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Home My WebLink About08142007 '. " Natural Resources and Recreation Commission Agenda CITY HALL - VOLUNTEER ROOM Tuesday, August 14, 2007 - 6:00 PM City of Hastings Parks & Recreation 1) Call to Order: 6: 00 PM Department 920 W 10th 8t. 2) Roll Call: 6:05 PM Hastings, MN 55033 Ph: (651) 480-6175 3) Approval of Minutes from July 2007: 6:10 PM Fax: (651) 437-5396 www.ci.hastings.mn. us 4) Setting Agenda: 6:15 PM 5) Open Mike: 6:20 PM Aquatic Center Igpics of Discussion: 901 Maple 8t. Hastings, MN 55033 Ph: (651) 480-2392 6) Rodeo Request 6:25 PM Fax: (651) 437-5396 7) Departmental Updates (will be distributed at meeting) 6:30 PM Civic Arena 8) Wagon Train 6:35 PM / --~801 Redwing Blvd. / ! J-Iastings, MN 55033 9) Facility Use Priorities & Fees 6:40 PM Ph: (651) 480-6195 Fax: (651) 437-4940 10) Bluebird Count 6:45PM o 11) Eagle Bluff 6: 50 PM 12) New Business 6:55 PM 13) Old Business 7: 00 PM 14) Next meeting: Tuesday, September 11, 2007 - CITY HALL 15) Adjourn: All times are approximate NRRC/NRRC agenda for August 2007.doc City of Hastings; Natural Resources and Recreation Commission Minutes City Hall Volunteer Room July 10, 2007 - 6:00 pm ') 1) Roll Call at 6 pm: Commissioners Miller, Nelson, Popp, Rohloff, Schommer, Vandehoef, and Vaughan, Parks and Recreation Director Bernstein, Superintendent Smith, Councilmembers Hazlet, Hollenbeck, and Schultz. L 2) Approved June meeting minutes. Motion by Vandehoef. Seconded by Rohloff. Passed unanimously. 3) Departmental updates were passed out to the commissioners. .. ') 4) Parks Comprehensive Plan Presentation: Jeff Schoenbauer from Brauer & Associates presented the proposed Parks Comprehensive Plan t~ those present. Mr. Schoenbauer explained that the plan is meant to build on the current infrastructure. Since more and more neighborhood parks are being used for organized athletics, he encouraged cooperation between the City and the School District. Councilmember Schultz asked if this should be done by expanding the Joint Powers Agreement. Mr. Schoenbauer suggested having the athletic associations get more involved with requests to the School District for facility use. Vet's Athletic Complex is a great facility, but the entrance to the park is not ideal. Mr. Schoenhauer suggested a concept which would move the main entrance to be off Highway 61 through Vermillion Palls Park. Commissioner Vaughan suggested another possibility could be to use lOth Street by Bull Frog Pond. Another concept that was a part of the comprehensive plan was a destination loop trail. Mr. Schoenbauer explained that the quality of trails has been fO\lnd to be more valuable than just the quantity. Dakota County has similar ideas for some of the trails that would connect Hastings to other parts of the County, so we could get some help from them. Mr. Schoenbauer stated that greenways and trails are the highest valued amenities in a community. This plan will also take a look at utilizing riverfront opportunities more. People in the community seem to feel that this is an undemtilized resource that the City should be taking advantage ot: Commissioner Vaughan asked what should be done with parks as demographics change, perhaps including more seniors instead of young families. Mr. Schoenbauer encouraged designing parks with all age groups in mind - perhaps adding more gardens, benches, and walking paths, in addition to play features for children. CounciImember Schultz expressed concern that some of our current trails run along busy roads and highways. Some parts of the community get cut off because of these busy crossings. Mr. Schoenbauer explained that there is a need to create safe trail crossings, perhaps overpasses or underpasses and that having a major destination loop makes this more economically feasible. CounciImember Schultz added that eventually, there will be a new bridge over the Mississippi River, and that it is important that it be bike & pedestrian friendly. Mr. Schoenbauer will add more detailed bridge and trail concepts to the plan. Councilmember Schultz discussed the redevelopment of Levee Park and stated that the Council still feels very strongly that this park be redeveloped and that the original plans are still valid. Mr. Schoenbauer agreed that if the plans are still valid, there is no need to'get rid of them, but that we can consider adding other amenities if desired. Commissioner Vaughan asked about the possibility of a community center. Since this would be a large, stand-alone building, a feasibility study should be done. This is nol focused on in this plan. CounciImember Hazlet asked about the plans that were done some years ago for lake Rebecca. Could those plans still be a port of this new plan? As long as the plans are still CWl~ll~ tht;r~ i~ no problem in keeping them - they can possibly just be updated a little if necessary. CounoiImember Hazlet also expressed concern that while the idea ofa destination loop trail looks good, it may be difficult to implement with the developers. Mr. Schoenbauer stated that at this point in the planning process, we are just trying to focus on whether or not the vision looks good. If it does, implementation strategies will be developed at a future time. He also emphasized the need to think in terms of, "What do we need to do to get the developers . .to go along with our plan?" instead of the zero-sum gain ideal that has been the norm. J?irector Bernstein and Mr. Schoenbauer both stated that future park plans cannot be funded strictly through park dedication. Other funding sources will need to be developed. Director Bernstein asked if those present would be in favor of expanding Vet's Athletic Complex to minimize the use of our neighborhood parks for organized sports. There was agreement that this would be a good idea as long as access to. Vet's Park can be improved. Councilmember Hazlet also said that having sports fields in one complex would minimize staff having to drive all over town to maintain them. Mr. Schoenbauer stated that he will speak with the Planning Department regarding access to Vet's park. and other traffic concerns that were raised. He anticipates having the Parks Comprehensive Plan ready by the end of September. o .5) 2008 Budget Discussion: Director Bernstein reviewed the major expense items for the 2008 budget. Included in these items were Office Supplies and Equipment, Vehicles and Equipment, and Park Facility Improvements. Commissioner Vaughan 9,uestioned the use of the wording "Capital Improvement Plan" when some of the expenses are for repair or maintenance items. Director Bernstein acknowledged that the terminology"is probably incorrect as he just tends to include any high value projects in this plan. Councilmember Hazlet recommended renaming the plan the "Major Improvements Plan" and listing which of the items are capital improvements and which are parts of the maintenance plan. Director Bernstein mentioned that the mini-golf course that is being considered for the HF AC would be to increase revenue. By adding amenities, it is hoped that people will continue to visit the HF AC year after year. The course would in no way affect the Roadside Memorial, and could be either 9 or 18 holes, depending upon space. There would be two '" separate fees charged - one for the pool and one for the mini-golf course.. Two controlled entrances are envisioned - one leading directly from the pool area into the course, and one that could be accessed separately, without entering the pool at all.. It was recommended to get neighborhood input on this idea and things like lights, noise, etc. Commissioner Vaughan also recommended having 18 holes if at all possible, and stressed that location is key for an amenity like this - it needs to be with another high traffic area, like the HF AC. Commissioner Vandehoef mentioned that having a mini-golf course at thF" ": 1 pool could possibly add to the seasonal usage of the concession stand. . Commissioner Nelson then asked about the Park Improvement Request Process that the NRRC has created. Councilmember Hazlet stated that as we assist people through this process, we should mention that cost sharing and community fundraising for projects is very helpful. He expressed appreciation for the hard work of the NRRC and said that the Council values their input. Councilmember Schultz mentioned that she still gets people who try to circumvent the process by coming to her directly, and that as an elected official, she has a difficult time turning them away. Commissioner Vaughan hoped that this process was in the best interests of the entire city and that we could encourage our residents to use it. Commissioner Schommer commented that maybe instead of having residents skip the process, any NRRC members or councilmembers who are approached for park improvement requests could offer to assist the resident with the process. Commissioner Vaughan asked about park dedication funds - can they be used for the entire city or do they need to be used in each specific ward? Councilmember Hazlet said that the only stipulation is that it has to be used for capital items. Councilmember Schultz added that the state regulations say the money must be used "in the area of the development." Director Bernstein stated that the city does use the ward system, but that it is his understanding that if a park is designated a community park as opposed to a neighborhood park, money from other wards can be used. Councilmember Schultz expressed concern about the relatively low amounts of money in park dedication for both Wards 2 & 3 and the limited opportunity for development in those areas.. She also stated that she has a difficult time telling residents in her ward that money from their developments was used to fund a park project across to'WD.. Commissioner Schommer stressed the need to find other ways to fund projects, besides state money or park dedication funds, because they will not always be available. Councilmember Schultz added that 2008 would be a lean year for the city financially. Commissioner Schommer asked if the money we have budgeted for 2007 is "use it or lose it?" Director Bernstein replied that he can request a canyover for any projects that don't get completed in the current budget year, and that those requests are generally approved.. Commissioner Nelson asked if the NRRC should look at raising the park dedication fees. Councilmember Schultz cautioned that while it would be o.k. to raise the fees, we have to be sure that those fees are justified. There was a situation a couple of years ago where a developer challenged the fees and it became a legal issue. She suggested looking at , what other cities are doing regarding park dedication.. Councilmember Hazlet added that with park dedication, we need to be using it or have a 10 year plan in place showing how it will be used. Director Bernstein stated that our 10- year Comprehensive Park Plan should satisfy that requirement. ') 6) New Business Joint Meetings with NRRC & Parks and Recreation Committee of Council: Director Bernstein asked if joint meetings should be held more often than once a year. Those in attendance agreed that once a year is fine unless some issue would arise that would necessitate an extra meeting. Joint Powers Agreement: Commissioner Vaughan asked the councilmembers present about the Joint Powers Agreement with the school district.. Director Benistein explained that there is a separate Joint Powers Board that meets quarterly. CounciImember Schultz stated that she felt the local associations should be making connections with the school district. She also said that there are some difficulties due to the fact that not all of the Hastings . Sl;huul Di~trict it{ with city limits. Commissioner Schommer queAt10ned the money that. t.he City is paying to C01nmunity Education for league fees cOl1Sidering that city staff do~s aU of lh~ rllail1l~I1aucfj for lh~s~ l~ague~. He felt that the agreement should be revisited. Commissioner Vandehoef asked how old the agreement is. Director Bernstein replied that he thought the original agreement is from 1973. It was decided to table this discussion for a future meeting.. Next meeting is scheduled for Tuesday, August 14th, 2007 at City Hall. Adjourned at 8:43 p.m. Minutes submitted by: Kristin Behrens o , ~,:tY of ~astings Patks & Recreation U_epartnient 920-:_'\1 ,10th St. .. - ..- .. - ,:I1astin'" ..MN' 55033 ,.---"",."."._,,--,,~,.,...,: " ..;~:..~~~!rl:~~:~1~~ .w~~ctlia$tings.mn.us .. ...,~Wal!la~:~tt ..'I:iT;--.....tifi. ..,.. ... . . a.:Clllr..:l' 550'33 _:, _.:~i~~.:;"P:~;A;l(~P4;: -'_ -,,- -"'J?--"'1t'-';;:':::(" Q';'"'5''' :[-..:)-- ':4""8---"'0"" 2392 -. . .~:: - '~ :;~: -.:.. . -, . . - - ~ - . ~ : ~"; - ~; : :: :: . - -... ., _: -:'::'"i=:d::tii)":',::'::,-:,<:,_:>-' ,:_ .-.. ':r:nv:....f~iC.-l-\'.'A:~7.'C''''''96. " .: ,f.~f~::\i~i?:: =i:~~. ''''J~' - . , - -... .. -- . -. - .. . ..---. . .... .,. . .., .. _:_-,:::';:~::'-::::=::~'~~:i~r~n~t:. , .:""::28J)fJl::Rea~g:Blvd.. c_ ""':~i~~rl~~i::=.':S5;03S" .."""::::".:.::":.~1""""",,,,-.:,,,_,-.-.,.._-,.. _ ,::~~,:!jt~~!~)::~!at)~l~S: -' ;~!,::J~(j$J~)J437~940. - . - ._, . ".- .. . .. .... . ... ,.-- .., ."..".., _.. .... ...0' _ ., . _ _ .. ._..... ..... . __........._,_ _0. ... ...." .. ....-... .. ._6.._ .. ...,., ,__ __ .. .... ....- . , ..0.- . _....._. - ,.-.---. ...-. ,. . _.._u. .. .._, ,. .. .. u... ,.., ... ,_. - -. . . -.. - ..,. . ..... .... ..u_. ...... .u _.... ....., _ ,.. 'do, ... .. ... ...... . .,_. -... , ,.., - " .. -. . .. .. ., -.. ....- .. u,. _ , -. -. , - ." . ,., - . . ,., ... ._ ." ,._, ..".ud. .,. _ . . ,.. .. _. ... u .. ... .. _.._ .,.. ..._ -.-. . ........-...- . . -, . . , 'A. . ... .._. _.._ _. . ... ." ....,. ,... ...- ---. ., ...,- - , . '" , ..,....., . .- , ~..'. .1.: -;..,. i ~ '-'1;'.. ii.1 i.;. j i t.t'd.i.'ljj:j tjj ;t;: ,: :1;;:::':.. , " A':~...' :... - ;~:;::~~~::: ~::~~~.~::~:~:~l;;:~:;; ~~~!~.. .~~:~. ~~:.;: ;:::;: ~::::;~:.. :.' '; .. __ - ..... "" ..u.... ..._....... , -... - - .. . . , -..- .. .: :-. <. " Natural Resources and Recreation Commission Departmental Updates Parks Maintenance Activities . The Tree Trust project to build the stairway at C.P. Adams Park is complete. Rivertown Days preparations and cleanup went well. A total of 88 overtime hours were needed to service the event. Staff hauled soil to the LeDuc site for the raised planting beds. Summer Stretch volunteers helped to complete installing no smoking signs in parks and helped to plant perennial flowers at the Civic Arena entrance. A break in the use of Vet's baseball field gave our staff time to rebuild the pitching mound and over-seed turf. Summer HY AA programs have been completed and this has allowed us time to repair turf on the soccer fields. We are moving goals on the north fields to avoid wear pattern in the turf. National Night Out saw events in Tuttle, Dakota Hills, Conzemius, Riverwood, Greten and Eagle Bluff Parks. Staff prepared for these and cleaned up the next day.. Playground improvements are being completed at Greten, Tuttle and Tierney Parks where new equipment, concrete curb and "SofFall" mulch is installed to meet ASTM F-1292-99 regulations. Progress on the new shelter is going well. Cannon Construction has informed us that deliveries of the skylight, overhead doors and service doors are expected within the week. After they are installed, subcontractors including electrical, plumbing, and HV AC will do their work. We have asked for significant completion before the end of this month so that we can do dirt work and seeding. The base work for the Mississippi Boat Dock, done by Otto Excavating is done. Portable Barge is working out scheduling issues for the next phase. The dredging project at Lake Isabel is well undetway. The one acre area should be done by August 10th. Retaining wall and parking lot aspects are also in progress at this time. We continue to keep in toach with Sunram and the consulting engineer. . . . . . . . . . . Hastinqs Familv Aauatic Center Totals as of 8/13/07 . . . . . Daily Attendance: 2007: 31,135 2006: 30,953 Season Pass Sold: 2007: 948 2006: 903 Punch Cards Sold: 2007: 1003 2006: 650 Payment made by cash: 2007: $121,647.25 2006: $138,329.50 Payment made by credit card: 2007: $81,223.00 2006: $32,963.00 Hastinqs Civic Arena- . . . . Ice is in at the Civic Arena for the fall run of 10 weeks. There is 21 hours average per week. There are 14 groups renting 1 - 2.5 hours per week. All equipment is' working well ,for start up and operations. Still can not totally rid the rink: area of moisture on the humid days. But so far have kept the ceiling drip free. There are public skates on WedslFridays and also public hockey on the same days 8/5/07 - 10/14/07. The IllIB training room was used by the High school girls 2 days a week during June / July. Matt Klein had the girl goalies twice a week in the same time period. City of Hastings Parks '& Recreation Dep.al'tment . . 920W 1. Oth St~ H.~ngs>..:MN 55033 .;p.b:' ((jst) 480-6175 .F~: (6.s1) 437-5396 .. wW\v~cthastints.mn.us. . .. , ., .~:q~~~~;Q~~:ter .-- .. ::1\,'0:1' i:.)bta' "'p.::}'edSt. ~ . .~~... . -. - --., - . -..- . '.R':, :astj', ..':.ii::.'; .,:.::: 'MN'" d. ::". 'S: ,,,-0. ""'3' . ,. .ng$' ...~ . -' :.':c.'.u ..:., ..,~','. .,. .... . :.-' "'P' "b"::::' .'~".o.""5':"'1' )' '4" 8' .--0:' . 2'392" .: . '..-:" - ... , .. '.'.' .FaxJ:(6~lf43{5396 .. : . . . , .. .. .. . , :G.i~~::4t~pa,:,. . '. .',2.'8" 'O.'.'l"'"Rj''.'.'oo''':''''' :..,:":"':'."':8. '1"'d". .. . . . d -- ;M' . ~., .. Vi -. .. + .. .-. "-.." .. ..... . ., . ,. -. ... - . - -., ... . - .. /~. --~')'. :.H.asti":;.~/:;)'JL.:!::H'=!!:)MN:::~+':'::i. : '5':<5' ':0':::'3>3/: ' .- . ,...,. - .. . , ... . , ., ., . . . " . ...., ., . -.... --- .. - .' .:::'::~::'j'i:~::}~~<;:>:':)j <:::::':::::-".":" ""'. , "Ph.M"~'Q5'1').'4' 80."6"195'.' .. \ d_ ........ , " "+. ., . '0.. ... . "" . "'".,'::...F.':, ,,'::'J:'::,.,,:...:,~-:..:__....: .. :.''-'..' :.::~F~bt(j~:~);.4~1~9.4.Q,.: .: :.:: , - - __._ .,.., 0.". .. _ _. _ _ .. . + _ -. ... . , . . . - .. . - ..., ... . - - , . ..-. , . .. . ; ~ ~ -; :. ., . -... .. -- -, .- ,- , - - - . - . _ .. 6 .. . ,_.. - --. .-. .... .. . . . :.. ~ . ... " . ... .- .-. -. -- . , . .. . . . . . , . .. .. _ . . . 6 _ ._.. . , 6 .. .._ _ . . .- .. .... . . . . - .. . - .., -.. - . - . ,.. - . ."." . I. -.. .,- ..... - ." .. - . ,. .-.. .. - - ._-...... - .. . .<. . ."..,.,.. , . . . .;;' >:' _.,:~:I. ,- ..6 ':._. .~ I. ~,l I ., I...l, '. .,." ._,. ,+ 6. ._... _ ,.". . ... . _ _ .06 6. . _.,. .. . .- ,. - . .... - -<. -.< + . - ~ '.r-.' , Ill"., ."j, ,.., '.. . _.. _ .. .__.___.. .... ..-. . -..,. -,. ".'. -., . .,.. .,+... . ,. --. -.,. ---- .----- -....., -.. . :.:';;::~::;;:~~:...<~I';.: ;~....-.: ~.~);~:~:~:~;:\H:;:.~~:~.~;) ,. :- -.. ., .. - - .... ... . . .,.. , . ; ." . 0..,............, . ...- . - . . . ..- . --., .. . . .. -- . . -... . - - . . . . . MEMO Date: 8/9/07 To: NRRC Commission Members From: Barry Bernstein, Parks and Recreation Director Subject: Rodeo Request Back1!round Information: I had a brief meeting with a couple of individuals who are interested in not only conducting a rodeo in Hastings, but looking at the possibility of constructing a more permanent location to host future rodeos in Hastings. The request is to possibly utilize some Mississippi Riverfront property west of the boat launch to construct such a facility. I requested Jim Dushane and . . Cindy to attend our NRRC meeting to further discuss their request. I have enclosed some overview information. .. I am not seeking any approval for this project tonight as it may be necessary to discuss this further ;at the NRRC level. ' .. .. ; REF: rodeo I 2007 . ) ) .<:\ ....'V " Proposal for the City of Hastings Outdoor Equine Facility ~ (U/~) 8b'8-/brttJ O,f'n Who: . &,'n. ( vS"'l) B3 ~ -t./t{ t,S Jim Dushane and Cindy Rowe Mk~. {>1. r{JUJUYf rGj6V Both are avid horse enthusiasts, actively involved in 4H and local WSCA Saddle Clubs. What:. Outdoor equine facility to host horse related events. When: . . In coordination with other Hastings Community events, possibly including Rivertown Days, car shows, etc. Where": . . . Lock and Dam Road offof2nd Street - Hastings '\ . r . . .... Proposal for the City of Hastings Outdoor Equine Facility ') '~) . . .I . ~ __..r. Specifications: Location: Dam Road Size - enclosed arena 150' X 300', Warm up area 75'x75' Material- Packed red clay base (at least 12"), topped with 4" sand - All crowned with at least 6" drop from center.. Railings - Could be wood, metal, plastic Out buildings: Announcer Stand, entry booth, bathrooms, Food booth /)) .'--- Proposed Use of Facility: Horse Shows Rodeo YMCA Benefits to the City. of Hastings and Residents: Stimulate local business through additional exposure . Source of family entertainment for residents Provides a safe environment for kids. Develops confidence in kids (participants). Additional opportunities for growth of YMCA activities Exposure to 4H in the Community User fees to the City . . . \1' \ ! , . ~,I / HORSE FACT SHEET: 4H: The 4H Horse Project in the State of Minnesota is extremely large, and growing. Each County manages their own horse project, and sends their county champions to the state 4H Horse Show at the MN State Fair Grounds in September. The largest counties in the state, based on enrollment in the Horse Project are Washington County and Dakota County. (2006 Data: Washington Cty - 189, Dakota County - 151). 4H clubs host riding activities including open shows. MN State 4H Horse Project Website: MN4Hhorse.com v Western Saddle Clubs: Saddle Clubs host open WSCA shows at various arenas, and attract riders (families) for surrounding communities. Shows can feature a variety of events (performance and / or speed). The shows are advertised via the WSCA's official voice~ The Spotlight (monthly magazine). WSCA also provides show information via the "On Deck" link on their website, WSCA.org. Saddle Clubs are organized to promote the mission of WSCA /"'oJ family, friendly competition involving our horse hobby. These shows are inexpensive, and are geared toward riders of all ages / ability. See for example: Trailriderssaddleclub.org C).,. ~-'. . -...;... ~?~ . ! .'. , .. )') . ./ _I "'~D" : ) . RODEO: There are different levels of Rodeo Competition Little Britches High School Inter-Collegiate Professional (pRCA and MN Rodeo Assn) A rodeo contractor brings the rodeo to the facility, and the exhibitors come to win money / points. 'Rodeo's provide entertainment in events such as roping, bull riding, barrel racing, and bronc riding. YMCA: Local YMCA sites offer horse camp opportunities for youth in their community., The Hastings YMCA has expressed interest in future opportunities for this type of activity as well. l1arrel Racing (NBHA / llBRA):, , , Barrel Racing Organizations are organized by Location (State and District). Each district hosts a variety of barrel races over the course of the year for which they select the year end award . wmners. See: mnnbha.com . '. The proposed wagon train stop in Hastings is as follows: · Proposed stop in Hastings May 7-May 9th in which they would ride north · Support vehicles with chow wagon would arrive in Hastings the morning of May 7th . ~ · This wagon train is requesting to utilize Mississippi Riverfront area just to the west of the boat launch. · The wagon train will need space for parking support vehicles, wagon trains and to host a small blue grass band on' an evening · There is a need to supply water by the City if possible · If approved, a request is needed for a variance to allow for overnight camping in our park. · The proposed'.rou~s to come north on the east side ofH~tings through ......,. downtown and proceed west to the Mississippi River. '. ~, City of Hastings Parks & Recreation Departme.ut 920W 1. Oth St. Hastings; MN 5-5033 ~h: (651) 4.~O~617S Fax: (651)437-5396 wW\v..ci.hastingS.mn.,us .Aq~ati~ CC,IJ..(er 901 Maple:'.S~~: .. , : Hastings' '.. MN' 5503J, . . ..' " :' '..:' ' Ph: (6~1J.48Q139~:, ,.." Fax:{651)431~53'9ti' . . . ~ ~; : : - :. ~ ~ i , C"I-' '.c<'A;r"'.-c.:.n..';' . U.' 'VJ .... a" . ..--. . . . -.. -. - - .. . . .'. '. 28'..0'1' ... ~:S..1' .: ~.">::';ri:l"";A" ::-<.:.':: '" .,;,'~~N\~~P,'Y:~< ..:,'.:,!; ') R".. am' "...' ::.. . MN'" ,..,. '.'5....5"..0...3....3'--.'. " ..,......~--....,;:..'..:.".. .' . . .--.. -. ,"- . -.. ~ . .."-"- -.. . . - _.~ ., . ':'. ," .'..... . ,'"--:,,",,::.,,...,>::' . ::: h". G' .... ).. '8" ''''''1.9--''''''..' ,. .: ..' p . 'If.. 6'51" "'4' o".~,:..~, ,.., .: , . -;.;./." ,; :.': \;':.,:,;,:~~r<;;>~:..::;- ...) . .17.. ax.".'" (6S'1'). '43':7Ht... :9.40. .: ',,: - .. .. . - . .. . . .. - .... . -..."..,.." -0- _, ...+ ,.,.' ."... . :':. . .,', : >":,::':: :,.,,,< ...... , .. .;:Ii , : . : , . .,. ... . .. . . , . + - .-. - -. . . . - -- ~~: -~: .... :~~ :- -. - .. . ,.... .0- ::;~~u :.:" -:. -:. ":" u. ,..; :+;;. 0"" ~.. ".:. ~~ ...... ;;: :.~. ...::::..;~>.<~ ~_. L;. <';_ :-;:! ". ".. ... .. .. . -.-.. ,.. .... - - --- -. . .". .. - - . ---.--+ - . .... - - ." .- u..., ... . .,. __.. ._.. _..." ... + . ~ -.. -. -.. . p. . , - . ""- ..."-- . :~.l< i~~;~~>:::.~:,.:~ "..,. _.. -~,. ,,:<:.,I:~; .:.:~~.::~~.~::..~:::;:;.:./:~: ;, ." ~:_~'.=I,r ,.,.:,.~. -... .;....' -... -I _ ~ ., ,. .~',.~_.; l~ '::.:.;~;.' _ .. l~~_~.:~~:.n~',' ~,:i .~. .', 'I~': ':._.~'.~~'~~~.::~ ~~ ,:!:' j~ .~_:~:~~~ ~ :_=' . ;;;:,i;:.,~.:~~,:':; :. .:.. ~ ' .: .....; :__." _.i -,,;~~:<_~~~~;<: '..._ MEMO Date: 8/9/07 To: NRRC Commission Members From: Barry Bernstein, Parks and Recreation Director Subject: Wagon Train , .Backf!round Information: I met with Jon Olson who is coordinating a wagon train from Cannon Falls to . . the State Capital for the States Sesquicentennial in 2008. This group is seeking conceptual approval to continue to move forward. If approved by the NRRC to proceed with this concept, this issue will be brought, ;:+:;i:i . ::O::~:~::o~OUnCi1. . ...j.:;, ....- ... . -... , .. .,. .. ... . ,-, - ..,. .... ... . , ........ .-. ., ~ , ..... ~. . -.. , , -.. ... .,.. .... ..- ., . .-.-- .-... - .. ., . . . ...... .-.-.. --.. -. . -.. --..-. .-. ~.. ,.. - -- ,. ~- -- . .._ ... ._....+ .n__.._ , - -. . . -. -. -.. ..+ . ~- + .. - ...-. . ~.. - , 0---,..".,..,.". .,",'.' ... -. ... .. .. ,.-. ,,_.. .. --. , ., . .. .,-, . ,. .... ". . . .. - ... ... . .... ... ..... . . . . ".. ... ......., . .. . . ..,.. .-.. - ,. " -. .. .. .,.. .. . ..,..... ., .-..,.. .... ,. ,. .,-... , -, ,., . ., . . ,_.,. ... ,. .- .. .., .- ._, .... . . , ,. ,. ,.-. . , ,.., ,.. ., .. .-.".. . ... ..... -. .,,,, ,. ,. .. .-.~- ,- . ..- ... .. . .. . -. .... .,... .. ,... , , ..- .. - .., .- ,... - .. - . ~. .... -. -~ . ~. .-- . . .. , ~ . ..-.. ., - +.. ...,. ... . ~.- ..., ,-. .- ~,.. -...... ., . ., - . ,- . " . - .' . \" .") . " / , , MINNESOTA SESQUICENTENNIAL WAGON TRAIN MAY 4th through the 11 th, 2008 150 YEARS e/STATEHOOD 1858-2008 NEEDED FROM THE CITY OF HASTINGS: PARKJNG LOCATION FOR HORSE TRAILERS AND VEIDCLES FROM 8:00 AM ON MA Y 7TH'TO 7:00 AM ON MAY 9TH, 2008 POLICE ESCORT WHILE-CROSSING OR ON.MAJOR ROUTES IN HASTINGS. STREET SWEEPER TO FOLLOW US WHILE ON CITY STREETS. CAMP LOCATION. -'u' ( ) . WATER ,TRUCK OR DROP' TANK WITH WATER MAY 7TH 3:00 PM TO MAY 9TH AT 9:00 AM. PARTICIPATION IN AN EVENT ON THURSDAY MAY 8TH, 2008.. POLICE Ese.ORT WHILE LEAVING HASTINGS ON FRIDAY MORNING MAY . 9TH, 2008. . , STREET SWEEPER TO FOLLOW USWillLE ON.CITY STREE.TS. CONTACT: JON OLSON WAGON M'ASTER STATEHOOD SESQillCENTENNIAL WAGON TRAIN _ 2100 3-RD AVENUE ...:.. 7TH FLOOR ANOKA, MN 55303-2265 763-323-5789 'OFFICE 612-850-4106 CELt. o .; '.~ ,. ~.. 'I -' '\. \ I - J \ I ~.~, ~'- ';",....-.- ..,.. 'fv ..."" ",~~,. , .' ."......... ~.-.- ", ~- " .#.t"-. .$ . q:::< :- . ~ :6. 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O;':.:....................................;..I.;i:;I.:.:;.;../i.:;.:' .,... .. . ...-..-.. -- .-. : .~; : . ~. .:;::':.:.:: . ,. . .... ,......... ..- - -., . -. -.., .., ,....-.. ..-......- .-... ,.. . , .....-.....---- ....... --..... . ,._, .. ..': .::,:<,.};:U'}:.',:,<:" .. , -.-,.--...--.. .-.. ,. . .... ....... -..,- - -.. .-, . .....-... -- ... . ,.,.- .--.---. ,~" ....... - , .. . . . .-.. -... - ...... . ..--. . - .-. ,.. - .+ . " -- - ,. .::.-:.;... . -.. + . -.. . . ,. , . .. - ....- - .. - - .-..-,..- . ,- ~;--- :_~. ..: - ..; : . . , .. ... .. .. - , .. - .., .. _..: ..: :.-:.--..' . . . . - . -. ,. -.. .. .. . ,- < . - ,.. . . . ,. - . ... .... ..-. - MEMO Date: 8/9/07 To: NRRC Commission Members From: Barry Bernstein, Parks and Recreation Director Subject: Facility Use Priority Use Back2round Information: Previously, the NRRC and City Council voted to adopt the enclosed facility use requirements and priority. As the landscape has changed, so should the - facility use requirements and priority of use? I have enclosed the current priority of use and fees form for your review. The items I wish to address are the following: · It seems as if the priority users are ambiguous. Could we further define the priority users? Please refer to the r~servation form · Do we wish to charge user groups for facility use? Currently we do charge for some services (reservation form) and also through the Joint Powers Agreement, but do not charge for general field use or services by use from youth groups · What services to we continue to offer? The Parks and recreation Department prepares the ball fields for play at Vet's complex, but in the in-town fields, we drag, paint and mow fields for play. , I am seeking from the NRRC recommendations on these issues. RENTAL FEES: The cost of Vet's Softball Field is $40/$60 (resident/non-resident) pl~ tax per field/hour. The fee for 'a: soccer field is $20/$40 (resident/non-re$ident) -plus tax per' field/hoUr. Th~ fees must be paid at least two days in advance. -'", Iflights are requested, an additional $-15/hour fee will be assessed. , . OUTDOOR ATHLETIC USE POLICY: - The purpose of this policy is to establish a system for the orderly distribution of the limited City of -:":' Hastings' athletic facilities. If you have any questions, please' see the- complete Outdoor Athletic Use , , , Policy by contacting the Hastings Parks & Recreation Office. '. ',; . PRIORITY 1 - Any activitie~ sponsored or co-sponsored by tl;1e City,QfHastings -PRIORITY 2. - Public 'or Private- schools , -. 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Field Rental A(tlllication Contact Name: - Group/Organization: Contact Phone: E-Mail Address: Address: City/State: Zip: Rental Requests: D Softball D Baseball D Football D Volleyball D Hockey Rink D Tennis D Basketball D Disc Golf Course Field / Facility: League Play: Tournament: Other: Date Time Fees (if awlicable\ 1 2 3 4 5 6 -7 8 fu>eciaI Requests: (Field Lined, Base Distance, Pitching Distance, Etc.) Be Specific! '4, -. ", _~ :.. :: - . .~ . , '. . ... - : _ ,- f.r ** PLEASE READ THE REVERSE SIDE OF TillS FoRM BEFORE SIGNING ** General Guidelines for Facility and Field Reservations · Applicants who live or work in Hastings will receive priority reservations. · Liquor, wine, intoxicating and non-intoxicating malt liquor cannot be consumed or possessed in city parks between the hours of 6:00 p.m. and 8:00 a.m. with the exception of Vet's Park where only non-intoxicating malt liquor can be consumed or possessed and then only between _ the hours of8:00 a.m. and 10:00 p.m. · Parking is allowed in parking lots only. No unauthorized vehicles are permitted to be on grass, sidewalks, trails, fields, etc. · Park closing time is 10:00 PM (10:30 PM at Vet's Park) · If the facility you have reserved is being used by another group, and they refuse to leave, please ca11911 non-emergencies (651-480-2300). · The City of Hastings reserves the right to deny or~revoke a permit for non-compliance or if it is believed to be in the best interest of City facilities or park users. · All wast~ paper and other rubbish must be deposited in the appropriate receptacles. · No group may set up a tent or other temporary shelter without authorization from the Parks and Recreation Department. · Rentals for equipment and facilities are subject to applicable Minnesota State sales Tax. · Proof of insurance in the minimum amount of $ must be provided. · Effective June 1, 2007, a Tobacco-Free policy has been approved in all city-owned or operated parks or outdoor recreational facilities. Users shall refrain from using any tobacco product in any city-owned or operated park or outdoor recreational facility. ... -:-... .... . ~ A.thletic Facility Rules · Athletic facilities may be reserved by Hastings groups, school, businesses, churches, and non- profit groups. · Requests for facilities will be based on availability and facility conditions. · The City provides ongoing maintenance to city owned facilities. Additional maintenance requests may be subject to additional costs as detennined by the Parks and Recreation Director. · Permits for athletic facility- use may be revoked if the City feels a certain facility is- already at /~- _ ", its capacity or believes damage may occur. This decision to grant or revoke a permit.is-solely ( ) in the discretion of the Parks and Recreation Director or appointee. ' . , .// · Athletic facilities used for city or association programs will receive maintenance priority over rented facilities. · Tournaments -will not be scheduled rain or shine. The Parks and Recreation Department may c_ancel a tournament if conditions are ~uch that damage to the field may occur. l'he persons and/or organizations renting the facilities within the City of Hastings, by signing this and accepting the terms and agreements on this application, agree to defend~-" indemnify, and hold ,hal.m1ess the City of Hastings, ill ofJlc:erti and empluyeeJl, fur any damaaet;to':City pruperty by e~rti~ipants or public i~volved in the .use of the rented facility and agrees to., assume all liability _. for the injury or death of any participant and public involved. Any damage to the facility or equipment shall be reported immediately. ". - .; .. '_, By:'signin:gihisjorm, I acknowledge I ~ave read, ,understo:nd and agree to any and all conditions set 'forth . by- the City of Hastings and the Parks and Recreation Department. Signature Date . '.:'1". ~ ~ . ..' .~ Office -Use Only: Amoimt Due: Reservation Approved?: Payment Method: Staff Signature: REF: FonnsIField Rental Application 5 2007 ,. Sa rry, IrecenfJywaslooklng at the~C~ottageGrovenpark Rental form (thinking about holding a picnic this summer) and I noticed that they had some classifications for who gets charged and how much. I remember that this came up at the NRRC ,)meeting a couple of months back. I tweaked it a little to fit Hastings, but maybe -, something like this could be a possibility? :n'''I'-';5''~-~:V"''f.;j':;;::';::':-:.~':.._-.:,-,:,->r\.''I "Q" , ',-6~b--:.61' .4itJ:-d .--'_>"': - .-:: u_: - --, ---\.?:":~'~f?':?f~i::~.:/:0-;_-}I_:'~.,:: _-~.tl~"I.'-:~~S;,- _,:_ -" ,,:,' _ _- , · City of Hastings sponsored events · Non-Profit Youth and Adult Organizations or Groups (located in Hastings and serving Hastings residents) · Public or Private Schools located within Hastings city limits .. ":-.;'. . ,.- . ~ . .., -. ~t~l_~~~[Il~ij,\i'~fu~~g~~~ij~~~I~~~~~i;It~~~,i~~'iji,;~ii~~j,~lillf'lil';'i,i';'i,~t~i . '. ,K,#f'JI~\i1wliiji;iii~I~~kj~,ii, · City of Hastings - Residents - Businesses - Clubs & Organizations - Churches · Any non-resident individual, group, team, organization, business, church, or school, which is outside the city limits of Hastings. /)AISO, I know we were working on wording for our cancellation policy. The Cottage Grove application says, "There will be no. refunds made due to inclement weather. However, full refunds will be available for cancellations made at least two working days prior to the scheduled event.'1 Would this be better than what we had written, since it would address both rentals during the week and on weekends? We could add that working days are Monday thru Friday. It also addresses weather, which I don't believe ours does. Just a couple of ideas - take them or leave them! @ Thanks, Kristin o - . -.- .--- - ~--~_._- -.- -.- - .- -- -- - -. --- --- - General Guidelines for Facility Reservations · Applicants who live or work in Hastings will receive priority reservations. · Liquor, wine, intoxicating and non-intoxicating malt liquor cannot be consumed or possessed in city parks between the hours of 6:00 p.m. and 8:00 a.m. with the exception of Vet's Park where only non-intoxicating malt liquor can be consumed or possessed and then only between the hours of 8:00 a.m. and 10:00 p.m. · Parking is allowed in parking lots only. No unauthorized vehicles are permitted to be on grass, sidewalks, trails, fields, etc. · Park closing time is 10:00 PM (10:30 PM at Vet's Park) · lfthe facility you have reserved is being used by another group, and they refuse to leave, please call 911 non-emergencies (651-480-2300). · The City of Hastings reserves the right to deny or revoke a permit for non-compliance or if it is believed to be in the best interest of City facilities or park users. · All waste paper and other rubbish must be deposited in the appropriate receptacles. · No group may set up a tent or other temporary shelter without authorization from the Parks and Recreation Department · Rentals for equipment and facilities are subject to applicable Minnesota State sales Tax. · There will be no refunds made due to inclement weather. However~ full refunds will be available for cancellations made at least two working days prior to the scheduled event. · Proof of insurance in the minimum amount of $ must be provided~ · Effective June 1, 2007, a Tobacco-Free policy has been approved in all city-owned or operated parks or outdoor recreational facilities. Users shall refrain from using any tobacco product in any city-owned or operated park or outdoor recreational facility. - -..~.. - . ...... ....... -,,' ! Shelter Rules · Rental of an open air shelter does not include exclusive use of the park facilities. · Renters may not display anything on park property without authorization from the Parks and Recreation Director~ · The City of Hastings will provide additional picnic tables at an additional cost of $10 per table plus sales tax. · Do not discard any hot charcoal in garbage receptacles. · You must have this permit with you as proof of your reservation. · Most shelters have electricity available. Please contact the Parks and Recreation Department prior to your event if electricity is needed. · If you reserve Wallin Park shelter, a walk through with a Parks and Recreation employee prior to your event is required. Please contact Kevin Smith at 480-6178 to schedule your walk through. · Effective June I, 2007, a Tobacco-Free policy has been approved in an city-owned or operated parks or outdoor recreational facilities. Users shall refrain [rulu using allY tubaccu product in any city-owned or operated park or outdoor recreational facility~ () The persons and/or organizations renting the facilities within the City of Hastings, by signing this and accepting the terms and agreements on this application, agree to defend, indemnify, and hold harmless the City of Hastings, its officers and employees, for any damages to City property by participants or public involved in the use of the rented facility and agrees to assume all liability for the injury or death of any participant and public involved. Any damage to the facility or equipment shall be reported immediately. By signing this formJ I acknowledge I have read, understand and agree to any and all conditions set forth by the City of Hastings and the Parks and Recreation Department. Applicant Signature Parks and Recreation Staff Signature Office Use Onlv..: Park Fee paid Key checked out Deposit Deposited date Returned Returned Any issues? o REF: Fonns/park shelter rental application 6 2007 City of Hastings Parks & Recreatioll Department 920 W lOth St.., Ifastings, MN 55Q~:J Ph: (651)480~617S:. _ Fax: (651) 437-5J~6>- wW\v.ci.hastings.mn.-~$- - - . - .. A uaticC"- :t::;:u" '. q ,: -:, ,.: , ,: '~:fl::,:~r:;, >_ ,',..': 901, Maple..S.t'.' "---.- ....'-" . ... ,- ., ,"." . .... . :. - : -..~ -: : :-.~ :' ~~. ::; . ., - .,. .---" . -.- a. .. - , MN'"'' .-""'5"- .5::""0..3"'-3"".;' '.:,,'--:,:: .. astiti" . -gs' -. ,.,.... - '. ,. ._, ;,...' ..,;-". . .... -. .. . , ...... -.. .->- " , , ,. .. -:._::::.:.:'-_:.:;::', ;"<i) Ph: (651)480~2'3-~,~;:>':;'<.:;:: F'ax. (6'51)' 43- '7'-:53::9- '6.'-':' :,.;: ". .., . . :. :WII!" __ ~ ..; . .~::-: .: -.': - - . ... ..... -. . ..- -. ...... .. , , -.. -" , Civic'Are.nii~<.. ':"' _:'-U -2801.Red\\4Qg'Blvti.,.-- ):::] .. )~~~~')~IlITi;:; .i .. .F~ (6.51)43'7~~4q:'i ~ ~ <::. ~ ... . -- -.... ---.... ,-.. - .-. , . -. -.. . "- .-. - "- -- - ,. .. ".. - . .--.. " .. .... --.". - . -. - - -.. .-... . -~, .. .. . - '".. . -. . . -. . - ........ . -. . -- -...... . , . .". , "0 . . .. . . . .. . . . ,. . . . . . . _.. . d . . -. ..., -. >-_.,- , ,-- ,.. .,..,.. . -. , .. , , , - . . , . . . ,. ... .. . - . , .. - . .. .---- . .... - - - . -- -. ,... ,- ,.- - .." .. .,-.._, -. ,. .. . .- .,~ >.. . ,. ... - . - - ; '- _..+ . I, _. ... . .- ... -. +; : .. - ,. ,.., +". ,...~.. - I.'" ..-.. -.... .... .. --. . . . .+.- -, , , , ,. - . ~ - . .. -- ., ,. -.-. -, - .., , ..- .. ,. _.+: . . ,.. ,., .... .., .... ..,. . . . ,- ." . .. .- ... .. . . - . . . . -..,. - .. ....-. .....- .. ,-. - . ~- - - .-... .-,. - +. --. --. .. . .-...,. -.- -...-... . > .. - - -. .. ... . .... - ->.. -, --.. .-... - - - -> .- . .. ,.__ _d__ .. . . , .. . - . , r._... ,_.. " ..... - , ,_.... ....",.. . ..-. . . ., ,. . .."" . .,. . . .-- .-- -...,. -..,. ,., .~ -, .,... .- ........, ... . . . ... ... 'B. ....,., .. .. . ..... .... . ......,.... ... " ._... .". ,., ... . ,. ... ..", ,...,... .- ,. ~ ,., , .,.. ., .. .. . ; .". .".... . ... . - ..-. . ,..... ... .:_-- +. --..- -,_. .--. - (J< ............ . ..+ .~. -, -. ."...,... - -- -. .._---.-,.." .., .-. . -...---...-" . .-. , , --..---. ..., . ..- .. +. . ,.-.....----.. . . -, ..... .... .- .. .. ..". .,.. .. ,. .. . ......", . . -.. ." -.. . ., ...,. . ..-. ,-.. . .. . , . -.... . - - -.., . - ... .., . , - , , MEMO Date: 8/9/07 To: NRRC Commission Members From: Barry Bernstein, Parks and Recreation Director Subject: Blue Bird Information Backeround Information: Throughout our parks system, we have had volunteer~ strategically place ,- . bluebird houses. In addition, Kevin Smith, Parks Superintendent has been working with volunteers to gain an accurate count of use of the bluebird houses. I have enclosed a summery for your review. REF: bluebird houses I 2007 ,. Page 1 of 1 Ke-vin Smith ~. ~......n . ..n..... ..n.. ... ... ..~.... ~. .... .un..... . ~n ..un. .~n.........~. ~.........n..~n...n... .. nn......~.....~....... .. ~.. .,~.. ........ .n.. ........~.II!I. J :. ~. .... .~ n ~.~..~.nn................... ~ .....nn.~.......~.n........ ~. ....n.. ... ~.. _~.......nn........ .... . ~ ~ .. ~. ~.. ..~n..n........_ .. ~. .. .... ..~ From: Kevin Smith Sent: Wednesday, August 01, 2007 2:32 PM To: Barry Bernstein Subject: Bluebird Nest Box Project Mid-season Report Barry, I have had the opportunity to visit with both of the volunteers doing Bluebird Nest Box monitoring on City Properties. For your information the preliminary results are in and we will get the final numbers for our year end report later. Here are items that were reported to me: AI Teuber reported on 7-27-07 · Maintains,45 nest boxes on City Property . 45 Bluebirds have fledged as report date · Some second nestings are still active · 2 successful nest boxes at C.P. Adams Park near picnic area . More .Wrens caused problems this year . He estimates that-this is his 20th year doing the project Ron Guck reported on 7-30-07 / ( ) . Maintains 26 nest boxes on City Property · 35 Bluebirds have fledged as of report date . 3 boxes are still active . No damage to boxes on City Property was found. · Tree swallows used all 4 boxes at Mississippi River Flats (20 fledged) · Sand Coulee area -had 9 fledged Bluebirds with 3 more eggs at date of report . South Pines Park had no nesting this year · All areas on City Property where nest boxes went this year were new · Total boxes maintained with City & surrounding area is 103 (238 fledged) Kevin D. Smith Parks and Recreation Superintendent 920 West 10th Street. Hastings,~ 55033 651-480-6178 ksmith@ci.hastings.1lll1.us _ o 8/9/2007