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City of Hastings Parks & Recreation Department 920 W 10th St. Hastings, MN 55033 Ph: (651) 480-6175 Fax: (651) 437-5396 www.ci.hastings.mn.us Natural Resources and Recreation Commission Agenda Tuesday, April 11, 2006 6:00 PM 1) Call to Order: 6:00 PM 2) Roll Call: 6:05 PM 3) Approval of Minutes from March 2006: 6:10 PM 4) Setting Agenda: 6:15 PM 5) Open Mike: 6:20 PM Aquatic Center 6) Topics of Discussion: 901 Maple St. 7) Departmental Updates Hastings, MN 55033 6:25 PM Ph: (651) 480-2392 Fax: (651) 437-5396 8) Aquatic Center Sun Shades 6:30 PM 9) Hastings Hawks Agreement 6:35 PM Civic Arena //)01 Redwing Blvd. 10) T-Mobile 6:40 PM \, .~ astings, MN 55033 Ph: (651) 480-6195 11) Cell Phone Use in Facilities 6:45 PM Fax: (651) 437-4940 12) Scholarship Procedures 6:50 PM o 13) Levee Park Meeting Recap 6:55 PM 14) Software 7:00 PM 15) Trail Maintenance - VERBAL 7:05 PM 16) New Business 7: 10 PM 1 7) Old Business - HHB Dry Floor Practice Area 7: 15 PM 18) Next meeting: Tuesday, May 9, 2006 19) Adjourn: All times are approximate NRRC/NRRC agenda for Apr 2006.doc City of Hastings Natural Resources and Recreation Commission Minutes March 14, 2006 6:00 pm , ) i 1) Roll Call at 6 pm: Commissioners Christenson, Brown, Popp, Schommer, Vaughan and Vandehoef, Parks and Recreation Director Bernstein and Superintendent Smith. Absent: Commissioner Rohloff 2) Approved February meeting minutes. Motion by Brown. Seconded by Vaughan. Passed unanimously. 3) Setting Agenda: Director Bernstein requested two additions to New Business - Levee Park Public Review and Lions Park Shelter Bid. Commissioner Christenson requested that Greten Park be considered under Old Business. Agenda item #10 (WHEP presentation) was moved to the beginning of the agenda. .. 4) WHEP- Water Quality Presentation: Joe Beattie, Team Leader for the Wetland Health Evaluation Project in Hastings, made a presentation to the NRRC. The presentation was also filmed by the Local Cable Acce~s channel. There are four main goals ofWHEP: 1) Volunteers receive skills to identify and analyze biological health. 2) Educate on the importance of wetland health. 3) Provide reliable date to local decision makers. 4) Work to improve wetland health. There are four areas that are monitored in Hastings - Stonegate Road, Lake Rebecca, Sand Coulee, and 180th St. Marsh. The macroinvertebrates and veg~tation are monitored at each site. The presentation showed how they are collected for analysis and gave current Hastings data for 2005 and earlier. Anyone wishing to volunteer for WHEP was encouraged to contact either Joe Beattie or Parks Superintendent Kevin ') Smith. The website for WHEP is www.mnwhep.org ./ 5) Director Bernstein handed out departmental updates to the NRRC members for their review. Commissioner Vaughan mentioned that he really likes the new park signs that have gone up. Superintendent Smith informed the NRRC that four more park signs would be placed this year along with an interpretive sign at Old Mill Park. Director Bernstein mentioned that a letter had recently been received that expressed concern over the dilapidated Civic Arena sign. That sign is scheduled to be replaced in 2007. 6) Park Dedications: Director Bernstein passed out copies of the League of MN Cities regulations, the City of Hastings ordinance and a survey of various city park dedication fees. Commissioner Brown was curious where it specifically states that park dedication money must be spent in the specific ward in which it was acquired. Commissioner Christenson stated that the City Attorney had advised that this is the way park dedication money was to be handled and referred the NRRC to the League ofMN Cities Subd. 2b, point number 3, under "statutory requirements." Commissioner Brown would like to see it in writing and so Director Bernstein will make sure that the NRRC receives a complete copy of the ordina.nces regarding park dedications. 7) Xcel Energy Light Poles: Director Bernstein passed out copies of a letter from Xcel Energy stating their position to no longer maintain the trail light poles in our trail system due to repeated acts of vandalism. The letter also stated that in 2002, the City Council had passed a resolution to accept financial responsibility for poles damaged by vandalism. Director Bernstein mentioned that the broken light poles in Levee Park won't be replaced until after the proposed redevelopment. Superintendent Smith said that all new light poles will be aluminum and should be more difficult to vandalize. o 8) Mississippi River Dock: An e-~ail from Dave Osberg, City Administrator, was passed out regarding the Mississippi River Dock. In short, the Army Corps of Engineers received a letter from the u.s. Coast Guard on December 15, 2005 which stated that there were strong reservations regarding this project and requesting a denial of our permit. The Army Corps of Engineers is unwilling to approve ,// our permit unless there are significant changes in the u.s. Coast Guard's view of this project. 9) Riverwood Security Light: Director Bernstein mentioned that there was a request last fall from the neighborhood to place a security light in Riverwood Park. There are evidently groups of young people who are gathering in the park after hours. The Parks & Recreation Department got cost estimates from Dakota Electric on a 3-way light fixture that would face south and should cause minimal light disturbance. Commissioner Brown wondered if we needed to get any other neighborhood input before approving this request. Director Bernstein is planning to notify the neighbors surrounding the park if the NRRC approves the project. Commissioner Vaughan wondered how large of an area the light would reach. Superintendent Smith said that it would light up the basketball court and about a 1/3 of the playground. MOTION: Commissioner Vandehoef motioned to approve the installation of a security light at RivelWood Park per the Park & Recreation Department's recommendations. Seconded by Commissioner Schommer. Passed unanimously. 10) Larson - Trail Repair/Maintenance: Director Bernstein explained that a study of our trails has been completed and the work has been approved by City Council. There will be about $70,000 of repair and general maintenance done this year on trails and parking lots. The tennis courts will also be patched again this summer. 11) Pioneer Backstop: Director Bernstein mentioned that a larger backstop will be placed in Pioneer Park this year for safety reasons. Since the price of the new backstop came in lower than expected, there (.. ... will also be an 8' fence placed along 15th Street. The NRRC questioned whether or not the park plan f ) for Pioneer was still in place. Director Bernstein explained that there was to be a realignment of the park if the skate park would have been placed there. As that is now a dead issue, the realignment will not take place. However, other parts of the park plan are still valid. 12) New Business Levee Park Public Review: A public meeting will be held on March 22nd from 4:30-6:30 p.m. at City Hall to show the community the revised concept plan and allow opportunity for comments. - Lions Park Shelter Bid: Director Bernstein explained that the architect who drew up the plans for the Wallin Park Shelter wants to charge us $10,000 to use the same plan for Lions Park. There is a program called Design to Build, where we provide the plans for Wallin with our requested modifications. The local architect that Director Bernstein and Superintendent Smith met with believed that we could reduce our overhead. We would for sure cut the $10,000 architect fee and hopefully lessen other costs, possibly by making the building 4-sided as opposed to the 6-sided Wallin shelter. Superintendent Smith emphasized that the shelter at Lions woulrl be as good as the shelter at Wallin - it may just be a different shape. Director Bernstein explained that every design needs to be certified by a design architect. 'Ine local architect would be able to do that and also could review the bids that come in for the construction aspect of the project. Commissioner Vaughan mentioned that he likes the idea of building multi-purpose shelters, as opposed to just warming shelters. MOTION: Commissioner Vaughan motioned that the Parks & Recreation Department seek bids for Design to Build, and if those bids are not accepted, the previous Wallin Park shelter PIanO be used. Seconded by Commissioner Vandehoef. Passed unanimously. . . .' .OJ .' '13) Old Business Commissioner Popp wondered what the status of the fishing pier was. Director Bernstein said it is still in process and we are waiting to hear. Director Bernstein mentioned that he met with Bess Freeman, President of the East Hastings Improvement Association, regarding Lake Isabel. Approval for the contract with Barr Engineering to see what the next steps are regarding Lake Isabel is being sought at the City Council meeting on March 20th. Commissioner Schommer mentioned that he" believes although people know where Lake Isabel is, they misunderstand what it is, thinking it is a backwater. HHB Dryfloor: No update at this time. Skate Park Task Force Recommendations: A letter from Director Bernstein to Dave Osberg was passed out for review by the NRRC. This letter has been revised slightly with a few minor corrections. A full report will be sent to City Council. MOTION: Commissioner Scho~er motioned to accept the Skate Park Task Force's recommendations as written. Seconded by Commissioner Brown. Passed unanimously. Greten Park: Director Bernstein has had no further updates at this time. The proposal to add playground equipment was removed from the City Council Agenda. The City Council did feel however, that the NRRC did not disapprove the plan - they only moved it to a lower priority. It is believed that there may be a petition by some of the residents or possibly attendance by residents at an NRRC meeting. The residents are saying that the demographics have changed since the park was built and that it is now inadequate. Commissioner Schommer questioned that, since the park is only 3 years old. Director Bernstein feels the NRRC needs to develop a process and/or criteria by which it can prioritize various parks' redevelopment. Commissioner Vaughan felt that it wasn't so much an objection to purchasing the additional equipment, as it is an issue of priorities. Director Bernstein reminded everyone that the costs involved are around $16,000. /----~MOTION to Adjourn. .: ) Next meeting is scheduled for Tuesday, April 11, 2006. Adjourned at 8:25 p.m. Minutes submitted by: Kristin Behrens o " City of Hastings "Parks & Recreation _Depart.ment 920W 10th St. fJastings, MN 55033 "Ph: (651)480-6175 Fax: (651) 437-5396 WW\v. ci .J.1astillgs.nlll.us Aquatic Center 90.1 tvlaple St. Hastings, '.\.fN 55033 Ph: (651) 480-2392 Fax: (651) 437-5396 / ) Civic Arena 280 I Itedwing 'Blvd. -Hastings, M"N 55033 Ph: (651) 480-6195 Fax: (651) 437-4940 o Natural Resources and Recreation Commission Departmental Updates Parks Maintenance Activities · We had one major snow incident where the staff was used to clear City Hall, HRA property sidewalks& the City trails. The 24 inches of snowfall was the most we have experienced in a long time. One of our staff was required to work the whole time with the Public Works Department. Another two employees did help for a portion of the time doing cul-de- sacs. Overtime was required to complete work at City Hall and HRA properties. · The tree pruning program in the parks & trails continued from last month. Most of the trails were completed and about one forth of the parks. This puts us at about a 4 year rotation for our program in the Parks. · A Parks Perspective Show was done with Cable Access. The show is on pruning your trees and our City Forester give pointers that Hastings homeowners can use. · The trail sweeping and turf repair along our trails was completed. · Water to the building at the aquatic center was turned on. · Tennis Nets are up and lights have been checked there and at Wilson Park BB court. · Completion of repairs has been made on the Crew Cab truck and the Chevy Pick used for general grounds clean up tasks. · Two staff members attended the Best Practices Workshop at the Landscape Arboretum to learn better ways for Parks to serve the needs of the changing public. Hastings Familv AQuatic Center · Coping stones to be delivered April 13th or 14th. Work to begin as early as April 18, 2006, weather depending. · Shade structure deadline for bids is April 7, 2006. Recommendation letter will follow shortly after. · 75% seasonal staff is re-hired... .interviews for new staff to take place April 12th and 13th. · Caulking and plaster repair bids have begun. Work to be coordinated around coping project. · Building water has been turned on. Found a couple of minor pipe leaks and repaired them. · Pool heater exchange has been ordered per recommendation of Kurt Stoudt, installation date April 18, 2006. · Met with Community Season on more opportunities for software. Could really benefit HFAC with registrations. I HASTIN~S:.. ~~ W~~~~ Family.... qu4t ie Carter 901 Ma pie Sf. Hastings, MN 55033 651.437-6999 Hastings Parks and Recreation Department - 920 W. lOth Street Hastings, MN 55033 Phone 651-480-6175 Fax 651-437-5396 www.ci.hastings..mn.us 04-06-06 To: Barry Bernstein, Bids have been collected from 4 vendors for the shade structure in the concession area at the Hastings Family Aquatic Center and shade coverings for above 6 lifeguard chairs. I have researched and checked with reference and would like to recommend that we purchase the shade structures from Sun Ports in Dallas Texas_ Sun Ports has provided me with extensive infonnation regarding their product including installation directions and a direct help line for 24 hour help. Total bid price for the concession shade stmcture is $15,900.00 and the bid for the lifeguard shade stmctures is $8000.00. Shipping is approximately $4000.00. These prices do not include installation, permits that may be required, or sales tax. Shadesure is a high density polyethylene shade cloth, which will provide hail protection, approximately 80% shade and 90% UV protection. The cloth has an unlimited warranty of 10 years against fading, 3 years for red, cracking, tearing, fraying or mildew. The expected life is 10-12 years. The powder coated steel frames have a 20 year warranty on the stmcturaI integrity. ff you have any questions, please contact me at 651-480-6179 or via emaiI at919bnson@ci.hastings.1l1lL us Ie ~.D. Aquatic er Hastings Familyquatic Center -920 W 10th ST. Hastings, MN 55033 651-480-6179 Qjobnson@cLhastings.mn. us / \ ) / City of Hastings .Parks & Recreation Department 920W 10th St. I-Iastings, MN 55033 Ph: (651) 480-6175 Fax: (651) 437-5396 \V\V\v.ci.hastings.mn;, us Aquatic Center 901 Maple St. Hastings,MN 55033 Ph:: (651) 480-2392 Fax: (651) 437-539-6 - -Civic .Arena 28~1 Red",ing Blvd. ilastingS,'M:N 55033 'Ph: (651)480~6195 Fax: (651) 437-494'0 /-) \ MEMO Date: 3/29/06 To: NRRC Commission Members From: Barry Bernstein, Parks and Recreation Director Subject: Hastings Hawks Agreement Backeround Information: The original "Hastings Hawks agreement (2000) was scheduled to be revisited at the conclusion of each season, but as of today, my records indicate that this agreement was not revisited until now. This is not terrible due to the fact that neither side had any issues. I felt that there are some items that needed to be cleared up to minimize the City's exposure. I have met with representatives from the Hastings Hawks and Shawn about revising this agreement and all parties involved believe we have a revision to this agreement that satisfies both parties. This will be brought before City Council by April 17th. The major changes are access to the restrooms at the baseball field. Since we will be having evening staff at Vet's Park, I would like to have these restrooms open to the public even if the Hawks are not playing, but the restrooms _ will not be open if there is no activity at the ball field. Other changes ,were minor and revised language to clear up some grey areas. Shawn Moynihan, City Attorney, has reviewed the document. I have enclosed a draft copy. I will forward a fmal copy of the agreement to the NRRC as soon as the Hastings Hawks are in.agreement if you wish. Action: REF: Hastings Hawks agreement 1 2006 ~~~ Page 1 of 1 ll. I I " Barry Bernstein ~'! - ,- - . -.. --. - - . . . '..n . , From: Barry Bernstein Sent: Wednesday, March 01,20062:16 PM To: 'Schommer, Brian' Cc: 'Shawn Mw Moynihan' Subject: agreement ) As per our discussion, here are some adjustments I have made to the language in the current agreement draft Please review this information as I will be also sending this information to our legal council for review. I would like a contract to be agreed upon by both parties by March 14 if possible. At that timeJ I will proceed with bringing it folWard to the City Council on March 20. 5w Currently reads: This contact person shall also be responsible to open and close the facUity for any other baseball games at this ball field if a city employee is not availableJ even if the Hastings Hawks are not playing in that gamew Change: . If a city employee is not availab,le to open up the bathrooms that are located in the conce~sion stand area, a representative from the Hastings Hawks will be contacted to open up the restrooms. If the representative is avaUableJ it is expectations to have the representative open the restroomsw This would occur even if the-.Hawks- are not participating in the contest 7w Currently Damage to the bathrooms will be assessed 50/50 between the Hastings Hawks and the City of Hastings. Change: In the event there is damage to the bathrooms that is over and beyond what the Parks and Recreation Director identifies as routine use and the responsible party is the Hastings Hawks, it may be requested' by the City to require the Hawks Baseball club to assist with the repair cost as it would be from other organizations who utilize and are responsible for the restrooms. 8 Changes See #5 changes Thank you! Barry 8emsteln Parks and Recreation Director City of Hastings 920 Ww 10th street Hastings, MN 55033 P) 651-48()'6176 Fax) 651-437..5396 bbemstein@ci.hastings.fin.us "We are workIng hard1 so you can play" o 3/20/2006 ... .. ,. " ) ) o . . . Agreement THIS AGREEMENT is made this day of r , 2006, by and between the City of Hastings, a Minnesota Municipal Corporation ("City") and Hastings Hawks Amateur Baseball, Inc., a Minnesota Corporation ("Hastings Hawks"). RECITALS A. The City owns the property and a building that is loc · acent to the baseball field B. in the Veteran's Athletic Complex located wit. , City 0 . tings. This building ~ ' ' ~ ~ t , ~., \~.~ contains bathrooms and a concession s~ : "'. , hereafter collective .' '.. ~ erred to as the &\ v,,", ~'" ". ".. '" ~~:" ~.. . -.:t- :', - '~, .&,,,,f~,,<;/ , ,'^ ,""","'.!:# ..""'-,;;' ^ ~"" ~ ' .' ~~~.~., '. i, ~ -..-. ..~ is used by the Hastings Hawks "facili ty. " The facility is adjacent to t e baseball field baseball team as well as other ~; --: ea baseball C. · responsibilities regarding the operation nee of the eturn for the opportunity to sell D. . ., . gs- Hawks to sell concessions from the facility, permits from the MilUlesota Department of Health present a co of th ' permit to the City of Hastings prior to use, in return for y the Hastings Hawks. ORE IT IS AGREED BETWEEN THE PARTIES AS FOLLOWS: <'if' 1. TERM. The term of this Agreement is from the date of this Agreement through December 31, 2006. Modifications may be made to this agreement as long as both parties agree in writing. 7/ .!. ~ ~ . .. . ~ '. - -..." ' .".." ;=t ~ . 2. NON-EXCLUSIVE USE OF FACILITY. During the term of this Agreement, the Hastings Hawks will have the non-exclusive right to operate and maintain, subject to the terms of this Agreement, the concessions stand at the facility. Hastings Hawks understands that other baseball teams will be allowed to use the facility with the prior approval of the City. In consideration of the City allowi~~stings Hawks to sell ,'" " "V~,. concessions from the facility, Hastings Hawks agree t, ',' "' oint one of its members to 3. serve as a contact person for the City. This co "~"/" ct pe carry out the duties listed in Paragraph 5.~w'<' .~, When another baseball team uses the " Hawks will n , required to allow these other teams to use any awks concession equipment or inventory in the facility. H awks are free appropriate if the other teams WI s' concession equipment or "\ ) inventory. shall be all eir own equipment and inventory to sell con '. ~igps as long as this equipment meets the "" t of Health and they provide the City all agencies including but not limited to the .:.::, 'SIONS. Hastings Hawks shall be allowed to sell concessions during its baseball games and at other baseball games if the other organizati0 who reserved the field does not sell concessions. Hastings Hawks asswne all liability for any injuries or damages to persons or property caused by the negligent acts of Hastings Hawks during its use of the facility or from its sale of o . ~, ) o . ~ concessions at the facility. This paragraph does not modify in any way the provisions ' in Paragraph 15. 4. RENT. The City agrees that Hastings Hawks will not be charged any rent for the use of the concession stand at the facility. This is in recognition of Hastings Hawks' contribution to the construction of the facility. All re~~:eceived by Hastings Hawks from the sale of concessions shall remain with. astings Hawks. 5. APPOINTMENT OF CONTACT PERSON. will appoint a person as the contact person required by this A as to who this person is and his/her contact informa - person shall ]j ~~' "-- open and lock up the facility, including the ~ . .,., baseball games.~~contact,,' ~ shall also be -, facility for any other baseball " nsi Ie to open and close the available, eve astings Ha ng in that game. astings Hawks H tings Hawks' concession manager shall ,_~.: Ividuals shall not give out the facility keys to e prior consent of the City. The Hastings Hawks shall be ctions . r inactions of its contact person, concession manager and their direction. 6. e Hastings Hawks shall use its own equipment in the preparation and sale 0 concessions from the facility. Hastings Hawks will be responsible for all maintenance and repair of its concession equipment. Hastings Hawks shall be responsible for maintaining the concession area of the facility and its own concession equipment in a condition which complies with all applicable health regulation. } 8. ,> ~ \r .. .5 ~P/ .. . ) 7. MAINTENANCE OF FACILIT Hastings Hawks agree to maintain the bathrooms at the facility in a clean and sanitary conditi~nG-astingS Hawks will be responsible to maintain the concession area and its equipment in a condition which satisfies all applicable health regulations. City agrees to provide the necessary paper products and appropriate cleaning supplies for the bathrooms. >"!ty also agrees to be , . . <-..J~ .'.' -, responsible for any necessary repairs to the bathroo," Hastings Hawks agrees to notify the City if repairs are needed to Hawks will be responsible to provide any special cle " preparation .~~.. '~ equipment. Hastings Hawks will be, ' . .hle for:: . e repair of any . " ages to the concession facility caused by the action of its . ... . .t:er~ ~amages to the bathrooms """. "' will be assessed 50/50 betwee ':~. ". , <- ~ he City of Hastings. ---7 tings Hawks BATHROOMS. Hastings Ha open the bathroom at the facility any t. II field is e Hastings Hawks or any other regardless if the concession stand is being --- 9. }Iastings Hawks shall not be allowed to charge a fee to .$- ""!>.W , t' tion to use the concession facility. If the other ball team :., ings Hawks concession equipment, Hastings Hawks will be ge a reasonable fee for the use of its concession equipment. Additional , Hastings Hawks may require the other ball team who is selling its own concessions to place a refundable deposit with the Hastings Hawks to ensure that the facility and concession equipment are returned in a clean condition. / ) o . .. 10. STORAGE OF EQUIPMENT. Hastings Hawks shall not be allowed to store any of .'j its concession equipment at the facility during the off-season, without the prior approval of the City. If the City allows any Hastings Hawks equipment to be stored at the facility, Hastings Hawks agree it will assume all risk of loss or damage to that equ~pment and agree to hold the City harmless for any<;:~ss or damage to that eqUIpment. Aff'~~-' A, /Astr , -l€%' 11. WORKERS AND VOLUNTEERS. Hastings HaI-, - "s agre all be responsible for 14. the actions of all Hastings Hawks' volun~ ,,:_ ' .";,., _A~j:' A ssion stand and ~'1~,*!<,_ , -~~~':~~Y'd' " , ''':,.- . "'-'!:I ' ~A_":,:"';'<~'i' '" Affi;~@'" , ~--' '"~'t:~if?''' .~*. ;,%f "(_,,:"C- \.~ in the Facility. , 12. DAYS OF OPERATION. Hastings Hawks h II discretion whether or not to sell concessions at a baseball gam 13. INSURANCE. Hastings Haw . . Insurance coverage In an ') amount of at million dol - ages to any person or property caused ~.- cts of Hasti s awks, its officers, employees, agents or , , ~ame the City as an additional insured. This e construed as waiving any statutory tort limit of the City - -' :,:'{$;? , ter 466 or any other Minnesota law. Hastings Hawks agree to defend, indemni "_ ' " . -"<<old harmless the City, its elected officials, officers, employees, W1 ' agents an~epresentatives, from and against any all claims, costs, losses, expenses, demands, actions or causes of action, including reasonable attorneys' fees and other costs and expenses of litigation which may be asserted against or incurred by the City o or for which the City may be liable in the performance of this Agreement arising from . . . Hastings Hawks' operation and maintenance of a concession stand at the facility, except those which arise solely from the negligence, willfulness conduct or other fault of the City. 15. RISK OF LOSS. Hastings Hawks agree that the City shall in no way be responsible for the damage or loss of any Hastings Hawks conccssio" uipmcnt or concession inventory kept at the facility. The risk of loss for su . -_ _ uipment or inventory shall .i!J A,,- 4ff$fif' -', be the sole risk of the Hastings Hawks. The Ha4(;s Ha' gree to hold the City , - ': ~-~, , harmless for any damage to Hastings H *' s" co cession equl ~: : t or concession inventory, regardless of the cause of - oss, including, ~d':- >~. ....fk~-?- ~~ - not limited to, the negligence of the City, its employees 0 16. ent shall be construed to create a joint venture between mgs Hawks. Furthermore, ) nothing shallA __L ,-_:---;- ::--<__. ed as crea er-employee relationship between 'ofthe Hastin H wks' organization or any volunteer of the The City will provide routine " intenance to, ,. field - i. vr the Hastings Hawks and other baseball organizations , '. y improvements made by Hastings Hawks may be made after ,.. ation from the City through its Parks and Recreation Director. It is understo0 and expected that, at times the Hawk~ will assist with some minor maintenance of the baseball field with approval of the Parks and Recreation / Department. No motorized equipment may be used by any person other than a Parks and Recreation Department employee. o ) ~ ~) .... ) o 4 . , .. 18. ASSESSED FEES. The Hastings Hawks will be charged any applicable fees for field use and rental of facilities. For the duration of this agreement, the Hastings Hawks will be assessed $40 plus sales tax per day game fees and light use fees by the City for games over and beyond the season to offset the maintenance cost of the baseball field, electricity, lights, etc. Game fees and light u,' .fees may increase up to this contract. 3% per year at the discretion of the Parks and Recrea. Director for the duration of ,~, '"', . <~,.,. If provided 24-hour notice of a game, !i!, eld '''will be prep . ""~ or each contest during regular working hours (7 AM~ N', ome reason, t eball field needs additional work after regular working , and the Hastings Hawks directly contact an employee of the ~ d Recreation . ent, the Hawks will be responsible to pay any applicab and Recreation Director or an assigned approves 'a ~ after regular working hours, the 19. ot be used except by people who have been 0.' agrees to maintain and repair the scoreboard in a manner ~# . termined app e City. The City also agrees to insure the scoreboard 20. . An advertising committee will be established that will be made up of represe" tatives from the Hastings Hawks and the City of Hastings who will attempt to sell additional advertising throughout this location. Each advertising dollar will be separated 60% to the Hastings Hawks and 40% to the City. Any contractual agreements will be managed by the City. Any and all field improvement ideas or .... : Clo .. . issues will be brought before the Parks and Recreation Director. In addition, any .'1 advertising sales information will be approved by the Parks and Recreation Director and advisory boards. 21. TERMINATION OF AGREEMENT. Both parties to this Agreement reserve the right to terminate this Agreement at any time, for any reaso., ,>p.pon thirty days written A notice to the other party. At the beginning of each ~ "~: " AW' n each party agrees to give Afr'f.&v--Yf ' .sf/frW. ~~' A1&,,~" , '~~1:tW the other party the name and address of the . ~"~r:,\to w s~. ' Dated this day of CITY a Minneso "J j :. ." "Melanie Mesko Lee, Assistant City Administrator , 2005 HASTINGS HAWKS AMATEUR BASEBALL, INC a Minnesota Corporation By: , Its: President By: o , Its: Secretary City of Hastings Parks & Recreation Department 920 W 10th St. Hastings, MN 55033 , Ph: (651) 480-6175 Fax: (651) 437-5396 \\-W\v"ci .hastings"mn. us Aquatic Center 901 M'aple 8t. Hastings, MN 55033 Ph: (651) 480-2392 Fax: (651) 437-5396 Civic -Arena 2801 Redwing Blvd. qastings,-MN 55033 Iph: (651) -480-6195 Fax: (651) 437-4940 / ) MEMO Date: 3/29/06 To: NRRC Commission Members From: Barry Bernstein, Parks and Recreation Director c, Subject: T -Mobile Tower ,Backt!round Information: I have been approached by a person representing T -Mobile about the possibility of placing a tower along Highway 55 between Pine Street and Todd Field. It seems as if they have a dead spot in this area of our community. During the initial communication with T-Mobile, they asked to replace a light pole at the HFAC with a 75' tower and place a parking lot light onto the tower. I told them that the Hastings Family Aquatic Center was out of the question due to the esthetics and residential area surrounding the HF AC. Then T -Mobile asked about the tennis court location. I visited the site with them and I am seeking information from John Hinzman about land ownership in this location and any restrictions from a planning standpoint. The third location that was discussed is at the Parks and Recreation facility. As I read T-Mobile's proposal, we . are not close with the amount of rental money they have offered even if the tennis court or another site works. I will keep you posted as to any developments. Action: 1. none REF: T mobile 1 2006 City of Hastings Parks & Recreation Department 920 W 10th St. lIastings> MN 55033 Ph: (651) 480-6175 Fax: (651)437-5396 w\V\v.ci .hastings.mn. us Aquatic Center 901 Maple St. FI~gs,.~,55033 Ph: (651) 480-2392 Fax: (651) 437-5396 -Civic Arena 2801 Red wing Blvd. ~astings, MN 55033 '-Ph: (651.) 480-6195 -Pax: (651) 437-4940 '\, .' ) ./ ... MEMO Date: 3/29/06 To: NRRC Commission Members From: Barry Bernstein, Parks and Recreation Director Subject: Cell Phone Use at Facilities Backl!round Information: I have been concerned with the issue of cell phone use at our facilities since my arrival in Hastings. With the advancement in technology of cell phones and camera options, it is becoming difficult to determine which models have camera options and which do not. My concern is if a person were to take a pictufe of someone in the locker room or restroom area, the victim may not even be aware that a picture was taken of them and within seconds the picture is allover the internet. I have enclosed a sample of a proposed policy statement for your review. I have discussed this matter with Shawn Moynihan and will be meeting with him to further discuss this issue. Action: - 1. Recommend to proceed with development of policy REF: cell phone use 1 2006 Cell Phones in Public Locker Rooms The City of Hastings has Public Restrooms and Changing/Locker Rooms for males, females and families. For your protection, the City of Hastings is asking that there is !!!! cell phone use in any of the restrooms or changing/locker rooms. Due to ever changing technology, the camera feature found on many cell phone models and the difficulty in distinguishing between a phone with a camera and a phone without a camera, this measure must be taken. Therefore, all cell phones are banned from restrooms and changing/locker rooms. . .. ..... . -. . ...........----... ... ........__... If you are found in violation, your phone will be confiscated ~i:yo:u::will be asked to leave the premises. The City of Hastings also reserves the g.i::':l~ revoke future entrance into any city facility_.,":'::::::::::u':':':.'_. ... -. ....-. .. .. ..... - . ........ .....- ...., .., .... . .. . ...- . .... ...- . ) ... "., "",". "-::' ...,....;' "." "..'.:., ".- ..,......... ..... ... 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Hastings, MN 5-5033- Ph: (651.) 480-6195 Fax: (651) 437-4940 / \. ) "' MEMO Date: 3/29/06 To: NRRC Commission Members From: Barry Bernstein, Parks and Recreation Director Subject: Scholarship Procedures Back2round Information: Not only as part of our grant that we received for the redesign of the aquatic center, but as part of our mission, we issue scholarships to persons/families who otherwise would not be able to actively take part in our programs or gain entrance into the pool. In the past, this scholarship program was intentionally not restricted nor was any application or other requirements requested of the applicant. What I am asking of the NRRC is to review the enclosed revised scholarship application policy and procedure. You will see it is drastically different than what was an understanding prior. If we take the HFAC as an example, in the past, the person/family seeking assistance would meet with the HF AC Manager and she would determine if,a scholarship was awarded. The new proposed procedure eliminates the arbitrary determination of whom and how much a person/family should receive. In addition, instead of a single member of a household receiving assistance, we are proposing that a family receives an amount that has a floating scale to be accommodating to larger families. The family will then determine how the scholarship funds are distributed within the family. The fmancial scale that we are basing our information on is consistent with Dakota County. If acceptable, I would like to place this issue on the April 17th City Council Agenda. Action: 1. Recommend to proceed with implementation of policy. REF: Scholarship 1 2006 ... City of Hastings ' Parks & Recreation Department 920 W IOtbSt. .' Hastings, :MN. .55033 ' Ph: (651)480-6175 Fax: (651) 437...5396 WWW..ci..ltastings.rnn..us A,quatic CeDt~r 901 M~pleSt. . :Hastings, MN 5503l. Ph: (651) 480-23.92 ' , Fax: (651)437-5396 . ) , Civic A:rena , 2801. Redwlng 'Blyd. Hastings~ MN 55033 Ph: (651) 480-61.95 F-~: (651}437-4940 o Hastings Parks & Recreation Scholarship Application To apply for the City of Hastings Parks & Recreation Scholarship program, please read the following information and complete the attached document. Completed application materials can be submitted to the Hastings Parks & Recreation Department at the address below. Hastings Parks & Recreation 920 W 1 Oth St. Hastings, MN 55033 '.Proqram Overview The City of Hastings Parks & Recreation Department provides scholarship dollars to City of Hastings resident households who meet the 'criteria listed below. Residents are distinguished as those who reside within the city limits. This does NOT include townships or rural areas of Hastings. These scholarship dollars are awarded on a yearly basis and can be used for various programs under the City of Hastings Parks & "Recreation Department. It is the responsibility of the household to :'prioritize programs and decide how the scholarship dollars are used. For example, if household is awarded $250.00, the household decides w,hat is "purchased". For example, $36.00 to use for swimming lessons, '$50.00 used for 1 season pass at the Hastings Family Aquatic Center, .$10.00 used to purchase a daily open skate pass at the Hastings Civic Arena. Total used would be $96.00 and the household would have a .balance of $154.00 to use on additional programs before December 31, of the same year. As of January 1, re-application would be required. ..v · ..After review and verification of application data, you will be contacted .regarding your approval status. Please allow 5-7 business days for the , :application process. Please provide a contact phone number on the application. If you need assistance with completing the application, please contact the Hastings Parks & Recreation office at 651-48'0-6175. Who can be a~roved for'the scholarshi(Lprogram? ':City of Hastings residents can receive scholarship dollars if the total .household income is within the limits shown on the Income Limits Table. Hous.eholds include ALL adults and children who reside at the same address related or not, this includes grandparents, other relatives, and friends. .', ~ 'I i Data Privac'l Information that you provide on the application form is private data. The information is used to determine and verify whether individuals in your household qualify for scholarship dollars. The information you provide on this application is not released for any other purpose unless a parent or guardian requests the release in writing. The City may use the information provided on the application forms to carry out efforts to verify the correctness of household size and income and public assistance information stated on the application. These verification efforts may be carried out through program review, audits, and investigation and may include contacting state agencies such as MN Department of Human Services or Revenue to verify income or current approval for public assistance. These efforts may result in reduction of benefits, administrative claims or legal actions if incorrect information is reported. Nondiscrimination In the operations of the City of Hastings programs, no individual will be discriminated against because of race, color, national origin, age, sex, or disability. Income Limits To be considered for Hastings Parks & Recreation Scholarship dollars your total household income MUST fall below the listed maximum incomes. Income verification will be conducted and providing false or fraudulent statements is considered a felony according to Title 18, Section 1001 of the US Code. 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A>> " ., =" )>en -0:;:0 ~CD -. n n ., m CD ~S>> O ... -- :1 0 ::J '" >- ' -I City of Hastings Parks & Recreation Department 920 W 10th St. fIastings,:MN 55033 Ph: (651) 480-6175 f'"ax: (6-51) 437-5396 WW\v.ci;hastings.mn.us Aquatic Center 901 M'apleSt. Hastings,:MN 55033 Ph: (651)-480-2392 Fax: (651) 437-5396 Civic -Arena 2801 Red-wing Blvd. ,:lasti~gs; MN 55033 Ph: (651) 480.;.6:195 Fax: (651) 4374940 ,/ \ ) MEMO Date: 3/29/06 To: NRRC Commission Members From: Barry Bernstein, Parks and Recreation Director Subject: Levee Park Review Back1!round Information: I have enclosed a revised Levee Park development plan for your review. If acceptable, John Grossman, HRA Director, and I would like to bring this issue fOlWard to council on April 17th'. Action: 1. Recommend to proceed with implementation of this plan. REF: Levee Park 2 2006 ) o ~} City of Hastings Parks & Recreation Department 920 \V 1. Oth St. Hastings, MN 55033 Ph: (651) 480-6175 Fax: (651) 437-5396 ,\\'\v\v..ci .hastings.ron.us Aquatic Center 901 Maple St. Hastings, MN 55033 Ph: (651)480-2392' Fax: (651) 437-5396 Ci,,;c Arena 2801 Redwing Blvd_~ - ~astings,MN 55033 ' 'Ph: (65-1)'480-6195 Fax: (651)437-4940 \ I ) MEMO Date: To: From: Subject: 3/29/06 NRRC Commission Members Barry Bernstein, Parks and Recreation Director Software Backl!round Information: The Parks and Recreation Department is seeking some computer software solutions as the department evolves. Some of the features we are seeking in the software solutions are registration, facility and membership management. In addition, point-of-sale options are also attractive to enhance our operations. Finally, with the solutions we would have the ability to register and purchase items on line and use of credit card/debit card. As City staff, we will be meeting on this subject mid April. Action: 1. Recommend to proceed with implementation of updated software. REF: software 12006 City of Hastings Parks & 'Recreation Department 920 Vvl: 10th St. Hastings, :tvfN 55033 Ph: (651) 480-6175 Fax: (651) 437-5396 W\V\V .ci .hastings.mn. us Aquatic Center 901 Maple St. Hastings, MN 55033 Ph: (651)480-2392 Fax: (651)437-5396 Civic -Arena 2801 Red~ing Blvd. 'Iastings, MN 55033 Ph: (651) 480-6195 .Fax: (651) 437-4940 // \ , i ! ) MEMO ,\ Date: 3/29/05 To: NRRC Commission Members From: Barry Bernstein, Parks and Recreation Director Subject: Hastings Hockey Boosters Dry Floor Practice Area Back2round Information: As we have discussed previously, the Hastings Hockey Boosters wish to construct a dry floor practice area in the mezzanine of the east hockey rink. I have enclosed some plans that the lllIB developed and an email correspondence of questions that City staff requested the lllIB address. One jssue that still has yet to be further discussed is do we have the Hastings Hockey Boosters enter into an agreement similar to the agreement with the Hastings Hawks. I will work on such an agreement. Shawn is out of town at this time, but I will consult with him. If we do proceed with an agreement, I will bring it before council. I am recommending to move forward with the dry floor project and be placed on the April 17th City Council agenda so that the IllIB may possibly proceed with construction of this project in early spring. Action: 1. Recommendation to proceed REF: HHB dry floor practice area 2 2006 ;i ~ ...' . / ~ .......~ .-. I ! ' , City of Ibs.ffngs Parks & Recreation Depart:ment 920 W lOth St, Hastings~ ~-- 550$3 Ph.: (651).480-6175 Fax: (651) 43-7-5396 www.cthastings.mn.us A.qtia.tie'Ce~ter 901,Maple::St.. '<aastmgs,'MN;.S5033 ' ." Ph; (651):48Q~2:39~ F~'.(6S1-},437~S396" , " c.... ...0..-" :' . /' --- :. me,ft:.I~clia: . '." :,. )~l R$;ng ~lY9~ " . ....-I~,.~:::5~033 ,ph: (6S1) 4.8Q~195' : . :.' Fax: (6'S1)"'4374940' :. ...... o MEMO To: Dave Osberg, City Administrator From: Barry Bernstein, Parks & Recreation Director Date: January 23, 2006 Subject: Dry :floor Room at Arena Slivand I had the opportunity to meet with Jerry Baum, President of the Hastings Hockey Boosters, on Friday, January 20, 2006. The topic for this meeting was to discuss the Hastings Civic Arena improvements of placing a dry floor practice area in the currently vacant mezzanine level above the north side of the East Rink. A letter and sketch drawing is attached. . I have summarized our conversation below and detailed the Arena improvement. - Purpose From discussing this project with Jerry Baum, and the enclosed letter, it seems as if other hockey associations have facilities to utiliZe for dry level instruction. Jerry also mentioned that a facility such as this would benefit the hockey community by being able to instruct the hO.ckey enthusiasts in an affordable m81U1er. Otherwise, Hastings hockey players would need to travel and pay high fees for similar instruction. ..Scope of Protect . The Hastings Hockey Boosters propose to construct a 20' x 3,6' enclosed room for ~s dry level instructional area. Their plan is to place netting extending from the 10' walls to capture errant hockey pucks. -- The room would 'have a synthetic ice sheet to simulate the ice conditions. Access doors would be installeQ to ensure access to any arena storage that is currently located in this area. . . Ouestion,s I Answers... The following questions were asked by the Parks & Recreation. Director and received the following responses: Q. Is there any formal agreement with Stotko Speedling Builders? A. The ~astings Hockey Boosters at the present time do not have nor intend to have a formal agreement with this contractor, but would enter into a formal agfeement if necessary. Q. Who is supplying the labor? A~ From conversation .with Jerry Baum, and from the attached letter, it seem~ as if the contractor is. only going to provide support and will utilize volunteers to assist with construction. . , ....,. ~ ....J. ..... Q. Funding and Long-Term maintenance/Replacement A. The estimated project cost is approximately $8,000. The funding would entirely come from the Hastings Hockey Boosters. In addition, it was mentioned that the _ Hastings Hockey Boosters will provide long-term support of any replacement 81 ~ ' ", / . . -. - maIntenance Issues. - Q. Compliance with all Building Construction and Codes A. I mentioned to Jerry that all building code regulations must be met and-be reviewed before, during and after construction. Q. Rental of Area A. At the present time, there are no plans to rent out this space. Q. ~ Use of Practice Area . A. It was mentioned to Jerry that the Hastings Hockey Boosters would only be able to utilize this area when the arena is open. No special provisions will be made. Q. Cleaning / Upkeep A. Other than garbage, all cleaning and upkeep will be left solely up t<;> the Hastings Hockey Boosters. Q. Should the City of Hastings and the Hastings Hockey Boosters enter into an agreement? A. As the _City has done with the Hastings Hawks, I would recommend all provisions of this- project be spelled out in a formal agreement authored b.y the City Attorney, Ci!y Staff and the Hastings Hockey Boosters. (/ ') '-- - / Q. Upper "Level Security A. ~t was proposed that the Hastings Hockey Boos~ers supply and construct accordion gates to prevent others from gaining access to. restricted areas. In addition, the current railing needs to be modified, at Hastings Hockey Boosters' expense, to satisfy building codes. Q. Timing of Construction A. The Hastings Hockey Boosters wish to potentially have.this area ready for the 2006 summer use. Q.uestions that still need to be answered: Q. Should we have other contracting / building companies? Q. _ City Staff needs to make sure volunteers and the City are protected from possible exposure if volunteer help is used. Q. Who is going to be the project manager duri.J.lg COllStructiol1? Q. Does the City require, a performance bond to ensure this project is completed? Q. Would th~ City require information in the construction of this project other than what has been provided (what type of lighting, electrical, etc.)? . It is my recommendation to pursue this project provided the Hastings Hockey Boosters satisfy all the requirements of the City. 0 '"' /. \ ; , -) , J Hastings Hockey Association Board of Directors P.O. Box 482 Hastings, MN 55033 January 17, 2006- - Dave Osberg Hastings City Administrator 104 Fourth Street . Hastings, MN 55033 Dear Mr. Osberg: - -This, letter is to formally request city approval for the Hastings Hockey Association to build a dry-l~nd training facility in the open ~torage area above the lobby in the East Rink Of the Hastings- Civic Arena. The Hastings H~ey Association has been looking for more ways to proyide the youth of Hastings- with more opportunities to improve their- hockey skills. We , are currently one of the few associations. without some kind of dry-land and/or shOOting area within its home rink. Hockey training at the association has become a more- specialized process. USA Hockey advocates the use of both on and off ice skill enhancement.- Off ~-skill enhancement concentrates on form and muscle memory with more individual attention.' . // -~ The facility we propose would be constructed with 1,0' walls. A con.tainment net would be hung above the Walls to keep \ . ) any errant pucks within the training area. Synthetic ice sheets would be installed throughout the training area to allow - ~--- players to use their skates to enhance the variety and quality ot-the training. Several shooting tarps would line,the walls,to allow for multiple shooting areas. T'NO ,goalie creases vvould be established for goalie training. A dimensional drawinQ has been provided with- this letter. _., 'Doug Speeding has agreed to provide support in- constructing this facility. He has prQposed using student/player help to build the facility under the supervision and- assistance from his staff. We believe this will help the players identify this a their facility and '$omething to be proud of. '. To ensure proper use of,the facility, HHB 'NOO1d require that a USA certified coach to ,be used for each training session and each participant 'Will. need to be registered with USA hockey. This will provide the same insurance level' that, covers our aS$OCiation for on ice practices. Players would not be allowed in the dry-land area without a certified' coach, present. The facility should remain I~ect when not in use to avoid improper use~ With the city's permission, we would like to begin, construction as soon as possible to allow the facility to be used yet this season. Thank you for your thoughtful consideration; Sincerely; Jerry Baum President Hastings Hockey Association ..0.651-437-2310 cc: file bib ~~~ ~ ~ --l .. :::s ~ ~ 0 ~ ...' ,. ~j ,. ... ~ Q ~ c-J ~ \ ~.- ~ ~ ~ s::L \\ SlL ,....", t\L ~ C)~ 8 -C)~ ~' ~ ....., ~ - <'& U- s;::). Y' .. .. \.:l "~ C ~i ~ ~ l :, .. f\ -~ U) -l ~ ........ ....... < T \l'\. \S'\ .. cu u..l - ~ ~ ~ ~ 0 ~ I at '\ (. l. "AmI SCtZO"Tl il.Lva :~a:i1HS NO"lIVV :AO:NM.VlI0 .AIDDOH SD.NI.LSVH mtVN .L:JlIfOlId ~ '1lV A:JtD\ ~ -.., :\ ~NN ,-=-,' [;O~toOO /J .:>11 6L6[ ~JN(~ A~..LN3d)!VJ '1G3:3:dS ::>ilO(][ S'tl3: GTIfl H 9 y m t \ \ ..~ ~GN I~ GOH ":. ~ 0). I .. o QI ~ ;: ~ r - ~ ...., I .. ~ f z " , ( ) . ~ ~ ..... \ .. ~ r \II . ) Hastings Hockey Association Proposed Dry-Land Facility Prepared on: 313/06 Prepared by: Jerry Bal.Jm HHB ~~~ .......... '" ~ I ~~~~ ~~~~~ ~ ~ J - - - Furnace & Utilities - - - _ Vent. _ I , _- -__ ""...... t I ~~~~ ~~~~ ------~ ~ -- --..~, I . ~~:=-----~--~~--~~---~---~~~-~~ -, -----,. I' "I ... " I Broiler & I 1 Fumace : I .; , "'----~ ( , ) 17 ~I ,'\. . , (;l~' /}-5. vV 'r~ {'-l' ~ o -Land Facility HHB Storage Open Storage .. "- __LL__J' ~"'17-' 'T. ". , ....,. - II -:., :.~?::. Removable Railing Top View Down Stalrs ft,o~e "" ~. Removable'Raifl'lQ Side View o ~) Hastings. Hockey Association Proposed Dry-Land Facility Prepared on: 3/3/06 Prepared by; Jerry Baum HHB ~ 281 Outlet ~rl""'" . } * 8. ~ I ..- -............ ( ) -' -. OJ o , . :) TO: HASTINGS MAYOR; COUNCILPERSONS; PLANNING COMMITfE; NRRC.; PARKS AND REC.; & DAK.CO. FARM.& NAT. AREAS FROM HASTINGS ENVIRONMENTAL PROTECTORS--HEP RE: lAKE REBECCA LAKE REBECCA ALERT! Again, Hastings is c:J.sked to use the Natural Re-s-ource,Lake Re~cca, to promote down-town business by a development, within the lake, of --" docks and launchin.g for pleasure boats. This plan would again, re- engineer the lake's confluence -with the Mississippi River. T'he promoters plan to ask the City to fund a study to indicate the , J possibility of such an idea. A study and its cost are not necessary; b'ecause history and practicality have, emphatically established that Lake Rebecca and the low-lands between her and the Mississippi are' and should remain flood-plain with its natural process. Check records of the floods of 1-965, 1997, 1998, 2001, and the damage to Dam #2, bathhouses, roads, paths, and swimming beach. () From pre'-historic- time until the I 940s', Lake Rebecca was a popular, spring-fed lake, where .child-ren and adults swam and. fished. Nature kept the lake flushed clean by sprin'.g floods and in s,u:m:mer, aquatic rooted tre.es and grasses filtered the waters. Today, the. past years, non...;ecological en.gineering of the water flow and the increasin.g pollution hav.e resulted in a stagnant pool filled with aq-uatic growth from the farm and lawn fertilizer- run-off The once sp'arkli-ng waters'_ are now gree.n slime. HEP and Qthe'rs im.plore the City: Don't add gas, oil, and, bilge from boats. Do not add more parking-lots, structures, bridges, UN-natural -development and congestion and NOISE to what was intended to be "just1" a swamp--\yetland--flood plain. Whatever the name, th'ese watered areas .are the birth places for much of wild-life; they cleanse our contaminated waters; they hold tre.e.s that clean out polluted air; and they give us ~anctuary from the clashing world. o DO take measures to establish conservation easements in perpetuity for Lake Rebecca, and her, flood~plain, hillsides an shorelines. The Dakota County Far.mland and Natural Areas program can do this. And do co-nt-inue to w-ork with'groups to re-store this important part of the Mississippi CorriQor, where 40% of our- song-birds and water fowl mi.grate. Thank yo'u for your attention and cons-idertioo.