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HomeMy WebLinkAbout10/13/03!!ASTLN S PL A NNLNfi COMMISSION October 13, 2003 Regular Meeting 7:00 pm Chairman Anderson called the meeting to order at 7:01 pm. 1. Roll Call Commissioners Present: Anderson, Hollenbeck, Truax, and Twedt. Commissioner Alongi arrived at 7:03 pm. Commissioners Absent: Greil and Schmitt. Staff Present: Planning Director John Hinzman, Associate Planner Kris Jenson. 2. Approve September 22, 2003 Planning Commission Minutes Motion by Commissioner Truax, seconded by Hollenbeck to approve the minutes of the September 22, 2003 Planning Commission as presented by staff. Motion passed unanimously. 3. Common Bond Communities - Preliminary and Final Plat #2003-71 - ARBOR OAKS - 1128 Bahls Drive. Director Hinzman stated that due to changes to the plat, the applicant requested that the item be tabled at this time. Planning Commission Action: Commissioner Hollenbeck moved and Commissioner Twedt seconded a motion to table the item until the October 27t' meeting. Upon vote taken: Ayes: 5, Nays: 0. Motion passed. 4. Ryan Contracting - Preliminary Plat #2003-69 - GLENDALE HEIGHTS 2ND ADDITION - Multiple Family Residential Development located east of Enterprise Avenue and Spiral Boulevard. Director Hinzman stated that Staff was still reviewing modifications to the plans, and that the applicant agreed to delay action until the next meeting. Planning Commission Action: Commissioner Twedt moved and Commissioner Hollenbeck seconded a motion to table the item until the October 27th meeting. Upon vote taken: Ayes: 5, Nays: 0. Motion passed. Camegaran, LLC - Site Plan Review #2003-63 - Green Mill\Dunn Brothers Coffee Building - SCHOOLHOUSE SQUARE 2ND ADDITION - Vermillion and 9th Streets. Director Hinzman stated that due to some changes in the plan, the applicant was asking that the Planning Commission delay review on the item until the next meeting. Planning Commission Action: Commissioner Truax moved and Commissioner Alongi seconded a motion to table the item until the October 27th meeting. Upon vote taken: Ayes: 5, Nays: 0. Motion passed. 6. Sieben, Frank - Final Plat #2003-34 - HIGHVIEW ESTATES - Single and Multiple Family Residential Subdivision - 31st and 35th Streets, west of Leroy Avenue. Director Hinzman presented background information on the item. The applicants, Al and Frank Sieben, were in attendance. Planning Commission Action: Commissioner Alongi moved and Commissioner Hollenbeck seconded a motion to recommend approval of the Highview Estates Final Plat to the City Council, with the following conditions: A declaration of covenants, conditions and restrictions or the equivalent document shall be submitted for review and approval by the City before release of the final plat mylars for recording to ensure maintenance of open space, median plantings, cul-de- sac plantings, common drives, and common utilities. The declaration shall include, but is not limited to, the following: (a) A statement requiring the deeds, leases or documents of conveyance affecting buildings, units, parcels, tracts, townhouses, or apartments be subject to the terms of the declaration. (b) A provision for the formation of a property owners association or corporation and that all owners must be members of said association or corporation which may maintain all properties and common areas in good repair and which may assess individual property owners proportionate shares of joint or common costs. The association or corporation must remain in effect and may not be terminated or disbanded. (c) Membership in the association shall be mandatory for each owner and any successive buyer. (d) Any open space restrictions must be permanent and may not be changed or modified without city approval. (e) The association is responsible for liability insurance, local taxes and the maintenance of the open space facilities deeded to it. (f) Property owners are responsible for their pro-rata share of the cost of the association by means of an assessment to be levied by the association which meets the requirements for becoming a lien on the property in accordance with Minnesota Statutes. (g) The association may adjust the assessment to meet changing needs. 10. 11. 12. 13. 14. 15. 16. 17. All public right-of-ways shown on the approved Preliminary Plat must be dedicated and Platted in HIGHVIEW ESTATES (Phase I), including the full extent of Laura Street from Highview Court to 35th Street The 60 foot radius dimension for the Highview court cul-de-sac is incorrect and must be changed Submission of certification of taxes paid in full for the property. All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. The disturbed areas of the site shall be maintained to the requirements of the City's property maintenance ordinance. That the developer shall have separate water meter and water line installed for all irrigation systems. Sewer Interceptor fees in the amount of $5,525 ($325 x 17 units) prior to release of the Final Plat mylars for recording. Cash in lieu of land shall be paid to satisfy park dedication requirements in the amount of $30,600 ($1,800 x 17 units) prior to release of the Final Plat mylars for recording. Developer shall plant "boulevard" trees of at least 2.0 caliper inches according to the submitted tree plan. An escrow is required for any unplanted trees before a certificate of occupancy is issued. One front yard tree of at least 2.0 caliper inches must be planted by the builder or developer on every platted lot. An escrow is required for any unplanted trees before a certificate of occupancy is issued. Developer shall provide evidence that any septic systems and wells have properly abandoned on the property. Final approval of the development grading and utility plans by the City of Hastings. The applicant shall be liable for any costs involved in consultant review of the plans. Execution of a development agreement to memorialize the conditions of the plat and to establish any applicable escrow amounts to guarantee the completion of site plan activities prior to issuance of any building permits. Any uncompleted site work (including landscaping) must be escrowed for at 125 percent of estimated valuation prior to issuance of a certificate of occupancy. The Final Plat must be recorded with Dakota County within 90 days of City Council approval, or the approval is null and void. Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to issuance of certificate of occupancy. Upon vote taken: Ayes: 5, Nays: 0. Motion passed. 7. Discuss Draft Architectural Standards Director Hinzman reviewed a proposed ordinance to add architectural standards to the zoning code. The purpose of bringing this forward at this time is to allow the Planning Commission an opportunity to give feedback prior to bringing the ordinance to a public hearing. Commissioner Truax expressed concern about overlapping ordinances with HPC Guidelines and the Original Hastings Design Guidelines, which were adopted over the summer. He was also concerned that this type of ordinance could discourage businesses from locating in Hastings due to cost concerns. Commissioner Alongi inquired as to whether a survey was done of other communities, and if so, how much of the ordinance was borrowed from other ordinances. Director Hinzman stated that he collected a number of ordinances from other metro communities, and that much of the ordinance is borrowed. This ordinance is meant for new commercial areas and redeveloping commercial areas. Commissioner Alongi asked what currently exists in the ordinance. Director Hinzman stated that there are currently no design standards in the code. Commissioner Twedt asked how standards are enforced now? Director Hinzman stated that the City asks, and has generally been lucky. However, if a developer really wanted to push the issue, the City has no ordinance to enforce minimum standards. Chairman Anderson added that he feels that architectural standards are a good idea, and that he has been wanted to see them adopted since he started with the Planning Commission almost 6 years ago. He doesn't feel that these standards are stringent compared with others he has seen. Director Hinzman added that this ordinance isn't about pushing one particular style or design, but about establishing a minimum. Commissioner Twedt felt the City should be careful with this type of ordinance and restrictions so as to not be seen as unwelcoming to new business. Chairman Anderson stated that businesses don't locate in a community by accident - there are a number of studies done to examine the market for the particular service/product. This type of ordinance lets developers know up front what will be expected of them and can actually reduce the amount of haranguing between the developer and Commission/Staff. Commissioner Truax stated his primary concern was with potential discrepancies between this ordinance and others governing similar issues. Prefers to see more clear language. Chairman Anderson stated that the language with regards to 'the more restrictive ordinance shall apply' is fairly standard boilerplate language where two codes may have overlapping requirements. He stated that in his line of work, it is not uncommon to have differing requirements between the Building Code and Fire Code, but with that boilerplate language, everyone knows that the more restrictive code applies. Commissioner Alongi stated that he agrees with standards in spirit and doesn't feel that they are too restrictive. He does think that this is an opportunity for discussion on what direction the people of Hastings would like to see as far as design in buildings. He would like to see creativity in design encouraged, and not simply making Hastings look like Apple Valley, Eagan, and Woodbury. He doesn't want the ordinance to squelch business, but he also wants to allow for creativity that may meet the spirit of the ordinance but possibly not the ordinance itself. Commissioner Hollenbeck favored the ordinance and believes it makes the process easier for developers as they know up front what the minimum requirements are, as well as making it easier for Staff to enforce the guidelines. Director Hinzman summarized what he felt were the key issues the Commission had with the ordinance. Chairman Anderson suggested the addition of language encouraging creative and unique design. Other Business None Adjournment With no further business, the meeting was adjourned at 7:31 pm. Respectfully submitted, Kristine Jenson Recording Secretary