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HomeMy WebLinkAbout20221205 - CC Follow-up AgendaSign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy CITY OF HASTINGS CITY COUNCIL FOLLOW-UP AGENDA Monday, December 5, 2022 7:00 p.m. I. CALL TO ORDER 7:00 pm Mayor Fasbender asked for a moment of silence to honor Kevin Hoeschen and Dean Markuson who both recently passed away. Both were very engaged in the City of Hastings. II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Members Present: Mayor Fasbender, Councilmembers Braucks, Folch, Fox, Leifeld, Lund, and Vaughan Members Absent: None Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Korine Land Community Development Director John Hinzman Building Official Travis Dunn Police Chief David Wilske New Employee Introductions: Jenna Anderson Anne Cohoon Employee Promotion Introduction: Alana Siebenaler Police Swearing-In: Sergeant Pat Diedrich Officer Award: Nate Wood Citizen Award: Yazmine Gibson V. APPROVAL OF MINUTES Approve Minutes of the City Council regular meeting on November 21, 2022. Minutes were approved as presented. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. Barb Hollenbeck, 212 East 2nd St, spoke on behalf of the Arts Task Force and the anticipated adoption of the Arts Commission this evening. She thanked the members of the Arts Task Force, City staff, and Council for the move to Commission. She will be seeking appointment to the Commission as there is so much yet to do, and will seek an extension of the two year Commission lifespan. VII. COUNCIL ITEMS TO BE CONSIDERED Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. Folch, Fox to approve as presented. 7 Ayes, 0 Nays 1. Pay Bills as Audited 2. Special Event Designation: Holiday Train – Hastings Family Service & Canadian Pacific Railroad 3. 1st Reading and Order Public Hearing: Ordinance Amendment: City Code Chapters: 152 and 158 – Storm Water Management and Property Maintenance 4. Approve Change Order No. 4 for the Hastings Public Works Storage Building 5. Approve Change Order No. 5 for the Hastings Public Works Storage Building 6. Resolution No. 12-01-22: Provide Assurances for Special Appropriation - City Hall Dome and HVAC Project 7. 2nd Reading\Adopt Ordinance Amendment No. 2022-19: City Code Chapter 30, Section 34.03: Special/Non-Routine Services 8. 2nd Reading\Adopt Ordinance Amendment No. 2022-20: City Code Chapter 30: Enacting an Arts and Culture Commission 9. Approve Memorandum of Understanding Teamsters 320 Fire Captains — Implement Compensation Study 10. Declare Surplus Property and Authorize Public Sale: Police Department 11. Pre-Approve Capital Equipment Purchase for the Hastings Civic Arena 12. Resolution No. 12-02-22: Adopt Polling Place Locations for 2023 Elections 13. Resolution No. 12-03-22: Designate Official Newspaper 14. Resolution No. 12-04-22: Declare Insurance Liability Coverage 15. Approve Hastings Civic Arena Ice Rental Agreement with ISD 200 IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. 1. Public Hearing: Truth in Taxation for 2023 Budget Wietecha presented the Truth in Taxation meeting as a requirement for adoption of the 2023 Budget. If Council is ready, they can adopt this evening; if not, it will be on the December 19 agenda. He presented the budget principles, the budget process, changes since the September 6 preliminary budget and levy, budget highlights for 2023, capital improvement and capital equipment priorities, utilities rate and capital project overview, carryover projects (City Hall dome project, Civic Arena, Tennis/Pickleball courts), and the financial planning approach (5- year financial model, parks plan, fleet management, Rural Fire Association contract). Wietecha presented the preliminary tax impact of the proposed levy and a comparison to other Dakota County residential and commercial tax changes. He also reviewed the HEDRA levy. Mayor Fasbender opened the public hearing at: 7:54 p.m. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Peter Mak, 138 Sandpiper Circle, thanked the Council for the opportunity to comment on the proposed budget and levy and ask questions. He was surprised that there were so few others in the audience. He was surprised to see his proposed property tax statement, showing his property value grew 18% and market value grew 21%. He posed several questions: How did the market value increase by that much? How is good planning/budgeting done that makes this affordable in this economy? Can Council consider a factor to assess home value differently? How can the budgeting look forward for good sound future planning? Don Posthumus, 1590 Stonegate Road, expressed concern about the increase in taxes and will take several months of social security checks to pay for the increase. Other increases (food, gas, etc.) are making things difficult. He asked that the City stay within the past year’s budget and not raise taxes. He is not only concerned about those on fixed incomes but also young families trying to make ends meet. James Wilcox, 1370 Hillside, asked if there were cuts that were made to help reduce taxes and asked how the numbers were determined. Wietecha responded to some of the questions that were asked by residents. There are two calculations—first, the County Assessor’s office does the valuation of the property (influenced by improvements to property and market); second, anticipated City costs are evaluated in a 5-year view—what is the cost of providing the City services? These two calculations lead to the amount for the proposed levy. Council discussion on similar experience with own property valuation. The City may lagged in recovery from the 2008 recession, but have recovered exponentially in the last five years. May need to continue discussions about affordable housing in the community. Valuation is considered when landing on the proposed levy to keep the increases as low as possible. Mayor Fasbender closed the public hearing at: 8:24 p.m. Council discussion on the five year lookout and the County assessed values. There are recurring costs for the City that must be met and Council appreciates the catch-up in deferred maintenance to address things that are a past or nearing their useful life. The County Assessor’s office should participate in the Truth in Taxation hearing to address resident questions that are not determined by the City. Agreement with not funding the Tinder until there is a renewed contract with the Rural Fire Association. The Finance Committee had a robust conversation, with a heavy focus on public safety, reflecting conversations with the community. Concern about Parks spending and looking for a 5-year plan to address the needs. Partnerships within the Community Investment Fund were highlighted, as well as an investment in employees through comp & class study. X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works B. Parks and Recreation Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy C. Community Development D. Public Safety E. Administration 1. 2023 Budget a. 1st Reading and Order Public Hearing: Amend City Code Chapter 34: Fees Folch, Fox to approve as presented. 7 Ayes, 0 Nays. b. Resolution No. 12-05-22: Approve 2023 Final Budget and Final Levy Council discussion on intent to not approve the funds for the Tinder unless Rural Fire Association agreement is reached. Folch, Fox to approve as presented. 7 Ayes, 0 Nays. c. Resolution No. 12-06-22: Approve the 2023 Special Levy Braucks, Lund to approve as presented. 7 Ayes, 0 Nays. d. Resolution No. 12-07-22: Approve 2023-2027 Capital Improvement and Capital Equipment Plans Vaughan, Folch to approve as presented. 7 Ayes, 0 Nays. e. Consolidation of Park Dedication Funds Council discussion on earlier Finance Committee meeting where concerns were expressed about keeping the funds in the area of the City where realized. Leifeld, Braucks to approve as presented. 7 Ayes, 0 Nays. XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS Announcements • Happy Birthday, Mayor Mary! (December 7) • Use clues on the City website to find candy canes hidden in 5 parks, each candy cane has a letter, unscramble the letters to form a word and win prizes from the Parks & Rec Department through December 11. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy • Recycle your old lights with the Hastings Holiday Lights Drop Off Collection. Residents can drop-off their unwanted light strands at the Joint Maintenance Facility, 920 – 10th Street West, during the holiday season from December 1 to February 1. Meetings Wed, Dec 7 6:00 pm Arts Task Force Thurs, Dec 8 6:00 pm HEDRA Meeting Mon, Dec 12 7:00 pm Planning Commission Meeting Tues, Dec 13 7:00 pm Parks & Recreation Commission Workshop Thurs, Dec 15 6:30 pm Public Safety Advisory Commission Meeting Mon, Dec 19 7:00 pm City Council – Regular Meeting XIV. ADJOURNMENT Leifeld, Braucks to adjourn 8:41 pm Next Regular City Council Meeting: Monday, December 19, 2022 7:00 p.m.