HomeMy WebLinkAboutVIII-08 Approve 2023 Committee Meetings Calendar
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: City Administrator Dan Wietecha
Date: January 17, 2023
Item: Committee Meetings Calendar
Council Action Requested:
Approve 2023 Committee Meeting Calendar
Background Information:
Over the past year-plus, we’ve had a general interest in better and more consistent use of the City Council
committee structure. However, our “as needed” approach has been difficult and problematic. Instead: a
set schedule would enable City Council, staff, and the public better able to plan their schedules and
meeting agenda.
I recommend Administration, Finance, Operations, Parks & Recreation, Planning, Public Safety, and
Utilities Committees to have a quarterly meeting schedule. The attached draft calendar includes a few
identifiable meetings (for example: Finance Committee in June and August) as well as some pending
topics (for example: Public Safety Committee in February to discuss cannabinoid regulation). Unless
otherwise noted, all meetings would be at 7 pm in the Volunteer Room at City Hall. Nearly all meetings
are scheduled for Mondays, on the assumption that Mondays may be generally available for
Councilmembers.
The calendar should be flexible enough that a meeting might be cancelled in the event there might be no
agenda items to discuss. Similarly, a special meeting can be called if a topic might need more immediate
attention than the next regularly scheduled meeting.
Changes Since 1/3/2023 Draft:
• Operations Committee moved from Jan 9 to Jan 12 to match actual date scheduled prior to
calendar
• Public Safety moved from Feb 15 to Jan 30 to accommodate timeline of PSAC recommendation
for cannabinoid regulations and stay within 6 month interim ordinance
• Finance moved from March 13 to April 5 to synchronize CIF application/review process
Financial Impact:
n.a.
VIII-08
Committee Discussion:
City Council was favorable to a calendar during its 1/3/2023 meeting
Attachment:
Committee Meeting Calendar 2023
VIII-08
Committee Meeting Calendar 2023
Updated 1/12/2023
Mon Tues Wed Thurs Fri Mon Tues Wed Thurs Fri
Jan 2 - 6 City Council July 3 - 7 City Council
Jan 9 - 13 Ops July 10 - 14 Utilities
Jan 16 - 20 City Council July 17 - 21 City Council
Jan 23 - 27 Planning July 24 - 28 Planning
Jan 30 - Feb 3 Public Safety July 31 - Aug 4
Feb 6 - 10 City Council Au g 7 - 11 City Council
Feb 13 - 17 Admin Aug 14 - 18 Ops
Feb 20 - 24 City Council Aug 21 - 25 Council
Feb 27 - March 3 Utilities Aug 28 - Sept 1 Finance
March 6 - 10 City Council Sept 4 - 8 City Council
March 13 - 17 Ops Sept 11 - 15 Public Safety Admin
March 20 - 24 City Council Sept 18 - 22 City Council
March 27 - 31 Parks Sept 25 - 29 Parks
April 3 - 7 City Council Finance Oct 2 - 6 City Council
April 10 - 14 Admin Oct 9 - 13 Utilities
April 17 - 21 City Council Oct 16 - 20 City Council
April 24 - 28 Public Safety Oct 23 - 27 Planning Public Safety
May 1 - 5 City Council Oct 30 - Nov 3
May 8 - 12 Utilities Nov 6 - 10 City Council
May 15 - 19 City Council Nov 13 - 17 Admin
May 22 - 26 Planning Nov 20 -24 City Council
May 29 - June 2 Parks Nov 27 - Dec 1 Finance
June 5 - 9 City Council Dec 4 - 8 City Council
June 12- 16 Finance Dec 11 - 15 Ops
June 19 - 23 City Council Dec 18 - 22 City Council Parks
June 26 - 30 Dec 25 - 29
VIII-08
Committee Meeting Calendar 2023
Updated 1/12/2023
Administration
Mon Feb 13
Mon April 10
Wed Sept 13
Mon Nov 13
Finance
Mon March 13
Mon June 12
Mon Aug 28
Mon Nov 27
Operations
Mon Jan 9
Wed March 15
Mon Aug 14
Mon Dec 11
Parks & Rec
Mon March 27
Mon May 29
Mon Sept 25
Wed Dec 20
Planning
Mon Jan 23
Mon May 22
Mon July 24
Mon Oct 23
Public Safety
Wed Feb 15
Mon April 24
Mon Sept 11
Wed Oct 25
Utilities
Mon Feb 27
Mon May 8
Mon July 10
Mon Oct 9
NOTES:
• Historic Preservation Committee on as-needed basis.
• All meetings 7 pm, unless otherwise noted.
o Planning – 6 pm
o Ops, TBD Jan ???
o Finance, Mon Aug 28 – 8 am (budget meeting).
• Meetings may be canceled in advance if not necessary.
• Special meetings may be scheduled as needed.
VIII-08