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HomeMy WebLinkAbout20230103 - CC Follow-up AgendaSign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy CITY OF HASTINGS CITY COUNCIL FOLLOW-UP AGENDA Tuesday, January 3, 2022 7:00 p.m. I. CALL TO ORDER 7:00 pm II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Members Present: Mayor Fasbender, Councilmembers Folch, Fox, Haus, Leifeld, Lund, and Pemble Members Absent: None Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh Attorney Amanda Johnson Community Development Director John Hinzman Oath of Office Mary D Fasbender – Mayor Angie Haus – At Large Councilmember Dave Pemble – At Large Councilmember Recognition of Outgoing Commissioner – Scott Sinclair, HEDRA V. APPROVAL OF MINUTES Approve Minutes of the City Council regular meeting on December 19, 2022. Minutes were approved as presented. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII. COUNCIL ITEMS TO BE CONSIDERED VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. Haus, Folch to approve, pulling #5 from agenda. 7 Ayes, 0 Nays 1. Pay Bills as Audited 2. Resolution No. 01-01-23: Approve Temporary One-Day Gambling Permit for Knights of Columbus Council 1600 3. Resolution No. 01-02-23: Approve Massage Therapist Renewal Application – Mary Stoffel 4. Appoint Public Safety Advisory Commissioner E. John Gunter 5. Approve Environment and Natural Resources Trust Fund Agreement – Lake Rebecca Project 6. Resolution No. 01-03-23: Approve Annual Banking Depository 7. Resolution No. 01-04-23: Approve Electric Funds Transfer Transactions 8. Resolution No. 01-05-23: Authorize Designee Signatures for Purposes of Banking Transactions 9. 2023-2024 City Council Committee Assignments by Mayor Mary Fasbender Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy 10. Resolution No. 01-06-23: Accept Grant Donation from the Center for Resuscitation Medicine at the University of Minnesota to the Hastings Police Department 11. Declare Surplus Property and Authorize for Public Sale – Police Department 12. 1st Reading: Amend City Code 32.04 Disposition of Unclaimed Property IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works B. Parks and Recreation C. Community Development 1. Approve Micromobility License Applications a. Bird Rides b. Spin Hinzman provided an overview of the ordinance approved last year and the requirements of a fleet company to operate in the City. Hinzman offered a summary of the application requests. Hinzman indicated both licenses authorize the operation of 100 scooters each from March 1, 2023 to December 31, 2023. Hinzman provided a summary of the operation of the two scooter rental companies. Hinzman reviewed comments from City Staff based on the prior year’s scooter activity, demand, observations and concerns. It is unknown whether 200 scooters are too many, but the City agreement reserves the right to reduce the number approved if deemed excessive. Council discussion on clarification of terminology, questions about whether there were accidents, and where liability would fall. Concerns about staging and where they were left last year. Concerns last year about where scooters were left and this rang true. The City expectation is that the scooters would be retrieved on a regular basis so as not to appear to be abandoned property. Expect that the companies would be good partners in the deployment and management of the scooters. What is the staging plan? Other than some of the ordinance provisions, staging is at the discretion of the company. There will be a local fleet manager for each brand. Review period timeline? Hinzman recommends at the first third of the summer, though there is no specific timeline review timeline. Some feedback from the Tourism Board on use last summer showed that the hotels at the south end of town saw many folks who stayed there use the scooters to traverse around town. Other cities have designated return spaces. Heard that kids used the scooters as transportation around time and this was helpful to parents. Concerns about losing a fleet manager leads to difficulties in success in managing the fleet and notifying the City of a change in that. Response from Kylee Floodman, Bird Scooters: contract with local individual who is an entrepreneur. The fleet manager generates success by their management of the scooters. 1 ride per vehicle per day is typical; 1.5-1.7 rides per vehicle per day in Hastings last year. Keep scooters off downtown sidewalks? How to control? Can find riders if there is a safety concern. Signage to post? The app and a sticker on scooter do Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy indicate that there is not riding on sidewalks. Electronic boundaries that limit where the scooters can go? Can use electronic limits during major events to keep scooters out of the area—but sidewalks are too granular for their technology to be effective. Can create “slow” zones; can do designated, preferred parking zones. Do see a certain level of theft/vandalism, but is typical when new scooters are introduced. Leifeld, Fox to approve as presented, requesting a review around July 1, engaging PSAC and the Parks Department in the review. 7 Ayes, 0 Nays. D. Public Safety E. Administration 1. Review Committee Meetings Calendar Wietecha provided a brief review of the anticipated workload of Council Committees in 2023 by proposing a structured meetings calendar. Wietecha asked Council for discussion and feedback ahead of action to be taken at the next City Council meeting on January 17, 2023. Council discussion on support for the proposed calendar to be more planful with the topics and commitment to the committee structure. Additional support to provide more access for the public. Mondays may work well due to a standing commitment to Council meetings. Supports staff preparation. 2. Review Strategic Initiatives Process Wietecha provided a review of the strategic priorities process of the last 18 months. With completion of the original priorities and new Councilmembers, this request is for discussion regarding strategic initiatives to begin the next round of planning process in the next few months. Wietecha shared a brief timeline, posed several questions to Council and asked for discussion. To prevent a gap in the past strategic priorities and the future priorities, staff will be assembling an action plan for the 90 days of the transition period. Council discussion that they are looking forward to the discussion on this topic. Discussion on whether or not a facilitator would be needed. Reflection on the process and initiatives can be a helpful tool to then close the book and move forward. The past process was not a true strategic planning process; more systematic planning and metrics would be helpful. Councilmembers prefer in-person and discussed a single long day versus shorter sessions over many weeks/months to continue momentum. Recommend a review session for Councilmembers to go over goals and how they were accomplished—get everyone on the same page. 3. Review City Legislative Priorities Wietecha presented the request to discuss legislative priorities asking for discussion and feedback for future potential workshops or meetings. Wietecha indicated the City Council has generally utilized the legislative priorities set by the League of Minnesota Cities (206 policies) and Metro Cities (111 policies) of which the City is a member of both. Council discussion on example of a legislative agenda from the City of Cottage Grove. The city outlined their bonding projects as well as the policy specifics that were of importance to CG. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Council discussed how the City is represented at the League and Metro Cities organizations. Staff and Elected Officials have served or are serving on LMC policy committees. City Administrator Wietecha meets with Metro Cities annually to review priorities. There is support to further refine a list of legislative priorities in the coming weeks. XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS Announcements • Taking interest forms for the Arts and Culture Commission. See the City website; forms due January 17, 2023. • Experience ice fishing this Saturday, January 7, at Lake Rebecca Park. A fishing license is not required under our DNR permit, and bait, tackle and poles are provided. All fishing is catch and release. Pre- registration required on the City website. Thank you to partners Carpenter Nature Center, National Park Service, Minnesota DNR, Hastings VFW, Hometown Ace Hardware, Get the Lead Out, Rapala, and Vexilar. • City Offices will be closed Monday, January 16, in observation of Martin Luther King, Jr. Day. • Recycle your old lights with the Hastings Holiday Lights Drop Off Collection. Residents can drop-off their unwanted light strands at the Joint Maintenance Facility, 920 – 10th Street West, during the holiday season through January 31. Meetings Wed, Jan 4 6:00 pm Arts Task Force Mon, Jan 9 7:00 pm Planning Commission Meeting - cancelled Tues, Jan 10 7:00 pm Parks & Recreation Commission Meeting - cancelled Thurs, Jan 12 6:00 pm HEDRA Meeting Tues, Jan 17 5:00 p.m. Council Workshop 7:00 p.m. City Council – Regular Meeting 7:00 p.m. Heritage Preservation Commission XIV. ADJOURNMENT Pemble, Leifeld to adjourn 8:43 pm Next Regular City Council Meeting: Tuesday, January 17, 2022 7:00 p.m.