
Fund 200 has sufficient funds to be allocated to this project, and staff
propose use of these funds.
Total project cost: $44,687.35
Advisory Commission Discussion: None
Council Committee Discussion: None
Attachments:
Quote and rendering.
VIII-19
10/10/2022 Page 1 of 3
QUOTE: R0013223181
Miracle Recreation Equip. Co.
878 E. US Hwy 60
Monett, MO 65708
1-888-458-2752
QUOTE: R0013223181
CUSTOMER: 5503A01
Prepared For: Project Name & Location: Prepared by:
Chris Jenkins Webber Recreational Design, Inc.
City of Hastings
Park and Rec.
920 West 10th Street
Hastings, MN 55033
(651) 983-6155 (phone)
CJenkins@hastingsmn.gov
Attn: Roadside- Hiilside Slide
1442 Brooke Court
Hastings, MN 55033
(651) 438-3630 (phone)
(651) 438-3939 (fax)
jwebber@webberrec.com
Ship To Address: End User:
Cory Likes Chris Jenkins
Park Maintenance
920 West 10th Street
Hastings, MN 55033
(651) 983-6155 (phone)
clikes@ci.hastings.mn.us
City of Hastings
Park and Rec.
920 West 10th Street
Hastings, MN 55033
(651) 983-6155 (phone)
CJenkins@hastingsmn.gov
Quote Number: R0013223181
Quote Date: 10/10/2022
Valid For: 30 Days From Quote Date
Hillside Slide
Product line: KidsChoice
Age group: 5-12
Components
Part Number Description Qty Weight
714742141 30" ID TUBE SLIDE STRAIGHT (14' DK) 1 1,200.00
789003 TUBE SECT, 30" ID X 24" W/HARDWARE 3 35.00
789011 FLANGE COVER, 30" TUBE W/HARDWARE 3 10.00
991712BLU LEG, 174" LONG, PTD 1 38.00
Additional Items
Part Number Description Qty Weight
925961 THUMB DRIVE 2GB - MREC 1 0.00
926021 MREC CARD F/THUMB DRIVE 1 0.00
INSTALL
BOOK
INSTALL BOOK FOR PP ORDERS 1 0.00
VIII-19
10/10/2022 Page 2 of 3
QUOTE: R0013223181
Parts By Other
Part Number Description Qty Weight
NoFault PIP
Rubber
450 Square Feet of Poured in Place Rubber Installed
(50/50 color)
1 0.00 $ 9,965.00
Removal Remove and Dispose of Footings, Concrete and Old
PIP
1 0.00 $ 4,620.00
Totals:
Equipment Weight: 1,373.00 lbs
Equipment Price: $12,925.00
Freight: $877.35
Installation: $16,300.00
Products by Other: $14,585.00
Grand Total: $44,687.35
Notes:
This Quote shall not become a binding contract until signed and delivered by both Customer and Miracle Recreation Equipment Company
(“Miracle”). Sales Representative is not authorized to sign this Quote on behalf of Miracle or Customer, and signed Quotes cannot be accepted from
Sales Representative. To submit this offer, please sign below and forward a complete signed copy of this Quote directly to "Miracle Sales
Administration" via fax (417) 235-3551 or email: orders@miraclerec.com. Upon acceptance, Miracle will return a fully-signed copy of the Quote to
Customer (with copy to Sales Representative) via fax or email.
THIS QUOTE IS LIMITED TO AND GOVERNED BY THE TERMS CONTAINED HEREIN. Miracle objects to any other terms proposed by
Customer, in writing or otherwise, as material alterations, and all such proposed terms shall be void. Customer authorizes Miracle to ship the
Equipment and agrees to pay Miracle the total amount specified. Shipping terms are FOB the place of shipment via common carrier designated by
Miracle. Payment terms are Net-30 days from invoice date with approved credit and all charges are due and payable in full at PO Box 734154,
Dallas, TX 75373-4154, unless notified otherwise by Miracle in writing. Customer agrees to pay all additional service charges for past due
invoices. Customer must provide proper tax exemption certificates to Miracle, and shall promptly pay and discharge all otherwise applicable taxes,
license fees, levies and other impositions on the Equipment at its own expense. Purchase orders and payments should be made to the order of
Miracle Recreation Equipment Company.
Quote Number: R0013223181 Quote Date: 10/10/2022 Equipment: $12,925.00 Grand Total: $44,687.35
CUSTOMER HEREBY SUBMITS ITS OFFER TO PURCHASE THE EQUIPMENT ACCORDING TO THE TERMS STATED IN THIS QUOTE
AND SUBJECT TO FINAL APPROVAL BY MIRACLE.
Submitted By Printed Name and Title Date
THE FOREGOING QUOTE AND OFFER ARE HEREBY APPROVED AND ACCEPTED BY MIRACLE RECREATION EQUIPMENT
By: Date:
ADDITIONAL TERMS & CONDITIONS OF SALE
1. Use & Maintenance. Customer agrees to regularly inspect and maintain the Equipment, and to provide, inspect and maintain appropriate
safety surfacing under and around the Equipment, in accordance with Miracle's product literature and the most current Consumer Product Safety
Commission Handbook for Public Playground Safety.
VIII-19
10/10/2022 Page 3 of 3
QUOTE: R0013223181
2. Default, Remedies & Delinquency Charges. Customer's failure to pay any invoice when due, or its failure to otherwise comply with the
terms of this Quote, shall constitute a default under all unsatisfied invoices ("Event of Default"). Upon an Event of Default, Miracle shall have all
remedies available to it at law or equity, including, without limitation, all remedies afforded a secured creditor under the Uniform Commercial Code.
Customer agrees to assist and cooperate with Miracle to accomplish its filing and enforcement of mechanic's or other liens with respect to the Equipment
or its location or its repossession of the Equipment, and Customer expressly waives all rights to possess the Equipment after an Event of Default. All
remedies are cumulative and not alternative, and no exercise by Miracle of a remedy will prohibit or waive the exercise of any other remedy. Customer
shall pay all reasonable attorneys fees plus any costs of collection incurred by Miracle in enforcing its rights hereunder. Subject to any limitations under
law, Customer shall pay to Miracle as liquidated damages, and not as a penalty, an amount equal to 1.5% per month of any payment that is delinquent
in such month and is not received by Miracle within ten (10) days after the date on which due.
3. Limitation of Warranty/ Indemnity. MIRACLE MAKES NO EQUIPMENT WARRANTIES EXCEPT FOR THOSE STANDARD
WARRANTIES ISSUED WITH THE EQUIPMENT, WHICH ARE INCORPORATED HEREIN BY THIS REFERENCE. MIRACLE SPECIFICALLY
DISCLAIMS ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AND ANY LIABILITY FOR
INCIDENTAL OR CONSEQUENTIAL DAMAGES. CUSTOMER AGREES TO DEFEND, INDEMNIFY AND SAVE MIRACLE HARMLESS FROM ALL
CLAIMS OF ANY KIND FOR DAMAGES OF ANY KIND ARISING OUT OF CUSTOMERS ALTERATION OF THE EQUIPMENT, ITS FAILURE TO
MAINTAIN THE EQUIPMENT, ITS FAILURE TO PROPERLY SUPERVISE EQUIPMENT USE, OR ITS FAILURE TO PROVIDE AND MAINTAIN
APPROPRIATE TYPES AND DEPTHS OF SAFETY SURFACING BENEATH AND AROUND THE EQUIPMENT IN ACCORDANCE WITH MIRACLES
INSTALLATION AND OWNERS MANUALS AND THE MOST CURRENT CONSUMER PRODUCT SAFETY COMMISSION HANDBOOK FOR PUBLIC
PLAYGROUND SAFETY.
4. Restrictions. Until all amounts due hereunder are paid in full, Customer shall not: (i) permit the Equipment to be levied upon or attached
under any legal process; (ii) transfer title to the Equipment or any of Customer's rights therein; or (iii) remove or permit the removal of the Equipment to
any location not specified in this Quote.
5. Purchase Money Security Interest. Customer hereby grants, pledges and assigns to Miracle, and Miracle hereby reserves a purchase
money security interest in, the Equipment in order to secure the payment and performance in full of all of Customer's obligations hereunder. Customer
agrees that Miracle may file one or more financing statements, in order to allow it to perfect, acquire and maintain a superior security interest in the
Equipment.
6. Choice of Law and Jurisdiction. All agreements between Customer and Miracle shall be interpreted, and the parties' obligations shall be
governed, by the laws of the State of Missouri without reference to its choice of law provisions. Customer hereby consents to the personal jurisdiction of
the state and federal courts located in the city and county of St. Louis, Missouri.
7. Title; Risk of Loss; Insurance. Miracle Retains full title to all Equipment until full payment is received by Miracle. Customer assumes all
risk of loss or destruction of or damage to the Equipment by reason of theft, fire, water, or any other cause, and the occurrence of any such casualty
shall not relieve the Customer from its obligations hereunder and under any invoices. Until all amounts due hereunder are paid in full, Customer shall
insure the Equipment against all such losses and casualties.
8. Waiver; Invalidity. Miracle may waive a default hereunder, or under any invoice or other agreement between Customer and Miracle, or
cure such a default at Customer's expense, but shall have no obligation to do either. No waiver shall be deemed to have taken place unless it is in
writing, signed by Miracle. Any one waiver shall not constitute a waiver of other defaults or the same kind of default at another time, or a forfeiture of
any rights provided to Miracle hereunder or under any invoice. The invalidity of any portion of this Quote shall not affect the force and effect of the
remaining valid portions hereof.
9. Entire Agreement; Amendment; Binding Nature. This fully-executed Quote, as supplemented by Change Orders and invoices containing
exact amounts of estimates provided herein, constitutes the complete and exclusive agreement between the parties. A Change Order is a written
instrument signed by the Customer and Miracle stating their agreement as to any amendment in the terms of this Quote. Customer acknowledges that
Change Orders may result in delays and additional costs. The parties agree that all Change Orders shall include appropriate adjustments in price and
time frames relating to any requested amendments. Upon full execution, this Quote shall be binding upon and inure to the benefit of the parties and
their successors and assigns.
10. Counterparts; Electronic Transmission. This Quote, any invoice, and any other agreement between the parties, may be executed in
counterparts, each of which shall constitute an original. The facsimile or other electronic transmission of any signed original document and
retransmission of any signed facsimile or other electronic transmission shall be the same as the transmission of an original. At the request of either
party, the parties will confirm facsimile or other electronically transmitted signatures by signing an original document.
Rev E 021815
VIII-19
V
I
I
I
-
1
9
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Chris Jenkins, Parks & Recreation Director
Date: October 17, 2022
Item: Budget Adjustment
Council Action Requested: Approve budget adjustment to spend Fund 201
funds to complete needed repairs at the Hastings Family Aquatic Center.
Background Information: Part of the construction of the pool shell includes
construction joints, where concrete slabs adjoin one another. These joints
have tile on both sides and are caulked with a flexible product that needs to
be replaced regularly. What we have encountered at HFAC over the past 5-
6 years is significant failure of the joints and tile lines. Despite repeated
repairs by pool industry contractors, these failures continue, are hazardous
to simmers’ feet, and if left unattended will lead to additional joint failure and
a need for more significant repairs.
Staff asked two contractors to provide a solution to this issue, as well as
complete some plaster repairs, concrete and caulk repairs on the concrete
deck surrounding the pool.
One contractor provided a solution that will eliminate the tile lines, which
eliminates the potential failure of those tiles in the future. This contractor,
Global Specialty Contractors, also happens to be the contractor who built the
pool 20+ years ago, and is very familiar with all aspects of the pool
construction. Global recently completed a similar repair job at Cascade Bay
in Eagan, and staff with Eagan have reported positive outcomes from that
work.
Staff at Global have indicated they will be able to complete much of the work
this fall once approval is provided.
Financial Impact:
Fund 201 has sufficient funds to be allocated to this project, and staff
propose use of these funds.
Total project cost: $58,622.00
Advisory Commission Discussion: None
Council Committee Discussion: None
Attachments: Global Specialty Contractors quote
VIII-20
To: Contact:City of Hastings Chris Jenkins
HFAC RepairsProject Name:Bid Number:
Fax:Hastings, MN 50125
Address:Park and Recreation, 920 West 10th Street Phone:(913) 438-4338
Project Location:901 Maple Street, Hastings, MN Bid Date:9/29/2022
UnitItem Description Line #Estimated Quantity
1.00 LSGeneral Conditions
600.00 LFConstruction Joint Repair
1,060.00 LFRepair Perimeter Caulk Joint
4.00 EACH
Fix Lane Anchors
$58,622.00Total Bid Price:
Notes:
•Prices quoted are good for 30 Days from bid date.
•All Taxes are included.
•Permits and fees by others.
•approx 25SF of plaster repair outside the construction joints included.
ACCEPTED:
The above prices, specifications and conditions are satisfactory
and hereby accepted.
Buyer:
Signature:
Date of Acceptance:
CONFIRMED:
Global Specialty Contractors, Inc.
Authorized Signature:
Estimator:Zach Brazier
(651) 406-8232 zbrazier@globalspecialty.net
Page 1 of 110/4/2022 3:31:28 PM
VIII-20
City Council Memorandum
To: Mayor Fasbender and City Council
From: Justin Fortney, City Planner
Date: October 17, 2022
Item: Site Plan – Intek Addition – 2022-52– 1000 Spiral Blvd.
Council Action Requested:
Review and act on the attached resolution. A simple majority is necessary for action.
Background Information:
The applicants are proposing to construct an addition onto the Intek Plastics building with
related improvements
The Purchase Agreement for the eastern city owned parcel included in the site plan will
be considered at the November 7th City Council meeting. The eastern property does not
contain any building improvements but is necessary for stormwater drainage and a
potential future roadway access. HEDRA recommended approval of the sale at its
September 8, 2022 meeting.
Please see the attached Planning Commission memo for further information.
Financial Impact:
N/A
Advisory Commission Discussion:
The Planning Commission reviewed the proposal on October 10, 2022 and voted 7-0 to
recommend approval.
Council Committee Discussion:
N\A
Attachments:
• Resolution - Site Plan Approval
• Planning Commission Staff Report from October 10, 2022
X-C-01 (a)
HASTINGS CITY COUNCIL
RESOLUTION NO._________
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HASTINGS GRANTING SITE PLAN APPROVAL FOR
EXPANSION OF THE INTEK PLASTICS BUILDING AT 1000 SPIRAL
BOULEVARD
Council member _______________________ introduced the following Resolution and
___________________ moved its adoption:
WHEREAS, Intek Plastics has petitioned for Site Plan approval to construct a 60,200 Sq.
Ft. addition onto the existing building generally located at 1000 Spiral Boulevard, legally
described as Lot 1, Block 1, and lot 2, Block 1, except the south 520-feet thereof, all of
HASTINGS INDUSTRIAL ARK NO 3 ADDITION, Dakota County, Minnesota; and
WHEREAS, on October 10, 2022, review was conducted before the Planning
Commission of the City of Hastings as required by state law, city charter, and city
ordinance; and
WHEREAS, the Planning Commission recommended approval of the site plan to the
City Council, subject to the conditions contained in this resolution; and
WHEREAS, The City Council has reviewed the request and concurs with the
recommendation of the Planning Commission.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HASTINGS AS FOLLOWS:
That the City Council hereby approves the site plan as presented to the City Council
subject to the conditions:
1. Conformance with the plans submitted with the Planning Commission Staff Report
dated October 10, 2022
2. All disturbed areas on the property shall be protected to eliminate erosion control
problems.
3. Approval of a building permit.
X-C-01 (a)
4. Approval is subject to a one-year Sunset Clause; if significant progress is not made
towards the proposal within one year of City Council approval, the approval is null
and void.
5. The City Engineering Department must approve the grading, drainage, and erosion
control plan and related conditions for the proposed site and adjacent areas
impacted by the proposal.
6. The City Forester must approve the proposed tree planting species of the
landscaping plan.
7. The 3.1 acre city owned lot to the east of the existing site must be purchased by the
applicant for the current proposal.
Council member __________________ moved a second to this resolution and upon
being put to a vote adopted by _____ present.
Ayes: ____
Nays: _____
Absent: ______
ATTEST:
_______________________________
Mary Fasbender
Mayor
_______________________________
Kelly Murtaugh
City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to
and adopted by the City of Hastings, County of Dakota, Minnesota, on the 17th of
October, 2022, as disclosed by the records of the City of Hastings on file and of record in
the office.
_______________________________
Kelly Murtaugh
City Clerk
(SEAL)
This instrument drafted by:
City of Hastings (JJF)
101 East 4th Street
Hastings, Minnesota 55033
X-C-01 (a)
To: Planning Commissioners
From: Justin Fortney, City Planner
Date: October 10, 2022
Item: Site Plan – Intek Addition – 2022-52– 1000 Spiral Blvd.
Planning Commission Action Requested
Review the proposed site plan and make a recommendation to the City Council.
Background Information
The applicants are proposing to add a 60,200 Square-foot addition onto the existing
building, parking lot addition, and related site improvements for drainage and
landscaping. The addition will be primarily for warehousing. Additional manufacturing
lines will be added in place of the relocated warehousing.
Comprehensive Plan
The property is guided Industrial within the 2040 Comprehensive Plan.
Zoning
The property is zoned I-1 – Industrial Park. Allowable uses include manufacturing,
warehousing and similar.
Existing Condition
The existing site was constructed in 1985 and has about 127,000 square-feet of
manufacturing, warehousing, and related office space.
Adjacent Zoning and Land Use
The following land uses abut the property:
Direction Use Comp Plan District Zoning District
North Veteran’s Park Park PI – Public Institutional
East Cranky Ape Auctions Industrial I-1 – Industrial Park
Planning Commission Memorandum
X-C-01 (a)
South Processing Industrial I-1 – Industrial Park
West Misc. Industrial Industrial I-1 – Industrial Park
Site Plan Review
Vehicular Access and Circulation
The existing site works well. There are three entrances on two streets. Changes
proposed include a parking lot addition to the east lot and improvements to the truck
access loop for the new loading docks. A future driveway is planned through the east lot
to Enterprise Avenue.
Building Setbacks
There are no prescribed minimum setbacks within the zoning district, however,
proposed setbacks are reviewed during site plan review for conformity with the area.
Proposed setbacks are within existing building setbacks, except to the rear. The rear
setback is proposed at 28-feet, which is 10-feet further than the much smaller adjacent
building to the west. Veteran’s Park is to the north. There is dense vegetation on the
south side of Veteran’s Park for screening, along what is proposed on site.
Required Parking
Parking minimums are met. The existing and proposed building sizes require 187 parking
spaces based on manufacturing and warehousing uses. A total of 190 spaces are
proposed after the additional 28 are constructed.
* Warehouse and Manufacturing: 1 per 1,000 SF (minimum one per employee)
Architectural Design
The applicant is proposing construction with a similarly textured precast panel as the
existing building. These panels fit the class II building material description. The western
façade is visible from the public street necessitating at least 65% class II materials and
25% Class I (glass, brick, natural stone). The applicants are proposing nearly 100% class
II with the textured precast panels on the western side and zero class I. The city has been
supportive of an increase of type II for a reduction of type I, when a façade is less visible
and particularly when it is an existing building addition. This western side is the most
visible as it is facing Millard Avenue, but is about 260-feet away with trees in-between.
The only type III material proposed is on the south elevation. It is a small area between
the two conjoined structures where the new structure extends about six-feet higher than
the existing building.
Landscape Plan
The proposed landscaping was significantly influenced by the City’s Tree Replacement
Guidelines. About 100 trees are proposed for removal in order to construct the addition
X-C-01 (a)
and grading for the drainage plan. Most of the significant trees that must be replaced are
Boxelder, Cottonwood, and Tatarian Maples. They are mostly in a few clumps on the
north and east parts of the site. They will be replaced with 111 3-inch caliper trees around
the site, which will improve the street scape and site screening.
Lighting Plan
Lighting locations will be similar to existing with automatic LED wall pack lighting on the
building and some LED pole lights in the parking lot to match existing.
Grading, Drainage, Erosion Control and Utility Plan Review
The drainage, grading and erosion control plan is being reviewed by the City Engineering
Department for compliance. The proposed site drainage will mostly be directed to a
proposed pond on the eastern lot for treating and infiltration. Some existing drainage
from Veteran’s Park may be directed to a treatment and infiltration pond south of the
water tower.
ATTACHMENTS
• Site Location Map
• Site Pictures
• Architectural Elevations
• Site Plan Documents (with updated tree planting list)
X-C-01 (a)
X-C-01 (a)
Vet’s Park
East Lot
Enterprise Ave Water Tower
X-C-01 (a)
X-C-01 (a)
215.0
28.45'27.98'
244.88'
245.13'
CO
N
C
P
A
D
12" RCP CULVERTS
PROPOSED
ADDITION
60,200 SF
2
8
0
.
0
0
2
8
0
.
0
0
215.00
65.74
9
3
.
5
1
62.80
56.96
A37.34
R40.00
A23.30
R15.00
NORTH
EXISTING 125,643 S.F
BUILDING
PROPOSED BITUMINOUS PAVEMENT - SEE DETAIL SHEETS.
KEYNOTES:
PROPOSED CONCRETE- SEE DETAIL SHEETS.
PROPOSED CONCRETE RETAINING WALL - SEE ARCHITECTURAL PLANS.
PROPOSED HEAVY DUTY CONCRETE - SEE DETAIL SHEETS.
PROPOSED SURFACES
EXISTING IMPERVIOUS SURFACES...........5.06 ACRES (220,644 S.F.)
PROPOSED IMPERVIOUS SURFACES.......1.75 ACRES(76,499 S.F.)
TOTAL IMPERVIOUS SURFACES............... 6.82 ACRES (297,143 S.F.)
TOTAL GREEN SPACE.................................6.60 ACRES (287,388 S.F.)
TOTAL LOT AREA.........................................13.42 (584,531 S.F.)
GREEN SPACE = 49% OF LOT
X-C-01 (a)
28.45'
133.87'
12 16
POSSIBLE FUTURE DRIVEWAY
3.50'
3.45'
18.00'18.00'
24.00'
2
8
0
.
0
0
R3.00
A4.71
R3.00
A4.71
20.00 6.
0
0
6
.
0
0
20.00
13
.
7
2
17.00
14
2
.
9
4
10
8
.
0
0
134.12'
14.00
50.00'
DRAINAGE EASEMENT
N89°58'41"W
50.00
S89°58'41"E 565.00
S89°58'41"E 515.25
PROPOSED BITUMINOUS PAVEMENT - SEE DETAIL SHEETS.
KEYNOTES:
PROPOSED B618 CURB AND GUTTER - SEE DETAIL SHEETS.
PROPOSED CONCRETE- SEE DETAIL SHEETS.
NORTH
F&I 4 C.Y CLASS IV RIP RAP
PROPOSED CURB CUT - SEE DETAIL SHEETS.
X-C-01 (a)
12" RCP CULVERTS
FF:841.08
FG:840.17FG:841.89
FG:841.32
FG:840.76
1.0%
6.1%
8
4
0
844845
843 842
845846
83
8
83
9
84
0
84
1
83
7
NORTH
ITEM DESCRIPTION UNITS
1 LF 150
ADDITIONAL BMP LIST
TOTAL ESTIMATED QUANTITY
2 INLET PROTECTION LF 3
3 EROSION CONTROL BLANKET SY 7,555
SEDIMENT CONTROL LOG
SEE SHEET 10
FOR DETAILED
GRADING PLAN.
SEE SHEET 10
FOR DETAILED
GRADING PLAN.
SE
E
S
H
E
E
T
9
X-C-01 (a)
CONC CURB AND GUTTER
CONC CURB AND GUTTER
CHAIN LINK FENCE
833
834835836
838 837
839840
840839
839
835 834
836 837 838
838
840
834833
833834835
836837838
839
841 841 840
EOF:839.50
EOF:837.50
DRAINAGE EASEMENT
N89°58'41"W
50.00
S89°58'41"E 565.00
S89°58'41"E 515.25
NORTH
CUT VOLUME.............................................................33,408 C.Y.
FILL VOLUME................................................................3,507 C.Y.
EXPORT VOLUME.......................................................29,901 C.Y.
NOTES
● THESE VOLUMES USE A SWELL VALUE OF 1.2 AND A SHRINK FACTOR OF 0.9.
● TOP SOIL VOLUME IS UNKNOWN.
● THIS VOLUME INCLUDES EXCAVATION ON CITY PARCEL.
EXCAVATION QUANTITIES
FF:841.08
STORM WATER TREATMENT INFILTRATION POND
INSTALL SILT
FENCE AFTER
POND HAS BEEN
CONSTRUCTED.
SE
E
S
H
E
E
T
8
SEE SHEET 11
SEE SHEET 10
FOR DETAILED
GRADING PLAN.
X-C-01 (a)
BOTANICAL NAME COMMON NAMEKEYQTY SIZE
PROPOSED TREE SCHEDULE
4
10
3"Gleditsia triacanthos 'Street keeper'
3"Gleditisia triacanthos var. Inermis "Skycole"
39 3"Gymnocladus diocus
30 3"Populus tremuloides
1 3"Acer saccharinum 'Fall Fiesta Suger'
3 2"Prunus sargentii
13 3"Acer Rubrum
4 3"Ulmus x New Horizon
PROPOSED TREE REMOVAL SCHEDULE
Street Keeper Honey Locust
Skycole Honey Locust
Kentuckey Coffee Tree
Quaking Aspen
Autumn Radiance Maple
New Horizon Elm
Fall Fiesta Sugar Maple
Pink Flair Cherry
St. Croix Ameriican Elm
Amur Chokeberry
Bur Oak
Showy Mountain Ash
3"
2"
3"
2"
1 Ulmus mericana 'St. Croix'
1 Prunus Maa
1 Quercus macrocarpa
4 Sorbus decora
TURF ESTABLISHMENT
TOTAL TURF ESTABLISHMENT AREA TO BE SEEDED: 5.31 ACRES
GS
GT
GD
PT
AS
PS
AR
UN
UM
PM
QM
SD
X-C-01 (a)
12" RCP CULVERTS
NORTH
1130
1129
1052
1144
1149
1150
1139 1140
PT
1052
1143
1442
2
1104
1107
1106
11051
GT
1
GS
1111
11091108
4
GD
1138
1
UM
1148
1333
1132
1131
1135
11371136
1147
1146
1
1127
1125
1124
1108
1120
1121
1117
1123
1122
1113
1112
1110
1114
1126
1134
1119
1118
3
PS
1128
4
UN
PM
1145111611151141
1099
1100
1102
1101
3
PT
1096
1095
1097
10921091109010891088
1079
1086
1094
1093
3
PT
1
GS
1076
1
AS
1073
3
GD1
QM
1071
1087
1078
1083
1084
1085
4
SD
1081
1075
1082
1080
4
GD
1072
4
GD
1
GS
1074
1
GT
1
AR
1
GS
1
1
GT
1
AR
AR
GT 6
PT
1 1077
3
PT
1098
1103
X-C-01 (a)
CONC CURB AND GUTTER
CONC CURB AND GUTTER
CHAIN LINK FENCE
EOF:839.50
EOF:837.50
DRAINAGE EASEMENT
N89°58'41"W
50.00
S89°58'41"E 565.00
S89°58'41"E 515.25
NORTH
122712121207
4
1
GT
1
AR
1
AR
PT
1
AR
1
GT
3
GD
2
GD
3
GD 1
GT
AR
1
1220
1221
1222 1223
1225
1224
1
AR
1226
1
1
27
PT
1174 11
7
7
1
AR
11
7
2
11
7
3
11
7
5
11
7
6
11
7
8
11
7
9
18
0 AR
5
GD
1197
11641161
1162
1163
1165 1167 1168
1166
1
GT
11
6
9
11
7
0
11
7
1
1205
1204
1202
1203
1216
12061208
1209
1210
1213 1214
1211
1215
1
AR
1198
4
GD
1198
1201
10
GD
PT
AR
2
1154
1155
1146
1145
1144
1143
14421140
1153
1052
1052
1150
1156
1158
1
AR
1
1159PT
GS
11181117
11151111
1109
1108
1110
1114
1104
1121
1116
11071108
1106
1105
1138
1149GD
1
GT
1 4
1139
1141
1148
1131
1135 1147
1123 1125
1126
11241122
1134
1333
1132
1113 1120
113711361119
1098
1100
1112
1160
GT
1186
11871188
1189
1191
1190
1185
1229
1228
1183
1182
1184
1181
1193
1194
1217
1195
1196
1219
1192
1157
3
PS
1
PM
1
UM
4
UN
1127
1128
1127
1130
1129
X-C-01 (a)
City Council Memorandum
To: Mayor Fasbender and City Councilmembers
From: John Hinzman, Community Development Director
Date: October 17, 2022
Item: The Confluence - Authorize Signature of Amended Purchase and Development
Agreement and Minimum Assessment Agreement
Action Requested:
Authorize signature of the following items related to The Confluence:
1) 5th Amendment to Purchase and Development Agreement
2) Minimum Assessment Agreement
The actions extend the substantial completion date from October 31, 2022 to May 31, 2023 and
obligates Confluence to execute a Minimum Assessment Agreement for payment of taxes by
Confluence based upon a valuation of $5,733,294. The Minimum Assessment Agreement would
be effective January 1, 2023 regardless of the status of completion of Minimum Improvements.
Approval would be subject to minor modifications as approved by the City attorney. Approval
requires a simple majority of City Council.
Background:
In 2016 the City, HEDRA, and Confluence Development executed a Purchase and Development
Agreement (PDA) for Great River Landing (now The Confluence) a historic rehabilitation of the
former Hudson Manufacturing Building located at 200 2nd Street W. The PDA set parameters
and obligations for the transfer of the building to Confluence for development of a hotel,
apartments, banquet facility, and commercial space.
All parties have subsequently executed amendments to the original PDA to reflect changes and
delays with the project. The property was transferred to Confluence in March, 2018. In August
2019 a third amendment to the agreement was executed to address environmental remediation,
remaining grant payments, and completion dates. The fourth amendment was executed in August
2021 to update commencement of the project and completion of items and obligated the
developer to enter into a Minimum Assessment Agreement if substantial completion was not
achieved by October 31, 2022.
Status of Construction:
Confluence has completed most of the exterior improvements. Within the building windows,
HVAC, electrical and plumbing work is well underway. Framing of the apartments and
commercial spaces is taking shape.
HEDRA Action:
HEDRA will consider similar action at its October 13th meeting.
X-C-02 (a,b)
Attachments:
• 5th Amendment to Purchase and Development Agreement
• Minimum Assessment Agreement
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1
FIFTH AMENDMENT TO PURCHASE AND DEVELOPMENT AGREEMENT
THIS FIFTH AMENDMENT TO PURCHASE AND DEVELOPMENT
AGREEMENT (“Fifth Amendment”) is made this day of , 2022
(“Effective Date”), by and between the Hastings Economic Development and Redevelopment
Authority, a public body corporate and politic (“Authority”), 101 Fourth Street East, Hastings,
Minnesota 55033; the City of Hastings, a home rule charter city under the laws of the State of
Minnesota (“City”), 101 Fourth Street East, Hastings, Minnesota 55033; Confluence Development
LLC, a Minnesota limited liability company (“Redeveloper”), 101 East 10th Street, Suite 300,
Hastings, Minnesota 55033; and Confluence Park LLC, a Minnesota limited liability company
(“Park LLC”), 101 East 10th Street, Suite 300, Hastings, Minnesota 55033 (Redeveloper and Park
LLC are collectively known as “Redeveloper”).
RECITALS
WHEREAS, the Authority, the City and Redeveloper entered into that certain Purchase
and Development Agreement dated January 18, 2016 (the “Original Agreement”) as amended by
the First Amendment to Purchase and Development Agreement dated January 2, 2018 (the “First
Amendment”), further amended by the Second Amendment to Purchase and Development
Agreement dated July 23, 2018, further amended by the Third Amendment to Purchase and
Development Agreement dated August 19, 2019, which added Park LLC as a party thereto (the
“Third Amendment”) and Fourth Amendment dated August 6, 2021 (collectively, the Original
Agreement, First Amendment, Second Amendment, Third Amendment, Fourth Amendment and
Fifth Amendment shall be called the “Agreement”), in which the Authority agreed to sell certain
real property to the Redeveloper (“Redevelopment Property”) for the purpose of rehabilitating the
building located on a portion of the Redevelopment Property (the “Building”) and performing
certain other improvements to the Redevelopment Property as required in the Agreement; and
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2
WHEREAS, the Authority conveyed the Redevelopment Property to the Redeveloper on
or about March 5, 2018; and
WHEREAS, on or about March of 2020, the COVID-19 pandemic shut down all activities
related to fulfilling the obligations under the Agreement and caused major stoppages and
disruptions in the production, supply chains and workers such that it made compliance with
completion dates in the Agreement impossible, resulting in a new completion date of October 31,
2022; and
WHEREAS, since that time supply chain issues related to the pandemic involving, among
other things, windows, doors, electrical switchgear, multiple HVAC system components, as well
as labor shortages, have further contributed to the inability to meet the new completion date; and
WHEREAS, the Fourth Amendment required that in the event the Redeveloper is not able
to complete construction by October 31, 2022, a Minimum Assessment Agreement would be
executed.
NOW THEREFORE, the Parties hereby agree as follows:
Section 1. Section 4.3 (a)(v) of the Agreement is hereby deleted in its entirety and replaced
as follows:
v. Redeveloper shall substantially complete construction of the Preliminary
Improvements, the Main Project, the Development Work and the Minimum
Improvements by May 31, 2023. “Substantially complete construction” shall mean
that the Redeveloper has completed all of the Developer’s construction obligations
pursuant to this Agreement so that a Certificate of Occupancy can be issued for
final occupancy of the entire Building.
Section 2. Section 9.2 (c) of the Agreement is hereby deleted in its entirety and replaced
as follows:
(c) Simultaneous with the execution of this Fifth Amendment, the Redeveloper shall
execute a Minimum Assessment Agreement for the estimated market value of
$5,733,294, which shall be the minimum assessed value for the Redevelopment
Property effective January 1, 2023, regardless of the status of the completion of the
Minimum Improvements.
Section 3. All other terms of the Agreement shall remain unchanged.
[remainder of page intentionally blank]
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3
IN AGREEMENT, the parties hereto have hereunto set their hands as of the Effective
Date.
HEDRA:
HASTINGS ECONOMIC DEVELOPMENT AND REDEVELOPMENT AUTHORITY
By ________________________________
Bruce Goblirsch
Its President
By ________________________________
Eric Maass
Its Secretary
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this ____ day of ____________,
2022 by Bruce Goblirsch and Eric Maass, the President and Secretary respectively, of the Hastings
Economic Development and Redevelopment Authority, a public body corporate and politic
organized and existing under the Constitution and laws of Minnesota, on behalf of HEDRA.
Notary Public
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4
CITY:
CITY OF HASTINGS
By:
Mary Fasbender
Its Mayor
By:
Kelly Murtaugh
Its City Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
On this ___ day of _______________, 2022, before me a Notary Public within and for said
County, personally appeared Mary Fasbender and Kelly Murtaugh, to me personally known, who
being each by me duly sworn, each did say that they are respectively the Mayor and City Clerk of
the City of Hastings, the municipality named in the foregoing instrument, and that the seal affixed
to said instrument was signed and sealed on behalf of said municipality by authority of its City
Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed
of said municipality.
Notary Public
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5
CONFLUENCE DEVELOPMENT LLC
By:
Patrick O. Regan
Its President and Chief Manager
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this ____ day of ____________,
2022 by Patrick O. Regan, the President and Chief Manager of Confluence Development LLC, a
Minnesota limited liability company, on behalf of said limited liability company.
Notary Public
CONFLUENCE PARK LLC
By:
Patrick O. Regan
Its President
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this ____ day of ____________,
2022, by Patrick O. Regan, the President of Confluence Park LLC, a Minnesota limited liability
company, on behalf of said limited liability company.
Notary Public
This document drafted by:
Korine Land (#0262432)
LeVander, Gillen, & Miller, P.A.
1305 Corporate Center Drive, Suite 300
Eagan, MN 55121
(651) 451-1831
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1
MINIMUM ASSESSMENT AGREEMENT
THIS MINIMUM ASSESSMENT AGREEMENT (the “Minimum Assessment
Agreement”), dated as of this _____ day of ________________, 2022, is between the Hastings
Economic Development and Redevelopment Authority, a public body corporate and politic (the
“HEDRA”), the City of Hastings (“City”) and Confluence Development LLC, a Minnesota limited
liability company and Confluence Park LLC, a Minnesota limited liability company (collectively,
the “Developer”).
WITNESSETH
WHEREAS, on or before the date hereof the HEDRA, the City and Developer have entered
into a Purchase and Development Agreement dated January 18, 2016 (the “Original Agreement”)
as amended by the First Amendment to Purchase and Development Agreement dated January 2,
2018 (the “First Amendment”), further amended by the Second Amendment to Purchase and
Development Agreement dated July 23, 2018, further amended by the Third Amendment to
Purchase and Development Agreement dated August 19, 2019, which added Park LLC as a party
thereto (the “Third Amendment”) and Fourth Amendment dated August 21, 2022, (collectively
“Development Agreement”) regarding certain real property located in the City of Hastings,
Minnesota (the “City”) the description of which is attached hereto as Exhibit A (the “Development
Property”); and
WHEREAS, it is contemplated that pursuant to the Development Agreement, the
Developer will undertake the rehabilitation and conversion of an existing historic building located
on the Development Property into a hotel, market-rate apartments, a restaurant and retail or
commercial uses, as well as underground and surface parking, greenspace and related amenities in
the City (the “Project”), in accordance with plans and specifications approved by the HEDRA; and
WHEREAS, the HEDRA, the City and Developer desire to establish a minimum market
value for the Development Property and the improvements constructed or to be constructed
thereon, pursuant to Minnesota Statutes, Section 469.177; and
WHEREAS, the Developer has acquired the Development Property; and
WHEREAS, the HEDRA, the City and the County Assessor of Dakota County have
reviewed plans and specifications for the Project; and
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2
NOW, THEREFORE, the parties to this Minimum Assessment Agreement, in
consideration of the promises, covenants and agreements made by each to the other, do hereby
agree as follows:
1. As of January 2, 2023, the minimum market value, which shall be assessed for the
Development Property for taxes payable 2024 and in each year thereafter, shall not be less than
$5,733,294.
2. The minimum market values herein established shall be of no further force and
effect after assessment on or before December 31, 2042, for taxes payable in 2043 provided,
however, this Minimum Assessment Agreement shall terminate on such date as the TIF District
(as defined in the TIF Assistance Agreement) is decertified (the “Termination Date”). If the
Termination Date is earlier than December 31, 2042 for taxes payable in 2043, HEDRA shall duly
execute and record a release of this Agreement upon the written request and sole expense of the
then holder of fee title to the Development Property.
3. This Minimum Assessment Agreement shall be recorded by HEDRA with the
County Recorder of Dakota County, Minnesota. The Developer shall pay all costs of recording.
4. Neither the preambles nor provisions of this Minimum Assessment Agreement are
intended to, or shall they be construed as, modifying the terms of the Development Agreement
between the HEDRA, the City and the Developer.
5. This Minimum Assessment Agreement shall inure to the benefit of and be binding
upon the successors and assigns of the parties, shall be governed by and interpreted pursuant to
Minnesota law, and may be executed in counterparts, each of which shall constitute an original
hereof and all of which shall constitute one and the same instrument.
[remainder of page left intentionally blank]
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3
HEDRA:
HASTINGS ECONOMIC DEVELOPMENT AND REDEVELOPMENT AUTHORITY
By ________________________________
Bruce Goblirsch
Its President
By ________________________________
Eric Maass
Its Secretary
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this ____ day of ____________,
2022 by Bruce Goblirsch and Eric Maass, the President and Secretary respectively, of the Hastings
Economic Development and Redevelopment Authority, a public body corporate and politic
organized and existing under the Constitution and laws of Minnesota, on behalf of HEDRA.
Notary Public
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4
CITY:
CITY OF HASTINGS
By:
Mary Fasbender
Its Mayor
By:
Kelly Murtaugh
Its City Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
On this ___ day of _______________, 2022, before me a Notary Public within and for said
County, personally appeared Mary Fasbender and Kelly Murtaugh, to me personally known, who
being each by me duly sworn, each did say that they are respectively the Mayor and City Clerk of
the City of Hastings, the municipality named in the foregoing instrument, and that the seal affixed
to said instrument was signed and sealed on behalf of said municipality by authority of its City
Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed
of said municipality.
Notary Public
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5
CONFLUENCE DEVELOPMENT LLC
By:
Patrick O. Regan
Its President and Chief Manager
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this ____ day of ____________,
2022 by Patrick O. Regan, the President and Chief Manager of Confluence Development LLC, a
Minnesota limited liability company, on behalf of said limited liability company.
Notary Public
CONFLUENCE PARK LLC
By:
Patrick O. Regan
Its President
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this ____ day of ____________,
2022, by Patrick O. Regan, the President of Confluence Park LLC, a Minnesota limited liability
company, on behalf of said limited liability company.
Notary Public
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6
CERTIFICATION BY COUNTY ASSESSOR
The undersigned, having reviewed the Minimum Assessment Agreement dated as of
______________, 2022 by and Hastings Economic Development Authority, City and Confluence
Development LLC, and Confluence Park LLC, the plans and specifications for the Project, as
defined in the foregoing Minimum Assessment Agreement, and the market value currently
assigned to land upon which the improvements are to be constructed and being of the opinion that
the minimum market value contained in the Minimum Assessment Agreement appears reasonable,
hereby certifies as follows:
The undersigned Assessor, being legally responsible for the assessment of the below-
described property, hereby certifies that the minimum market value of $5,733,294 commencing as
of January 2, 2023, assigned to such land and improvements is reasonable.
__________________________________________
County Assessor for Dakota County
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
This instrument was acknowledged before me on _________________, 2022, by
_____________________, the County Assessor of Dakota County.
_____________________________________
Notary Public
This Instrument Drafted By:
Korine L. Land (#0262432)
LeVander, Gillen & Miller, P.A.
1305 Corporate Center Drive, Suite 300
Eagan, MN 55121
(651) 451-1831
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A-1
EXHIBIT A
LEGAL DESCRIPTION OF DEVELOPMENT PROPERTY
Lots 1, 2, 3 and 4, Block 1, Great Rivers Landing, Dakota County, Minnesota.
PIDs 19-30090-01-010, 19-30090-01-020, 19-30090-01-030, and 19-30090-01-040
Abstract Property
AND
Lots 2, 3 and 4, Block 12, Town of Hastings, Dakota County, Minnesota.
PID 19-32150-12-042
Abstract Property
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City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: City Administrator Dan Wietecha
Date: October 17, 2022
Item: Strategic Initiatives – quarterly report
Council Action Requested:
No action necessary. 3rd Quarter Report is presented for review, discussion, and feedback. We
should also begin considering next steps to continue the planning process.
Background Information:
Over several months during spring and summer 2021, the City Council and Management Team
developed a set of Strategic Initiatives to help guide efforts and. The Strategic Initiatives were
approved by the City Council on September 7, 2021.
1. The approved plan includes eight Strategic Initiatives. These are the primary goals of the
plan, and we have reported their progress quarterly.
2. It also includes a Future Topics section (which we have affectionately nicknamed the
“parking lot”) to ensure other good ides (and potential future Initiatives) are not
forgotten. Where there has been progress in these areas, we have also reported it.
3. And the plan included an Additional Initiatives & Efforts section in recognition of other
significant projects planned the City. These need to be balanced in terms of time and
budget with decisions about other Initiatives. Their progress status is also reported.
Next Steps:
When the City Council approved the Strategic Initiatives in September 2021, they were expected
as a guide for the next year to year -and-half. We are now nearing the end of that cycle and
should begin planning the priorities of the next cycle. As a matter of timing, this matches well
with the November election and at least two new Councilmembers in January.
Preliminary considerations and preparation should begin in the coming months. We should
consider the process: the development, implementation, and reporting of the initiatives. For
example, do we work with a facilitator or handle the development process in-house? Do we hold
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a single day-long retreat, a series of shorter meetings, or something in-between? To what extent
should we continue and build on the existing priorities, and to what extent should they be new?
Has the reporting been clear and effective?
These and similar considerations do not need to be answered now; however, they should be part
of our conversations as we wrap up the current cycle and preparation for the next year.
Financial Impact:
Not applicable
Committee Discussion:
Not applicable
Attachments:
3rd Quarter Report
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CITY OF HASTINGS STRATEGIC PRIORITIES
2021 -2023
Adopted by the Hastings City Council on September 6, 2021
2 0 2 2 Q3 P R OG R E S S R E PO R T
VISIT HASTINGSMN.GOV/STRATEGICPLANNING FOR PRIORITIES & QUARTERLY REPORTS
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Q3 2022 EXECUTIVE SUMMARY
Strategic Priority Initiative Accomplishments
People, Processes,
Infrastructure, and
Finance
1.1 Multi-Year Financial
Model
✓ Updated CIP/CEP through 2027.
✓ Used in development of 2023 Budget.
1.2 Diversity, Equity,
and Inclusion
✓ Hearing Assist equipment in Council
Chambers.
✓ CIF funding for BR4R project. Charette
held 9/23. Presenting to City Council in
Nov.
✓ Comp & Class Study ensures
compliance with pay equity.
✓ 2023 Budget includes employee
engagement survey.
✓ Demoing new self-paced, online
“Advancing Racial Equity in
Government” seminar from GARE.
Community Image
and Public
Engagement
2.1 Strategic
Communications Plan
✓ Talking points and press releases for
2023 Budget and PFAS.
2.2 Tourism ✓ Chamber Tourism Board study of visitor
demographics, PACER program.
✓ Chamber Tourism Board presented
annual update to City Council 9/19.
Parks and Public
Spaces
3.1 Parks and Public
Space Beautification
✓ Parks Commission working on Parks Five-
Year Plan.
✓ 2023 Budget includes many park
improvements across entire City.
3.2 Vermillion Street
Corridor Plan
✓ MNDOT presentation to City Council
7/5.
✓ MNDOT open houses with Chamber
and with public 8/24.
✓ MNDOT online survey.
3.3 Lake Rebecca/Lake
Isabel Parks
Renovations
✓ 14 acre land donation from Flint Hills.
✓ LCCMR approved action plan.
✓ Budget amendment and contract
approved by City Council 7/18.
✓ Contractor Preconstruction meeting
8/29.
✓ Contractor coordinating
undergrounding of powerlines.
Housing and
Economic
Development
4.1 Downtown Special
Service District
✓ Continued meeting with downtown
businesses.
*Future Topics
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People, Process,
Infrastructure, &
Finance
Continue to Improve
environmental
sustainability of City
operations.
✓ Partner delaying potential EV stations
until next year.
✓ HPD hybrid vehicle coming in Oct.
✓ HFD new engine has diesel idle reduction.
✓
Develop an internal
communication strategy
focused on
council/staff
communications
✓
NEW: Prepare for likely
health advisory due to
PFAS.
✓ MDH presentation to City Council 9/6.
✓ Press release.
✓ Multiple meetings with co-trustees of 3M
Settlement.
✓ MPCA hired Wood to analyze potential
connection between Hastings water supply
and contamination.
✓ Meetings with state legislators.
Community Image
and Public
Engagement
Incorporate elements of
the HPAAC Arts &
Culture Plan into City
goals and initiatives.
Incorporate elements of
the HPAAC Arts &
Culture Plan into City
goals and initiatives.
✓ 2023 Budget includes public art
project.
✓ Planning Committee meetings 7/13,
8/23, and 9/28.
✓ Recommendation for 2-year
commission to City Council 10/17.
Install new welcome
sign on Hwy 55
✓ 2023 Budget includes welcome sign.
Parks & Public
Spaces
Hastings as Trails Hub ✓ Parks Commission discussion about
wayfinding signs.
✓ 2023 Budget includes trail reconstruction
by Roadside Park.
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✓ Dakota County planning trail alongside
Ravenna road project.
Housing and
Economic
Development
Stimulate job creation in
Hastings.
✓ Intek Plastics expansion to create 46 jobs
Complete a full housing
inventory analysis to
guide development
strategy.
✓
NEW: Impact Studies ✓
*Denotes ideas put forward by City Council members as important, but not yet added to
the strategic initiatives.
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End state: A functioning multi-year operational financial model that consistently captures
and communicates projected expenses, investments, and revenue streams to city leaders,
staff, and citizens.
Accomplishments:
Q3 2022
✓ Updated CIP/CEP through 2027.
✓ Used in development of 2023 Budget.
Milestone Responsible
Leader(s)
Date Status
Analyze preliminary budget Finance Manager Sept
2021
Completed
Identify inflationary increases Finance Manager 4Q21 Completed
Identify one-time capital expenditures Finance Manager 4Q21 Completed
Identify projected revenue Finance Manager 4Q21 Completed
Update model with final budget Finance Manager Dec
2021
Completed
Identify looming operating, debt, and
capital needs.
Management Team 1Q22 Capital &
Operating
done
Report model to Finance Committee Finance Manager 1Q22 Ready
Update projections prior to annual budget
cycle
Finance Manager May
2022
Completed
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End state: A Hastings city government and community that honor, respect, and practice
diversity, equity, and inclusion as lived values.
Accomplishments:
Q3 2022
✓ Embedded Social Worker JPA approved 8/1.
✓ Hearing Assist equipment in Council Chambers.
✓ CIF funding for BR4R project. Charette held 9/23. Presenting to City Council in Nov.
✓ Comp & Class Study ensures compliance with pay equity.
✓ 2023 Budget includes employee engagement survey.
✓ Demoing new self-paced, online “Advancing Racial Equity in Government” seminar
from GARE.
Milestone Responsible
Leader(s)
Date Status
Create a Workplace Culture that Prioritizes
Equity and Inclusion
• Increase diversity in hiring
• Increase retention of employees
• Increase DEI training for staff and
officials
Human
Resources
Department
Heads
Ongoing In Progress
Engage More People Who Are Not Often
Heard
• Solicit feedback and input from
diverse audience
• Create opportunities for advisory and
commission engagement by diverse
residents of the City
Department
Heads
Ongoing In Progress
Increase Experience of Hastings as
Welcoming for All
• Continue strategic partnerships with
community organizations
• Create marketing campaign to
promote diverse perspectives
Department
Heads
Ongoing In Progress
1. PEOPLE, PROCESSES, INFRASTRUCTURE & FINANCE
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• Increase public art, culture and
history projects focusing on diverse
communities
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End state: A communications infrastructure that shares the City’s story with its various
stakeholders, enables the City to disseminate accurate information in emergencies,
promotes economic development and reaches underserved or underrepresented
populations in the City.
Accomplishments:
Q3 2022
✓ Talking points and press releases for 202 Budget and PFAS.
Milestone Responsible Leader(s) Date Status
Define the story, key audiences and
messaging for each
Management Team
and Communications
Coordinator
2Q22 In Progress
Review metrics and analytics to evaluate
content and channels
Communications
Coordinator
2Q22
and
ongoing
In Progress;
and ongoing
Assess and build internal communications
processes and procedures
City Council,
Management Team,
and Communications
Coordinator
3-4Q21 Completed
Assess and build an external
communications strategy (strategies for
target audiences)
Communications
Coordinator
3Q22 Not Started
Assess and build an emergency
management/crisis communications plan
Public Safety and
Communications
Coordinator
TBD In progress
Assess and build strategy for under -
represented populations
Communications
Coordinator with
partners
3Q22 Not Started
Assess and improve the user experience
with the City’s website
Communications
Coordinator
Ongoing In Progress
Review and amend communications-
related policies and procedures (web,
social media, media relations, event
policies, and processes)
Communications
Coordinator
4Q22 In Progress
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End state: New funding sources for promoting tourism leads to a measurable increase in
tourism over pre-COVID levels.
Accomplishments:
Q3 2022
✓ Chamber Tourism Board study of visitor demographics, PACER program.
✓ Chamber Tourism Board presented annual update to City Council 9/19.
Milestone Responsible
Leader(s)
Date Status
Review existing marketing and
communications
City and
Chamber/Tourism
4Q21 Completed
Review U of M tourism study City and
Chamber/Tourism
4Q21 Completed
Identify alternate revenue sources City and
Chamber/Tourism
1Q22 and
Ongoing
Ongoing
Continue using free resources such as
press releases, online event calendars, or
online rating
Chamber/Tourism
staff
Ongoing Ongoing
Continue lead generation to build email
database for future marketing.
Chamber/Tourism
staff
Ongoing Ongoing
Send Chamber/Tourism staff to Explore
Minnesota annual conference
Chamber/Tourism
staff
Feb 2022 Completed
Annual report (including occupancy rate
at local hotels) to City Council.
City and
Chamber/Tourism
staff
Sept 2022 Completed
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End state: All Hastings parks are maintained to documented standards; non -park public
spaces defined in the initiative are likewise clean with landscaping well maintained and
snow managed.
Accomplishments:
Q3 2022
✓ Parks Commission working on Parks Five-Year Plan.
✓ 2023 Budget includes many park improvements across entire City.
Milestone Responsible
Leader(s)
Date Status
Identify priority list of high-profile and
high-use locations
Parks Dept and
Parks
Committee
1Q22 In Progress
Maintain high-profile and high-use
locations using team structure
Parks Dept Ongoing In Progress
Identify underutilized spaces to convert to
lower-maintenance areas
Parks Dept and
Parks
Committee
1Q22 In Progress
Approve additional staff, both seasonal
and full-time (may be phased in over
several years)
City Council Ongoing In Progress
Sustain existing adopt-a-park and
volunteers
Parks Dept 2022 Ongoing
Educate the community on the elements
of the parks & trail system and the work
of the park maintenance division
Parks Dept and
Communications
Coordinator
2022 Not Started
3. PARKS & PUBLIC SPACES
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End state: Implement the Vermillion Corridor Plan for economic revitalization of the TH
61 corridor. Ensure MN DOT enhancements are consistent with the plan.
Accomplishments:
Q3 2022
✓ MNDOT presentation to City Council 7/5
✓ MNDOT open houses with Chamber and with public 8/24.
✓ MNDOT online survey.
Milestone Responsible
Leader(s)
Date Status
Continue participation in joint planning
with MN DOT
Public Works
Director
Ongoing Ongoing
Consultant begins corridor study Consultant 4Q21 Completed
Completion of corridor study Consultant 1Q23 In Progress
Final design and cost estimates MNDOT 2023-2025 Not Started
Hwy 61 construction begins MNDOT 2026 Not Started
Communicate to council any updates to
MN DOT planning
Public Works
Director
Ongoing Ongoing
Identify priority areas for redevelopment Community
Development
Director
Ongoing Ongoing
Meet with property owners to determine
likelihood for redevelopment and the
extent to which HEDRA would play a role
Community
Development
Director
Ongoing Ongoing
Meet with interested redevelopment
partners to determine interest and
identify obstacles
Community
Development
Director
Ongoing Ongoing
Determine any HEDRA resources to spur
development
Community
Development
Director
Ongoing Ongoing
3. PARKS & PUBLIC SPACES
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End states: If finding is received, the Lake Rebecca Revitalization Project results in a unique
amenity and asset to the community. Lake Isabel park restoration is completed consistent with
available funding to restore that beloved public space to its full beauty and usefulness.
Accomplishments:
Q3 2022
✓ 14 acre land donation from Flint Hills.
✓ LCCMR approved action plan.
✓ Budget amendment and contract approved by City Council 7/18.
✓ Contractor Preconstruction meeting 8/29.
✓ Contractor coordinating undergrounding of powerlines.
Milestone Responsible
Leader(s)
Date Status
LAKE REBECCA PARK:
Monitor progress of grant for Lake
Rebecca
Parks Dept 3Q21 Approved
If funded, RFP and complete plan for
Rebecca restoration
Parks Dept and
consultant
3Q22 – 2Q23 Pending
If funded, approve plan for Rebecca
restoration
Parks
Committee and
City Council
3Q23 Approved
If funded, begin construction at Lake
Rebecca
3Q23 – 2Q24 Pending
If funded, complete work at Lake Rebecca Pending
If not funded, consider plan for future
restoration
Parks Dept and
consultant
2022 Not Applicable
If not funded, appearance/security
improvements (e.g.: remove back parking
lot)
Parks Dept 2022 Not Applicable
LAKE ISABEL PARK:
Grant approved for Lake Isabel Park DNR July 2021 Completed
Complete D&E plan for Isabel restoration ISG, Parks Dept 4Q21 Completed
Approve plan for Isabel restoration Parks
Committee and
4Q21 Coompleted
3. PARKS & PUBLIC SPACES
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City Council
Final grant authorization NPS Sept 2021 Completed
Bid construction project Late
2021/Early
2022
Completed
Begin construction at Lake Isabel May 2022 Pending
Complete work at Lake Isabel Summer 2022 Pending
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End state: A special taxing district is established in the downtown area providing enhanced
maintenance and services for Downtown Hastings leading to a 10% increase in visitors to the
businesses in the district.
Accomplishments:
Q3 2022
✓ Continued meeting with downtown businesses.
Milestone Responsible
Leader(s)
Date Status
Research the mechanics of establishing an
SSD
Community
Development
Dept.
3Q21 Completed
Research experiences of others in
establishing and operating an SSD
Community
Development
Dept.
4Q21 Completed
Discuss initiative with downtown property
and business owners to determine support,
obstacles, and areas for potential funding of
a future SSD
Community
Development
Dept.
1Q22 Started
Prepare a draft list and budget for potential
service and activities that may be provided as
part of an SSD
Business
Community
1Q22 Started
Hold meetings to discuss the draft plan with
downtown property and business owners
Business
Community
2Q22 Started
Incorporate changes and concerns adjusting
plan as necessary
Business
Community
3Q22 Not Started
Develop the ordinance amendment and SSD
Plan for official public hearing
City Attorney 3Q22 Not Started
Public hearing and approve ordinance City Council 3Q22 Not Started
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Future Topics - A list of items deemed important but not identified as a top priority at the time of planning.
When initiatives are complete, parking lot items will be added as new initiatives.
Future Topics for Consideration
Some of the ideas put forward by Councilmembers have not been developed into
strategic initiative concepts. These ideas are not los t; rather, they remain as viable options
for strategic initiatives that could be developed into concepts at the direction of Council.
Ideas Related to People, Processes, Infrastructure, and Finance
1. Continue to Improve environmental sustainability of City operations.
✓ Partner delaying potential EV stations until next year.
✓ HPD hybrid vehicles coming in Oct.
✓ HFD new engine has diesel idle reduction.
2. Prepare for likely health advisory due to PFAS (new initiative 9/2022)
✓ MDH presentation to City Council 9/6.
✓ Press release.
✓ Multiple meetings with co-trustees of M Settlement.
✓ MPCA hired Wood to analyze potential connection between Hastings water
supply and contamination.
✓ Meetings with state legislators.
Ideas Related to Community Image and Public Engagement
1. Develop an internal communication strategy focused on council-staff
communications.
2. Develop policy for public recognition.
3. Incorporate elements of the HPAAC Arts & Culture Plan into City goals and
initiatives.
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✓ 2023 Budget includes public art project.
✓ Planning Committee meetings 7/13, 8/23, and 9/28.
✓ Recommendation for 2-year commission to City Council 10/17.
4. Install new welcome sign on Hwy 55 (new initiative 9/7/21)
✓ 2023 Budget includes welcome sign.
Ideas Related to Parks and Public Spaces
1. Expand Hastings’s status as a trail hub to drive tourism and awareness of Hastings.
✓ Parks Commission discussion about wayfinding signs.
✓ 2023 Budget includes trail reconstruction by Roadside Park.
✓ Dakota County planning trail alongside Ravenna road project.
2. Develop a plan for a new multipurpose indoor sports field.
Ideas Related to Housing and Economic Development
1. Stimulate job creation in Hastings.
✓ Intek Plastics expansion to create 46 jobs
2. Complete a full housing inventory analysis to guide development strategy .
3. Impact Studies (new initiative 10/2022).
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Additional City Initiatives and Efforts
The initiatives presented above should not be read in a vacuum. In many areas, the City is already
undertaking aspects of the initiatives. Looking forward 6 to 18 months, the City already has many
initiatives that support each of the four Strategic Priorities of this report. And these need to be
balanced in terms of time and budget with decisions about new initiatives.
PEOPLE, PROCESSES, INFRASTRUCTURE, and FINANCE
Accounting Software – Current software is outdated, not user friendly, and has
limited functionality in remote-work environment. 2021 Budget includes funds
to hire consultant to assist with vetting needs and options. With budget
amendment for new system, this could be implemented in Oct 2022.
Multi-Family Utility Billing – In summer/fall 2021, Finance Department will be
updating process for calculating utility bills on multi-family accounts.
2021 Audit – Annual independent financial audit monopolizes Finance
Department time for several weeks in February, April, and June 2022.
Update Personnel Policy – The last significant amendment to the City’s
Employee Handbook was in 2012. It needs to be updated to reflect policy and
law changes since then as well as ensuring it meets operations needs now and
going forward.
Employee Engagement Survey – The City will be conducting a survey to gauge
employee satisfaction, performance, and perspective about the City as an
organization. Information will provide insights into areas for organization
improvement and baseline data for future comparison.
Compensation & Classification Study – The City last conducted a comprehensive
compensation and classification study of all positions in 1999-2000. There have
been periodic updates since then with the last significant review in 2006-2007.
Updating the study now would help with recruiting and retaining employees as
well as maintaining internal consistency. Hiring a consultant is estimated at $15-
20K; implementation may be phased in over a couple years.
Union Contracts – 5 collective bargaining agreements expire at the end of the
year. Negotiation for renewal contracts begins in late summer.
Photocopier/Printer Lease – Current lease expires at the end of the year and
replacements need to be decided by end of September. IT staff has asked for
input from all departments before soliciting quotes.
City Hall Boilers – At 30+ years, the boilers have exceeded their lifespan and are
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requiring more frequent repair. Replacing them with high-efficiency model is
anticipated in 2022. This will be part of the City Hall Dome Project (see Parks and
Public Spaces priority).
LeDuc Security Cameras – DCHS has requested security cameras. MNHS requires
a study prior to approving camera installation. Staff has solicited quotes for
study anticipating cost will be covered by a grant.
Fire Department Study – The City has issued an RFP for a consultant to review
staffing model, workload, service calls and their impact on Department
performance.
Ice Arena Refrigeration System – The CIP anticipates a $1.8M project in the next
couple years to upgrade the refrigeration system from R-22 to an ammonia-
based system. We have requested state bonding support for this project.
Police Hiring – Two long-tenured officers are retiring in Oct/Nov 2021. The hiring
process for these positions can easily take three months.
Plan for 2022 Neighborhood Project – Design and engineering work for the 2022
Neighborhood Project actually begins in the summer of 2021, so it is ready to bid
early in 2022.
COMMUNITY IMAGE and PUBLIC ENGAGEMENT
Administrative Citations – City Council has approved the concept of
administrative citations as a streamlined mechanism for responding to property
maintenance and similar code violations. This would require changes to the City
Charter and City Code. We are presently seeking individuals to serve on the
Charter Commission to start the process.
State of the City – All City departments, particularly Communications, have
considerable time in preparing this annual presentation in February.
National Night Out – During National Night Out in August.
Fire Department Open House – During National Fire Prevention Week in
October.
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Machinery Hill – During Rivertown Days in July.
Police Week – During National Police Week in May.
Party in the Park – During National Parks & Recreation Month in July.
PARKS and PUBLIC SPACES
Mural – Contract with the artists and HFS has been extended for the mural to be
painted in mid-August to early September. Communications is planning a press
release and other publicity.
City Hall Dome Project – The City has hired architects from Miller Dunwiddie for
repair/renovation of the City Hall dome, as well as HVAC and climate control
systems. Updated cost estimates and construction documents are anticipated in
fall 2021, with construction planned for 2022. This project has $2M in state
bonding support.
No Wake Ordinance – Washington and Dakota County Sheriff Departments are
studying appropriate river speeds over the summer and expect to make
recommendations to their respective boards in fall 2021.
Flint Hills Land Donation – The Parks Department is working with Flint Hills Pine
Bend on a land donation and conservation easement to add to open space of the
Lake Rebecca and River Flats Parks area.
EAB 2021 Implementation – Approximately 49 boulevard trees have been
identified for removal and an additional 90+ for mandatory treatment. The City
adopted a hardship relief program to offset removal costs for eligible residents.
EAB 2022 Survey – During winter 2021-2022, Forestry staff will continue
inventory of boulevard trees and identify additional ash trees for removal or
treatment. This will be the second of a four-year survey.
HOUSING and ECONOMIC DEVELOPMENT
Review Zoning and Development Code- Review changes to ensure consistency
with the Comprehensive Plan and development standards of the market. To be
completed by summer 2022.
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Shoreland and Critical Areas Ordinance - Adopt changes to the Shoreland and
Critical Areas Ordinance consistent with MN DNR regulations. To be completed
by summer of 2022.
Architectural Assessment of Downtown Buildings - Hire a consultant to
complete an inventory of the architectural and structural conditions of historic
downtown buildings. Develop a grant program for assistance. Study to be
completed by end of 2021 with grant program developed in 2022.
Review Existing Incentive Programs - Review HEDRA loan, and land incentive
programs to ensure they meet current needs. To be completed by the end of
2022.
Business Retention and Expansion (BR&E) Visits - Conduct at least 12 visits
annually and provide survey report to HEDRA. Ongoing.
Business Drop-in Visits - Complete at least 100 unique business cop ins per year
and provide semi-annual updates to HEDRA. Ongoing.
Blight Identification - Proactively identify and pursue code enforcement
violations. Review Revolving Loan Fund to better target towards properties.
Improvements to Development Process - Meet with at least six commercial
residential developers that have completed projects in the last three years to
determine any necessary improvements.
Descriptions
Completed
In Progress
Behind Schedule
Delayed, Not Started
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City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: City Administrator Dan Wietecha
Date: October 17, 2022
Item: Public Arts Commission
Council Action Requested:
Discussion only. An ordinance will be prepared for first reading at the November 7 City Council meeting.
Background Information:
Following public encouragement for an Arts Commission, the City Council reinstated the Arts Task Force to
define the future objectives or mission of the group. In June 2022, the Task Force recommended creating an
Arts & Culture Commission as well as part-time staff support and ongoing funding. The proposal was referred
to the Planning Committee of the City Council (Folch*, Leifeld, and Vaughan). The Planning Committee has
recommended creating a 2 year temporary commission, with potential extension later.
The Planning Committee agreed with greater support for the arts and its integration into City priorities. The
Committee felt that a commission may be a good vehicle for supporting the arts. The Committee was also
concerned that a commission may become frustrated by City policies, timing, and budget. The Committee
recommended creating a 2 year temporary commission providing the opportunity to prove itself.
The Arts Task Force drafted a proposed “charter” (attached). This will need to be revised into an appropriate
ordinance format for City Council action. Additionally, some items in the draft go beyond what may typically
be part of forming a commission. The preliminary 2023 Budget includes funding for a public art project(s); the
proposed budget can be revised to include funding for staff support for the commission.
Financial Impact:
Not applicable
Committee Discussion:
Planning Committee (Folch*, Leifeld, and Vaughan) met July 13, August 23, and September 28 and
recommended a 2 year temporary commission with potential extension.
Attachments:
Draft “Arts & Culture Commission Charter”
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Arts & Culture Commission Charter
Arts and Culture Commission Mission
The Arts and Culture Commission will advise the City Council concerning arts and culture
policies, public projects, issues and initiatives. The commission will advocate for arts and culture
in Hastings and will work to ensure an inclusive and cross-cultural environment for all residents.
Purpose.
The purpose of the commission shall be to assist Hastings in becoming a community in which
arts and cultural activities:
A. Are recognized as vital components of community life that are worthy of investment and
support from the public, private and non-profit sectors;
B. Are valued and promoted for their economic benefits and development potential
throughout the city;
C. Include Hastings’ historic, existing and emerging cultural groups identity and sense of
community;
D. Support the goals of Hastings’ arts education and programs for young people;
E. Engage the talents and involvement of retirees and senior citizens;
F. Enhance the public perception of Hastings’ identity and quality of life in the community
itself, the surrounding region, and beyond.
G. Achieve a strong sense of place through beautification and the creative activation of arts
and culture.
Responsibilities.
The commission shall be advisory to the city council and its responsibilities shall include the
following:
A. Develop, update, and recommend to the council a city mission, public agenda and
strategic plan for arts and culture in Hastings;
B. Provide leadership for completing the City’s Comprehensive Plan sections regarding arts
and culture goals and planning, and provide ongoing input for plan revisions;
C. Leverage individual, corporate, foundation and city funding for arts and cultural activities
including assisting with the identification and submission of grant opportunities;
D. Facilitate collaboration and joint planning among public and private agencies involved
with related issues such as economic development, tourism, and arts education;
E. Advise in the planning, acquisition and/or development of land and facilities by the city
as needed to support Hastings’ arts and cultural activities and organizations;
F. In cooperation with existing city departments and with the city council, develop and
advocate design standards for city facilities, roadways, public areas, and private
development, in order to advance a coherent image of Hastings as a place of unique
aesthetic, architectural, and cultural identity;
G. Plan and advocate funding in support of the creation and installation of public art in
Hastings that enhances the city's appearance and artistic appeal;
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H. Foster inclusive and cross-cultural activities to help build community as Hastings
continues to become more diverse.
I. Develop policies, procedures and standards for evaluating offers of gifts of art made to
the city and recommend that gifts of art be accepted or not accepted by the city council;
J. Advise the city council and city departments on commissioning, placement and
maintenance of works of art that have been purchased or accepted by the city, or which
are owned by the city because they have been produced or created with public funds;
K. Advise the city council and city departments on arts-related capital investments, plans,
programs, and evaluations initiated by the city.
Membership.
A. The commission shall consist of up to seven volunteer members, who shall serve without
financial compensation. One member shall be one youth voting member.
B. Members may be nominated by the existing members of the commission and then
approved by the city council. Members may be removed at the discretion of the
commission and council.
C. Members shall be appointed from each of the following sectors of the community, with an
effort to include diversity in age, gender identity and race:
a. Arts and cultural organizations;
b. Local schools;
c. Business community;
d. Independent artists; and
e. Community at-large.
D. Members shall serve for three-year terms, except as otherwise provided herein with
respect to youth members. Terms shall begin on January 1 and end on December 31,
provided that a member shall continue to serve until a successor is appointed. An
appointment to fill a midterm vacancy shall be made by the mayor for the duration of the
term. The youth commission members shall be high school aged, grades nine through
12. The youth commission members shall be appointed for one-year terms in the same
manner as other members of the commission. Youth commission member terms shall
commence June 1 and expire the following May 31.
E. Members may serve up to two successive terms, not including a partial term due to
appointment to fill a vacancy. Members who serve two consecutive terms shall be
ineligible for reappointment for one year following the completion of their second term.
Officers powers and duties.
A. At the first meeting of each year, members of the commission shall select by majority
vote a chair, vice chair, and secretary to serve until the end of that year and until a
successor is chosen.
B. The chair shall:
a. Set the agenda and preside at meetings of the commission;
b. Call additional meetings as needed;
c. Assign duties to commission members;
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d. Arrange meetings with other commissions, boards, and organizations from the
public, private, and non-profit sectors as needed;
e. Communicate with the city council and staff as needed; and
f. Provide overall leadership to the commission in carrying out its purpose and
responsibilities.
C. In the absence of or at the request of the chair, the duties of the chair shall be performed
by the vice chair, and in the absence of both the chair and vice chair, by the secretary.
D. The secretary shall keep minutes and maintain permanent records of every meeting of
the commission, and shall submit minutes for approval at each successive meeting. The
secretary shall serve as correspondent for the commission. Copies of the minutes of all
meetings shall be filed with the city clerk.
Meetings.
The commission shall meet at least monthly and as otherwise determined by the chair. A regular
meeting may be canceled by the chair or a majority of the commission.
Quorum.
For the transaction of business at any meeting of the commission, a quorum consisting of at
least one-half of all members shall be required.
Staff support.
The city shall provide a staff person to act as liaison to the commission, provide staff support,
and help get recommendations of the commission on the agenda for consideration by the city
council.
Public art and culture program.
A. Definitions. As used in this section, the following terms shall have the meanings herein
set forth:
1. Public art means art assets, including outdoor sculpture and artwork integrated
into physical public structures and environments.
2. Maintenance means regular routine inspection, repair, and care of artwork, such
as cleaning and applying protective surface coatings.
3. Conservation means repair done to return artwork to its original condition and
integrity, as necessitated by, for instance, flaws, neglect, aging, damage or
vandalism.
4. Construction costs means the total amount appropriated for a city Capital
Improvement Project less the actual costs of:
i. real property acquisition,
ii. demolition of existing structures,
iii. environmental remediation,
iv. equipment costs, and
v. professional service fees, including but not limited to legal, architecture,
engineering, and accounting fees. Final determination of construction
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costs are calculated at the time the city Capital Improvement Project is
awarded to the general contractor.
5. Eligible Funds means a source of funds authorized by law or charter for a city
Capital Improvement Project from which public art is not prohibited, limited or
otherwise restricted as an expenditure.
B. Powers and duties of the commission as relating to this section.
1. Subject to the provisions of this section and applicable law and charter relating to
expenditures for the arts, the city staff shall be responsible for administering the
city's public art program with the assistance of the Arts and Culture Commission,
as outlined in this ordinance and other related City Council adopted policies.
2. City staff, in consultation with The Arts and Culture Commission, shall prepare an
annual fiscal year report to the city council presented no later than March
annually which shall include at least the following:
a. a description of the artwork completed, obtained or commenced in
the previous year;
b. a description of cultural events sponsored by the commission
c. a description of the city Capital Improvement Projects designated
for inclusion of public art by the city council in the upcoming year
and of the funding source; and
d. a budget for the income and expenditures for such city Capital
Improvement Projects and cultural events.
3. The Arts and Culture Commission shall work together with City staff to review
and make recommendations to the city council regarding artwork proposed for
permanent or long-term placement on city property to determine an appropriate
location for the placement of the artwork. Artwork to be placed in a museum or
gallery is excepted from this process. To make the determination, the Arts and
Culture Commission may examine the artwork itself or a design or model of the
same. In any case in which the city council and the commission cannot agree on
the location of placement of such works, the alternatives shall be presented for
city council determination.
4. Prior to moving or removing any artwork placed in, on or about city property
pursuant to the public art program, city staff shall first submit such proposed
change to the Arts and Culture Commission for a report and recommendation
about a new space for the artwork or alternatives to moving it. In any case in
which the city council and the commission cannot agree on issues related to the
relocation or removal of the artwork, the alternatives shall be presented for city
council determination.
5. To encourage broad community participation in the public art and culture program
and to ensure artwork of the highest quality, the Arts and Culture Commission
may solicit the participation of community representatives and professionals in
the visual arts and design fields as part of the artist and artwork selection process
for particular Public Art projects in accordance with the size and complexity of the
Public Art projects. These advisors may assist the commission in the selection of
artists, Public Art project oversight and other related purposes, but shall have no
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vote on matters coming before the Arts and Culture Commission. These
advisors, as well as select city staff and Arts and Culture Commissioners, will
comprise the Public Art Review Committee.
6. During the design phase of artwork, City staff shall determine the maintenance
requirements of every artwork, recommend to the responsible department the
type, frequency and extent of maintenance required to preserve the quality and
value of every artwork, and inspect such maintenance work for the guidance of
the city departments concerned. It is the responsibility of the site manager or
appropriate department head to provide for the maintenance of artwork in their
routine site maintenance program.
C. Administration of eligible funds.
1. The working budget of the Arts and Culture Commission shall be equal to 1% of
the city’s annual Capital Improvement Plan to be used for public art. The City
shall appropriate the corresponding amount as eligible funds, defined above.
2. The city’s Finance Director shall deposit appropriated eligible funds into a Public
Art Account. Unspent funds from a fiscal year shall roll forward into succeeding
years.
3. Disbursements from the Public Art Account shall be used for the purposes for
which the account is intended and made in accordance with existing City
procedures. A record of disbursements shall be prepared by the Commission’s
Staff Liaison and presented at monthly Art and Culture Commission meetings.
4. Eligible funds may be used for but not limited to the planning, selection,
acquisition, purchase, commissioning, fabrication, siting, placement, installation,
conservation, maintenance, exhibition, or display of Public Art.
5. Where practical, public works of art shall be included into the planning of capital
improvement projects.
D. Definitions. “Culture” and “cultural events” refer to public events and activities, meaningful to
the community and generally of an intangible nature. Common examples are concerts, dramas,
and other performances; art fairs and food festivals; events of nostalgia and remembrance; and
celebrations of heritage.
Powers and duties
● The Arts and Culture Commission shall solicit and evaluate proposals for cultural events
being programmed by city staff or when outside entities are requesting city sponsorship.
The Commission shall work with city staff to evaluate the feasibility of selected
proposals. Proposals of demonstrated value and feasibility shall be forwarded by the
Commission to the City Council for approval in principle. Events approved in principle
shall be returned to the sponsoring organization for detailed planning. The Commission
and city staff shall review the detailed plans with particular emphasis on identifying
needed city resources. The Commission shall forward approved plans to the City
Council for final approval and appropriation of funding.
● All intellectual property and associated rights to it shall remain vested with the
sponsoring organization.
Sec. 2-365. Ownership of artwork. All artwork acquired pursuant to this section shall be
acquired in the name of the city and title, if applicable, shall vest in the city.
Secs. 2-366—2-374. - Reserved.
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SECTION 2: This Ordinance shall take effect thirty days after its publication.
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