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Home My WebLink About20220919 - CC Follow-up AgendaSign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy CITY OF HASTINGS CITY COUNCIL FOLLOW-UP AGENDA Monday, September 19, 2022 7:00 p.m. I. CALL TO ORDER 7:00 pm II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Members Present: Mayor Fasbender, Councilmembers Braucks, Folch, Fox, Leifeld, Lund, and Vaughan Members Absent: None Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Korine Land Interim Public Works Director Ryan Stempski Tourism Update, Kristy Barse Hastings Chamber of Commerce Barse provided an annual overview of tourism in the City of Hastings. Hastings YMCA, Josh Schoaf Schoaf introduced himself as the new Executive Director of the Hastings YMCA. V. APPROVAL OF MINUTES Approve Minutes of the City Council workshop meeting and regular meeting on September 6, 2022. Minutes were approved as presented. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII. COUNCIL ITEMS TO BE CONSIDERED VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. Folch, Braucks to approve as presented. 7 Ayes, 0 Nays 1. Pay Bills as Audited 2. Approve Agreement for Use of Fire Safety House – Fire Prevention Annual Open House 3. Special Event Designation for the Downtown Business Association Community Halloween 4. Approve Pay Estimate No. 3 for the 2022 Neighborhood Infrastructure Improvements – Danner, Inc. ($719,768.56) 5. Approve Pay Estimate No. 1 for the 4th Street Water Tower Reconditioning Project – G&L Tank Sandblasting and Coatings, LLC ($227,287.50) 6. 1st Reading – Ordinance Amendment – Rezone Property from C-4 to R-4 – Hampton Companies (SE Corner of 33rd and Vermillion Streets) Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy 7. Revised Joint Powers Agreement: Shared Solid Waste & Recycling Coordinator Position 8. 2nd Reading and Adoption of Interim Ordinance on Cannabis and Cannabinoids 9. Building Department Staffing IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. 1. Resolution No. 09-09-22: Award of Contract – Downtown Tree Grate Replacement Project Stempski presented the request to City Council to adopt the resolution to award a contract for the Downtown Tree Grate Replacement Project. Stempski reviewed the three bids the City received for the project on August 30, 2022. JL Theis, Inc. intends to begin work in early spring of 2023 to concentrate work forces and complete the project in a condensed time frame. Final completion in the contract is June 1, 2023. Staff is recommending that the City Council move forward in awarding the contract to JL Theis, Inc., in the total base bid amount of $161,323.00. Council discussion on what kind of disruption the work will cause during the project. Folch, Liefeld to approve as presented. 7 Ayes, 0 Nays. X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works B. Parks and Recreation C. Community Development 1. Interim Use Permit (IUP) - Motor Coach Commerce Facility – Hastings Commons (24xx Vermillion Street) a. Resolution No. 09-10-22: Approve 2022 IUP b. Approve Termination of 2021 IUP and 2021 IUP Agreement; Approve 2022 IUP Agreement Wietecha provided a review of the Interim Use Permit request. The request is similar to a previous approval made in 2021. Wietecha explained why this item was coming before Council a second time and shared that the Planning Commission met on September 12th and is recommending approval. Council is requested to consider two actions related to the approval of an Interim Use Permit (IUP) for the operation of a 12-unit Motor Coach Commerce Facility as proposed by Hastings Commons LLC. The 1.13-acre site is generally located east of 25th and Vermillion Streets, between Vermillion and the Coratel Inn and Suites (former Super 8). Council discussion on confirming the similarity with the earlier permit request and reasons behind the lack of fulfillment under the previous approved Interim Use Permit. Clarification as to the length of the term of the permit and possible extensions. Council revisited the discussion from May 2021. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Leifeld, Braucks to approve 2022 Interim Use Permit as presented. 6 Ayes, 1 Nay—Vaughan Leifeld, Folch to approve termination of 2021 IUP and 2021 IUP Agreement; approve 2022 IUP Agreement. 6 Ayes, 1 Nay—Vaughan D. Public Safety E. Administration 1. 1st Reading of Ordinance Changing Mayor and City Council Wages Wietecha provided an overview of the ordinance amendment regarding City Council Compensation. Wietecha shared the ordinance will need two readings and adoption prior to the November 8th General Election to go into effect January 1, 2023. The proposed amendment is based on the average wage paid by neighboring cities as well as a technology stipend. Council discussion on setting a mechanism and timeframe for regular review of wages for Councilmembers. Attorney Land reviewed state statute and methods of review used by other cities. Council discussion on setting the stipend and value of the stipend to future councilmembers. Discussion implementation date of 2023 or 2025. Council discussion on the technology stipend vs city-issued technology to support the council role. Lund moved Council and Mayor wages be adopted as proposed, implementing in 2025 with no technology stipend. Second by Leifeld. 6 Ayes, 1 Nays-Folch XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS Announcements • Summer Rec Programs at Levee Park… o Wednesday, September 21, Storytime in the Park is “Transportation.” Recommended for ages 10 and under. A partnership with Pleasant Hill Library. o Friday, September 23, to Sunday, September 25, a Storywalk will be on the trail between Levee Park and Jaycee Park. A partnership with Pleasant Hill Library. • Bring your documents for secure destruction to the Paper Shred Event on Saturday, September 24. Free for residents, no businesses please. • Concepts for a re-imagined Highway 61/Vermillion Street are now available for online viewing and comment following an open house meeting held on this topic last month. This will be a major project in Hastings in the coming years, and we want to hear from our community. Review the preliminary design concepts for various areas along the corridor and complete a survey on the MnDOT Highway 61 Study webpage. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy • This week is Rail Safety Week. Large sidewalk chalk stencils at railroad crossings. More information on the City’s Facebook page. See Tracks, Think Train. Meetings Tues, Sept 20 7:00 pm Heritage Preservation Commission Mon, Sept 26 7:00 pm Planning Commission Meeting Wed, Sept 28 6:00 pm Arts Task Force Mon, Oct 3 5:30 pm City Council – Rural Fire Contract workshop 7:00 pm City Council – Regular Meeting XIV. ADJOURNMENT Leifeld, Braucks to adjourn 8:24 pm Next Regular City Council Meeting: Monday, October 3, 2022 7:00 p.m.