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Home My WebLink About10-15-01 CITY OF HASTINGS COUNCIL MEETING 7:00 P.M. DA TE: Monday October 15, 2001 I. CALL TO ORDER: II. ROLL CALL: III. DETERMINATION OF QUORUM: IV. APPROVAL OF MINUTES: Approval of Minutes of the Regular Meeting of October 1, 2001 V. COUNCIL ITEMS TO BE CONSIDERED: VI. CONSENT AGENDA: The items on the Consent Agenda are to be acted upon by the City Council in a single motion. There will be no discussion of these items unless a Councilmember or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate department for discussion. 1. Pay All Bills As Audited 2. City Hall Hours for December 24th, 2001 3. Proclamation-Manufacturing and Technology Month 4. Approve 2002 Dakota County Waste Abatement Funding Application 5. Approve Civic Arena Policies & Procedures 6. Roadside Park Protective Fence Playground Equipment/Highway 55 7. Pay Estimate # 3-2001 Improvement Program: Richard Knutson Inc., 8. Pay Estimate # 5-Lock and Dam Access Road and Riverfront Trail: Holst Construction 9. Resolution-Installation of All-Way Stop Sign at 4th Street & General Sieben Drive 10. Authorize Advertisement for Proposals for HPC Project 11. Approval of HRA Issuance of Bonds for Augustana 12. Development Agreement-Summit Heights 13. Development Agreement-Augustana VII. AWARDING OF CONTRACTS & PUBLIC HEARING: 1. Award Contract, Hydropower Plant Gearbox Repair 2. Public Hearing-Rezoning Featherstone Road ~A-Agriculture to R-3) 3. Public Hearing-Street Easement Vacations (4t Street West and Featherstone Road Street Easements (High School)) VIII. REPORTS FROM CITY STAFF: A. Public Works 1. Authorize Advertisement for Bid-Hastings Hydropower Plant Powerhouse Modifications B. City Planner 1. Rezoning Featherstone Road (A-Agriculture to R-3) 2. Street Easement Vacations-4th Street West and Featherstone Road Street Easements (High School) 3. Site Plan Review-Restaurant/Bar at 2211 Vermillion Street 4. Old Hastings Middle School Demolition (Vermillion Street) 5. Construction Sign Request 6. Preliminary Plat/Master Plan-Dakota Summit 7. Final Plat-Dakota Summit 8. Site Plan-Wal,.Mart C. Administrator 1. Resolution-Tax Base Equalization Account Grant Application-Former Middle School Site Demolition 2. Hastings High School Locker Room Addition at Civic Arena-Temporary Certificate of Occupancy Permit IX. COMMENTS FROM AUDIENCE: X. UNFINISHED BUSINESS: XL ., NEW BUSINESS: XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS: XIII. ADJOURNMENT: Next Regular City Council Meeting on Monday, November 5,2001 " Hastings, Minnesota October 1, 2001 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, October 1, 2001 at 7:00 p,m. in the City Hall Council Chambers, 101 4th Street East, Hastipgs, Minnesota Members Present: Councilmembers Hazlet, Schultz, Moratzka, Riveness & Yandrasits Mayor Werner Members Absent: Councilmember Hicks Staff Members Present: David Osberg, City Administrator Shawn Moynihan, City Attorney; Matt Weiland, Planning Director; Tom Montgomery, Public Works Director; and Melanie Mesko, Administrative Assistant/City Clerk Approval of Minutes Mayor Werner asked if there were any corrections or additions to the minutes of the regular meeting of September 17, 2001. Hearing none, the minutes were approved as presented. Council Items To Be Considered City Administrator Osberg requested that Award of Contract-Underground Wide Area Network be added to the agenda. Moved by Councilmember Moratzka, seconded by Councilmember Hazlet to add the item as Item 4. under Awarding of Contracts & Public Hearing. 6 Ayes; Nays, None. Consent Agenda Moved by Councilmember Riveness, seconded by Councilmember Moratzka, to approve the Consent Agenda as presented. 6 Ayes; Nays, None. Copy of resolutions on file. 1. Pay All Bills As Audited 2. Utility Department Budget Transfer 3. Accept Quote-Lock & Dam No.2 Dike Trail Overlay & Repair 4. Resolution-Declaring Assessment Amount for 2000 Improvement Program & Ordering Preparation of Assessment Roll 5. Resolution-Setting Population Ranges for Redistrictin~ of Election Wards 6. Order Public Hearing-Street Easement Vacation: 4t Street West & Featherstone Road Street Assessments (High School) 7. Crop Damages, Project 2001-9 Minutes of the Regular Meeting of October 1, 2001 Page 2 of4 Award Contract-Hydropower Plan Stop Logs Moved by CouncilrJ?ember Hazlet, seconded by Councilmember Moratzka to award the contract as presented. 6 Ayes; Nays, none. Award Contract-Hydropower Plant Generator Rehabilitation Moved by Councilmember Hazlet, seconded by Councilmember Yandrasits to approve the contract as presented. 6 Ayes; Nays, none. Accept Engineering Proposal from S EH for MnDOT Cooperative Agreement Projects at 10th & Vermillion Streets and at Cannon Street & Highway 61 Moved by Councilmember Schultz, seconded by Councilmember Moratzka to approve the proposal as presented. 6 Ayes; Nays, none. Authorize Right-of-Way Acquisition-Cannon Street & Highway 61 Moved by Councilmember Hazlet, seconded by Councilmember Yandrasits to approve the ROW acquisition as presented. 6 Ayes; Nays, none. Summit Heights Development Request for Surmountable Curb Planning Director Weiland stated that this request is a result of the many curb cuts proposed in this development and that staff is recommending approval of the developer's request. Councilmember Riveness stated concerns over resident parking on grass. Councilmember Yandrasits stated concern over deviating from established City policy on required curb standards. Public Works Director Montgomery stated staff s preference that these requests be dealt with on a case-by-case basis. Moved by Councilmember Moratzka, seconded by Mayor Werner to approve the Summit Heights Development's request for surmountable curb 4 Ayes; Nays, 2. Councilmembers Riveness and Yandrasits voting against. Public Hearing-Cable Television Franchise Ordinance Mayor Werner opened the public hearing at 7:25 p.m. Brian Grogan, the City's legal representation during the negotiations, was present to recommend approval of the amended franchise ordinance. Grogan stated that there will be a 5% franchise fee as well as a contribution . of $1.25/subscriber/month for local programming. Hearing no further comments, the public hearing was closed at 7:28 p.m. Cable Television Franchise Ordinance Moved by Councilmember Yandrasits, seconded by Councilmember Riveness to approve the cable television franchise ordinance as presented; 6 Ayes; Nays, none. Minutes of the Regular Meeting of October 1, 2001 Page 3 of 4 Award of Contract-Underground Wide Area Network Moved by Councilmember Riveness, seconded by Councilmember Schultz to award the WAN contract as presented. 6 Ayes; Nays, none. First Reading/Order Public Hearing-Rezoning Featherstone Road (A-Agriculture to R-3) Planning Director Weiland stated that the Planning Commissi.on recommended approval ofthe rezone at their September 24 meeting. Moved by Councilmember Riveness, seconded by Councilmember Hazlet to approve the first reading and order public hearing for the October 15,2001 Council meeting. 6 Ayes; Nays, none. Final Plat-Summit Heights Moved by Councilmember Moratzka, seconded by Councilmember Schultz to approve the final plat as presented. 6 Ayes; Nays, none. Site Plan Review-Centex Homes (Century South) Moved by Councilmember Schultz, seconded by Councilmember Yandrasits to approve the site plan as presented. 6 Ayes; Nays, none.' Century South Development Agreement Moved by Councilmember Hazlet, seconded by Councilmember Moratzka to approve the development agreement as presented. 6 Ayes; Nays, none. Home Occupation Permit Fee Reduction Request-llOl Hillside Street Planning Director Weiland stated that staff has received a request for a pro-rated fee for a H.O.P. because the applicant will only operate for half of the permit duration. Current code does not address pro-rating fees for H.O.P.s. Moved by Councilmember Moratzka, seconded by Councilmember Schultz to approve the request for a H.O.P pro-rated fee for 1101 Hillside Street and for staff to look at establishing guidelines to address any future requests. 6 Ayes; Nays, none. Industrial Park Land Sale-APL Fabricators Planning Director Weiland stated that the Industrial Park Board recommended approval of the land sale at their September 20,2001 meeting. Moved by Councilmember Schultz, seconded by Councilmember Moratzka to approve the land sale as presented. 6 Ayes; Nays, none. Minutes of the Regular Meeting of October 1, 2001 Page 4 of4 Site Plan-Nova Frost (Commerce Court) Moved by Councilmember Yandrasits, seconded by Councilmember Hazlet to approve the site plan as presented. 6 Ayes; Nays, none. Comments From the Audience Vicky Majeski, 1614 4th Street East, presented a fundraising proposal for Saturday, October 13, 2001 at Lake Isabel Park to raise money for the victims and survivors of the September 11 terrorist attack in New York City, Washington D.C., and Pennsylvania. Mayor Werner directed staff to work with Ms. Majeski regarding limiting access on 2nd Street East, with emergency vehicle access. Closed Door Session-Firefighters Union Contract Negotiations Moved by Councilmember Riveness, seconded by Councilmember Moratzka to adjourn to closed door session at 8:10 p.m. 6 Ayes; Nays, none. Mayor Werner convened the Closed Door Session at 8:12 p.m. Present: Councilmembers Hazlet, Riveness, Schultz, Moratzka, and Yandrasits, Staff: Osberg, Moynihan, and Mesko. Moved by Councilmember Riveness, seconded by Councilmember Hazlet to adjourn the closed door session at 8:27 p.m. 6 Ayes; Nays, none. Mayor Werner reconvened the regular City Council meeting at 8:27 p.m. Adjournment Moved by Councilmember Riveness, seconded by Councilmember Schultz to adjourn the meeting at 8:28 p.m. 6 Ayes; Nays, None. i ~ Mayor ATTEST City Clerk .- Date: 10/11/2001 Time: 14:11:05 Operator: BECKY KLINE Page: 1 CITY OF HASTINGS FM Entry - Invoice Payment - Department Report VI-l COUNCIL AND MAYOR Department Vendor Name Description Amount ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINI STRATION ADMINISTRATION "'Y CLERK CITY CLERK CITY CLERK FINANCE FINANCE MAINTENANCE MAINTENANCE PLANNING POLICE "~T,ICE iCE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE FILTERFRESH COFFEE MACHINE SERVICE Total for Department 102 AT&T LONG DISTANCE CHARGES BOISE CASCADE OFFICE BINDERS CORPORATE EXPRESS OFFICE SUPPLIES CORPORATE EXPRESS SCALE, OFFICE SUPPLIES FARMER BROS CO, COFFEE SERVICE FORTIS BENEFITS INS OCT LTD PREMIJJM IKON OFFICE SOLUTION COPY MACHINE NEOPOST LEASING POSTAGE MACHINE LEASE OSBERG, DAVID M. IGMA CONFERENCE EXPENSES SPRINT MONTHLY TELEPHONE Total for Department 105 FORTIS BENEFITS INS OCT LTD PREMIJJM HASTINGS STAR GAZETT BIDS/ CLEAN/REBUILD GEAR HASTINGS STAR GAZETT CABLE TV FRANCHISE ORD Total for Department 107 FORTIS BENEFITS INS OCT LTD PREMIJJM HASTINGS AREA CHAMBE LODGING TAX AUG Total for Department 120 DAKOTA ELECTRIC ASSN MONTHLY ELECTRICITY FORTIS BENEFITS INS OCT LTD PREMIJJM Total for Department 140 FORTIS BENEFITS INS OCT LTD PREMIJJM Total for Department 150 ASSOCIATED SALES & B EVIDENCE BAGS/ SEALING S AT&T LONG DISTANCE CHARGES AT & T WIRELESS MDT CONNECTION BIRCHEN ENTERPRISES VEHICLE MAINT BIRCHEN ENTERPRISES VEHICLE REPAIRS BOISE CASCADE OFFICE OFFICE SUPPLIES BOISE CASCADE OFFICE PRINTER TONER BURNSVILLE PISTOL RA INDOOR RANGE USE COLOR LAB INC. (PHOTO FILM DEVELOPING DAKOTA CNTY TREAS-AU DAKOTA CO FUEL MONTHLY C ELECTRO WATCHMAN, IN QUARTERLY ALARM SERVICE GRAPHIC DESIGN WARNING CITATIONS IKON OFFICE SOLqrION COPY MACHINE ITL PATCH & MONOGRAM UNIFORM PATCHES JAYCOR TACTICAL SYST PEPPER BALL PROJECTILES MID-AMERICAN SPECIAL COLORING BOOKS MID-AMERICAN SPECIAL CRAYONS RDJ SPECIALTIES, INC JUNIOR POLICE STICKER SOFTWARE TAILORS, IN COMPUTER SERVER SYSTEM SPOOL HOUSE MUNSON ALTERATIONS 180.00 180.00* 16.37 60.33 23.20 102.68 23.92 65.25 310.45 728.19 385.09 1,133.41 2,848.89* 18.03 36.25 58.00 112.28* 88.20 8,015.72 8,103.92* 17.10 13 .46 30.56* 35.53 35.53* 125.37 187.69 70.00 18.49 551. 94 403.44 57,49 53.25 10.60 1,806.91 57.51 316.31 155.22 181. 23 611.00 523.71 214.53 320.00 8,809.35 32.00 Date: 10/11/2001 Time: 14: 11: 06 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 2 Department Vendor Name Description Amount POLICE POLICE POLICE POLICE POLICE POLICE POLICE FIRE BUILDING AND BUILDING AND BUILDING AND BUILDING AND PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLI C WORKS PUBLI C WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLI C WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLI C WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLI C WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS SPOOL HOUSE PATCHES FOR RESERVE/AUXI SPRINT MONTHLY TELEPHONE STREICHER'S CASES FOR BODY BUNKERS TOP DOG INC. ANIMAL CONTROL UNIFORMS UNLIMITED HANDCUFFS / CONNELL UNIFORMS UNLIMITED UNIFORMS / GALLAND VERIZON WIRELESS, BE CELL PHONE SERVICE Total for Department 201 FORTIS BENEFITS INS OCT LTD PREMIUM Total for Department 210 INSPECT DAKOTA CNTY TREAS-AU DAKOTA CO FUEL MONTHLY C INSPECT FORTIS BENEFITS INS OCT LTD PREMIUM INSPECT GRAPHIC DESIGN LANGER BUSINESS CARDS INSPECT MN STATE TREAS BLDG/FlRE CODE SEMINAR Total for Department 230 AMERICAN PUBLIC WKS CEU REGISTRATION APWA CO AMERICAN PUBLIC WKS CONT ED CREDITS TRANSCRI ANDERSEN, E.F. & ASS SIGNS AT&T LONG DISTANCE CHARGES BAHLS SERVICE COUPLER BARR ENGINEERING CO, REVIEWS RlVERDALE BARR ENGINEERING CO. REVIEWS WALLIN LOT 1 BARR ENGINEERING CO. REVIEWS WALMART/DAKOTA S BARTON SAND & GRAVEL DUMPING FEE BDM CONSULTING ENGIN MKTPLC FAMILY HOUSING SV BDM CONSULTING ENGIN SUMMIT HEIGHTS PLAN REVI BDM CONSULTING ENGIN WALMART PLAN REVIEW COMMERCIAL ASPHALT C HOT MIX 1.03 TON DAKOTA CNTY TREAS-AU DAKOTA CO FUEL MONTHLY C DAKOTA ELECTRIC ASSN MONTHLY ELECTRICITY FORTIS BENEFITS INS OCT LTD PREMIUM GERLACH SERVICE, INC. HANDLE ASSEMBLY GURNEY, DAVID REIMBURSE GRILL / PICNIC LAKELAND TRUCK CENTE HUBCAPS / NUTS LAKELAND TRUCK CENTE TANK ASSEMBOY / COOLANT MN STREET SUPERVISOR FALL MAINT EXPO MOTOR PARTS SERVICE MOTOR PARTS SERVICE 55 GAL W/W MOTOR PARTS SERVICE CORE CREDIT MOTOR PARTS SERVICE FILTER MOTOR PARTS SERVICE IDLER NEXTEL COMMUNICATION WIRELESS CHARGES NIEBUR IMPLEMENT CO CARB KIT NIEBUR IMPLEMENT CO SHARPEN CHAIN NINE EAGLES PROMOTIO 5 SHIRTS PRAXAIR DISTRIBUTION BLADE PRAXAIR DISTRIBUTION FINANCE CHARGE 145.00 1,633.89 140.95 1,200.00 76.72 14.40 57.20 17,774.20* 691.49 691. 49* 142.95 73.96 58.58 120.00 395.49* 20.00 20.00 415.35 38.43 21. 04 25.00 521. 66 1,619.00 200.00 68.00 388.00 68.00 26.22 1,268.99 817.73 202.89 115.44 31.92 60.71 118.77 155.00 25.38 78.53 -20.00 184.10 68.53 322.90 15.06 15.00 97.35 62.78 1.00 Date: 10/11/2001 Time: 14:11:06 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 3 Department Vendor Name Description Amount PUBLI C WORKS PUBLIC WORKS PUBLI C WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLI C WORKS PUBLI C WORKS PUBLIC WORKS PUBLIC WORKS PUBLI C WORKS ~LIC WORKS PRAXAIR DISTRIBUTION GUAGE COVER PRAXAIR DISTRIBUTION NOZZLE REIS,INC BOLTS REIS,INC EPOXY REIS,INC PAINT BRUSHES SCHARBER & SONS, INC BEARING CREDIT SCHARBER & SONS, INC BEARINGS SCHARBER & SONS, INC BEARINGS / DUST CAP SCHARBER & SONS, INC DRIVE SHAFT SOKKIA MEASURING SYS FLAGGING MARKERS; PAINT SOLBERG AGGREGATE CO 37.07 TON RIP RAP SPRINT MONTHLY TELEPHONE UNLIMITED SUPPLY INC BOLT WERNER IMPLEMENT CO SWITCH / HYDRAULIC BIN Total for Department 300 PARKS AND RECREATION FIRST NAT' L BANK SENIOR CENTER NOV PARKS AND RECREATION S & S TREE SERVICE STUMP REMOVAL Total for Department 401 MISCELLANEOUS MISCELLANEOUS LEAGUE/MN CITIES INS WORKERS COMP DEDUCTIBLE LEAGUE MN CITIES INS CITY DEDUCTIBLE Total for Department 600 Total for Fund 101 PARKS AND RECREATION AT&T LONG DISTANCE CHARGES PARKS AND RECREATION COMP USA INC. REPLACEMENT ATX POWER PARKS AND RECREATION DOERER' S GENUINE PAR FAN BELT PARKS AND RECREATION DOERER' S GENUINE PAR OIL PARKS AND RECREATION FORTIS BENEFITS INS OCT LTD PREMIUM p-~T<S AND RECREATION GERLACH SERVICE, INC. GAS PRIMER .:s AND RECREATION. HYDRO TURF INC SPRAYER NOZZLE PARKS AND RECREATION IKON OFFICE SOLUTION COPY MACHINE PARKS AND RECREATION MN RECREATION /PARK MRPA CONFERENCE PARKS AND RECREATION MOTOR PARTS SERVICE BATTERY PARKS AND RECREATION MOTOR PARTS SERVICE OIL FILTER PARKS AND RECREATION NIEBUR OIL CO INC DIESEL PARKS AND RECREATION NIEBUR OIL CO INC GASOLINE PARKS AND RECREATION RENT 'N' SAVE PORTAB REST ROOM RENTAL PARKS AND RECREATION SIMPLOT PARTNERS FERTILIZER PARKS AND RECREATION SPRINT MONTHLY TELEPHONE PARKS AND RECREATION UNITED BUILDING CENT LOCK SCREW PARKS AND RECREATION VECTOR INTERNET SERV DIAL-UP PARKS AND RECREATION VECTOR INTERNET SERV MAILBOX PARKS AND RECREATION WILLIAMS SCOTSMAN IN OFFICE RENT Total for Department 401 Total for Fund 200 5.09 42,60 2.36 3.72 8.45 -114.17 33.27 1,058.97 415.69 69.38 430.94 267.36 3.73 54.37 9,334.54* 1,527.35 516.53 2,043.88* 135.00 1,227.19 1,362.19* 42,912.97* 5.43 42.93 18.09 4.88 120.07 6.25 7.40 155.22 325.00 61,72 4.78 240.48 627.60 332.68 2,013.33 176.36 4.58 19.95 10.00 354.65 4,531.40* 4,531. 40* Date: 10/11/2001 Time: 14:11:07 Operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 4 Department Vendor Name Description Amount PARKS AND RECREATION ELECTRO WATCHMAN, IN QUARTERLY ALARM CHARGE PARKS AND RECREATION MN DEPT/LABOR & INDU BOILER INSPEcrION PARKS AND RECREATION WALT, KATIE SWIM LESSON REFUND Total for Department 401 Total for Fund 201 CABLE CABLE AURAN, PAUL MOSS & BARNETT Total 12 MEETINGS EQUIP COVERA CABLE RENEWAL LEGAL FEES for Department 420 Total for Fund 205 HERITAGE PRESERVATIO IKON OFFICE SOLUTION COpy MACHINE Total for Department 170 Total for Fund 210 FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE AMERICAN BRISTOL IND AIR QUALITY TEST SAMPLES AT&T LONG DISTANCE CHARGES BUMPER TO BUMPER ELECTRICAL PLUG CHRISTIANSON, MICHAE PC CARD COLOR LAB INC. (PHOTO FILM COUNTY MARKET STATION SUPPLIES DAKOTA CNTY TREAS-AU DAKOTA CO FUEL MONTHLY C OOERER I S GENUINE PAR PUNCH SET EMERGENCY APPARATUS REPAIRS 1480 FORTIS BENEFITS INS OCT LTD PREMIUM GREEN, THOMAS D HOSE GASKETS GALLS, INC. HELMET PARTS / GEAR BAG HENNEPIN TECHNICAL C COURSE FEES IKON OFFICE SOLUTION COpy MACHINE IKON OFFICE SOLUTION STAPLES FOR COPY MACHINE SPRINT MONTHLY TELEPHONE VERIZON WIRELESS, BE CELL PHONE CHARGES WALMART COMMUNITY BR FILM / BATTERIES WALMART COMMUNITY BR FILM PROCESSING WALMART COMMUNITY BR STATION SUPPLIES Total for Department 210 AMBULANCE AMBULANCE AMBULANCE AMBULANCE AMBULANCE AMBULANCE AMBULANCE AMBULANCE DAKOTA CNTY TREAS-AU DAKOTA CO FUEL MONTHLY C MOORE MEDICAL CORP. AMB SUPPLIES MOTOR PARTS SERVICE BOLT MOTOR PARTS SERVICE SNAPRING / PLIER PRAXAIR DISTRIBUTION OXYGEN REGINA MEDICAL CENTE AMBULANCE SUPPLIES VEcrOR INTERNET SERV INTERNET SERVICE WALMART COMMUNITY BR ULTRA KITS / STRIPS Total for Department 220 79.88 10.00 24.50 114,38* 114,38* 600.00 1,282.50 1,882.50* 1,882.50* 155.22 155.22* 155.22* 327.32 42.78 1.99 43.34 22.23 30.95 486.83 34.07 817,36 168.43 29.00 116,84 1,462.50 155.22 84,68 492.17 119.16 102.60 24.05 6.17 4,567.69* 236.98 900.46 1.79 24.40 91.07 541.33 79.95 461.82 2,337.80* Date: 10/11/2001 Time: 14:11:08 operator: BECKY KLINE CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Page: 5 Department Vendor Name Description Amount Total for Fund 213 PUBLIC WORKS HOLST EXCAVATING INC LOCK & DAM ROAD Total for Department 300 Total for Fund 400 PARKS AND RECREATION GRAUS CONTRACTING, I JOINT USE MAINT FACILITY PARKS AND RECREATION LOCUS ARCHITECTURE, L SCHEMATIC DESIGN PARKS AND RECREATION TKDA ENGINEERS PROF SERVICES JOINT MAIN Total for Department 401 Total for Fund 401 JSING AND REDEVELO HOISINGTON KOEGLER G SITE PLAN CONSULTING Total for Department 500 Total for Fund 402 ADMINISTRATION FORTIS BENEFITS INS OCT LTD PREMIUM Total for Department 6631 Total for Fund 404 ECONOMIC DEVELOPMENT FLUEGEL,MOYNIHAN,MIL FROST CLOSING SALE ECONOMIC DEVELOPMENT FLUEGEL,MOYNlHAN,MIL LOCAL OIL CLOSING ECONOMIC DEVELOPMENT FLUEGEL,MOYNlHAN,MIL PARK PLACE CLOSING SALE Total for Department 180 OTHER SERVICES/CHARG FORTIS BENEFITS INS OCT LTD PREMIUM Total for Department 6700 Total for Fund 407 PUBLIC WORKS KNUTSON,RICHARD INC 2001 ST & UTIL PROGRAM Total for Department 300 Total for Fund 491 MISCELLANEOUS WELLS FARGO BANK MINN AGENT FEES FOR GO IMPROV Total for Department 6800 Total for Fund 500 WATER WATER WATER WATER WATER WATER AT&T LONG DISTANCE CHARGES BARR ENGINEERING CO. REVIEWS CAPTURE 100 YR L DAKOTA CNTY TREAS-AU DAKOTA CO FUEL MONTHLY C DAKOTA ELECTRIC ASSN MONTHLY ELECTRICITY ECOLAB PEST ELIM.DIV ODOR UNITS ELECTRO WATCHMAN, IN ALARM MONITORING 6,905.49* 264,030.79 264,030.79* 264,030.79* 333,040.50 3,809.24 6,329.97 343,179.71* 343,179.71* 283.20 283.20* 283.20* 11. 92 11. 92* 11.92* 640.25 2,195.00 722.70 3,557.95* 10.82 10.82* 3,568.77* 256,337.69 256,337.69* 256,337.69* 750.00 750.00* 750.00* 38.42 885.00 491.57 30.25 11. 72 57.51 Date: 10/11/2001 Time: 14:11:08 Operator: BECKY KLINE '. Page: 6 Department Vendor Name Description Amount CITY OF HASTINGS FM Entry - Invoice Payment - Department Report WATER FORTIS BENEFITS INS OCT LTD PREMIUM WATER HEUSSER, JAMES PARKING FEE WATER IKON OFFICE SOLUTION COPY MACHINE WATER LYNDE CO, LLC DETERGENT WATER MINNCOMM PAGING PAGER SERVICES WATER MOTOR PARTS SERVICE FILTER WATER MOTOR PARTS SERVICE FILTERS WATER MOTOR PARTS SERVICE FILTERS, OUTLET WATER NINE EAGLES PROMOTIO SHIRTS / JACKET WATER PEARLE VISION SAFETY GLASSES WATER REIS,INC BITS WATER REIS,INC MASTER LOCK WATER SPRINT MONTHLY TELEPHONE WATER TKDA ENGINEERS PROF SERVICES WATER TWIN CITY WATER CLIN BACTERIA ANALYSIS WATER UNITED BUILDING CENT TIMBERS WATER US FILTER DISTRIBUTI METERS WATER VECTOR INTERNET SERV UTILITIES INTERNET SERVI Total for Department 7100 Total for Fund 600 WASTEWATER WASTEWATER WASTEWATER WASTEWATER WASTEWATER WASTEWATER TRANSIT TRANSIT TRANSIT TRANSIT TRANSIT TRANSIT TRANSIT-OPERATIONS TRANSIT-OPERATIONS TRANSIT-OPERATIONS CIVIC ARENA CIVIC ARENA CIVIC ARENA DAKOTA ELECTRIC ASSN MONTHLY ELECTRICITY FLEXIBLE PIPE TOOL C CHAIN, SCREWS, TIGERTAIL FORTIS BENEFITS INS OCT LTD PREMIUM INFRATECH SEWEW SMOKE TESTING INFRATECH TELEVISING MCES WASTEWATER SERVICE NOV Total for Department 7300 Total for Fund 601 AT&T LONG DISTANCE CHARGES DAKOTA CNTY TREAS-AU DAKOTA CO FUEL MONTHLY C FORTIS BENEFITS INS OCT LTD PREMIUM MN BODY & EQUIPMENT 2SWITCH/ ENT DOOR MOMENT MN BODY & EQUIPMENT 3 SWITCH/ DPDT ENTRY DOO SPRINT MONTHLY TELEPHONE Total for Department 7500 FORTIS BENEFITS INS OCT LTD PREMIUM MN BODY & EQUIPMENT 2SWITCH/ ENT DOOR MOMENT MN BODY & EQUIPMENT 3 SWITCH/ DPDT ENTRY DOO Total for Department 7501 Total for Fund 610 AT&T LONG DISTANCE CHARGES ELECTRO WATCHMAN, IN ARENA ALARM FARMER BROS CO. COFFEE 97.21 7.00 155.22 102.35 14.40 5.76 60.11 63.39 234.25 302.95 8.36 18.08 267.37 76.38 96.00 169.46 406.34 39.95 3,639.05* 3,639.05* 23.65 91. 65 35.23 577.50 1,530.00 67,889.33 70,147.36* 70,147.36* 4.06 527.08 12.50 2.41 3.82 54.44 604.31* 22.46 40.50 62.58 125.54* 729.85* 9.03 57.51 114.40 Date: 10/11/2001 Time: 14:11:09 Operator: BECKY KLINE Page: 7 Department Vendor Name Description Amount CIVIC ARENA CIVIC ARENA CIVIC ARENA CIVIC ARENA CIVIC ARENA CIVI C ARENA CIVIC ARENA HYDROELECTRIC HYDROELECTRIC o"JROELECTRI C DROELECTRIC HYDROELECTRIC HYDROELECTRIC HYDROELECTRIC HYDROELECTRIC HYDROELECTRIC HYDROELECTRIC HYDROELECTRIC HYDROELECTRIC HYDROELECTRIC CITY OF HASTINGS FM Entry - Invoice Payment - Department Report FORTIS BENEFITS INS OCT LTD PREMIUM HOESCHEN, JAMES B. BOOTS / PlRE HOESCHEN, JAMES B. BOOTS / TESSIER MIDWEST COCA-COLA BT 12 CS POP/ 1 CS WATER MN ICE ARENA MNGR AS 2 REGISTRATIONS FALL CON SPRINT MONTHLY TELEPHONE SUPERIOR FIRE PROTEC ANNUAL INSPECTION Total for Department 7700 Total for Fund 615 ASSOC CONSTRUCTION P ADV FOR BID; STOP LOGS CINCINNATI GEAR COMP GEARBOX INSPECTION COLT ELECTRIC INC. HYDRO PLANT REPAIRS COLT ELECTRIC INC. PREPARE PAD FOR TRANS FOR COLT ELECTRIC INC. WIRE SUMP PUMP CONSOLIDATED FREIGHT FREIGHT FOR COPPER WIRE FORTIS BENEFITS INS OCT LTD PREMIUM GLENWOOD INGLEWOOD C WATER COOLER RENTAL MCCABES COMMERCIAL D 8 HRS DIVE TIME SPRINT MONTHLY TELEPHONE WASTE MANAGEMENT DUMPSTER REMOVAL WESCO DISTRIBUTION, LUGS WESCO DISTRIBUTION, WIRES Total for Department 7900 Total for Fund 620 Grand Total 48.93 150.00 145.00 194.50 250.00 163.06 246.00 1,378.43* 1,378.43* 83.13 3,865.92 969.00 323.15 329.50 900.97 13.76 7.96 1,200.00 48.43 59.42 111.40 209.81 8,122.45* 8,122.45* - 1,008,681.18* October 15, 2001 APPROVED: City Administrator Finance Director Councilmember Hazlet Councilmember Riveness Councilmember Schultz Councilmember Moratzka Councilmember Hicks Councilmember Yandrasits Mayor Werner VI-2 MEMORANDUM TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council members Dave Osberg, City Administrator October 11, 2001 City Hall Hours on Christmas Eve RECOMMENDED CITY COUNCIL ACTION Staff is proposing that the City Council take action authorizing City Hall to be closed on Monday December 24th, 2001. City Hall employees will have the option of working that day, with Supervisor approval and work assignments, despite the fact that City Hall will remain closed; or accounting for their hours with approved leave, such as vacation or accrued compensatory time. Backaround December 24th falls on a Monday this year. Typically, this is a day that many City Hall employees request as a day off. One can anticipate that Monday December 24th, will also be a relatively "slow" day, as minimal City business will likely be conducted. Rather than have City Hall open, with a small Staff, it seems prudent to publicize that City Hall will not be open for business on Monday December 24th, (and also December 25th, of course), rather than have an expectation that December 24th will be a normal business day. This would not be considered a paid holiday, and it would impact only City Hall employees, The TRAC program would continue operations on December 24th. Similar arrangements have been completed in the past, when City Hall has closed early on December 24th, with employees taking approved leave for. the balance of the day, to account fo ours not worke VI-3 PROCLAMATION MANUFACTURING & TECHNOLOGY MONTH WHEREAS, Manufacturing technology has the second largest total payroll of any business sector in Minnesota. Providing $19 billion in 1999 wages, and WHEREAS, Manufacturing technology produces 31.3 billion for the state economy and is the third largest single share (18.1 %) of our gross product, and WHEREAS, Manufacturing technology exports brought nearly $10.2 billion into the Minnesota economy in 2000, and WHEREAS, Manufacturing technology provides high skill, high wage jobs which significantly contribute to Minnesota's high standard of living and economic vitality; and WHEREAS, Manufacturing technology contributed nearly $257 million in corporate income taxes in Minnesota, more than any other business sector, and almost 30 percent of total corporate income taxes in 1999; NOW THEREFORE, I, Michael D. Werner, Mayor of the City of Hastings, Minnesota, do hereby proclaim October 22 through November 23,2001 to be: Minnesota Manufacturing & Technology Month ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA THIS 15TH DAY OF OCTOBER, 2001. City Clerk ATTEST Mayor VI-4 MEMO TO: ~~ounCi1 UartyMcNamara Dakota County Waste Abatement Application FROM: SUBJECT: DATE: October 9, 2001 Please find attached a copy of the 2002 Dakota County Waste Abatement Funding Application. The application is an annual requirement of Dakota County's Environmental Management Department. The City of Hastings is eligible to receive a maximum of$15,627.00 in reimbursement for waste abatement in 2002. COUNCIL ACTION Authorize staff to submit to Dakota County the City of Hastings 2002 Waste Abatement Funding Application in the amount of$15,627,OO, Dakota County . . 2002 Waste Abatement Community Funding Guidelines and Application Form Funding Period: January 1,2002 - December 31,2002 "t. Dakota County, Physical Development Division Environmental Management Department - August 2001 For additional information contact Environmental Specialist - Mike Trdan at 952-651-7021 Email-mike.trdan@co.dakota.mn.us DAKOTA COUNTY 2002 WASTE ABATEMENT COMMUNITY FUNDING GUIDELINES AND APPLICATIONS FORM BACKGROUND The Dakota County Board of Commissioners has provided landfill abatement funding assistance to communities in Dakota County since 1989. Dakota County Board Resolution No, 88-651 states that the County's portion of funding recycling implementation and operating costs incurred by cities and townships will be through performance-based funding. These Guidelines are consistent with the Dakota County Waste Abatement Community Funding Plan 2001-2004 approved by the Dakota County Board of Commissioners on August 15, 2000 (Resolution # 01- 490) and on August 28, 2001 (Resolution # 00-455). Landfill abatement assistance to communities is contingent upon available funds. Contents Section Title Pages I. A. B. C. D. Base Fund Application and Revision Procedure Funding Allocation Eligible Expenses Reimbursement 3 II. A. B, C. Container Fund Application Procedure Funding Allocation and Eligible Expenses Disbursement 5 III. A. S, Sustainable Environment Grants (Optional) Application, Funding Allocation and Eligible Expenses Reimbursement 5 IV, A. s. C. Community Responsibilities Responsibilities and Evaluation Criteria Adjustments Annual Report 6 Attachment Title Attachment A: Attachment S: Attachment C: Attachment D: Application For Base Fund Application For Container Fund (Optional) Application For Sustainable Environmental Grants (Optional) Annual Report Form 9 14 15 17 2 SECTION I. BASE FUND , . A. Application and Revision Procedure for Base Fund 1. Application for Base Fund Applications for the Sase Fund must be submitted by October 31, 2001. Applications will consist of a completed Attachment A (Application Form), and an Official Resolution or copy of the Proceedings (the official action from the governing body requesting the funding allocation or a certified copy of the official proceedings). 2. Revisions to Base Fund If a community has substantial changes to the original request for funding, a community shall submit its revisions in writing prior to implementation for approval by the County. 3. Electronic Versions On-line or disk versions of these Guidelines are available from the County upon request. . B. Funding Allocation The 2002 maximum reimbursement amounts by community are listed below. Housing counts for 2000 are based on 2000 census results released by the Metropolitan Council released June 2001. 1. Formula and Amounts for Communities ~ 5,000 population Communities over 5,000 population are eligible to receive a $5,000 base per community plus $1.60 per household, based on 2000 household census counts. City Apple Valley Burnsville Eagan Farmington Hastings Inver Grove Heights Lakeville Mendota Heights Rosemount Rural Solid Waste Commission South St. Paul West St. Paul 2000 Housing Count 16,344 23,687 23,773 4,169 6,642 11,257 13,609 4,178 4,742 5,475 8,123 8,645 2002 Base Fund $ 31,150 42,899 43,037 11,670 15,627 23,011 26,774 11 ,685 12,587 13,624 17,997 18,832 2. Formula and Amounts for Communities under 5,000 population Communities under 5,000 population are eligible to receive a $500 base per community plus $1.60 per household, based on 2000 household census counts. City LilydaJe Mendota Sunfish Lake 2000 Housing Count 404 80 173 2002 Base Fund $1,041 628 777 Dakota County Total 131,150 $271,340 3 c. Eligible Expenses for Base Fund 1. Eligible Administrative Expenses Administrative expenses are the salary and benefits of personnel only while working directly, part-time ot full-time, on the planning, implementing, and promoting of eligible programs and include mileage for reasonable use of personal vehicles. The salaries, benefits, and mileage for consultant services/temporary help "are eligible administrative expenses with prior approval from County staff if related to solid waste abatement activities. Computer software, subscriptions, memberships, dues, and training, (not including out-of-state travel or lodging) are eligible expenses if related to solid waste abatement activities. 2. Eligible Promotion/Educational/Capital Expenses Eligible promotional/educational/capital expenses are the costs of design, production and distribution for flyers, brochures, newsletter articles, posters, advertisements, videos, billboards, promotional items (pencils, magnets, etc,) necessary to promote recycling/reduction programs. Cost of capital and operational expenses for items currently banned from the landfill are not eligible, If you have a question, please contact the Environmental Management Department. Activities include, but are not limited to: · Commercial recycling/reduction education · Residential recycling/reduction education . HHW disposal/recyclinglreduction education . Residential recycling education for community clean up days . The percentage of the cost of a municipal newsletter or ads devoted to recycling/reduction information · Special'Events ((displays, performance fees) . Backyard composting education and bins · Residential recycling containers and related needs . County approved multi-family and commercial recycling containers and related needs · School/community/parks recycling containers . Yardwaste reduction education . Evaluations of the effectiveness, efficiency, and responsiveness of landfill abatement programs Community public education materials shall credit the Dakota County Board of Commissioners and the Minnesota Office of Environmental Assistance (OEA) as funding sources. D. Reimbursement The municipality may spend funds on waste abatement activities only. Communities with an approved Application Form (Attachment A) and Annual Report (Attachment D) from the previous year will receive 100% of net eligible costs that will be distributed in one installment. A Joint Powers Agreement must be fully executed. Net eligible costs are project costs after deducting other grants received for the project, and any other revenues, including the sale of recyclable materials. Dakota County will make payments by February 28, 2002. 4 SECTION II. CONTAINER FUND (OPTIONAL) A. Application Procedure for Container Fund Attachment 8 (Container Fund Application) must be submitted by October 31, 2001, Communities should indicate the number of containers required and the City Administrator or Manager must sign the application form. B. Funding Allocation and Eligible Expenses The maximum amount available in the Container Fund is $27,000 in 2002. Communities apply once a year and will be required to arrange for container storage and distribution, The County will place a priority on new growth areas. Two types of containers are allowed as an eligible expense from this fund: containers for curbside recycling containers, and containers for multi-family recycling. Communities will provide multi- family containers only to units upon agreement between building owners or managers and the City. Communities will distribute multi-family containers in coordination with informational meetings for residents. If you have a question about an eligible expense, please contact the Environmental Management Department. C. Disbursement of Containers The County will purchase containers after determining the total number required in 2002 and will distribute containers to community identified storage locations after January 1, 2002. SECTION III. SUSTAINABLE ENVIRONMENTAL GRANTS (OPTIONAL) A. Application Procedure, Funding Allocation and Eligible Expenses Communities must submit applications by September 1, 2002 and the City Administrator or Manager must sign the application form. Funds must be used for projects that expand, enhance or improve existing programs and result in increased amounts of materials collected or additional types of materials collected. Sustainable Environmental Grants are available on first come, first serve basis after approval of the Environmental Management Director. The total annual amount available to all communities is $40,000 and no single community may receive more than $10,000, Individual type residential recycling containers are not an eligible expense. If you have a question about an eligible expense, please contact the Environmental Management Department. A partial list of . eligible expenses includes: · Additional solid waste abatement educational opportunities · Salary, benefits, and mileage of personnel working directly, part-time or full-time are eligible expenses · The salaries, benefits, and mileage for consultant services/temporary help are eligible administrative expenses with prior approval from County staff if related to the sustainable environmental grant activities · Commercial recycling capital costs, education and special events · Multi-Family education 5 · Recycling Drop Off equipment/subsidy for recyclable materials neither collected at the curb nor banned . Material Exchanges . Industrial Waste Abatement . Matching funds for other related grants such as the OEA grant program . Projects which provide examples of government leadership . Projects which demonstrate innovation in solid waste education . Source-separated organic composting . Organized collection . Other projects with prior approval of County staff B. Reimbursement Communities may receive payment of up to seventy (70%) percent of the amount requested after approval by the Environmental Management Director, The remainder of the payment to a community will be provided after the community supplies a written report at the conclusion of the Sustainable Environmental Grant project and documentation of expenditures, Communities must expend the funds by December 31, 2002 unless prior approval is received from the Environmental Management Department, and submit a final report by January 31,,2003. Net eligible costs are project costs after deducting other grants received for the project, and any other revenues, including the sale of recyclabe materials, or cost savings. SECTION IV. COMMUNITY RESPONSIBILITIES Community performance will be evaluated based on each community's 2002 Annual Report and a community's achievement of the criteria below, The County may adjust payments to a community in the following year based on the evaluation of its performance for the current year, Dakota County reserves the right to request documentation for information submitted. A. Responsibilities for Communities and Evaluation Criteria Communities are responsible for maintaining the level of service outlined in the Dakota County Solid Waste Master Plan (as amended) and maintain a Targeted Community Program that includes at least bi-weekly recyclables collection for single family and multi- family households using a recycling container. The Targeted Community Program requires collection of the following recyclables; newspaper, corrugated cardboard, residential office paper, magazines, cans (food & beverage), plastic containers with a neck, and three colors of glass. If a community does not maintain the above level of service, the County will accept the responsibility for community recycling programs and will assess the residents of the community for costs incurred (including the County administrative, monitoring, and public education costs). Other community responsibilities are divided into three areas (Recycling Operations, Solid Waste Education, and Government Leadership) and depend upon the size of the community. 1. Communities ~ 5,000 population - Evaluation of a community's performance also is determined by the following criteria: i. 1. 2. Government Leadershi Res onsibilities 28 Points Total Community must complete all (7 Points Each) Com lete annual checklist of environmentalleadershi activities new. Manage waste from its facilities as outlined in the RegionallDakota County Solid Waste Master Plan. Ensure that recycling programs are established for facilities under its control State law . 3. 6 . . . . . . . ii. 1. 2. 3. iii. 1. 2. 3. 4. . . . . . . . . . . . . . . Res onsibilities for 1m rovement choose one annual! - 7 Points Increase the amount of products purchased that are made with post-consumer rec cled materials. Incorporate sustainable building practices into the deconstruction, construction or remodelin of ublic facilities, Decrease the toxic/hazardous character and amount of chemicals used. Decrease the amount of waste and recyclables generated on a per employee basis. Initiate and expand a vermiculture program, Increase eco-printing techniques in community publications and documents on an on oin basis. Increase the reduction, reuse or recycling opportunities of MSW generated from communit facilit 0 erations. o erations Res onsibilities 27 Points Total Communi must com lete all- 9 Points Each) Attain a level of residential waste stream recycling that supports a 50% recycling oal for the Count . Assure recycling service in all multi-family buildings that includes all recyclables collected throu h the curbside collection ro ram. Continue the curbside recycling of the following materials: newspaper, magazines, mixed mail, corrugated cardboard, steel/aluminum cans, glass containers, and lastic containers with a neck, 7 2. Communities under 5,000 population - The evaluation of communities with under 5,000 households (Lilydale, Mendota, Sunfish Lake, and the RSWC) is determined by the following criteria: Small Community Checklist - community must complete all (15 Points for each for item, except 10 points for item six) Promote implementation of policies that comply with the-State law that requires all 1. residences to have waste collection service. Attain a level of residential waste stream recycling that supports a 50 % recycling 2. oal for the Count . Assure recycling service in all multi-family buildings that includes all recyclables 3. collected throu h the curbside collection ro ram. Continue the curbside recycling of the following materials: newspaper, magazines, 4. mixed mail, corrugated cardboard, steel/aluminum cans, glass containers, and plastic containers with a neck. Produce and distribute a minimum of written communication piece to each household 5. (includin units in multi-famil buildin s . 6, Bi-monthl contact with Count staff. 7. Su ort and romote Dakota Count's inte C. Adjustments Adjustments to community payments will be based upon the following Performance-Based Funding Schedule: 50 Points = 51-75 points = 76-90 points = 91-100 points = 50% of net eligible costs reimbursed 75% of net eligible costs reimbursed 90% of net eligible costs reimbursed 100% of net eligible costs reimbursed D. Annual Report All communities must submit an Annual Report (Attachment D) to the County by February 15, 2003. Communities will be asked to return funds to Dakota County if expenditures or activities were not consistent with these Guidelines. 8 ATTACHMENT A 2002 COMMUNITY LANDFILL ABATEMENT APPLICATION FOR BASE FUND Program: January 1. 2002 throuoh December 31. 2002 Cityrr ownship: Hastings Population (2000): 18,200 Date Submitted: 10-16-01 Number of Households (2000): 6.642 Amount of Funds Applied for: 15,627 Address: 101 E. 4th Street E-mail Addressrrmcnamara@ci.hastings.mIl.us Contact: Marty tJIci\larnara Phone Number: 651-480-2344 Fax Number: 651-437-7082 Attach a copy of tneOfficial Resolution/Proceedings (an official action from the governing body requesting the funding allocation or.a certified copy of the official proceedings). . SECTION I. DESCRIPTION OF PROGRAM FOR 2002 (Communities 2lli 5,000 population) Provide a summary of proposed activities for 2002 in each of the following areas: A. Government Leadership Responsibilities Checklist - These activities apply to city in- house operations and facilities. Describe governmental leadership activities proposed for 2001 for each checked item on next page. Check Items Community must complete all (7 Points Each) " y 1. Complete annual checklist of environmental leadership activities (new): 2. Manage waste from its facilities as outlined in the Regional/Dakota County Solid x Waste Master Plan. 3, Ensure that recycling programs are established for facilities under its control (State X law), Responsibilities for Improvement (choose one annually - 7 Points) . Increase the amount of products purchased that are made with post-consumer recycled materials. X . Incorporate sustainable building practices into the deconstruction, construction or remodeling of public facilities, . Decrease the toxic/hazardous character and amount of chemicals used. . Decrease the amount of waste and recyclables generated on a per employee basis. . Initiate and expand a vermiculture program. . Increase eco-printing techniques in community publications and documents on an onooing basis. . Increase the reduction, reuse or recycling opportunities of MSW generated from community facility operations. Describe governmental leadership activities proposed for 2002 9 B. Recycling Operations Check Items Community must complete all ..J X 1, Attain a level of residential waste stream recycling that supports a 50% recycling Qoal for the County, X 2. Assure recycling service in all multi-family buildings that includes all recyclables collected throuQh the curbside collection program. Continue the curbside recycling of the following materials:' newspaper, X 3, magazines, mixed mail, corrugated cardboard, steel/aluminum cans, glass containers, and plastic containers with a neck. i. Curbside recvclinq operations - Describe your community's curbside recycling operations. Communities are responsible for maintaining a Targeted Community Program that includes at least bi-weekly recyclable collection for single family and multi-family households using a recycling container. The Targeted Community Program requires collection of the following recyclables: newspaper, corrugated cardboard, residential office paper, magazines, cans (food & beverage), plastic container with a neck, and three colors of glass. All required recycling materials will be picked up at curbside weekly same day as garbage service. *There is a possibility of bi-weekly recycling services implemented in 2002 with City Council authorization. ii. Drop - ofts - List the operators, addresses, days/hours of operation, and materials collected at drop-off centers located in the community, Hastings Family Service - 108 2nd Street East M - Saturday 9:00 AM - 5:00 PM clothing Waste Management 2800 Millard Avenue - Corrpost grass, leaves, brush C. Solid Waste Education - Indicate on the checklist below your community's public educational/promotional activities proposed for 2002. For each item indicated in the following checklist, please describe the activity. 10 Check. Items Category A - Community must complete all ..J 1. Produce and distribute one written communication piece to each household, including all X new residents and multi-family buildinos. X 2. Actively oarticioate and contribute to monthlv Local Solid Waste Staff meetinas. X 3. Continue to evaluate the effectiveness of communitv activities (2002 and 2004 onlv). X 4. Support and cromote Dakota County's intearated solid waste manaoement croaram. Cateaorv B (Communitv must comDlete five activities) - (5 Points Each) . Make presentation to city employees regarding a government leadership activity. X . Make presentation. X . Make presentation. X . Make presentation. '-- . Make presentation. v . , Sponsor a community clean up event. X . Sponsor a community event for Earth Day (if attended by over 100 people - counts as two. . Sponsor a community event for America Recycles Day (if attended by over 100 people- counts as two), , " Sponsor a community event for Pollution Prevention Week (if attended by over 100 people . - counts as two), . Sponsor a community event for OEA's Source Reduction Campaign (if attended by over 100 peocle -counts as two). . Sponsor a community event for other County-approved campaign (if attended by over 100 people - count as two, . Produce a written communication distributed at least once per year to every household, includino multi-familv buildinas. The piece was: . Produce a written communication distributed at least once per year to every household, includina multi-family buildinas. The ciece was: . Distribute annual targeted public education topic/County/developed materials. Describe public educational/promotional activities proposed for 2002 At least one written canmunication piece pranoting recycling will be distributed to all residents. Actively participate in County solid waste meetings. Survey recycling needs in Hastings. Support Dakota County I s solid waste management program., Make presentations promoting recycling Sponsor carmnmity clean-up day City inspections DepartIrent Sponsor household hazardous waste day Sponsor Arbor/Earth Day . D. Work Plan Provide a work plan for 2001 on an additional page (if needed) that lists the specific development'objectives to be met and the indicated dates for completion. will meet or exceed all Dakota County I s Recycling guideline prior to December 31, 2002 SECTION II. DESCRIPTION OF PROGRAM FOR 2002 (Communities under 5,000 population) Indicate on the checklist below your community's proposed activities for 2001. For each item in the following checklist, please provide a summary below of the activity. 11 Check Items " Small Community Checklist - community must complete all (15 Points for each for item, except 10 points for item six) 1.' Pr~mote implementation of polici.es that ~omply with the State law that requires all reSidences to have waste collection servIce. ' Attain a level of residential waste stream recycling that supports a 50 % recycling goal 2. for the Count . Assure recycling service in all multi-family buildings that incliJdes all recyclables collected throu h the curbside collection ro ram. Continue the curbside recycling of the following materials: newspaper, magazines, mixed mail, corrugated cardboard, steel/aluminum cans; glass containers, and plastic containers with a neck. Produce and distribute a minimum of written comml!riication' piece to each household 'ncludin units in multi-famil buildin s. BI monthl contact with Count staff. Su ort and romote Dakota Count's inte rated solid waste mana \ \ " \ / A. Recycling Operations - Des~be your co,imunity'S recycling operations. Communities are responsible for maintaining a 1:;argeted/Community Program that includes at least bi- weekly recyclable collection for single family and multi-family households using a recycling container. The Targeted Community,\PrQ~ram requires collection of the following recyclables: newspaper, corrugated c~r~board, residential office paper, magazines, cans (food & beverage), plastic container wi~~ a neck, and three colors of glass. / \ / " I \ . ,\ , \ I \ / / ' ! \ B. Solid Waste Education - Des7'be your community's public educational/promotional activities proposed for 2002. . \ ..\ \,:- C" Work Plan - Provide a WOIi plan for 2001 on an additional pa~, (if needed) that lists the specific development obj ctives to be met and the indicated dates, for completion. \ \ \, SECTION III. BUDGET - BASE FUND County Share Community Share* TOTAL 12 Administrative Costs: 1*$10,000 I I .1 Direct Salaries Direct Mileage I I I $?r.;O Direct I I I MembershiplTraining $250 & Subscriptions Consultant Services I I I and/or Temporary Help Software I I I. Other (List & Describe) I I I , Promotional Education: I I I I I I Printing Costs $2,000 Distribution Costs I I I I I I $1,000 Advertisements I I I I. I I $500 Videos/Billboards I I I I I I Promotional Items I I I I I I $1,267 Special Events (Displays, I I I I I I Performance fees, Etc:) Other (List & Describe) I I I I I I *Salaries include hazardous waste and S ~in $ -: 15 , 627 ** $ $ TOTAL Amount of Base Fund I $ I Requested from County*** 15,627 * Communities may list program contribution in this column (community contributions are not required). - Unexpended 2002 Base Fund amounts may not be carried over to 2002. *** Base Fund Request may not exceed that amount shown on page 2. ATTACHMENT B 2002 COMMUNITY LANDFILL ABATEMENT APPLICATION FOR CONTAINER FUND (OPTIONAL) '. Program Period: January 1, 2002 through December 31, 2002 Cityrrownship: Hastings Population (2000): 1 R, 200 Number of Households (2000): 6.642 Date Submitted: 10- 16-01 Marty Contact: MroNrlmrlrrl PhOJieNumber. fiS1-4RO-?i44 Fax Number: fiS1-4i7-70R2 Address: 101 F.nsr 4rh Srrppt. E-Mail Address: rnmcnamara@ci.hastings.ron.' Approval of City Administrator or Manager I. Number of containers required in 2002 Single Family 7,000 (64 gallon container) ? Multi-family II. Delivery Location - List address for container delivery Waste Management 2800 Millard Avenue, Hastings, MN 55033 III. Distribution Method - Indicate the distribution method for the containers Note: Multi-family apartment containers are provided only upon agreement between building owners or managers and the City. Communities will distribute multi-family apartment containers in coordination with informational meetings for residents. Distribute curbside by Waste Management. *Containers would only be needed if the Hastings City Council authorized a change in weekly curbside recycling to bi-weekly service. ATTACHMENTC 2002 COMMUNITY LANDFILL ABATEMENT VI-5 MEMO TO: Mayor and City Council .~a FROM: SUBJECT: Civic Arena Policies and Procedures DATE: October 8, 2001 Please find attached a proposed copy of Civic Arena Policies and Procedures. Jim McGree, Civic Arena Manager with the assistance of Shawn Moynihan, City Attorney drafted the document. COUNCIL ACTION: Approve Civic Arena Policy and Procedures. . Hastings Civic Arena Policy & Procedure Manual 1 . Preface This manual is intended to provide the employees of the Civic Arena with the necessary information needed to provide a safe environment and reduce the chances of injury to patrons and self. It is our goal to provide programs that meet the needs of the community in a positive way, Employees who are hired by the City of Hastings to work at the Civic Arena are expected to meet the standards set in this manual, This manual provides written guidelines for the Hastings Civic Arena employees on the policies, procedures, and administration for this facility. Please read this manual thoroughly and become very familiar with its contents. If you have any questions, please address the Facility Manager, Employees are required to retain iliis manual and add new information as it is distributed to you, Please sign the written agreement at the end of this manual and return to the Facility Manager City of Hastings Policies Smoking Smoking is prohibited in the Hastings Civic Arena facility. Sexual Harassment It is the policy of the City of Hastings to maintain a work environment free from discrimination and offensive or degrading remarks or conduct. Such behavior includes inappropriate remarks about or conduct related to an employee's race, color, creed, religion, national origin, sex, marital status, familial status, sexual orientation or identity, disability, political affiliation, age, status with regard to public assistant or veteran status, One specific kind of illegal behavior is sexual harassment, Sexual harassment, which consists of a wide range of unwanted and unwelcomed sexually directed behavior, has been specifically defined by the Equal Employment Opportunity Commission (EEOC), as unwelcome sexual advances, requests for sexual favors, and other verbal and physical conduct of a sexual nature when: 1. Submission to such conduct is explicitly or implicitly a tenn or condition of an individual's employment; or 2, Submission to or rejection of the conduct by an individual is used as the basis for employment decision affecting such individual; or 3. The conduct has the purpose or affect of substantially interfering with an individual's work performance or creating an intimidating, hostile, or offensive work environment. Sexual harassment includes, but is not limited to, such actions as: 1. Unwelcome sexual remarks or compliments, sexual jokes, sexual innuendo or proposition and sexually-suggestive gestures, body language or facial expressions or abuse; 2, Subtle or overt pressure for sexual activity; 2 3. Physical contacts such as patting, pinching, touching, kissing, or constant brushing against another's body; 4. Demands for sexual favors which affect the individual's employment status or consideration. Behavior that is not gender-related but is considered inappropriate includes conduct or communication that interferes with an employee's well-being or work performance or creates an atmosphere that is intimidating, hostile, or offensive, Offensive behavior by any employee, supervisor, non-supervisor or non-employee is not acceptable. All employees, supervisors, and non-supervisors alike, will be expected to comply with this policy and take appropriate measures to ensure that such conduct does not occur. The City of Hastings recognizes the need to educate its employees on the subject of offensive behavior, including sexual harassment, and stands committed to provide information and training. All employees are expected to treat each other and the general public with respect and to assit in fostering an employment atmosphere that is free of offensive or inappropriate behavior, Sexual harassment by anyone City employee against another city employee will not be tolerated and will be grounds for dismissal. Similarly, retaliatory action taken against an employee who has made complaints of sexual harassment will not be tolerated and will be grounds for dismissal. Reporting Any employee who feels they are being subjected to offensive or discriminatory behavior of any kind, or any employee who is aware of such behavior, should feel free to object to the behavior and also report the behavior to their immediate supervisor, department head, City Administrator, or the City Attorney for prompt investigation, Any employee who believes that they are being harassed by a supervisor, coworker, elected official, commission member, vendor, consultant or citizen should do the following: Step 1 If you are able, clearly explain to the person causing the harassment that the behavior is objectionable and ask that it stop. Do this as soon as it happens. Sometimes people do not realize that they are being offensive or that they have offended someone. 3 Step 2 Record the dates, times, places and specifics of each incident, including other people who might have observed the incident or your reactions. Step 3 If the behavior does not stop or you are uncomfortable talking to the person, inform your immediate supervisor, the department head, City Administrator, or the City Attorney. Be prepared to talk about specific incidents, the alleged offender and names of any witnesses. Without this information the City may be unable to make a full, accurate and timely investigation. Although complete confidentiality cannot be assured, to the extent possible, information will be handled as discreetly possible. Reports of offensive behavior must be made in a timely fashion to support the investigative procedures of the City, Step 4 This procedure does not replace the right of any employee to file a formal complaint with the Minnesota Department of Human Rights and EEOC. You have three hundred (300) days from the occurrence of the harassment to file a charge with the EEOC and one (1) year from the date of the occurrence to file with the Minnesota Department of Human Rights. In the event the offensive behaviorlharassment reoccurs, it should immediately be reported to their Supervisor, Department Head, City Administrator and/or City Attorney, The Department Head and supervisors are responsible for prompt reporting to the City Administrator or City Attorney, Supervisor Responsibility Any supervisor or department head who receives an offensive behaviorlharassment complaint, or who has reason to believe this type of behavior is occurring, is responsible for reporting these concerns to the City Administrator or the City Attorney as soon as possible so an investigation can be conducted, 4 Investigation It is the goal of this policy to ensure that all complaints of offensive behavior/sexual harassment will be investigated promptly, by the City Administrator, City Attorney or designee. Each situation will be handled as discreetly as possible, The facts shall determine the response to each complaint. Violations Any unintentional or deliberate violation of this policy by a City employee may constitute just cause for discipline and may be cause for appropriate disciplinary action, up to and including discharge, Resolution of complaints can include, but not necessarily be limited to, an apology, transfer, direction to stop the offense behavior, counseling or training, verbal or written warning, suspension with or without pay, or termination. No Retaliation It is a violation of the law for any supervisor or employee to retaliate in any manner against a person who files a sexual harassment complaint, reports or testifies about offensive behavior, or participates in an investigation of an offensive behavior complaint. This includes actions or threats of action, implied or overt, if the employee complains about harassment. COMPUTER SYSTEMS, E-MAIL, AND INTERNET USAGE POLICY Policy The nature of electronic media, including computer systems, the Internet, e-mail, etc. is constantly changing; because or this rapid and continuous evolution, this policy cannot lay down rules to cover every possible situation regarding electronic media. Instead, its purpose is to express the City's philosophy and set forth general principles to be applied to the use of electronic media on City equipment. This policy establishes the guidelines and procedures for employee use of the City computer systems. The City encourages and supports employee use of computer systems and associated services, because they increase productivity, make communication more efficient, and are a valuable source of information, However, certain restrictions are necessary to avoid improprieties, ensure that established standards are met, and maintain appropriate security of computerized data, The intent of this policy is 5 Personal Use City Ownership Inappropriate Material Inappropriate Usage Excessive Usage Privacy to ensure that use of the City computer systems IS consistent with the best interests of the City of Hastings, Limited, occasional or incidental use of the Internet and e- mail (sending or receiving) for personal, non-business purposes is understandable and acceptable, as is the case with personal phone calls, However, employees need to demonstrate and exercise a sense of responsibility and are expected not to abuse the privilege. These computer systems, including the hardware, software, and all data stored on the systems, are and remain at all times the property of the City of Hastings. The City retains the right to access, copy, alter, or destroy any of this property at its discretion, The City also reserves the right to monitor the use of any City equipment at any time, Electronic media may not be used for knowingly composing, transmitting, receiving, or storing any data or communications that are of a discriminatory or harassing nature, derogatory or disrespectful of any individual or group, obscene or sexually explicit, defamatory or threatening in nature, for any purpose that is illegal or against City policy, or detrimental to the City's reputation, Inappropriate electronic media usage includes, but is not limited to, use for personal profit, commercial product advertisement or partisan political purposes, or for solicitation of anyone for commercial ventures, or for religious, political, or charitable causes, Computer services should not be used in a manner that is likely to cause network congestion or significantly hamper the ability of other people to access and use the system. Any information that is created, sent, received or stored in the electronic media system, including messages, is not to be considered private information. Users should be aware that even when a message is deleted or erased, it is still possible to recreate the message; therefore, ultimate privacy of messages cannot be ensured. While some data may accommodate the use of passwords for security, confidentiality cannot be guaranteed, Messages may be reviewed by someone other than the intended recipient. 6 Employees must respect the confidentiality of other people's electronic communications and may not attempt to read messages intended for others, Passwords Any passwords on the City's electronic systems are for the protection of the City of Hastings, not the individual employee. As such, they will not preclude the City, as the owner and operator of the computer systems, from rightfully entering any data system at any time to review, copy or delete any data or disclose any such data to others. The City reserves the right to override passwords and codes at any time, If the City administration request an employee's password(s), the password(s) must be disclosed. Disclosed passwords will be kept confidential. Passwords should be protected against unauthorized use and should never be shared with other users. The user is ultimately responsible for data on their computer and messages sent via their account. Security Employees may not attempt to "hack" into other systems, "crack" passwords or other users' log-ons, or breach computer or network security measures in any way. Users should make certain that computers are not left logged in and unattended where they may be viewed or accessed by any unauthorized persons, No internal or external e-mail or other electronic communications may be sent which attempts to hide the identity of the sender, or represent the sender as someone else or being from another organization. Copyrights The City and its employees are required to abide by the federal copyright laws and to abide by all such licensing agreements. Employees may only use software on local area networks or on multiple machines according to the license agreements, These licensing agreements also include any trial and shareware applications. Network users also shall not examine, delete, copy or modify files and/or other data belonging to other users without that users prior consent. 7 Internet Access & Electronic Mail No employee shall be granted access to external e-mail and the Internet without appropriate training and without installation of software, including virus checking utilities, on their computer. It is not the intention of the City to guarantee all employee access to the Internet and/or electronic mail. Employees are responsible for contacting the MIS coordinator for installation and training. Willful or careless introduction of computer viruses into the Citys network or into any external networks or computers can cause extensive and sometimes irreversible damage to computer data systems, and must be carefully guarded ,against. Virus databases are to be kept current and operational at all times when accessing the Internet. The e-mail system is primarily intended to facilitate City work-related communications. E-mail is considered public information and should never be treated as confidential. Any messages sent to a recipient outside the City of Hastings, either through the Internet or other pathways, will . be identified as coming from a user at the City of Hastings. Because the user represents the City of Hastings, all such e- mail should conform to the Citys electronic media policy. Messages may not disclose any confidential or proprietary City information, non-public data, or Attorney-client privileged communications or any data protected by the Minnesota Data Practices Act. Since e-mail communications meet the State of Minnesota definition of records, depending on their nature, copies of such correspondence should be kept in accordance with State Statutes. Network services and World Wide Web sites can and do monitor access and usage and can identify which company, and often which specific user, is accessing their services. Accessing any site leaves company-identifiable electronic tracks, even if the employee merely views the material without downloading data or posting messages. Sophisticated interactive Internet languages are also capable of accessing information from the source computers that connect with their sites. Any personal use shall at no time involve access to inappropriate sites that are obscene, disrespectful, illegal, for personal profit, or for political or religious causes. 8 Connections to the Internet should never be left open by leaving desktop browsers active when not in use, both for the sake of system security and responsible use of system resources. Policy Violation Violation of any of the proVIsions of this policy may subject the employee to disciplinary action as outlined in the City personnel policy, up to and including dismissal. Questions Regarding Policy City employees who have concerns or are uncertain about ethical, legal, or security issues regarding the use of data communications tools are expected to discuss their concerns with thier supervisor, who will act as the employees first point of contact" The City Administrator and the MIS Coordinator will resolve any questions regarding this use policy or its interpretation, Until such issues are resolved, questionable use should'be considered not acceptable. JOB DESCRIPTION The following positions are seasonal and part-time. Supervisor/Driver Responsibilities · Maintain order and supervision of the Civic Arena in the absence of the Facility Manager and/or Assistant Manager, Responsible for the security and prevention of damage to building and arena property, Responsible for distribution of keys and refunds. Complete ice resurfacing, including documentation of machinery log, Ensure cleanliness of arena and concession area, Assist concession employees with daily tasks. · This position requires indoor and outdoor working conditions, which could reach 100 degrees and high humidity in the summer and 30 degrees below zero in the winter. · Hours include weekdays, weekends and nights. · Physical demands include lifting up to 50 pounds, climbing ladders, operating a lift, and operating vehicles with multiple foot and hand coordination, · Must have the ability to walk on ice surfaces and have clear vision close, distant and peripheral. Minimum Qualifications: · Valid Drivers License · Self motivated · Able to perform essential job functions under described working conditions, · Mechanical knowledge of equipment desired. Skate GuardlLabor Responsibilities: · Ensure safe and orderly public skating sessions. Consistently enforce policies and rules to patrons during public skating sessions, 9 · Remain on ice surface during all skating sessions when patrons are present. · Supervises patrons during intermission, · Assist with injured patrons and notify supervisors immediately · Assist with cleanliness of arena at all times. · This position requires indoor and outdoor working conditions, which could reach 100 degrees and high humidity in the summer and 30 degrees below zero in the winter. · Hours include weekdays, weekends and nights. · Physical demands include clear vision, skating ability, and patron communication skills. Minimum Qualifications: · Moderate to good skating ability · Good public communication skills · Self motivated · Able to perform essential job functions under described working conditions, Concession Stand Staff Responsibilities: · Operate concession stand, sell concession items to patrons · Maintain cleanliness of equipment and working area throughout shift · Conduct inventory of sale items prior to opening/closing · Operate concession equipment including serving and cash machines · Maintain knowledge of total cash received according to sales/inventory · Provide general information to public, answer Incoming phone calls · Hours will include days, weeknights and weekends Minimum Qualifications: · Ability to communicate with general public · Must be 15 years of age or older · Self motivated · Able to perform essential job functions under described working conditions. Salary Classification of Seasonal Employees The volume of operations of an ice arena is higWy seasonal. Many employees are classified as seasonal (temporary) employees, Compensation for seaSonal employees does not include health benefits, vacation or sick leave. Wages are paid on an hourly basis, with checks issued every two weeks according to a schedule set by the City. General Staff Information Anyone who is employed by the City of Hastings is a representative of the entire city. Many residents of the community have their only contact with the city government through you. Therefore, you have a responsibility to project the best possible image, We expect you to take pride in your work and to demonstrate care for yourself, fellow employees, the public and the city equipment, and facilities throughout each workday. Below are some rules to keep in mind: Staff Rules 1. Conduct yourselves in a professional manner at all times, 2. Be courteous and helpful to patrons and other staff 10 3, Answer to the best of your ability all questions about the arena. If you do not know the answer direct the individual to the person who does, (Faculty Manager, Asst. Manager) 4. Be aware of the responsibility of working at a civic arena. Stay alert at all times. 5. Take pride in our arena, facility, programs, and yourself, 6. Maintain your skill level and whenever possible, improve skills. 7.Do not eat, snack in unauthorized areas, front concession area,.office lobby window. 8 Keep work area clean. It is your responsibility to pick up your own trash and keep your personal belongings stored. 9 Only on duty staffis allowed in office and concession areas, At no time shall family or friends be allowed into the events without paying admission. 10. Attend ALL in-service training sessions and meetings. 11. Arrive on time for your scheduled shift. 12. Time sheets are to be completed by the employee only, You must check in and check out before and after each shift. Have supervisor initial your time sheet. 13, Under no circumstance is a patron or staffmember ever to be struck or disciplined by physical measures by an employee. If necessary, Contact the Police for assistance. Any physical or verbal abuse to the public will result in immediate dismissal, 14. Follow general arena rules. 15. When enforcing rules, explain to patron the reason for the rule. 16. Any employee found to be under the influence of drugs/alcohol on duty will be immediately dismissed, 17, Keep facility clean, Spills should be mopped up immediately, 18. Keep entry and lobby windows clean, 19, A clean facility is good public relations 20. Never use your foot or hand to compacked trash in trash cans. 21. On all reported injurys to arena staff, a Injury report form must be filled out get all information that is asked for on the form. Leave on office desk so it can be reviewed by arena management, then followed by a phone call to injured party. Cash Handling Procedure The following are guidelines to be followed by all employees handling money transactions at the Hastings Civic Arena, Opening Procedure At the beginning of each shift follow these procedures, · Count cashbox, or cash register · Make sure you have correct amount $100,00 · This should include 2- $10,00, 5 or 6 $5,00, 15 to 30 $1.00, quarters, dimes, and nickels. During your shift follow these procedures. 1. Ring up purchases, No matter how busy you are, always complete each register transaction before helping next customer 2. If you need to provide change to the customer during a transaction, put money received on top of cash drawer until change has been counted and given to customer. Once this is complete, put money in appropriate drawer, 11 3. Always give the customer a receipt. Explain to the customer that they may have to produce this receipt as proof of payment during a manager spot check. Skaters for Public Skate must be given a ticket in addition to a hand stamp, 4, Be very careful when handling money, pay attention to what customer is giving you. 5. Never leave cash drawer unattended, You are responsible for your cash register. 6,Voids and over-rings must be accounted for. Note must be put in cash drawer and signed by the employee. 7. If an emergency arises, please notify authorized employee to cover for you, 8. Only authorized employees can cover cash drawers. 9. Customers always precede employee for service. 10; If giving a receipt for vending machines, open skating or refunds of small amounts, fill out a refund slip completely, 11. If refunds are needed for larger purchases, cancelled lessons or rental cancellation, the Facility Manager/Supervisor will complete claim voucher. 12, The safe combination shall be given to authorized personnel ONLY. If you are one of these employees, DO NOT GIVE OUT COMBINATION. Doing this will result in immediate termination. 13. Pre-billed ice rental payments should be made to the Facility Manager unless late partial payment is being made by the user in order to gain access to the ice and/or keep the pre- arranged contract in force. All such ice rental payments must be issued a receipt out of the pre-numbered receipt book. 14, No paper money shall be left in the cash drawer overnight, Leave cash register drawer open, Concession Closing Procedure When your shift is finished, follow these procedures. .Close window and lock .Take concession inventory · Add up sales .Count cash and put $100.00 change back in cash box, .The remaining cash should equal your sales total. .Have supervisor re-count your cash, Have supervisor ring it in till under concessions. .Sign out and have supervisor initial; Burglary Robbery Procedures 1. Do not resist attempt. 2, Comply with demands of robber, 3. Call 9-1-1 after incident or when it is safe for you to call. 4. Contact Facility Manager/Assistant Manager immediately, 5. Document following information: .Time of robbery .What was taken .How many individual were involved (robbers) .Description of robbers - gender, height, weight, approximate age, eye color, clothing, and any other distinctive descriptions. 12 Safety The City of Hastings is committed to a safety program and expects all employees to adhere to the following arena policies: Resurfacer 1. Only one person on Resurfacer when operating, 2, Keep hands and feet away from moving parts. 3. Exhaust fan is operating. 4, Make sure everyone is off the ice before resurfacing begins, and that service gates are closed. One exception is the person moving the nets. Snow Brush/Blower/Ice Edger 1, Must be 16 years old to operate, 2,Keep hands and feet away from moving parts, 3, Exhaust fan is operating' 4,Wear earplugs when operating. 5. Stop engine when repairing/maintaining. 6, Turn off engine when filling with gasoline, 7 , Wear eye protection, Hazardous Materials 1. Wear protective eyewear when operating, 2. Rubber gloves are required when using certain materials. You will be notified as to what materials. 3. If you have questions about materials, ask supervisor before using. The City of Hastings wants all employees to be well informed about hazardous materials in which you may be asked to handle, If, after you have been provided with such information, you are still concerned about your safety, you may refuse to handle materials without negative consequences affecting your position. Emplovee Right To Know Act What is the Employee Right To Know Act? The 1983 Minnesota State Legislature felt that employees had a right to know what, if any hazardous substances or harmful 'physical agents they are exposed to in their work places, Employees also need to be trained on the safe and appropriate use of hazardous substances, The City of Hastings is responsible for providing information and training of employees who use these hazardous substances, How do I know if there are any hazardous substances in my workplace? Your employer has conducted a survey of hazardous substances and harmful physical agents. If you are routinely exposed to these substances, your employer needs to provide a training program on the exposure to these substances. Additional training is required annually and whenever a hazardous chemical is introduced to the workplace, 13 How do I obtain information on these hazardous substances? An employee has a right to written information on identified hazardous substances and harmful physical agents. This information is available in your work place in manual titled Material Safety Data, In many areas wall charts have been provided for easy identification and safe and appropriate use of all these substances. If you are concerned about a substance that you are required to work with, information is provided in the manual. These locations are the office, janitor room, and resurfacer room. An employee should be familiar with the manual to access information. To locate this product, simply look up the product name and chemical. The manual will provide information on health concerns and directions for obtaining more specific information on a product, Emergency first aid information is provided in the product manual. However, if you have a dangerous situation, call poison control center for fastest help, (651-222-2113) What are my rights under the Employee Right To Know Act? First of all an employee has the right to a safe work environment. The Employee Right To Know Act relates to an employer providing employees with information concerning the hazardous substances to which they are routinely exposed, An employee who believes that an assigned task may pose an imminent danger of death or serious physical harm may exercise the right to refuse to work, if no reasonable alternative is provided, An employee who refuses in good faith to perform an assigned taSk will receive pay for that task if the employee is not reassigned to other tasks by the employer and requests (within 24 hours) that the Commissioner of Labor and Industry inspects and determines the nature of the hazard, The commissioner determines whether or not the employee was placed in imminent danger by performing the tasks. Investigators shall, after consultation with the commissioner, issue an order, which prohibits such practices until corrected; the order shall be in effect for a maximum of 72 hours. If you have any questions about a product, don't use it. Consult with management or shift supervisor. REMEMBER, SAFETY FIRST. Equipment Safety Check The operator of any piece of equipment is responsible for conducting a safety check prior to use. This includes checking the gas gauge, brakes, and proper function of safety features, noting loose or broken parts, and checking for unusual noises. Always clean equipment before properly parking/storing, Report any unusual conditions or need for repair to the ASSISTANT MANAGER as soon as possible. Gas Yard Dumpster Policv The gas yard and dumpster area are considered safety zones. DO NOT GO OUT TO THE GAS YARD OR DUMPSTER AREA WITH OUT INFORMING ANOTHER EMPLOYEE. This policy must be followed and violation of this policy can result in immediate termination. 14 Additional Policies No City of Hastings employee shall use the Hastings Civic Arena free of charge. Any employee using the facility must be able to produce proof of payment and is subject to the same rules and regulations provided to patrons, THERE WILL BE NO EXCEPTIONS! All employees of the Hastings Civic Arena will pay full price for skate rentals, skate sharpening, food! beverage, hockey/figure skating supplies and equipment, etc, THERE WILL BE NO EXCEPTIONS! Employees who are on duty should not leave the premises without authorization from their immediate supervisor. Employees using the facility when they are not on duty are NOT allowed in the office/concession area, Only employees on duty will be permitted in these areas. If you have questions/comments the Hastings Civic Arena Manager and Assistant Manager have an open door policy, All employees may feel free to discuss problems with supervisors, Most often big problems are a result of not solving small misunderstandings. It is very important that each employee raise questions/concerns right away. Dress Code All employees are required to wear appropriate attire during each shift of work. We are serving the public and want to make a good impression. A neat and clean appearance is expected Employees of the Civic Arena will be required to wear a Hastings Civic Arena jacket or sweatshirt and shoes and socks at all times. Long pants must be worn during winter months and shorts may be worn during summer months. Be prepared for working conditions below nonnal room temperatures. Safety attire for maintenance personnel will be provided when required, Scheduling The Facility Manager and Assistant Manager will complete schedules for staff Each employee will be required to fill out an availability form at time of employment. Schedules will be issued to each employee and posted in the workspace area at the civic arena, Employees of the civic arena will be required to work a minimum of two nights a week and two weekends (Sat and Sun) a month. Civic arena employees are responsible for checking the posted work schedule, If there are conflicts, notify the Facility Manager immediately, no later than two weeks in advance, Time Cards Each employee of the Hastings Civic Arena must complete time cards. It is mandatory that all information is included on your time card or it will not be processed. The Appendix in this manual has a sample time card that has been properly completed and signed by a supervisor, It is your responsibility to turn in your time card to the Facility Manager on the payroll due dates. Any time card not turned in on the due date will NOT be processed and you will not be processed for payment. 15 Sick Time If you are unable to work because of illness, contact the Facility Manager or Assistant Manager immediately. Substitutions If you are unable to work your scheduled hours, YOU ARE RESPONSmLE for finding a staff member to work for you, The procedure is as follows: I. Complete a SUBSTITUTION INVOICE form no less than 48 hours before your scheduled shift. 2. You must fill in all information and SIGN the bottom portion. 3. The staffmember who is substituting for you MUST also SIGN the bottom of the form. 4. The Substitution Invoice MUST be given to the Facility Manager no less than 48 hours before the requested substitution, 5. The Facility Manager must approve all substitutions or shift switches, Emplovee Disciplinary Action Procedure Policy A City of Hastings employee is the beneficiary of certain privileges and benefits that are set forth in this policy, In exchange, the City requires standards of conduct and behavior that ensures the citizens of Hastings will receive quality local government services. Whenever the work habits, productivity or personal conduct of an employee falls below a desirable standard, the supervisor should speak to the employee at the time they are observed, and require the employee to correct any deficiencies immediately. The objective of this policy is to establish a standard disciplinary process for employees of the City of Hastings. This policy encourages a positive, problem solving approach to discipline. The focus is on correcting unacceptable behavior, encouraging good performance, and not as punishment as an end in itself. Progressive Discipline Progressive discipline is a sequence of increasingly serious actions taken in response to inappropriate employee behavior. These actions must incorporate the principles of: Equal Employment Opportunity Discipline may not result in discrimination based on race, color, creed, religion, national origin, sex, marital status, sexual orientation or identity, disability, age, status with regard to public assistance, political affiliation, or veteran status. 16 Due Process The employee must be informed of action to be taken and why; the employee must be given the opportunity to respond or challenge the actions and to explain their behavior, Just Cause Discipline, suspension or dismissal will be for just cause. Just cause includes, but is not limited to, the following: 1, Incompetence, inefficiency, or negligence in the performance ofan employee's duties; 2. Sleeping or inattention on the job, unless authorized to do so due to position (e.g. applicable Fire Department shifts which allow certain personnel to sleep at appropriate times.); 3, Dishonesty in the performance of duties; 4. Carelessness and/or negligence in the handling or control of municipal property or property entrusted to the employee by the City; 5. Theft or intentional destruction of City property or another employee's property; 6. Failure to comply with safety rules, regulations and/or safety procedures; 7, Deliberate or careless conduct endangering the safety of other employees, including the provoking or instigating a fight during work time; 8. Sexual harassment or other offensive behavior; 9, Repeated absenteeism or tardiness after warning; 10, Providing false or misleading information on an application form, cheating on an examination, falsifying a statement, certificate or evaluation; 11. Intentional falsification of personnel records, time sheets or other City records or reports; 12. Violation of or fraud regarding the provisions of this policy; 13. Soliciting political contributions from municipal employees, and engaging in political activities on or with City property and/or on City time; 14, Conduct impairing the efficiency of the City. 15. Conviction of a criminal offense involving moral turpitude; 16, Violations of any lawful or official work rule, regulation or City ordinance; 17, Immoral or indecent conduct while on duty; 17 Progressive Discipline 18, Reporting for work and/or working while under the influence of alcohol, drugs or other controlled substance; and/or any violations of the Drug Free Workplace or Drug & Alcohol Testing Policies; 19. The use of offensive conduct or language toward the public, municipal officers, or employees, including but not limited to, verbal harassment Inducing or attempting to induce a person, officer or employee of the City to commit an unlawful act or to act in violation of any lawful and reasonable official regulation or order; 20, Violation of the State Ethics Law, City Ethics Rule, or other City Policy; 21. Unapproved use of compensated work time, equipment and/or City vehicles in outside employment or for personal benefit or gain; 22, Unauthorized absence or abuse of leave privileges; 23, Disobedience, such as, but not limited to, refusal to obey an order which a superior is entitled to give and have obeyed, or refusal to do assigned work which the employee is capable of doing, which has resulted or reasonably might be expected to result in loss or injury to the municipality, employee~ or to the public. There are two exceptions: an employee can refuse to obey if they believe and can prove that the order the employee was given will jeopardize their safety or the safety of others or if they believe the order is illegal; 24, Insubordination, including, but not limited to, showing a blatant lack of respect to a supervisor, employees and/or the public; 25. Public statements which are slanderous or libelous; 26. Wanton use of" offensive conduct or language toward the public, city officials or employees. 27. Other incidents which constitute just cause; 28. Conducting business for another job, including, but not limited to, the use of City supplies, materials and/or use of time, while on City time; and/or 29, Violations of the City of Hastings Personnel Policy, The following sequence of action is the typical course of progressive discipline, The steps need not be followed in certain cases when the City Administrator determines that the behavior exhibited justifies foregoing a step or steps on the discipline process. At every step the employee is given an opportunity to explain the incident and an opportunity to appeal the disciplinary action before the City Council. 18 Employee Assistance! Decision Making Leave Oral Warning Written Warning Step 1 Step 2 Step 3 Step 4 Step 5 Oral Warning Written Warning Suspension, With or Without Compensation Demotion Dismissal As an alternative to, or concurrent with the above disciplinary steps, the City Administrator or Department Head may choose to grant a one-day paid leave to an employee during discipline proceedings, Supervisors, in consultation with the department head, or the City Administrator, have the authority to impose an oral warning without the prior approval of the City Administrator. A rec.ordof the conversation should be made by the supervisor for future reference, Supervisors, in consultation with the department head, or the City Administrator, have the authority to impose written warnings without the prior approval of the City Administrator. A written warning should include the following: 1, A written memo to the employee from the supervisor explaining: ~ ~ Notice that the employee is receiving an offIcial written warning; The nature of the violation and the behavior or results now expected; The previous oral warning, if one was given; The consequences of a repeat violation or continuing inappropriate behavior, up to and including dismissal. ~ ~ 2. The employee should sign the original and two photocopies of the written warning acknowledging that they have received notification. Signature of the notice does not mean that the employee agrees with the warning, only that they have received the notice. The employee has the opportunity to make any comments regarding the incident on the written warning. 19 If the employee refuses to sign for receipt of the written warning, the supervisor shall so indicate on the reprimand, including the date of such refusal, and distribute it as provided in #5 below. In the case of refusal to sign, another supervisor should witness delivery of the reprimand to the employee, if this can be done conveniently, 3. The Employee's response to the written warning. 4. An explanation of the City's appeal process. 5, The original written warning should be provided to the employee. A copy of the signed written reprimand will be sent to the City Administrator. A copy of the signed written warning will be placed in the employee's personnel file. Suspension The City Administrator may suspend an employee, with or without compensation, for disciplinary reasons. Any employee may be suspended, with or without compensation, when it is in the best interest of the City to do so. This step is typically taken after unsatisfactory performance has not been corrected following the applications of an oral and written notice. It may be taken as a first and final step before discharge in the event the City Administrator determines that a serious violation has occurred, A suspension without pay shall not exceed thirty (30) calendar days or its equivalent at anyone time. Notice of the suspension shall be as follows: 1. A written memo to the employee from the City Administrator explaining: ~ The nature of the violation and the behavior or results now expected; ~ The previous steps of discipline, if any; ~ The effective time of the suspension; ~ That the suspension will be unpaid; ~ The consequences of a repeat violation or continuing inappropriate behavior, up to and including dismissal. 20 2. The employee should sign the original of the suspension notice, acknowledging that they have received notice of the suspension. Signature of the notice does not mean that the employee agrees with the notice, only that they have received it. The employee has the opportunity to write any comments regarding the incident(s) on the notice of suspensIon. If the employee refuses to sign the notice, the refusal shall be so indicated on the form, including the date of such refusal, an~ distributed as provided in #5 below. In the case of refusal, a Department Head or supervisor should witness delivery of the notice to he employee, if this can be done conveniently. 3, An explanation of the City's grievance process. 4, The employee's response to the suspension (if any). 5, The employee will receive the original suspension notice. A signed photocopy of the suspension notice will be forwarded to the City Administrator. A signed photocopy will be included in the employee's personnel file, An employee returning to work following a paid or unpaid suspension must agree to follow rules and regulations and correct unsatisfactory performance. Demotion A demotion means placing an employee in a classification with less responsibility and lower pay. An employee, other than a Department Head, may be demoted by the City Administrator for inefficient performance of duty, for disciplinary actions, or other reasons determined at the discretion of the City Administrator. Notice of the demotion shall be as follows: 1. Written notification explaining: > The nature of the violation; > The summary of all the previous steps of discipline, if any; > The effective date of the demotion; 21 ~ The consequences of a repeat violation or continuing inappropriate behavior, up to and including dismissal; ~ Expectations for the results with the employee's new position. 2, The employee should sign the original demotion notice acknowledging thereby they have received notification Signature of the notice does not mean that the employee agrees with the reprimand, only that they have received notice. The employee has the opportunity to make comments on the incident(s) leading to the demotion notice, If the employee refuses to sign the form, the refusal shall be so indicated on the form, including the date of such refusal, and distributed as provided in #5 below, In the case of refusal, a Department Head or supervisor should witness delivery of the notice to the employee, if this can be done conveniently. Dismissal 3. The employee's response to the demotion (if any). 4, An explanation for the City's grievance process. 5. The employee will receive the original demotion notice. A signed photocopy of the termination notice will be forwarded to the City Administrator. A signed. photocopy will be included in the employee's personnel file. The City Administrator may dismiss an employee which has been appointed for just cause. Department heads are dismissed by the City Council. The City Administrator shall hold a meeting with the employee prior to deciding whether to dismiss the employee. This meeting shall be held as required by state and federal law. Dismissal may occur, in appropriate circumstances, without preceding disciplinary steps. Dismissal shall be grounds for denial of the employee's severance benefits including accumulated vacation leave, sick leave and other severance pay. 22 A dismissal notice should include the following: 1. A written memo explaining: ~ The nature of the violation; ~ The summary of all the previous steps of discipline, if any; ~ The effective date of the dismissal; ~ Procedures for dismissal, including an exit interview. 2, The employee should sign the original notice of dismissal and two photocopies of the notice acknowledging that they have received the original copy. Signature of the notice does not mean that the employee agrees with the dismissal, only that they have received the notice. In the event the notice is mailed to the employee, a signed acknowledgment is unnecessary, 3, The employee's response to the dismissal (if any), 4. An explanation for the City's grievance process. 5. The employee shall receive the original dismissal notice, A signed photocopy of the dismissal notice will be forwarded to the City Administrator. A signed photocopy will be included in the employee's personnel file, 6, Complete a Personnel Action Sheet authorizing dismissal of the employee. Exceptions to Procedures In some instances, all of the steps listed above may not be practical and are not required to be included in the disciplinary process. Circumstances may make a greater or lesser action more appropriate, Typically, second and subsequent offenses have a cumulative effect and justify greater penalties, An offense need not be similar in nature to an earlier offense in order to have such cumulative effect. An overall employee evaluation of "Satisfactory" or better for a period of time between offenses does not diminish the cumulative effect. The length of the period of time between offenses is a factor that may be considered in 23 determining the severity of the penalty. The City reserves the right to make exceptions to these procedures. Right to Appeal Refer to Section 3.40 for the City of Hastings Grievance Policy, Responsibility for Documentation Documenting each step of the progressive discipline process is the responsibility of the individual providing the discipline or the supervisor, Files should be accurate and up to date. Opening and Closing Procedures Every shift requires specific tasks to be performed by the civic arena staff Please be sure to complete each task as outlined in the Opening and Closing Procedure Handbook located in your designated area. Each task is to be initialized in the handbook by the individual who completed the work. Night Supervisor/Resurfacer Driver General Job Duties Night Supervisor and Resurfacer Drivers are report to the Facility Manager and are responsible for accepting work direction from all other full-time staff. During your shift frequently check the Daily Maintenance Chart (included in the appendix) and complete all jobs required. Supervisors should ensure that the rink guards, office staff, and all other arena personnel on duty are performing their described job duties. These duties include, assisting with Public Skating sessions, cashiering, skate sharpening, skate rentals, ice coverage for ice guards, and selling supplies. Supervisors are expected to assign and assist with these duties when necessary, During Public Skating, the Ice Guard must be on the ice at all times, If for some reason this staff member must leave the ice, another qualified staff member must cover for them Dealing with the public is an important aspect of this job. The arena was built to serve the public and we, as staff, must give 100% at all times. Refer to the Public Relations section in this manual for related policies. If for any reason, you or another staff member must call 9-1-1 introduce yourself to emergency staff and provide information and assistance, . if necessary, Office Job Duties At the beginning of each shift, check the Daily Maintenance Chart and complete all duties required. These duties may include unlocking doors, checking equipment, and checking locker rooms. Always leave a note for the Facility Manager if you notice equipment or property damaged or broken, Also check the ice rental book to check for resurfacing schedule. Check on rentals scheduled and what special equipment is needed. 24 Note the contact person for the rental and collect payment before the rental begins. Supply the rental contact person with a receipt. Ice Rental Procedure · All rentals must be paid in advance · When scheduling, include the following information in the rental book... name, telephone number, address, and group name. · Initial the rental book when payment is received · Ice time cannot be HELD for anyone without a deposit, $70.00 within 36 hours. · Contract ice must be handled by the Facility Manager When working outside the office, make sure all office door/window are locked and that the safe is also locked. This is very important when working during late night rentals and when you are working alone. Stay attentive to the phone ringing and assist other staff when necessary, Only on duty staff member are allowed in the office area. Do not allow employees who are not on duty to use the office area for any reason. Skate Sharpening Procedure · Be familiar with equipment before using · Take your time · Do a professional job · Wear Eye protection. Outside Office Duties You will need to check the refrigeration plant after each ice resurfacing. Make sure the ice temperature is within acceptable parameters and that the plant is operating properly. The refrigeration readings should be done in the morning and every 4 hours after that throughout the remainder of open time, If there is a problem with the refrigeration plant or the resurfacer, call the Facility Manager or Assistant Manager IMMEDIA TEL y, Resurfacing · Before resurfacing, visually inspect the resurfacer for any obvious problems, This should include checking for low tires or unusual noises. · Check the ice surface to make sure that all loose pucks and debris are removed, · Use hot water for the ice-making water; use cold water for wash water. · Do not allow anyone on the ice while you are resurfacing. TIllS IS VERY DANGEROUS. exception person moving nets. · While still on the Ice, shut off augers and stopped before leaving the ice. · Make sure conditioner is up before leaving the ice. · Then proceed off the ice. · DO NOT DRAG THE SNOW OFF WITH THE CONDITIONER. · Keep the resurfacer room neat and clean. Hang up all shovels and squeegees. · Keep goal pins in their racks. · Do not leave snow by the rink. Push any snow under the resurfacer. 25 Between ice resurfacing, complete the following duties,.. · Walk through the building, including locker rooms, bathrooms, bleachers, and mezzanine. Check toilet paper and garbage cans, · Check areas for damage or unusual operations, This includes clogged toilets, leaky pipes, and vandalism. Make possible repairs. · Note unusual activities by patrons and control situations when necessary. · Maintain cleanliness in lobby area at all times, Empty garbage cans and mop up all spills. · Walk through player's boxes in rink, and maintain cleanliness. This includes picking up garbage, broken sticks, and lost and found items, ' · Be conscious of energy-saving method... Turn off lights in rooms that are not being used, Use proper lighting for events, Final Daily Resurfacing · Turn off all lights except one set. · Close all doors leading to the ice surface, 1. If the lines are bright, do not cut very deep in that area, 2. Corners should be cut deeper because of the ice buildup that occurs. · Melt down the threshold to the resurfacer room with hot water if ice has built up. · When resurfacing is complete, put extra water on all areas that need to be thicker, For example, on the bright lines, and screws on the kick plate. · When you are finished with the resurfacer complete the following 1. Close Propane Valves 2, Shut water valves off 3, Drain Zamboni Water 4. Raise the snow box, put safety pole in its position. 5. Put the conditioner down on the blocks. 6. Leave a note Ifthere is a problem with the equipment. Closing Duties At the end of your shift, check the Daily Maintenance Chart and complete all duties required. This includes... · Take refrigeration readings. · Empty all trash, do not take to dumpster with out informing other employee. · Make sure all patrons and employees are out of the building. · Turn off sound system. · Turning off all exhaust fans, · Turning off all lights in the facility, except maintenance lights. · Check all doors, make sure they are locked and secure. This includes garage doors. Ice GuardlLabor General Job Duties 26 Ice GuardlLabor are to report to the Facility Manager and are responsible for accepting work direction from all full-time staff and Night Supervisors. During your shift frequently check the Daily Maintenance Chart (included in the appendix) and complete all jobs required. · Ice GuardlLabor are to stay alert both on and office for conflicts or problems that may anse. · Make sure resurfacer doors are closed before allowing patrons on the ice, · Check all patrons from hand stamps or tickets before allowing them on the ice. · Enforce all rules. Refer to the Public Relations section of this manual for policies, · Ifpatrons break rules, give them a warning first. Ifproblem occurs again, remove them from the ice. If you are unable to control patron, notify supervisor immediately. · Set an example. It is impossible to enforce rules when you break them yourself · Be friendly and courteous, · Refrain from extended conversations with friends and from skating with patrons. · NEVER LEAVE THE ICE UNATTENDED. · Before and after each session and during intermission, assist with patron control in the lobby area,. Assist with vandalism control and patron fighting. Concession Employees General Job Duties' Concession employees are to report to the Facility Manager and are responsible for accepting work direction from all full-time staff and Night Supervisors. Before, during and at the end of your shift, check the Daily Maintenance Chart and complete job required. Opening duties · Count cash box, do you have the right amount? $100,00 · Run hot water for cleaning, in sink. · Start coffee · Count concession inventory · Retrieve clean wipe and drying towels from cabinet · Put dirty towels in door comer · Check trash, does it need emptying? · Open concession window · Run hot water in pail, ~ full, Use this for floor spills, · Keep counter tops clean at all times. · Keep floor clean at all times, · Keep popcorn machine clean at all times, · Keep cash box organized throughout shift, This makes your closing much easier. · Roll up Quarters, Dimes, and Nickels, when there is an excessive amount. Closing Duties · Close window and lock · Count concession inventoryt· Add up sales · Count cash, replace $100.00 start-up to cash box 27 · Clean all equipment. This includes coffeepots, hot chocolate machine, and popcorn machine. · Dump coffee pot filter bags · Run hot water through hot chocolate mixer · Wipe down inside/outside of popcorn machine. Replace popcorn/oi1lids. · Sweep/mop floors · Store clean mop bucket by door comer · Throw dirty towels by door comer · Restock · Is trash empty? Supervisor will empty. · Have supervisor count cash and sales · Sign.out and have supervisor initial Public Relations The following is a list of steps you should always follow when providing customer service . 1. LISTEN carefully and with interest. Remember body language 2. UNDERSTAND. Put yourself in the patron shoes. 3, ASK open-ended questions that are non-threatening. Make the patron think, 4, SUGGEST one or mqre alternatives that solve the problem, Let the patron decide 5. APOLOGIZE without blaming anyone, 6. SOL VB the problem, Forbidden phrases of customer service... I don't know. If you don't know, find out. Instead say "That's a good question, let me check and find out." We can't do that This one is guaranteed to get your customer's irritated. Instead say" Let me see what we can do." Find an alternative solution, You'll have to. Use phrases such as "You'll need to," or "here's how we can help with that," or "next time that happens, here's what we can do." Hang on a second, I'll be right back. Instead say "it may take me two or three minutes to get this information. Are you able to wait/hold while I check?" Procedure for Fighting If you witness or become informed ofphysicaVverbal fighting between patrons and or employees, follow these procedures, 1, Survey the scene, obtain adequate staff assistance 2. If possible, stop fighting, DO NOT RISK YOUR OWN SAFETY. 3. Call 9-1-1 if necessary 4. Complete incident report form 5. The Facility Manager will follow up on the incident. Accident/Emergency Procedure Be first aid conscious. You should know what to do, when and how. You should also 28 know what not to do when it comes to giving first aid, First aid is the immediate, temporary care given to an injured person or to someone that has become suddenly ill. Don't ever hesitate to notify the parent/guardian or even 911. All accidents, no matter what location in the facility they occurred, must be reported to the office staff as soon as possible, All accidents and first aid care, whether minor or major, must be documented on accident/incident forms provided, , 1. Gather all first aid supplies before starting care, First Aid supplies are located in the East Arena. This will reduce the spread of contamination. 2. Always wear protective equipment, gloves, when providing care. 3. Try to give care in one area as not to contaminate several areas, 4. Always document or fill out appropriate paperwork. Even if it is for a Band-Aid. 5. Follow guidelines for cleaning up blood or biohazard waste. When to call 911 911 should be called immediately if a victim . . -IS unconscIous -has a severe head injury -has severe external bleeding or suspected internal bleeding -has an obstructed airway, even if the victim recovers -has a seizure -has critical burns -has a suspected fracture -has a suspected spinal injury -has certain or suspected sudden illness -or any victim who has received rescue breathing or CPR, -regardless of how well the victim seem to have recovered, When calling 9-1-1, be prepared to give the dispatcher patient information; age, what happened, your name, and your location. BE PREPARED. KNOW WHY YOU ARE CALLING 9-1-1. GumbaU Machines There are a varying number of Gumball machines located at the arena under franchise, The arena receives 50% of the receipts, product cost. To determine gross receipts, the vendor in the presence of an authorized arena employee weighs coins collected from the machines, Product is removed and 50 % of the balance is remitted to the arena in cash, This total must be rung into the cash register # 4 key, The vendor also provides a written report of the receipts that the Facility Manager includes with the daily cash report. Hockey Games The high school plays their home games at the Hastings Civic Arena, The games are scheduled with a contract being signed between the city and the Suburban 29 East conference, providing for the game dates and a set hourly rate. The following will occur during a high school hockey game, 1 . The arena staff sells pre-numbered tickets. The Arena provides ticket taker, 1-4 off duty police security, annoucer, clock keeper, penalty boxs keepers. 2. The high school will supply the trainer, 3. The Facility Manager completes a cash report form. Beginning and ending ticket numbers are recorded on the form with the cash, which is then deposited in arena cash register #8 key, 4. Youth tournaments will provide EMT/medical personal, sales staff, locker room attendants, score table personnel. Off duty police security when deemed necessary. Hastings'Skating Lessons Skating lessons are held at the Hastings Civic Arena and are under the direction of the Skate School Director, 1. Registration forms and money are to go through the Skate School Director . 2. The application form is given to the Skate School Director. 3. The Skate School Director advises the arena staff as to class availability so that money is not deposited for a class that is known to be full, Employee Acknowledgement Form I (print name) policies and procedures listed in this manual. I agree to add and become familiar with any additional information as it becomes available to me. , have read and understand all Hastings Civic Arena Signed (Employee signature) Date Signed (Manager' s signature). Date 30 r . " VI-6 MEMO TO: MaY~r C~y 90uncil ') ~ ;p/~~aW Marty; cNamara Roaaside Park Fence FROM: SUBJECT: DATE: October 9, 2001 The City of Hastings requested quotes to install an ornamental fence at Roadside Park. The proposed fence would serve as a protective barrier separating the existing playground area from Highway 55. The fence was requested by the Roadside Park neighborhood and was part of the original master plan for Roadside Park, The City of Hastings has received one written quote to install an ornamental fence at Roadside Park. The quote was submitted by Lightbourn Welding, Inc, in the amount of $9.996.00. Staff and Bruce Chamberlain the consultant for the project have had an opportunity to review the proposal and are recommending approval. COUNCIL ACTION Ac~ept the proposal from Lightbourn Welding Inc, to construct and install an ornamental fence at Roadside Park in the amount of $9,996,00. Funds for the construction and installation of the ornamental fence would come from Roadside Park Funds. " , .. Creative Solutions for Land Planning and Design Hoisington Koegler Group Inc. IIUB (gO October 9,2001 Marty McNamara, Park & Recreation Director City of Hastings 101 4th Street East Hastings, MN 55033 Re: Recommendation of Contract award - Roadside Park Ornamental Fence project. Dear Marty: Quotes were solicited from qualified steel fabricators for the Roadside Park Ornamental Fence project. As you know, it is the City's intent to construct an ornamental safety fence between the play area and Highway 55. The fence is designed to match the one used at Wilson Park. One proposal was received from Lightbourn Welding, Inc in the amount of $9,996.00. The quote includes fabrication, painting and complete installation. Although it would have been desirable to have more than one quote, we know that the current construction marketplace is very tight. We also know through past experience that Lightbourn Welding does superior work. Also, the price quoted is a reasonable one. Therefore, I recommend contract award for the project. If you have any questions, please contact me. Sincerely, ~~.~ Bruce L. Chamberlain, RLA Project Manager Ene. M: IHASTINGSIRoadside ]arkIFenceIDOCSlAWARDREC.doc 123 North Third Street, Suite 100, Minneapolis, MN 55401-1659 Ph (612) 338-0800 Fx (612) 338-6838 ; , ,f' ). PROPOSAL Roadside Park Ornamental Fence City of Hastings, Minnesota City of Hastings c/o: Marty McNamara, Park & Recreation Director 101 4th Street East Hastings, MN 55033 The undersigned,.-( / ~lfr&:xlA'H W'~Mld. J~ bidder, proposes and agrees to furnish all labor, materials, equipment and supplies to completely fabricate and install the Roadside Park Ornamental Fence in Hastings, Minnesota, in accordance with the Plans and Specifications prepared for the work by Hoisington Koegler Group Inc. for the proposed fee listed below. In this proposal, if accepted, Bidder agrees to commence and complete work by a mutually agreed upon date. It is understood and agreed that this proposal may not be withdrawn within 30 days after bid closing date and that the Owner reserves the right to reject any or all bids and to waive formalities. Receipt of the following addenda to the specifications is acknowledged. .---- Addenda No. Dated .2001 Quantity Unit Unit Price Bid Amount 147 LF $ 6B.~ $ ~ 9P~.DI) PROPOSED BID AMOUNT $ ~ 99 t, tJ (J fall 2001 completion likely is, is not feasible ~ WFIPTIIEI( ?&KMI?"T/A/tf) N~1/. gd T~/ t!f);r#Pt'w/.s;t. "','/fl'?,. 0'2 If a corporation, what is the state of incorporation? ~ A/A/'~S' d F /'? If a partnership, state full name of all co-partners. BASE BID Item Ornamental Fencing /E~P/A/, //Ve, n Authorized Si ture) TITLE: ?~~~04A/T OFFICIAL ADDRESS: .,?"/6'"#'?"'St:)V,flA/ Wt~P/N(f 7:AJ~ ~ ;?O~ 00 OTe~() ~(/E . ;Y/I~r/N (j~ ,. """'AI'. 6''"6 -6r:r DATE: ...s,e-~7;t:'/f?.r&~ ~~. ,2001 \ ISERVERlActivelHASTINGSlRoadside ]arkIFenceIDOCS1PROP _FRMdoc Proposal Form Page P - 1 en C) z - I- en <C :J: LL o ~ - o l- t/) W :J a w 0:: I- ,2 W :!: ~ a.. f!! 2 W :!: w > o 0:: .0.. ;! ~ ::; ~ :J C 2 <( I- W w 0:: l- t/) - o o N .r::. - ::l o en oj > 0<( r::'Cco -r::...... - co C') r::'iii1O 0_10 .!!!Q) ::l'Cz ~~:E .....'CO::::oi o ""'10 Cl _coco co CO.r::.IO> ~ .~ N co C')OlD::.....en i..: .. .. Q)g'o ~'5-g ::l r:: .... zWc _'Co ai ,g u E 0..Q) >- co a. .... .2 r:: o tii .~ Q. ~ i\~ ! o \' r:: U W ~ 'C ,~ e a. a. <( 000l0) 00.......... c::i c::i . , ~o............ 0C')C') _ "<t. "<t re:g~ ~Ol 0 ~ - ..... ~ - ... CI) r::. 3: o QjQj';"; _ Cl r:: CI) co co CI) ::I C1r::ECI .9'(ij ~c 'C0i0..::I .sO::::U)~ .9!~i5<( a. CI) ,-- E...I~J9 o .... 0 U a..... - U) co U) - Q) (2 ...I ........... ~C')co "81"'i ~ ~ 't: co...... ~ C1)~~C') o..'~ ...... 05 .....C\lC') I ~ <( ~ :E :::> en .... z w ~ >- ~ VI-7 Ii.i !;( CI o .... en ...I ~ o .... 10/09/2001 11:26 FAX 9528908065 BOLTON & MENK CONTRACTOR RECAPITULATION 2001 LOCK AND DAM ROAD IMPROVEMENTS CITY OF HASTINGS, MN. BMI PROJECT NO. T11.20118 ~ Hastings, City 08-Oct-01 TOTAL, COMPLETED WORK TO DATE RETAINED PERCENTAGE ( e$) TOTAL AMOUNT OF OTHER PAYMENTS OR (DEDUCTIONS) NET AMOUNT DUE TO CONTRACTOR TO DATE TOTAL.AMOUNT PAID ON PREVIOUS ESTIMATES P~Y CONTRACTOR AS ESTIMATE NO. 5 Certlflcate for Partlel Payment I hereby cartlfy that, to the best of my knowledge and belief, aI/items quantities and prices of work and material shown on this Estimate are correct and that all work has been performed In ful/ accordance with the terms and condlllons of the Contract for this project between the Owner and the undersigned Contractor, and as amended by any authorized changes, and that the fore~olng Is a true and correct statement of the contract amount for the perlQd covered by this Estimate. Contractor: HOLST EXCAVATING, INC. By Name $897,290.29 -$44,864.51 $852,425.78' $588,394.99 $284,030;79. Title Date --..--.-------------------------...--------------- CHECKED AND APPROVED AS TO QUANTITIES AND AMOUNT: BOLTON &MENK, INC., ENGINEERS,1515 EASTHIGHWAY13, BURNSVllLE, MN., 55337-6857 By '-fWtU.I' J I L ,4 ~fA..1.. Marcus A. Thomas, P .E. . PROJECT MANAGER Date (tJ/91o, APPROVED FOR PAYMENT: Owner: CITY OFjlASTINGS tiZ/..; . ~ ~ By' ./ Name . C /71 (.:"'GJ "G'':'' . Title And /O/f/") Date. Date Name Tille CU YO (CV) = Cubic Yards, Compactect~olume (Measured In Place) CU YO (EV) = Cubic Yards, Excavated Volume (Measured l~ Place) 19J002 'VI-8 VI-9 MEMO To: From: Subject: Date: Honorable Mayor and City Council Members Tom Montgomery Install All-Way STOP, 4th & General Sieben Dr. October 10,2001 At the September 4th City Council meeting, Council directed staffto contract with SEH to conduct a traffic study at the intersection of 4thSt. and General Sieben Drive, to evaluate a request to install an all-way STOP at this intersection. The SEH report noted that traffic volumes did not warrant the installation of an all-way STOP and that adequate sight distance exists at the intersection for the design speed of 30 mph. However, the SEH report recommends installing an all-way STOP at the intersection because the skewed intersections creates a perceived lack of sight distance, traffic speeds are approaching and even exceeding 40 mph which requires a longer sight distance than the intersection provides, and pedestrians are having difficulty crossing the intersection against the high traffic speeds. Council is requested to adopt the enclosed resolution ordering the installation of an all- way STOP at the intersection of 4th St. and General Sieben Drive. CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA Resolution No. RESOLUTION ORDERING THE PLACEMENT OF AN ALL-WAY STOP AT THE INTERSECTION OF 4TH STREET AND GENERAL SIEBEN DR. WHEREAS, concerns over traffic safety prompted the Hastings City Council to order a traffic study ofthe intersection of 4th Street and General Sieben Drive, and WHEREAS, the traffic study revealed that traffic volumes at the intersection do not meet warrants for the installation of an all-way STOP, and WHEREAS, a combination of high speeds, skewed intersection, and pedestrian traffic create a safety problems at the intersection that can best be addressed by the installation of an all-way STOP as recommended by the traffic study, NOW, THEREFORE BE IT RESOL YED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; The Hastings City Council has determined that an all-way STOP should be installed at the intersection of 4th Street and General Sieben Drive to improve traffic and pedestrian safety, and City staff is directed to install all-way STOP signs at this intersection. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 15TH DAY OF OCTOBER, 2001. Ayes: Nays: Michael D. Werner, Mayor ATTEST: Melanie Mesko, City Clerk (SEAL) VI-10 MEMO TO: The Honorable Mayor and Council FROM: John Grossman, HPC Staff RE: Authorize advertising for proposals for HPC project Date: October 10,2001 SUMMARY: The HPC recommends advertising for contract services proposals. The grant agreement with the Minnesota Historical Society requires advertising because the grant fimds originate from the u.S. Department of the Interior. BACKGROUND: The City was awarded $10,000 matching grant to rewrite, illustrate, publish and distribute, both hard and electronic (web page) versions of the Heritage Preservation Commission's design guidelines for changes to historic properties. The City's match is in the HPC budget for 2001 and 2002. Work is to begin this year and be completed by next July. RECOMMENDATION: Authorize the attached advertisement for proposals to provide contract services and to request proposals from consultants on a list provided by the Minnesota Historical Society for the work described. Publish Thursday October 18, 2001 OFFICIAL NOTICE OF REQUEST FOR PROPOSALS CITY OF HASTINGS HISTORIC PRESERVATION EDUCATION The City of Hastings, a Certified Local government, through its Heritage Preservation Commission, is seeking proposals from qualified consultants for public education services. This project is to expand, improve, revise and distribute the city's existing historic preservation guidelines and preservation ordinance criteria for changes to historic properties. The product is to be made available to the public in both printed and digital formats. Persons or firms meeting the Secretary of Interior' s Professional Qualification Standards for preservation public education activities (published in Federal Register of September 29, 1983) are invited to obtain a Request for Proposal description from the Heritage Preservation Commission, City Hall, 101 Fourth Street E, Hastings MN 55033, (651) 437-4127. Written project proposals must be received at City Hall no later than 4:30 p.m. November 8,2001. Proposers may be asked to attend the HPC meeting on November 20,2001. The City expects to enter a contract in December 2001 and complete the project by June 30,2002. Fifty percent of the cost of this project will be financed through a grantof$10,000 from the National Park Service, Department of the Interior, through the Minnesota Historical Society under the provisions of the National Historic Preservation Act, and fifty percent will be financed through the City by $10,000 in local funds and in- kind services. /s/ John F. Grossman HPCStaff October 18,2001 MEMO VI-II To: Honorable Mayor & Council From: John Grossman lIRA Dir. Re: Approval oflIRA issue of tax exempt bonds for Augustana Date: October 9, 2001 SUMMARY: The lIRA, by statute and ordinance, has the authority to issue tax- exempt bonds for eligible housing and health care projects. The elected officials of the local jurisdiction must approve of the lIRA's action. A resolution for this purpose, prepared by Mary Dyrseth of Briggs and Morgan, the City's bond counsel, is attached (A). BACKGROUND: City Council has approved the site plan, special use and final plat for the Augustana Care addition, a semi-independent residential care facility, to be located adjacent to the Augustana nursing home. There will be 80 apartments for seniors with a variety of elective services. Augustana has requested that the lIRA issue tax-exempt housing revenue bonds to finance the construction. The estimated principal amount of the bonds will be $8.4 million. A description of the project and their application are attached (B and C). The lIRA has advertised and will conduct a public hearing on October 11, 2001 and consider a resolution of preliminary approval for the issuance. Neither the City nor the lIRA are responsible for the debt. This is clearly explained in paragraph 7 on page 4 of the lIRA resolution (D). Confirmation of their approval will be provided to you at the October 15 City Council meeting. The lIRA will give final approval when all the documents are completed for the issue. RECOMMENDATION: Motion to approve the attached resolution (A) regarding the issuance of multifamily rental housing revenue bonds for Augustana Care Corporation. Resolution No. RESOLUTION OF THE CITY OF HASTINGS APPROVING THE ISSUANCE OF MUL TIFAMIL Y SENIOR RENTAL HOUSING REVENUE BONDS (AUGUSTANA APARTMENTS PROJECT) WHEREAS, 1. On October 11,2001, the Housing and Redevelopment Authority in and for the City of Hastings (the "HRA") adopted a Resolution giving preliminary approval to the issuance of revenue bonds in the maximum aggregate principal amount of $8,400,000 (the "Bonds") to finance the acquisition, construction and equipping of a senior multifamily rental housing development consisting of approximately 80 units to be located adjacent to the existing Augustana Homes of Hastings at 930 West 16th Street in the City of Hastings (the "Project"). The Project will result in the provision of senior housing opportunities within the community. The Project will be owned and operated by Augustana Apartments of Hastings, Inc., a Minnesota nonprofit corporation (the "Company"). 2. Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code") and the Treasury Regulations promulgated thereunder require that prior to the issuance of the Bonds, the "applicable elected representative" of the governmental unit issuing the Bonds approve the issuance of the Bonds subsequent to a public hearing. 3. . The City Council is the "applicable elected representative" for purposes of the Code. 4. The HRAheld a public hearing on the issuance of the Bonds on October 11,2001, and following the public hearing gave preliminary approval to the issuance of the Bonds. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that, in accordance with the requirements of the Code, the City Council hereby approves the Project and issuance of the Bonds by the HRA for the purposes described above, subject only to the final approval of the issuance of the Bonds by the Board of Commissioners of the HRA. 1324696vl A SEAL Attest: Adopted : October 15,2001 Mayor City Clerk EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA HELD: October 15,2001 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Hastings, Dakota and Washington Counties, Minnesota, was duly called and held at the City Hall in said City on Monday, the 15th day of October, 2001 at o'clock P.M., for the purpose in part of adopting a resolution approving the issuance of revenue bonds by the Housing and Redevelopment Authority in and for the City Hastings (the "HRA") to finance a multifamily senior rental housing development. The following members were present: and the following were absent: The City Council then proceeded to consider and discuss the Resolution, after which member moved its adoption; and upon motion for the adoption of the following resolution was duly seconded by member and, after a full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. 1324696vl A STATE OF MINNESOTA COUNTIES OF DAKOTA AND WASHINGTON CITY OF HASTINGS I, the undersigned, being duly qualified and acting City Clerk of the City of Hastings, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes relate to the resolution approving a project and the issuance of revenue bonds for the Augustana Apartments Proj ect. WITNESS my hand this _ day of ,2001. City Clerk SEAL HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF HASTINGS, MINNESOTA HOUSING FINANCE PROGRAM AUGUSTANA PROJECT This housing finance program is undertaken by the Housing and Redevelopment Authority in and for the City of Hastings, Minnesota (the "Authority") for a rental housing development to be located adjacent to Augustana Homes of Hastings located at 930 West 16th Street in the City of Hastings. The Development (as hereinafter described) will be financed by an issue of revenue bonds pursuant to Minnesota Statutes, Chapter 462C, issued by the Authority. The Development will consist ofthe acquisition, construction and equipping of a rental housing development consisting of approximately 80 independent senior housing living units. The Development will be owned and operated by Augustana Apartments of Hastings, Inc., a Minnesota nonprofit corporation (the "Borrower"). The following are the expected rents for the Development for 2001: 38 - one bedroom units $950 - $1,060 17 - one bedroom plus den units $1,065 - $1,220 25 - two bedroom units $1,220 - $1,440 The Development will be available for rental to the general public, and will be operated only as a rental housing facility for the term of the revenue bonds. The Authority will issue revenue bonds to finance the Development in the principal amount not to exceed $8,400,000. The Borrower will be required, pursuant to a revenue agreement, to make payments sufficient to pay when due the principal of, premium, if any, and 1325U27\ : B interest on all such revenue bonds. The revenue bonds may be structured so as to take advantage of whatever means are available or necessary and are permitted by law to enhance the security for and marketability of the revenue bonds. Substantially all.ofthe net proceeds of the revenue . bonds (the initial principal amount thereof, less amounts deposited in a reasonably ~equired reserve or paid out as costs ofissuance of the revenue bonds) will be used to pay the costs of the Development, including any functionally related and subordinate facilities. -The Development will be operated as an elderly multifamily rental housing development within the meaning of Minnesota Statutes, Chapter 462C. The revenue bonds will be issued pursuant to Section 145 of the Internal Revenue Code as "qualified 50 1 (c)(3) bonds, and consequently no income limits apply to Tenants in the Development. Construction ofthe.Development will be carried out in accordance with applicable land use and development restrictions, and construction of the Development is subject to applicable state and local building codes. The Borrower will be required to operate the project in accordance with state and local anti-discrimination laws and ordinances. The Authority has adequate existing capacity to administer, monitor and supervise the Development, although the Authority has reserved the right to contract with other public agencies or private parties for these purposes. The costs of the Development and the program of financing the Development, including specifically the costs of the Authority will be paid or reimbursed by the Borrower. 1315027\1 2 CITY OF HASTINGS, MINNESOTA APPLICATION FOR TAX EXEMPT - CONDUIT DE:QT Return To: Finance Director , City of Hastings 101 E. 4th Street Hastings, MN 55033 651/ 437-4127 OFFICE USE Date received: By: ReC#: Rec Date: APJ;>LICANT .. Organi7ation requesting financing: .4.'1'" dOoM c1.-e e"f' J. ~'4. A k7u~"" Afh- ,Ifad;{l Contact Perso~.: era; 1 It: If Ie SO" . e.. ~ 0 ' Address: (Ot)' ~sf ('If{ $,,- IfI.t1fs . /t{1I SS'..(()4 Telephone: /)/2-- 33.3 ~(S'S"I )( U>~ Fax: ~f2.'" '3,..'" 1'0'.3 Owner/CEOlManager '11 M ~<!.ll e"R... (!.15 () . . De~elopa. and/or tena.trt ifn~t same as above:' [)erld,,,~,f ~~J.f.iJ4f-' , .. I. . C~ntact Person: (!,,;.,',' A(st"u,ce.. Address: ( "300 W, 't(IJW b"DtJ Ie Telephone: 7(,3" c(73,.flc.f,&/ ',Wa.y7,tJft,.. Mp SS'3~ I I" , Fax:. 16 ~... '/73 -()c.(trt I TYPE OF PROJECT housing industrial . Type of revenue bond financing reques1;ed: )( 501 c3 refiinding for Uses of requested Financing: X New Facility Estimated project cost: 1) Land 2) Buildings 3) Equipment 4) Other (Refinancing) Total Expansion Rehabilitation :$ tDO.ODO' $ 6. "fX)/ ()CJ() $ /dD,f)f)O $ ,",'fJOJfJtXJ $ t .tt::rJ,QDfJ . "... .C Application for Tax Exempt - Conduit Debt Page 2 Project description (size, use, market~ etc, additional information may be attached.) . A -r,../r-t.:f .s;... ;d" ft, ..s" 41""""5 et>A;,e ;.:/r. etA'; , SfJe'd.fr"'1.""MS J st.kl,jJ f".Aff.,fJ,.", Mt)us~ fJ-P 1M $:k: li6YII"'f' 6e4~tl'$'~ r/ffC ~"''',f!otlf".tllI,ty V'cr""" ,,,J~~IAJ r~/G7' fAI-ll.:.r -1"tl,"/ , Housing Project Information: Market . Rent Units Affordable Rent Units Efficiency $ $ One Bedroom. $ 'S'D,/rJSD .-.-38 $ O"e'Pwe Bedroom -t De- $'$ - 12.2.0 17 $ ..,...... Uu:ee Bedroom $,'-2lI-JWo z.S $ Parking (included in rent?) $ ~5 S'o ' $ 'Laundry iille (. Utilities included in 11l0nthlyrent: dl/ ~tllJl /;,1 t!./etil ~/t,,~ f SITE INFORMATION Site address; legal description (attacb.map) /5fi~. J f/,~~ All , ,'. afod 1., . Lof 2.., l/uOUr.6,* ~~L Ad',r. Current property ownership . . ., . ..' .' AlJtps~l'A. c1'1J lire,.} HDN~ ,::rIlC- Owner after acquisition A~- . Ar;f...../, .f "'sl;'7' J'A"- Zoning and size of parcel I!.! I '5:~1 ac,,~ S Have applications for site plan review, and/or rezoning, subdivision, plat$,g, variance or special use permits been submitted to the City? yes Does the applicant now have a purchase agreement, option or lease on the property? ye~ ..~ Application for Tax Exempt - Conduit Debt Page 3 BUSINESS INFORMATION Applicant's business form L Corporation Sub(S) Corp Partnership .LLP Sole proprietorship State and date of incorporation or Organization:~f"$1-1f!il Ifr.)-~ ,f ~ lIne. ~b'. c."31 Self"', /991, . ' Federal Employer ID -at -/60110 I or SSAN Names and addresses of major stockholders or principals: (~~ Has the applicant ever been in bankruptcy? If yes, descn'be circumstances : . No Have you ever defaulted on any bond or mortgage commitment? lfyes, descn'be the circumstances: No . . Will any public official of the City, directly or indirectly, benefit by the issuance of the City's tax- exempt financing for this project within the meaning of Minnesota Statutes, Section 412.311 or. 741.877? lfso, specify: . No Names of cities, lenders and bond trustees that applicant has worke4 with; give a name, address 'a.ndphone of contact. Jl~ '8 /; ~ L . A'.V" l ~ _ ~~ (f"c..tl, ,"\U\c tt"'~7"'- ( 'Sl' s.f-_v-) /ue $"0 I{.",,~,., "b E. ~f/ s-r &Jcy .s-/>>r'j '5~e.J, Mu :5"6(01 'Sf _ 2."''1'' lJ.fI . ..~ .\.. Application for Tax Exempt - Conduit Debt Page 4. BOND ISSUE Amount of issue request: $ ~ '1()(), Q')C} Proposed date of bond closing Oc f IS'. 2<<1' Length of Bond issue and proposed maturities: '3 ~ .,e.,I's -If) r1ea; 1ItaIt~ ~t',/ Dud...r~ I f I , . . Names, addresses and phones: . Fiscalconsultant j.p.'StJIIt Af,(~", Wel~'tJ;t' ..::self "rie ,. . . p'. "'2-" , 7'" 'I'l':uJ a2..oS. "" ST" d:.!fJ()fJ . iU!(S/~~ SS'&/o2. A(:tf~t' :IO'lIoSftt ~... J.. r.;"."J ~ M,ufl. ~e , $'~(J(J fJJ.,,..1a B(flJ #100 ~'s/M# S5'/,' Bond Counsel ,s"'f'V ".:.p M.,,..,ClA - iUtA", Ot"scHc ,,1 M IAt\C,.,f-, 1"r. $1' Pa... , ~ M,.., S $"J-, Corporate Counsel c.e... ~ IJ..U'M ... P... ( e.....,,, J'" f,I. a~ 41" I S-r fL,..( . A(.., "'0' Accountant ~4tSu. M(,. - s~c 4'..,e Underwriter r I.. 11.' -1:'12. ~ '3$'07 fl.. ~S'(.. ~~3 "'h~ .P' 6"1- z."...tJ"'~7 Name and address of suggested trustee and paying agent Beet, 'sfovv - 1/ S 84lM.lc 1',....,1" . . I. - ,BtJ e. s+, s,- . 3-r Pe..oc' ,~II S'r((J' I hereby certifY that all of the foregoing information provided is true and accurate to the best of my lmowledge and contains, no misrepresentations or fiI1sific~ons, omissions or co~ce8Iment of , material filets and do hereby agree to all terms and conditions specified herein. ~Af Sie of Applicant (j Ir"- an' (J"f . ~-I ~sJt../ Title 9"'-0 I Date HRA\tax.exemplapp . ..~ Resolution No. RESOLUTION RECITING A PROPOSAL FOR A HOUSING FINANCE PROGRAM TO FINANCE A HOUSING DEVELOPMENT PROJECT, GIVING PRELIMINARY APPROVAL TO THE PROJECT AND THE ISSUANCE OF REVENUE BONDS PURSUANT TO MINNESOTA LAW, AND RATIFYING THE PREPARATION OF A HOUSING FINANCE PROGRAM (AUGUSTANA APARTMENTS PROJECT) 1329210vl (a) WHEREAS, Minnesota Statutes, Chapter 462C (the "Act) confers upon cities, the power to issue revenue bonds to finance a program for the purpose of planning, 9dministering, making or purchasing loans with respect to one or more multffiunily housing developments within the boundaries of the city; and (b) WHEREAS, the Housing and Redevelopment Authority in and for the City of Hastings, Minnesota (the "HRA") has received from Augustana Apartments of Hastings, a Minnesota nonprofit corporation (the "Company") a proposal that the HRA undertake a program to finance a Project hereinafter descn"bed, through the issuance of revenue bonds or obligations (in one or more series) (the "Bonds") pursuant to the Act; and ( c) WHEREAS, the BRA desires to facilitate the development of rental housing within the community; encourage the development of affordable housing opportunities for residents of the City of Hastings (the "City"); encourage the development of housing facilities designed for occupancy by elderly persons; and encourage the development of blighted or underutilized land and structures within the boundaries of the City; and the Project will assist the HRA in achieving these objectives; and (d) WHEREAS, the Project to be financed by the Bonds consists of the acquisition, construction and equipping of a rental housing development of approximately 80 units to be located adjacent to the existing'Augustana Homes of Hastings at 930 West 16th Street in the City of Hastings (the "Project") and will result in the provision of additional senior housing facilities within the comm11nity; and (e) WHEREAS, in accordance with Minnesota Statutes, Section 462C.04, Subdivision 2, the HRA has heretofore submitted to the Metropolitan Councll (the "Council") a program to finance the Project and the HRA has received a letter from the Councll stating that Council staffhas reviewed the proposal and finds no apparent inconsistencies between the proposal and Council policies; and (t) WHEREAS, a public hearing on the Project was held on the date hereof; after notice was published and materials made available for public ? D .," '.. , '",." .C"h'" ..",~." ,...._,. ""_'~'. "",,,,,','_'. ,'." __" .. '....'.. _,...,,__',,'...." ....~'\..""...._ inspection at the lIRA offices at City Hall, all as required by the Act and Section 147(f) of the Internal Revenue Code of 1986, as amended, at which public hearing all those appearing who desired to speak were heard and written comments were accepted; and (g) WHEREAS, no public official of the lIRA has either a direct or indirect financial interest in the Project nor will any public official either directly or indirectly benefit financially from the Project: NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Housing and Redevelopment Authority in and for the City of Hastings, Minnesota, as follows: 1. The lIRA hereby gives preliminary approval to the proposal of the Company that the lIRA undertake the Project, described above, and the program of financing . therefor, pursuant to the Act, consisting of the acquisition and construction of rental housing fucilities within the City pursuant to the Comp~y's specifications and to a revenue agreement between the lIRA and the Company on such terms and conditions with provisions for revision from time to time as necessary, so as to produce income arid revenues sufficient to pay, when due, the principal and interest on the Bonds in the total principal amount of not to exceed $8,400,000 to be issued pursuant to the Act to finance the acquisition and construction of the Project; and said agreement may also provide for the entire interest of the Company therein to be mortgaged to the purchasers of the Bonds, or a trustee for the holder(s) of the Bonds; and the lIRA, acting by and through the lIRA, hereby undertakes preliminary to issue its bonds in accordance with such terms and conditions. 2. On the basis of information available to the lIRA it appears, and the lIRA hereby finds, that the Project constitutes a multifiunily housing within the meaning of subdivision 7 of Section 462C.OS of the Act; that the avaDability of the financing under the Act and the willingness of the lIRA to furnish such financing will be a substantial inducement to the Company to undertake the Project, and that the effect of the Project, if undertaken, will be to encourage the provision of additional rental housing opportunities to residents of the City, and to promote more intensive development and use ofland within the City. 3. The Project and the program to finance the Project by the issuance of revenue bonds, is hereby given preliminary approval by the lIRA subject to final approval by the HRA, approval by the City, the Company and the pUrchasers of the Bonds as to ultimate detailS of the financing of the Project. 4. All prior actions taken by the lIRA Staffin directing Briggs and Morgan, Professional ASsociation, acting as bond counsel to prepare a housing program for financing the Project prepared in accordance with the provisions of Minnesota Statutes, Section 462C.03 is hereby ratified, affirmed and approved. 5. The Company has agreed and it is hereby determined that any and all costs incurred by the lIRA in connection with the financing of the Project whether or not the Project is carried to completion will be paid by the Company. 1329210vl i 6. Briggs and Morgan, Professional Association, acting as bond counse~ is authorized to assist in the preparation and review of necessary documents relating to the Project, to consult with the lIRA Attorney, Company and the underwriter of the Bonds as to the maturities, interest rates and other terms and provisions of the Bonds and as to the covenants and other provisions of the necessary documents and submit such documents to the lIRA for final approval. 7. Nothing in this Resolution or the documents prepared pursuant hereto shaD authorize the expenditure of any municipal funds on the Project other than the revenues derived from the Project or otherwise granted to the lIRA for this purpose. The Bonds shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property or funds of the BRA or the City except the revenue and proceeds pledged to the payment thereof, nor shaD the BRA or the City be subject to any liability thereon. The holder of the Bonds shall never have the right to compel any exercise of the taxing power of the lIRA to pay the outstanding principal on the Bonds or the interest thereon, or to enforce payment thereon against any property of the lIRA, except such property as may be expressly pledged for the security of the Bonds. The Bonds shaD recite in substance that Bonds, including the interest thereon, are payable solely from the revenue and proceeds pledged to the payment thereof. The Bonds shall not constitute a debt of the BRA or the City within the meaning of any constitutional or statutory limitation. 8. In anticipation of the approval by all necessary entities of the housing program and the issuance of the Bonds to finance all or a portion of the Project, and in order that completion of the Project will not be unduly delayed when approved, the Company is hereby authorized to make such expenditures and advances toward payment of that portion of the costs of the Project to be financed from the proceeds of the Bonds, as the Company considers necessary, including the use of interim, short-term financing, subject to reimbursement from the proceeds of the Bonds if any when delivered but otherwise without liability on the part of the HRA. Adopted by the Board of Commissioners of the Housing and Redevelopment Authority in and for the City of Hastings, Minnesota this 11th day of October, 2001. Chair ATIEST: Director 1329210vl 4 .. VI-12 Memo To: Mayor Werner and City Council From: Matthew Weiland, City Planner Subject: Development Agreement - Summit Heights Date: October 10, 2001 cc: Greg Iablonske The Hastings City Council approved the Summit Heights final plat at their 10/1/01 City Council meeting. There were numerous issues and conditions identified with the approvals of this project. The conditions for approval of this project are to be agreed upon in a Development Agreement between the developers and the City. The Development Agreement must be signed by the two parties in order for this project to move on. Back2round Information: The development agreement is based on the conditions of approval for the final plat and other issues raised during the approval process. This is a small project with standard conditions. Please review the attached development agreement Action Requested: Motion to approve the Summit Heights Development Agreement. tJ) ., ., ., I c: -+-' ~ j l; ~ .r:. tJ) <II 0 ~ 'j ~ 0> Q) c c !3 ~ 0 " " +:i .- E :;0 :1 ~ + '" .. Q) en <G <0 .. CO ] C "tf "tf ~ II: "0 C) ., "tf 1 I 0 u; " 1 u; iI (.) c -' .!4 :ii :l ., a:: Q 11 Q) ., ~ a a:: a:: 0 .r:. ~ '" a .. "i c c ~ S :I: 0) (J ., ~ .l:S c II II ~ :!::: !l c :s 2l .2 II if ....J c: Q) " ,S <G '" ::;: :is :5 li :5 ...J tlI ~ ii: " lE :5 !5 E .j s 1; " ~ (J "tf C 0 ll. a:: 3: ~ '" ~ a " Q, .5 ~ ri. 3 3 0: 3 @ Q) :\'! ~ 8 E (J 0 ~. w :!::: E 0 8 z~. (j) :J I- 0(100 ~"'t'OOO~O' (j) 3: ~ - .. IIJlI!!i&' -rt\- {j ~ ::::> (I ~ .11 '. H \ ~ I;. ~-l tJ' : ~ II II" iii! I I J .W. .l-alri'; -llli&I-I.IIlII~ t {I iii '.~;i)i}:iJ~ J~l,:_fm ~ r "I"'I"-~ ... , I" . 1\""..1 ,."i'", . II __ ~,^....::;....r""" .~.~ ~-j ,'" C>lr -m _ " .1.#' i -; , 1IIIJit. en \ ,. \\ Ill"" ......,... I V':"<;,. :E en ~~VTRIIA}(C1R;, .&. "C 0) Q) ~ III"~ Q)'4) E ,-' !- ,- ~::co ,_lJ '-1 ~ 0.- or: _ III e'E ~ - i--~ .., N'DR' ' ... a. E 0 M 1'11II asJ-}:":,,;.. 1.1-1 111I'-' ~., , "7? ....IiI~ · ", 1"-' B-.. ~ : '; .!.~ -':. . ~ .. .,r I,"";'; SIEBEND~ E3 E3 '[73';':=' '~~!2 B "- -= 8.l1J fIJ ~ -- E3 ~ ...!, -- ,.- B <s}JL - ~ T L L_-a fu0\../ = =- ,-,-< :~t a=> II] - .......lo-"""-__ E3 II] II] -, -....- = -- Tl I --- ." . ... .' . .." I' Iv '(;\ ,. ,/ ',.;. eo,':': ',( ",: ... ,!.,:. .; I' )- ii', r ! '?',i "'.' 'J.',' ';:"1 ',',.'.., i" ~ ""B ,," '.":::, i "(E,' '''':..' - OCONNEll. DR I , I ~[J1J III Q ~SI/72 L - ~ ~~I tamr . - - I ::::> \Go". o Y r'" ' -- I .. (\r"r\1 t-t I ~I I ~ ::c: :I'r 2 il 1.....) :> 0 j./ co I--; I ~ I I ::c: G I Ii I to I '~ J- I ...... ~g. I w;~~ I--; ~2 ~ ~"'8 I 0 ~ rn ~ I ~ OE'LO.oDH w;n f- ~ ('J, 1"--. or.LODON U2 gS"cn:, J-o-::l 8 N ~ i "" ...... i tot.att II , ~, I "'-.... ,.. . . I .. I I I I I I I I I I I. I I :!! I I I I I I N .... "" 00';:, ('J ......--t 3.OC.LOoOOS ..., ~ ...._.~ "". =, to .... 3: Ot,LO.QOS 90"1.'" 1_\;_- II ~ ~ ~ ~I co .... ~.LO.ooN ~f Lll'm ~ ~ i:!!; I ill III, ~:>, ; I ~ ~ I I ~, .. 0, "J~ L____-'-___-1- 0 ~or;.HJ.t'O_V' S! C;S'ott- OD'st S8"Oa:t . :J.,l.O,OS.oOS I , , 071 , , I , , '---.. I' > ...........' , ........... II ~ ~ ~I.!. ~~ ~*. ~!i!s~ !SS ll'l ~!s i~ -II =~ a!s ~ ~- ~~ y~ ~'I ----~------- -:'</1 i ell] I I I I I I ---L- -: v ~:~ :-3 i..J :..3 ~ :\J3F3:]! t~ --- ---- ---- l I r i- I ,.... -- , \ I 'or i- I I '_ _-I I'" ~tl.l ~ '-J _"" 1~1 U.J i-- ,..,__ I r~ ..- I ;j, , I, I r-- c._J r~ 1 :-] ~~ ~'J C1 .~~ --, ,-- (-, --' i-- c:) t:) ....:.c j- eI') C.r: , , ,_- :?; " ' .-, -- --' ~ !s~ ~~ () ~ ~~ :~~ %~ ...:r o ~ ~:) ...:r ~ .; Iii " Development Agreement Summit Heights Dakota County, Minnesota This agreement,is made and entered into as ofthe day of ,2001, byand between the City of Hastings, a Municipal Corporation ("City"), and Greg Jablonske. ("developer") Whereas, Developer plans to undertake the development and construction of a single family home development inthe City of Hastings, on property hereinafter described, which development requires certain approval by the City of Hastings: and WHEREAS, public hearings have been held allowing for comments by neighbors and other interested persons; and WHEREAS, the parties desire to memorialize their agreement concerning matters of mutual interest and concern regarding this development. NOW, THEREFORE, in consideration of the mutual agreement ofthe parties and certain authorizations by the City of Hastings, it is agreed as follows: 1. Subject Property. The real estate in this plat, hereinafter referred to as the "subject property," is located in the City of Hastings, Dakota County, Minnesota, and proposed to be legally described as follows, to wit: SUMMIT HEIGHTS ACCORDING TO THE RECORDED PLAT ON FILE AND OF RECORD IN THE OFFICE OF THE DAKOTA COUNTY RECORDER. THIS DEVELOPMENT AGREEMENT SHALL APPLY TO ALL LOTS AND OUTLOTS CONTAINED WITHIN SUMMIT HEIGHTS. 2. Authorization to Plat. Developer warrants that it ownsthe subject property and is authorized by virtue of said ownership to develop it without consent, participation or permission of any other person or entity. Developer further warrants that it has the authority to enter into a development agreement and to perform the conditions herein. 3. Streets. A. Grading. Streets shall be graded to the full width of the right-of-way in accordance with street grades submitted to and approved by the Public Works Division. All street grading and gravel base construction will be in accordance with specifications on file in the Public Works Division. Grading will be complete prior to installation of applicable underground utilities, either private or public in nature. Gravel base construction shall be undertaken after completion of the installation of underground utilities. 1 B. Surfacing. Following Public Works Division approval of street grading and after utility installation, streets shall be surfaced and provided with concrete curbs and gutters in accordance with the latest recommended plans and specifications prepared by the Public Works Division, approved by the Council, and on file at the City. C. Boulevard Sod - The developer shall install a 3 ft strip of sod directly behind the curb as part ofthe street construction process. This boulevard sod strip shall be planted prior to the development being approved for building permits. If weather or sod supply does not allow the sod to be installed before building permits are requested, then the developer shall provide the City a letter of credit for the sod installation and shall install the sod as soon as feasible. Boulevard areas that are also within Conservation Areas shall be planted in accordance with the Covenants and Restrictions for Riverdale. 4. Sidewalks and Driveways. A. Grading of boulevards in all new developments shall be accomplished so as to accommodate construction of sidewalks thereon regardless of whether said boulevard is part of the Sidewalk Plan on file at City Hall. Any sidewalk located in the plat shall be dedicated to the public. Any sidewalks constructed in any subdivision shall be in accordance with specifications established by the Public Works Division. Sidewalks shall be a minimum of five feet in width, and located one foot off the property line in the street right of way. B. Each and every driveway shall be constructed in accordance with specifications established by the Public Works Division. If a sidewalk is to be constructed, the concrete driveway shall extend through to the property line side of the walk. The remainder of the driveway shall be concrete or asphalt from the end of the concrete apron to the garage. In cases where driveways are constructed after curbing and sidewalks are in place, the sidewalk shall be reconstructed in accordance with driveway specifications for the width ofthe driveway. If the driveway apron, curb cuts, and sidewalk were previously installed, no reconstruction is necessary. C. Parking areas shall be designed so as to provide an adequate means of access to a public' alley or street. Said driveway access shall not exceed 24 feet in width for residential uses. D. All single-family homes, duplexes, 4-plexes, townhomes, and townhouse quadraminiums developed as part of plats approved after January 1, 1994 shall be required to have mail delivery serviced by United States Postal Service approved Neighborhood Delivery and Collection Box units or similar City approved grouped boxes. Individual mailboxes will be permitted only upon receiving handicap exemption status from the Hastings area office of the United States Postal Service, with appeal rights to the St. Paul district office of the United States Postal. Service. Mailbox unit foundations and concrete pads shall be constructed with the development's street improvements, and in accordance with the latest recommended plans and specifications prepared by the Public Works Division and on file at City Hall. The Public Works Director in consultation with the U.S. Post Office will determine the location and number of mailbox units. 2 5. Specifications - Inspections. A. Unless otherwise stated, all ofthe required improvements shall conform to engineering standards and specifications as required by the City. Such improvements shall be subject to inspection and approval by, and shall be made in sequence as determined by the Public . Works Division. Plans and specifications for the required improvements shall be submitted to the Public Works Division in a type and format specified by the Public Works Division for review and approval. The required improvement plan review fee as established by City Council resolution shall be paid at this time. B. Grading Inspection - All development site grading one acre in size or larger shall be inspected by a City designated grading inspector, who will review and inspect maintenance of erosion control measures and compliance with City standards, and the approved grading plan and specifications. The Developer contracting these grading improvements will be required to post a cash escrow with the City of Hastings in the amount of 135% ofthe estimated cost ofthe inspection services prior to receiving approval to commence grading. The Public Works Director shall determine the estimated cost of inspection services. The City will pay all grading inspection costs incurred from these escrowed funds, and furnish the Developer with copies of all invoices received. The City will also charge 10% of the consultant fees to cover City overhead and administrative costs connected to the consultant inspection services. Excess funds will be returned to the Developer upon completion of the grading project. lfthe funds deposited with the City are insufficient to cover the inspection costs, the Developer will be required to deposit additional funds with the City to cover the estimated overage. The Uniform Building Code grading permit fee will be waived for those grading projects that require a grading inspection cash escrow. C. As-Built Grading Plan - Upon completion of site grading, the Developer shall submit to the Public Works Division for review, an as-built grading plan in a type and format specified by the Public Works Division showing the newly graded elevations at all lot corners, critical elevations in drainageways, one foot contours at ponding and sedimentation basins, and at ponding level control points for ponding basin emergency overflow swales. D. Inspection: of Public Improvements - Construction of all subdivision street and utility improvements and other required subdivision improvements shall be inspected by a City designated inspector for compliance with City standards, and the approved improvement plans and specifications. The Developer contracting these improvements will be required to post a cash escrow with the City of Hastings in the amount of 135% of the estimated cost of the inspection services prior to receiving approval to commence construction. The Public Works Director shall determine the estimated cost of inspection services. The City will pay all improvement inspection costs incurred from these escrowed funds, and furnish the Developer with copies of all invoices received. The City will also charge 10% of the consultant fees to cover City overhead and administrative costs connected to the inspection services. Excess funds will be returned to the Developer upon completion and acceptance of the improvement project. If the funds deposited with the City are insufficient to cover the inspection costs, the Developer will be required to deposit 3 r additional funds with the City to cover the estimated overage. E. As-Built Improvement Plan - Upon completion of the required public improvements, the City inspector shall prepare a record as-built drawing of the constructed improvements. 6. Required Surety. A. Developer Financed and Constructed Improvements: Developer shall provide the City a letter of credit, cash escrow, or other approved form of surety, in the amount of 125% of the estimated cost of furnishing and installing the required improvements. This surety shall be used to cover failure of the Developer to construct the improvement in accordance with the approved plans and specifications and City standards, or failure complete the improvements as approved. B. Maintenance Bond: Prior to accepting or approving the completed Developer financed and constructed grading and/or street and utility improvements, the Developer must submit a maintenance bond from his contractor in the amount of 20% of the improvement costs, covering a period of one year after City acceptance of the improvements. C. Privately Constructed Improvements: In the event the developer elects to pay one hundred percent (100%) of all costs incurred by installation of the improvements, outside of the normal assessment procedure, he may do so providing he complies with the following requirements: 1. All construction shall be in accordance with plans and specifications approved by the Public Works Division. 2. The developer must retain a registered civil engineer to design and inspect the improvements and to certify that the improvements were constructed in accordance with the approved plans. 3. Complete the required improvements within a two-year period. 4. Provide the City with reproducible as-built drawings of the improvements within two months of completion of the improvements. 7. Property Monuments. Steel monuments shall be placed at all block corners, lot cornersz' angle points, points of curves in streets and at intermediate points as shown on the Final Plat. Such installation shall be the developer's expense and responsibility. All U.S., State, County, or other official benchmarks, monuments, or triangulation stations in or adjacent to the property shall be preserved in precise position. The developer shall replace all monuments displaced, damaged or removed during grading operations. The monuments shall be installed after the final grading has been completed. The developer shall provide required certification of installation to the County. A copy of this certification shall also be sent to the City. 8. Public Land Dedication. The park land dedication for the Summit Heights project shall be satisfied through the following conditions: 4 "' a. That the developer shall pay an $850 park dedication fee per lot, which totals $14,450 for the 17 lots. The total may be offset by trail credit, subject to the approval of the Hastings NRRC b. That the Developer shall install, to City Standards, all trails identified on the site plan dated 9. Interceptor Sewer Charges. At the time the City signs the final plat, Developer agrees to pay the City five thousand two hundred seventy and 00/100 dollars ($5,270.00) for interceptor sewer charges. This total is based on a rate of$310.00 for the 17 proposed single- family home lots. 10. Zoning Classification. Subject property has been zoned R-3 Planned R~sidential Development zoning classification. Developer shall adhere to all standards for the zoning district, which are now in effect and amended from time to time. 11. Grading Plan. Developer shall provide the City with a certified survey illustrating that all of the subject property has been graded pursuant to the approved grading plan prior to the issuance of any building permits. Further, all disturbed areas shall be seeded and mulched before issuance of any building permits. 12. Requirements For a Building Permit A. No building permits shall be granted on the platted property until such time as a certified copy of the recorded plat has been filed with the City and production of proof that all conditions of plat approval have been met. In a case where the City of Hastings is a party to the platting, a copy of the plat, certified by the City Clerk as true and correct, shall satisfy the requirements of this section. B. No building permits, except for sales models, shall be granted on the platted property until such time that the subdivider provides the City with a certified survey indicating that the entire site as shown on the preliminary and final plats has been graded pursuant to the approved elevations shown on the preliminary and fmal plats. C. No building permits, except for sales models, shall be granted on platted property until ' the bituminous base course has been constructed, sod behind the curb and gutter installed, and sanitary sewer, water main and storm sewer improvements tested and accepted 13. Building Permit Submittal Requirements. An original certificate of survey from a licensed surveyor is required for all new development, including expansions of existing buildings. The Building Official may for accessory structures or minor additions (decks, porches, attached garages), waive the Certificate of Survey submittal requirements in favor of an approved site plan indicating the location of existing and proposed structures in relation to lot lines. A. The certificate of survey shall reference and be based on an approved grading plan. B. The Certificate of Survey shall include at a minimum the following information: 5 "" 1. Property boundaries 2. Existing structures 3. Proposed structures (including driveways) 4. Existing and proposed lot corner elevations 5. Proposed drainage flow (arrows) 6. Proposed garage floor elevation 7. Proposed lowest floor elevation 8. Proposed lowest foundation opening 9. Proposed top of foundation elevation (front and rear) 1 O. Proposed finish grade elevations at building corners 11. Street right-of-way (to center line) 12. Existing property monuments 13. Detailed spot elevations for drainage swales based on the approved grading plan. 14. Existing and proposed mid point elevations on side lot lines 15. Existing top of curb elevations at the extension of side lotlines and at the mid point of the lot 16. On-site sewage treatment system location and potable well location, if applicable C. Survey benchmarks shall be identified on certificate of survey. D. Field hubs shall be placed on site by a licensed surveyor to show top of foundation elevation and setbacks. 14. Erosion Control Plan Requirements (May he identified on Certificate of Survey) A. Silt Fence - A silt fence shall be identified on the erosion control plan. The silt fence shall be located along the front yard (3 feet from curb or behind sidewalk), along existing developed yards, and where needed for erosion control as determined by the City's Engineering Department. B. Rock Driveways - A rock driveway shall be identified on the erosion control plan. The rock driveway shall be. constructed of CAl/CA2 Course Aggregate 1-2" rock - 6" deep per MPCA Manual. 15. Natural Resources Management Plan Requirements (all plans can be on same survey) A. Tree Plans - Shall identify boulevard/street tree and front yard tree location and type of tree (based on approved tree plan). B. Tree Protection - Shall identify protected trees and tree protection systems. ~20.16.Sales Models. The City will permit the construction of model homes near the 6 " intersection of 14th St Ct and General Sieben Dr. Building permits for these units may be taken out after utilities are provided to these lots and a temporary access road is in place. The issuance of the building permits is subject to the approval of the Building Official and Fire Marshall. Certificate of surveys and full building plans are required as part of these building permits. ~21.17.0ccupancy of Sales Units (Model Homes). Sales units must receive a certificate of occupancy before they are used as models, subject to the approval of the Building Official and the following conditions: A. Hard surfaced roads with curb and gutter shall be installed to the sales units. B. Adequate parking for visitors is available on a gravel or hard surface. C. Lighting is operable for any evening activities. A. The entire dwelling, interior and exterior, is complete, landscaping is underway, and utilities necessary to support the occupancy of the building are complete and accepted by the City. 18. Occupancy of Dwellin2 Units. No permanent occupancy of any dwelling unit in the subject property shall occur until the City has accepted all utilities and until the base course of pavement has been installed on the streets, etc. 19. Laridscapin2 . The proposed structures and accessory items including, but not limited to, the cul-de-sac landscaping shall be completed pursuant to the approved site plan. Upon request for occupancy of the units, all uncompleted items contained within the site plan shall be addressed pursuant to city code escrow requirements. 20. Maintenance of common open space. The developer shall provide docUIfientation that a development association and not the city shall privately maintain common open space. 21. 14th St CT Cul-De-Sac Island. Developer shall provide to the City documentation that landscape plantings within the 14th St Cul-de-Sac island shall privately be maintained by homeowners' association agreement. 22. Successors and Assigns. This agreement shall be binding upon the successors and assigns of the parties hereto and shall run with the land. 23. Recordin2 of Agreement. An original executed copy of this agreement shall be filed with the Dakota County Recorders Officer, which shall give notice to all subsequent purchasers of the property within the subject property of the provisions of this Agreement. 24. Miscellaneous. A. Any breach of the terms of this Agreement by Developer shall be grounds for denial of building permits for construction in the subject property. 7 ... B. If any portion of this Agreement is held invalid for any reason, that decision shall not affect the validity of the remaining portions of this Agreement. C. The action or inaction ofthe city shall not constitute a waiver or amendment to the provisions of this Agreement. All amendments or waivers to this Agreement shall be in writing, signed by all parties and approved written resolution ofthe City Council. Dated this day of , 2001 City of Hastings, A Minnesota Municipal Corporation By: Michael D. Werner, Mayor By: Melanie Mesko, City Clerk SEAL Developer By: Greg Jablonske Acknowledgment State of Minnesota) ) SSe County of Dakota) The foregoing instrument was acknowledged before me this day of ,2001, by Michael D. Werner and Melanie Mesko, the Mayor and City Clerk of the City of Hastings, A Minnesota Municipal Corporation Notary Public State of Minnesota) ) SSe County of Dakota) The foregoing instrument was acknowledged before me on this _ day of Jablonske 2001, by Greg 8 '> Notary Public T~s instrument drafted by CIty of Hastings 101 E 4th St Hastings, MN 55033 9 VI-13 Memo To: Mayor Werner and City Council From: Matthew Weiland, City Planner Subject: Development Agreement, - Agustana Care Addition Date: October 10,2001 cc: Agustana Care Addition The Hastings City CoUncil approved the Agustana Care Addition senior housing project at their 9/17/01 City Council meeting. There were numerous issues and conditions identified with the approvals of this project. The conditions for approval of this project are to be agreed upon in a Development Agreement between the developers and the City. The Development Agreement must be signed by the two parties in order for this project to move on. Back2round Information: The development agreement is based on the conditions of approval for the final plat and other issues raised during the approval process. -The main issue with this project is the construction of a bike trail/emergency access between 15th St and 19th St. The City will either work with the developer to do this work, or will use the park dedication funds from this project to complete the trail Please review the attached development agreement Action Requested: Motion to approve the Agustana Care Addition Development Agreement. .......----." \ \ ~--..'~ '--'-,__::::::~-::::J/I//' ; "\\\~'~-=--=;,""'>r~?11/{If,J'\m" .,.. '."r'-::-'. """',.. ,..,....;~ ':1 l"'>";"'~""'~,~L C--'(---'-'l:-;~:< . .2;>---l~l ')r )\W:fff~~~~~~~ J.L~'!df. / ;:~ ':~{~','::.~~,: '>'~""""""~- ! / J ",_/--=",-~~<",,,'---;-"::::;'0. l\\~c.,..~",~ 1,~11 ~(< (-.. !;\I~"I~~~':;:::Z~;'rE;iJf!7f"J.:-,",~::: $t / \... 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I ~ @h@~ ~~ 2 0 0 ~ 62 4::r:: ~~ <(::) U:r:: 0~/ ZtiJ I- - 0 tiJtlU -<(I- aJ.COtiJ / / / /' Development Agreement AGUSTANA CARE ADDITION PLAT Dakota County, Minnesota This Agreement is made and entered into as ofthe day of ,2001, by and between the City of Hastings, a Minnesota Municipal Corporation ("City") and the Agustana Care Corporation ? ("Developer") WHEREAS, the Developer is the Land Owner and plans to undertake the development and construction of a senior semi-independent residential care facility in the City of Hastings, on property hereinafter described, which development requires certain approvals by the City of Hastings: and WHEREAS, Agustana Care Corporation ?, a Minnesota non-profit corporation, is the fee owner of property contained in the Agustana Care Addition Plat and is signing this Development Agreement for the purpose of binding itself and its successors and assigns in the subject property to the terms of this Development Agreement ; and WHEREAS, public hearings have been held allowing for comments by neighbors and other interested persons; and WHEREAS, the parties desire to memorialize their agreements concerning matters of mutual interest and concern regarding this development. NOW, THEREFORE, in consideration ofthe mutual agreements ofthe parties and certain authorizations by the City of Hastings, it is agreed as follows: 1. Subject Property. The real estate in this plat, hereinafter referred to as the "subject property," is located in the City of Hastings, Dakota County, Minnesota, and proposed to be legally described as follows, to wit: AGUSTANA CARE ADDITION ACCORDING TO THE RECORDED PLAT ON FILE AND OF RECORD IN THE OFFICE OF THE DAKOTA COUNTY RECORDER. THIS DEVELOPMENT AGREEMENT SHALL APPLY TO ALL LOTS AND OUTLOTS CONTAINED WITHIN AGUSTANA CARE ADDITION 2. Authorization to Plat. Developer warrants that it owns the subject property and is authorized by virtue of said ownership to develop it without consent, participation or permission of any other person or entity. Developer further warrants that it has the authority to enter into a development agreement and to perform the conditions herein. 3. Public Land Dedication. The park land dedication for the Agustana Care Addition project shall be satisfied through the following conditions: a. That the Developer shall pay the required park dedication cash in lieu of land fee of $850.00 per unit or $68,000.00 for 80 units. This park dedication fee total may be offset by the cost of constructing the bike trails associated with this project. 4. Private Roads. Notice is hereby given by the City that the private drives and utilities on the subject property will not be maintained by the City. The Developer shall provide evidence that the private drives will be maintained by a private entity and not by the City. The private street and related utilities will be designed and constructed according to City standards as determined by the Public Works Director. 5. Specifications - Inspections. A. Unless otherwise stated, all of the required improvements shall conform to engineering standards and specifications as required by the City. Such improvements shall be subject to inspection and approval by, and shall be made in sequence as determined by the Public Works Division. Plans and specifications for the required improvements shall be submitted to the Public Works Division in a type and format specified by the Public Works Division for review and approval. The required improvement plan review fee as established by City Council resolution shall be paid at this time. R Grading Inspection - All development site grading one acre in size or larger shall be inspected by a City designated grading inspector, who will review and inspect maintenance of erosion control measures and compliance with City standards, and the approved grading plan and specifications. The Developer contracting these grading improvements will be required to post a cash escrow with the City of Hastings in the amount of 135% of the estimated cost ofthe inspection services prior to receiving approval to commence grading. The Public Works Director shall determine the estimated cost of inspection services. The City will pay all grading inspection costs incurred from these escrowed funds, and furnish the Developer with copies of all invoices received. The City will also charge 10% of the consultant fees to cover City overhead and administrative costs connected to the consultant inspection services. Excess funds will be returned to the Developer upon completion of the grading project. If the funds deposited with the City are insufficient to cover the inspection costs, the Developer will be required to deposit additional funds with the City to cover the. estimated overage. The Uniform Building Code grading permit fee will be waived for those grading projects that require a grading inspection cash escrow. C. As-Built Grading Plan - Upon completion of site grading, the Developer shall submit to the Public Works Division for review, an as-built grading plan in a type and format specified by the Public Works Division showing the newly graded elevations at all lot corners, critical elevations in drainageways, one foot contours at ponding and sedimentation basins, and at ponding level control points for ponding basin emergency 2 overflow swales. D. Inspection of Public Improvements - Construction of all subdivision street and utility improvements and other required subdivision improvements shall be inspected by a City designated inspector for compliance with City standards, and the approved improvement plans and specifications. The Developer contracting these improvements will be required to post a cash escrow with the City of Hastings in the amount of 135% of the estimated cost of the inspection services prior to receiving approval to commence construction. The Public Works Director shall determine the estimated cost of inspection services. The City will pay all improvement inspection costs incurred from these escrowed funds, and furnish the Developer with copies of all invoices received. The City will also charge 10% of the consultai1.t fees to cover City overhead and administrative costs connected to the inspection services. Excess funds will be returned to the Developer upon completion and acceptance of the improvement project. If the funds deposited with the City are insufficient to cover the inspection costs, the Developer will be required to deposit additional funds with the City to cover the estimated overage. E. As-Built Improvement Plan - Upon completion of the required public improvements, the City inspector shall prepare a record as-built drawing of the constructed improvements. 6. Required Surety. A. Developer Financed and Constructed Improvements: Developer shall list the City of Hastings on the 100% payment and performance bond from the contractor to cover the entire project. This performance bond shall be used to cover failure of the Developer to construct the improvement in accordance with the approved plans and specifications and City standards, or failure complete the improvements as approved. B. Maintenance Bond: Prior to accepting or approving the completed Developer fmanced and constructed grading and/or street and utility improvements, the Developer must submit a maintenance bond from his contractor in the amount of 20% of the improvement costs, covering a period of one year after City acceptance of the improvements. C. Privately Constructed Improvements: In the event the developer elects to pay one hundred percent (100%) of all costs incurred by installation of the improvements, outside of the normal assessment procedure, he may do so providing he complies with the following requirements: 1. All construction shall be in accordance with plans and specifications approved by the Public Works Division. 2. The developer must retain a registered civil engineer to design and inspect the improvements and to certify that the improvements were constructed in accordance with the approved plans. 3. Complete the required improvements within a two-year period. 4. Provide the City with reproducible as-built drawings of the improvements within two months of completion of the improvements. 3 7. Utilities. The developer shall modify the utility plan according to the following items, subject to the approval ofthe Public Works Director: A. The developer shall have a separate water meter and water line installed for all irrigation systems. 8. Trails. That the bike trails shall be constructed to City standards, subject to the approval of the Public Works Director. 9. Grading Plan. Developer shall provide the City with a certified survey illustrating that all of the subject property has been graded pursuant to the approved grading plan, prior to the issuance of any building permits. Further, all disturbed areas shall be seeded and mulched before issuance of any building permits. 10. Zoning Classification. Subject property is zoned R-1 Low Density Residence zoning. Developers shall adhere to all standards for the zoning district which are now in effect and as they may be amended from time to time. 11. Interceptor Sewer Charges. The Developer shall pay the required $310.00 per unit in interceptor sewer charges. The interceptor sewer charge for this project totals $13,640.00 for 44 units. 12. REQUIREMENTS FOR A BUILDING PERMIT A. No building permits shall be granted on the platted property until such time as a certified copy of the recorded plat has been filed with the City and production of proof that all conditions of plat approval have been met. In a case where the City of Hastings is a party to the platting, a copy of the plat, certified by the City Clerk as true and correct, shall satisfy the requirements of this section. B. No building perinits shall be granted on platted property until a temporary road base course has been constructed, and sanitary sewer and water main improvements have been tested and accepted 13. Building Permit Submittal Requirements An original certificate of survey from a licensed surveyor is required for all new development, including expansions of existing buildings. The Building Official may for accessory structures or minor additions (decks, porches, attached garages), waive the Certificate of Survey submittal requirements in favor of an approved site plan indicating the location of existing and proposed structures in relation to lot lines. a. The certificate of survey shall reference and be based on an approved grading plan. 4 b. The Certificate of Survey shall include at a minimum the following information: 1. property boundaries 2. existing structures 3. proposed structures (including driveways)' 4. existing and proposed lot corner elevations 5. proposed drainage flow (arrows) 6. proposed garage floor elevation 7. proposed lowest floor elevation 8. proposed lowest foundation opening 9. proposed top of foundation elevation (front and rear) 10. proposed fInish grade elevations at building corners 11. street right-of-way (to center line) 12. existing property monuments 13. Detailed spot elevations for drainage swales based on the approved grading plan. 14. existing and proposed mid point elevations on side lot lines 15. existing top of curb elevations at the extension of side lot lines and at the mid point of the lot 16. On-site sewage treatment system location and potable well location, if applicable c. Survey benchmarks shall be identified on certificate of survey. d. Field hubs shall be placed on site by a licensed surveyor to show top of foundation elevation and setbacks. 14. Occupancy of Dwelling Units. The developer and contractor are put on notice that all site plan requirements must be met before a certificate of occupancy will be granted for any units. This includes grading, roads, landscaping, sidewalks, and any other site plan conditions as noted on the approved site plan and in the approved site plan conditions. The developer may be able to escrow for some of the uncompleted items, due to weather conditions, in order to receive a temporary certificate of occupancy. 15. Landscaping Plan. The developer shall plant landscaping elements according to the approved landscaping plan. 16. Site Plan Approval. The Developer shall construct all buildings according to the approved site plan setbacks and locations, on file at City Hall. The proposed structure and accessory items including, but not limited to, the parking lot and landscaping shall be completed pursuant to the approved site plan. Upon request for occupancy ofthe building, all uncompleted items contained within the site plan shall be addressed pursuant to city code escrow requirements. 17. Site Plan Conditions. All of the site plan conditions must be satisfied before the City will release a building permit. 5 18. Maintenance of common open space. The developer shall provide documentation that a development association and not the city shall privately maintain common open space. 19. Successors and Assigns. This agreement shall be binding upon the successors and assigns of the parties hereto and shall run with the land. 20. Recording of Agreement. An original executed copy of this agreement shall be filed with the Dakota County Recorders Officer, which shall give notice to all subsequent purchasers of the property within the subject property of the provisions of this Agreement. 21. Miscellaneous. A. Any breach of the terms of this Agreement by Developer shall be grounds for denial of building permits for construction in the subject property. B. If any portion of this Agreement is held invalid for any reason, that decision shall not affect the validity of the remaining portions of this Agreement. C. The action or inaction of the city shall not constitute a waiver or amendment to the provisions of this Agreement. All amendments or waivers to this Agreement shall be in writing, signed by all parties and approved written resolution of the City Council. Dated this day of , 2001 City of Hastings, A Minnesota Municipal Corporation By: Michael D. Werner, Mayor By: Melanie Mesko, City Clerk SEAL Agustana Care Corporation By: ? Acknowledgment 6 State of Minnesota) ) SSe County of Dakota) The foregoing instrument was acknowledged before me this day of 2001, by Michael D. Werner and Melanie Mesko, the Mayor and City Clerk of the City of Hastings, A Minnesota Municipal Corporation Notary Public State of Minnesota) ) SSe County of Dakota) The foregoing instrument was acknowledged before me on this _ day of 2001, by Notary Public This instrument drafted by City of Hastings 101 E 4th St Hastings, MN 55033 7 VII-1 MEMO To: From: Subject: Date: Honorable Mayor and City Council Members Tom Montgomery Award Contract - Hydropower Plant Gearbox Repair October 10,2001 Bids are scheduled to be opened for the hydropower plant gearbox repair on Monday, October 15th at 1 :00 PM. I will forward the bid opening results to the Council along with a recommendation for award prior to the Council meeting that night. VII-2 & VIII-B-1 MEMO To: Mayor Werner and City Council From: Kris Jenson, Associate Planner Date: October 10, 2001 Re: Public Hearing - Rezone Property along Featherstone Road (A Agriculture to R-3 Medium High Density Residence) Raymond Solac has requested that the property located along Featherstone Road, be rezoned from A Agriculture to R-3 Medium High Density Residence. The property proposed for development is 2.0 acres in size (see site location map). The property in question is legally described below: Parcel E That part of the Northwest Quarter ofthe Northeast Quarter of Section 29, Township 115 North, Range 17 West, Dakota County, Minnesota, described as follows: Commencing at the northeast comer of said Northwest Quarter of the Northeast Quarter; thence West, bearing assumed, along the north line of said Northwest Quarter of the Northeast Quarter, a distance of39.80 feet; thence South a distance of33.00 feet to the point of beginning of the land to be described; thence West a distance of300.00 feet; thence South a distance of300.00 feet; thence East a distance of 300.00 feet; thence North a distance of 300.00 feet to the point of beginning. Containing 90,000 square feet more or less. Subject to easements of record, if any. Background Information: Comprehensive Plan Classification: The subject property is currently classified U-ll (Medium Density Urban Residential 4-8 residential units/acre). The proposed R-3 Medium High Density Residence is a consistent zoning for this land use. Zoning Classification: The subject property is currently zoned A Agriculture. The Applicant is requesting the property be rezoned to R-3 Medium High Density Residence. This zoning classification is consistent with the rest ofthe residential zoning in the area. Surrounding Properties: The area to the north and south of this property is zoned R-3 Medium High Density Residential, and the area to the west and the east is zoned A Agriculture. Planning Consideration: No permits or plans have been submitted for this property. Planning Commission Action: At their September 24, 2001 meeting, the Planning Commission unanimously recommended approval of this rezoning to the City Council. The City Council approved the first reading of a ordinance rezoning this property to R-3 Medium High Density Residence at their 1 % 1/0 1 City Council Meeting. Recommended Action: Recommendation to approve an ordinance rezoning the property to R-3 Medium High Density Residence. ORDINANCE NO. , SECOND SERIES AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING SECTION 10.01, SUBDIVISION 1 OF THE CITY CODE HAVING TO DO WITH: OFFICIAL ZONING MAP BE IT ORDAINED by the City Council of the City of Hastings as follows: Subdivision 1. The following described properties are hereby zoned from A Agriculture to R-3 Medium High Density Residence: Parcel E That part ofthe Northwest Quarter of the Northeast Quarter of Section 29, Township 115 North, Range 17 West, Dakota County, Minnesota, described as follows: Commencing at the northeast corner of said Northwest Quarter ofthe Northeast Quarter; thence West, bearing assumed, along the north line of said Northwest Quarter of the Northeast Quarter, a distance of39.80 feet; thence South a distance of33.00 feet to the point of beginning of the land to be described; thence West a distance of300.00 feet; thence South a distance of300.00 feet; thence East a distance of300.00 feet; thence North a distance of300.00 feet to the point of beginning. Containing 90,000 square feet more or less. Subject to easements of record, ifany. ADOPTED BY THE CITY COUNCIL THIS DAY OF , 2001. Michael D. Werner, Mayor ATTEST: Melanie Mesko, Administrative Assistant! City Clerk I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the day of , 2001, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko, Administrative Assistant! City Clerk ( SEAL) This instrument drafted by: City of Hastings 101 4th St. Hastings, MN 55033 LAND USE APPLICATION CITY OF HASTINGS ..\ . 101 4th Street East, Hastings, NfN 55033 Phone (651)437.4127 Fax (651)427.7082 Address of Property Involved: /1- () '- ~ FE -+7 If E ~ 3 T 6 #' E ~ 0 A D Legal Description of Property Involved:' S~~[~ j - jw /I) / /.<- If. V? J 7 f:T of AJ Iv ,~~ ('t-Nf /Jy(!~l/ ,f:r j:r~<; cf.(:fY:Jr';=7 tV ~ ,/JE (PI;J 110 cJ..C; 0 0 Oc9..6 1,...1) Applicant: . Name 1(A- V A1 D/'IjJ .8/ SOL A- ~ Address 146~j ,rE'A-1/-/EI? 5T,()~/e ~c::::L M.s:T/Alws; ,111#o2b,:2y,:s -7,.,-.r7 Phone I ~,6 I) ?{.j 7:.:{ ~ -:/C Fax Official Use Only Date Rec'd File No. Fee Paid Rec'd by Ordinance # Section App. Com. Owner (If different from Applicant): Name Address Phone Fax Request: )\ n B. ,,3 Rezone: ~:) J:) 0 ( 0 0 Comp Plan Amend: Site Plan: Variance: Special Use: Subdivision: Vacation: Other: TOTAL: ~-'1-, ,;;- 0 ~ () (J Description of Request (include site plan, survey, and/or plat if applicable): --J OQ I )C~ 00 'toRTI 0 /<. if- PIN I'! '6 {3. 'II.! (j Dc2 6 /3 ~ E E .p A- R. (' E L Y?) i r-S U f( 1/ EY t, E. J / S E b ,9/ f-yl/ C> / /-l-IUD ATTAc..I!Fj:::> Signature of Applicant Date Applicant Name and Title - Please Print 1~A1 A tVP f), ",'5 () ~ 1+ c!- er Name - Please Print 2639.Z2 N 1/4 CORNEA OF' SECTION Z9'~ .... ......... WEST" .. _"H In,.oo .... 135.59 ~. ~ ~ I. 871.59 FEATHERSTO~E ROAD I - (140 TH -1- AVENUE) ; 436.00 ":I j 290.00 Ow ~~ ..x ~~ 0~ ~g NO 0" lIlN 'w ~!. . . , . 0 , w' 0' .' ,,0 ,..0 "0 00 ..", PARCEL C .~ ~ :: to-~ : "':0 : ~o , 'ARCEL D~ ~ci ; -r-. : ""~:~ S81.1I'S4~W 1109 x ... ~ o ~ ~ . ,; '" ~ ~ :il. ;;; ,; y '"144.,8'" ......... t .' .' ..... . .. 436.00" ""'.25.... . ....... EAST P"'RCEL E 1'hiIt. p.n: Dt 1:he Nor-tinle.t. Q.u..rter of t.he No1:t.h....t OUarter of Beetlon 29. Township 115 Nort'.h, Ra09111 1" We.t, D..kot.. Coun't'l. IUnnellat., d..cribed .. follov5: Co~neJno .t 'the n01:1:h...1:. corn.e of .aid WorthWe.t ~t't.r of 'the HOl't'.heast OUU'l'erf ttlence W..t. ~r104 ..IIWNd, .lone: t.he nort.tIo Un. of Mid NoC''th~ellt. Ovaeter of the WOrtheaat QU.n.illr, . distanc. of 39.80 f..tJ tb.nce Sout.h .. dUbncIII of 3J.OO te.t to the poht of beqinninq or the l.lM! to b4> d..cribedl thence west a d.t.aun~ of 300.00 t..t, th."ea South 01 di.tolnea ot' 300.00 'Utt thene. EAst. diat..nee or 300.00 f.lllt: t.MnCII Mon.h a dishD~ of 300.00 t"t to the point of begoilllninq. Cont",.ininq 90,000 .qQoIr. f..t ItIGre or 1.... Subject. to ......ats of record. if anv. PARCEL ,. 'th.t patt. of t.he Hortbw<<st Quart..r of t.h. Nortb_st Quarter of Sltction 29, 'rOWDah:l:p US >>or'tb. Range 1'7 Meat, Dakot... Count.V. M1.mHtaot.. d.scribed .. rollows, C~ncioq At tbe nort~.t. cornar of Hid Iforttnf..t. Quart.t of the lIoeth.a.1:. Ouart-el': th.nce W.n. btlar:l:ng ...uMd, .1onq t.he DOrth Hate of .eid J;orUlW..t. Og..rtar of t.h. Borthaa.t. OUert..r. a dhunce of 39.80 feet' theace SOlltta A dietsnce of 33.00 f~, ttaenoe Weat . distaDea of 300.00 teet to tbe po:l:nt of btr9innin~ of the land to be d..cribed: t.heftCe SOuth. dhtance of 300.00 feat: ttoenc.a "..t a diaunce of US." fe.t to it.. int..nec:t.ioD wlth a line t.hat. is 1195.00 t.et w..t of the Dorth...t corner of ..:l:d s.ctiOD 29. oIS ....und along' the nOrtb 11" of ..id SectioD 29 all" b.::h~9 P8l'peftdicular to .aid nortb line of ..id Sectton 29, tll.aca llorth. .1on~ aaid l1~, a dht.aace of 300.00 feetl theace Eaat a dhunce of 1)5.59 fut t.o the point. of ~inninq. CoJItalninq 40,6'77 sqUAra feet IKOl'e 01' 1.... SUbject to lII.a..-nta of r.cord. if any. MISC] :D101 DDXXXXXXl'n I htrIIlyCMlfyOQl_IUM'I._.ornportWII pIWClndbrl1llot'-MrdWtGtlllPWVilbaandlllU ~Wf#--'-' "7<-</ :... ...... ,""". ':... ~ &'Ili.u 9/~/D' fq,"," ~.. F AtIJJ ! Oeqinninq at a point )) fHt Sout.b and 1195 f_t "-at; of the nortll...t coC'lIer ! of Sectioa 19, 'i'ownah.t.p 115 Iiortb. RaDq. 11 lIeat.r t.bnce ;qat UI feet, theace : Sout.b 300 teet., theD~ host tJ6 feet, tb~ IIortb 30.0 f..t to the plo1c:e of ! beq1nnin9. . I 'NtCKL D I co...acinq U . point 13 feet Soaotb aM 179S f.-t ....t of U. DOI:'tbMn cqrn.r ! of Sect..1oa 21, 1'OIta.lIip lU HoC'th. bDqe 17 ....lI t.h.ft~ Neat. 431 taet:, th.DC8 I SOUth A diauDCle of 41.51 f..t ta the pobt of be9.1DDJ.D9 of 'the led 'to be BEARING SYSTEM IS ASSUMED'I :~:::~::'~ t~~ ':= .;M~=-~::':::;:; =-:~ ~:: ::.~~:::~~ Conc..iniAg 13.. sqDan f..- ... or 1.... o DENOTES 112. IRON PIPE SET, I I MARKEO 'RLS 9294. I @ DENOTES DAKOTA COUNTY CA11RON MONUMENT . DENOTES FOUND 1/2" IRON PI~ WITH PLUG MARKED 'RtS ~06S'; 6 DENOTES RAilROAD SPIKE DRIVEN IN ROAD. FOUND f) DENOTES FOUND 1/2"' RE. ROD I I $ DENOTES FOUND 7/S" RE e ROO i e DENOTES FOUND 112" IRON PI pt Q DENOTES FOUND I" IRON PIPE a DENOTES OLD STEEL FENCE POkT. FOUND , ; I I I x ~~ ::Jil ~0 146.24.. . ~:; =~~,... ..... I % ... ~ o ~ 'X ,..~ ~" CO ..~ -. 0.. ":0 . .. o '! o s: I PA~ PARCEL F '" ...... :a ~.. .... .....-. I 133.&4. . ....... '--135. 9'- "':::290,?~... ;~ ~ci i ! I I PARCBL A (!'I'OII w.rranty d..d Z7tb Aut.US') ! 8eq.1nnill9 at a poi~t 3t.1 fee1: Weat .Dd 33 fHt Soatb of tbe Northe..t cornel' I of: tbe Morthve.t QUaZ'te.r of th. IlIorth.a.t Quart.r of SIIIC1:.1on 25. 'roVMhip U5 Nel'th. Ranq. 17 Weat:. And Z'UDD11!.9 t.henc. We.t. 145.2 feet, th.DCe 80lltberly 011009 the ~at 11n. of tha previo\l.ly laid O\lt. lot, foz. ~ diataDee af JOO feet, I therac. a.ut a dbt.a"Clt of 145.2 feet. ano t.hence Nonberl,. 300 t_t t.o 'the point. I of be9i.anln9, contaiD1Dq ca. a~. PARCEL a Ifroa vanaty deed 30th SeptellS') 8ecJltnUn9 .t a po.1nt )) f..t. soath and 1505 feft Wen of the! North...t COt'MI' of Section 29. 'l'a""Sblp 115 Aat'tlI. RUl9. 11 1Ictat., the"~ "-at 210 f_t., th_ce : Sollth ]00 f..t., t~ce Rart 290 feet, thence IIortb )00 f..t. to the plaw of : blIlJinnih;l. 871.59..-...... PARCBt, C (fl'~ vananty d." JOth 8~.lt54) BOUNDARY SURVEY ~.#. R.lXYMOND HAST] NGS, B. SOLAC MN. I-;-::~. ~" O)"'C C co .- 0 50:: N Q) \:S Q) C s:: 0:: 0 q) ..... \S> U en q) co s.... --1 -Q) O..c 0010 .Q) O::u. '" :e ~ s.. - '. :>> ... G ~ _ .- C\I t\J ..q- '.!) <,Q ~ ~ ~~nl~~~~r.!3: I c .~. g ~ ~ . ,g 0 l -.J -i Q) :z: _ U5 Oli!:ifc I\) '~h OOOOI'O'~.' ~ ~ ~' . ~ ~ .g .~ ~ i::' .... " I\) '" 0- 5 D ~ ~ < IS\ .:: ~ 1) :i:: ~ .,) 0 ~ ~N<(;G~3~~~6 w <:0 000...0.. '?-- 'm~w " VII-3 & VIII-B-2 MEMORANDUM TO: Mayor Werner and City Council FROM: Matt Weiland, City Planner DATE: September 27,2001 SUBJECT: Public Hearing - Vacate street easements (4th St Wand Featherstone Rd Street easements (High School)) Background information: The proposed Hastings High School plat has an existing 33 ft street and utility easement located along the northern and southern property boundaries. The street and utility easements are legally described as follows (Site Location Map enclosed): 4th St Easement The South 33 ft of the North 1/2 ofthe NW 1/4, Section 29, Township 115, Range 17, According to the Government Survey. The easement is also referenced as Document Number 416786. Featherstone Rd Easement The North 33 ft of the North 1/2 of the NW 1/4, Section 29, Township 115, Range 17, According to the Government Survey. This easement must be vacated in order to plat the property. The Hastings High School will be platting right of way over the existing 33 ft street and utility easement. Where right of way is not platted in the High school plat, a 33 ft drainage and utility easement will be included on the plat. If the City Council vacates these street and utility easements, the applicant should be responsible for all recording fees required by Dakota County. Requested Action: Motion to adopt a resolution vacating the 4th St Wand Featherstone Rd Street easements tJ) C o 819 .c~ S+-- .cC .C>~ J:(1) tJ) &l I I Si .s , g : 'D ; :z: U D ~ u U .. e · III U M S 8M :; fI !! I llZ"' Ii u~ hll.. :J8i ; "-l: U!Il !:j" ~ IS;!!!!o a3i~ ~ z II - z aa" ;"0- ." ~ ~ii~~s li!li !! ~i o~~ .~II~ ~~t:j. ~~ I. tf f S~.",~!ZZII~~IC~i~~~~ uo tjf!I!I~II!iill~~II~III~ill!~! l!z~:I~Jc!;s*:~~::Bd3~~o~I20la o ~lKlDIIID[lIIIIDIIIIIIIIDID ~ z.~ ~ ~ LL 8 N T""" 8 co o ~ HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS VACATING ROAD EASEMENT 4th ST Wand FEATHERSTONE RD Council member and moved its adoption: introduced the following Resolution WHEREAS, the Hastings City Council has initiated consideration of action to vacate the road easement described as follows: 4th St Easement The South 33 ft of the North 1/2 of the NW 1/4, Section 29, Township 115, Range 17, According to the Government Survey. The easement is also referenced as Document Number 416786. Featherstone Rd Easement The North 33 ft of the North 1/2 of the NW 1/4, Section 29, Township 115, Range 17, According to the Government Survey. WHEREAS, on October 15th, 2001, a Public Hearing on this proposed road easement vacation was held before the City Council of the City of Hastings, which hearing was proceeded by published notice as required by state law, city charter and city ordinance; and WHEREAS, the City of Hastings in all respects proceeded with the vacation hearing as provided by the Charter, ordinances and applicable Minnesota Statutes. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the following legally described road easement: 4th St Easement The South 33 ft of the North 1/2 of the NW 1/4, Section 29, . Township 115, Range 17, According to the Government Survey. The easement is also referenced as Document Number 416786. Featherstone Rd Easement The North 33 ft of the North 1/2 of the NW 1/4, Section 29, Township 115, Range 17, According to the Government Survey. is hereby vacated effective of this date. BE IT FURTHER RESOLVED, that a copy of this resolution shall be filed with the Dakota County Recorder's Office by the Hastings City Clerk. Council member moved a second to this resolution and upon being put to a vote it was unanimously adopted by all Council Members present. Ayes: Nays: Absent: ATTEST: Michael D. Werner,Mayor Melanie Mesko Administrative Assistant/City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 15th day of October, 2001, as disclosed by the records ofthe City of Hastings on file and of record in the office. Melanie Mesko Administrative Assistant/City Clerk ( SEAL) This instrument drafted by: City of Hastings 101 4th ST. Hastings, MN 55033 VIII-A-1 MEMO To: From: Subject: Honorable Mayor and City COuilcil Members Tom Montgomery Authorize Advertisement for Bids~ Proposed Hydroelectric Plant Powerhouse . Modifications October 11, 2001 Date: The Utilities Committee of the City Council will be meeting on Thursday, October 11 th at 5 :00 PM to review proposed powerhouse modifications at the hydroelectric plant. FEMA has allocated $120,000 to make the powerhouse watertight. The proposed improvements needed to make the building watertight include: constructing a wall and enclosed stairwell in front of the existing door to seal the front door, making the plant accessible from the roof only; constructing a bridge to the roof from the lock wall, constructing a parapet across the front of the powerhouse to protect the plant up to a 500 year flood and protect the roof from wave action. The estimated cost of these improvements is $180,000. Other proposed improvements that would not be funded include: replacing the roof, adding a materials handling hatch and hoist system, and constructing a roof top office as part of the stairwell access. The estimated cost of these improvements is $130,000. I will be requesting a recommendation from the committee on constructing the proposed improvements that can be forwarded to the Council at the October 15 meeting. I will also be requesting authorization to advertise for bids for the recommended improvements at the Council meeting. .,' <' VII-2 & VIII-B-1 MEMO To: Mayor Werner and City Council From: Kris Jenson, Associate Planner Date: October 10, 2001 Re: Public Hearing - Rezone Property along Featherstone Road (A Agriculture to R-3 Medium High Density Residence) Raymond Solac has requested that the property located along Featherstone Road, be rezoned from A Agriculture to R-3 Medium High Density Residence. The property proposed for development is 2.0 acres in size (see site location map). The property in question is legally described below: Parcel E That part of the Northwest Quarter of the Northeast Quarter of Section 29, Township 115 North, Range 17 West, Dakota County, Minnesota, described as follows: Commencing at the northeast corner of said Northwest Quarter of the Northeast Quarter; thence West, bearing assumed, along the north line of said Northwest Quarter of the Northeast Quarter, a distance of39.80 feet; thence South a distance of33.00 feet to the point of beginning of the land to be described; thence West a distance of300.00 feet; thence South a distance of 300.00 feet; thence East a distance of300.00 feet; thence North a distance of 300.00 feet to the point of beginning. Containing 90,000 square feet more or less. Subject to easements of record, ifany. Background Information: Comprehensive Plan Ciassification: The subject property is currently classified V-IT (Medium Density Urban Residential 4-8 residential units/acre). The proposed R-3 Medium High Density Residence is a consistent zoning for this land use. Zoning Classification: The subject property is currently zoned A Agriculture. The Applicant is requesting the . property be rezoned to R-3 Medium High Density Residence. This zoning classification is consistent with the rest of the residential zoning in the area. Surroundin~ Properties: The area to the north and south of this property is zoned R-3 Medium High Density Residential, and the area to the west and the east is zoned A Agriculture. Planning Consideration: No permits or plans have been submitted for this property. Planning Commission Action: At their September 24, 2001 meeting, the Planning Commission unanimously recommended approval of this rezoning to the City Council. The City Council approved the first reading of a ordinance rezoning this property to R-3 Medium High Density Residence at their 10/01/01 City Council Meeting. Recommended Action: Recommendation to approve an ordinance rezoning the property to R-3 Medium High Density Residence. LAND USE APPLICATION CITY OF HASTINGS, . 101 4th Street East, Hastings,:M:N". 55033 Phone (651)437.4127 Fax (651)427.7082 Address of Property Involved: /1- () '- ~ FE /f-T /f.E ~ 5 T 6;1 E R {5 /4 D Legal Description of Property Involved:' -S1A/~~ cj - / W A) / /,<- It ~ J 7 f:.T of AJ /u J"! ('t-- JJ f / -0/ (! e7rvL/ ,f:r ;: r,-,<;; cf. (Q.9: J(' FT w cr . AJ E (fJ/;J IrOcR'1oo 06\6 1..3) . Applicant: Name 1(A V Ai DI'IJJ :8,. oS 0 L A- C-- Address )46-3 t:~A-I/-IE/? ~esTG)~J;:: I<..cL AA-KT/-4ws; 1/11#o3b,~\:s -7..,-.r7 Phone / 0.6/) *:s 7:::< ~ -:Ie Fax Official Use Only Date Rec'd File No. Fee Paid Rec'd by Ordinance # Section App. Com. Owner (If different from Applicant): Name Address Phone Fax Request: )\ its B.. ....3 Rezone: ..,t3.:J... /? 0 cOO Comp Plan Amend: Site Plan: Variance: Special Use: Subdivision: Vacation: Other: TOTAL: ~ ~ ,60,. () CJ Description of Request (include site plan, survey, and/or plat if applicable): ..J 00 I .x-~ 6Q '!'6/(rL<2/<1 if PIN / 'f"6,fl.. f I) (j C),{l 6 /2 ~EE 'f'A-R..('EL 1?""ir-SUf(1/EII/ {EJlsED .f/i-J//6/ AND A 'IrA c../lJ:: P Signature of Applicant Date Applicant Name and Title - Please Print ~A1/LVP !5,,s 0 tC/+ c!.- . er Name - Please Print ORDINANCE NO. , SECOND SERIES AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING SECTION lO.OI, SUBDIVISION 1 OF THE CITY CODE HAVING TO DO WITH: OFFICIAL ZONING MAP BE IT ORDAINED by the City Council of the City of Hastings as follows: Subdivision 1. The following described properties are hereby zoned from A Agriculture to R-3 Medium High Density Residence: Parcel E That part of the Northwest Quarter of the Northeast Quarter of Section 29, Township 115 North, Range 17 West, Dakota County, Minnesot~ described as follows: Commencing at the northeast corner of said Northwest Quarter of the Northeast Quarter; thence West, bearing assumed, along the north line of said Northwest Quarter ofthe NortheastQuarter, a distance of39.80 feet; thence South a distance of33.00 feet to the point of beginning of the land to be described; thence West a distance of300.00 feet; thence South a distance of300.00 feet; thence East a distance of300.00 feet; thence North a distance of300.00 feet to the point of beginning. Containing 90,000 square feet more or less. Subject to easements of record, ifany. ADOPTED BY THE CITY COUNCIL THIS DAY OF , 2001. Michael D. Werner, Mayor ATTEST: Melanie Mesko, Administrative Assistant! City Clerk I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the day of ,2001, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko, Administrative Assistant/ City Clerk ( SEAL) This instrument drafted by: City of Hastings 101 4th St. Hastings, MN 55033 2639. Z2 N 1/4 CORNER OF 5[.CTION 29". ........ WEST". '. ..~.. 1795.00.... .J>' ~ 7 436.00 FEATHERSTO~E ROAD i - (l4o TH -1- AVENUE) , .. . NE CORNER OF S.ECTION '. f9 ..-.:; 811.'9 Ow ~e .~s ~g NO 0., NN Ow ~ ~'. . . .0 . t! I X6 ...0 "'6 00 "'.. PARCEL C .~ . ~ % , l;;!; : ~o , 'ARCEL D;: : 0" " -0 : -, , \'. :. '0" " seS-II'54 -w . ' . 1109 % ~ o .. .. . ci % ... ~ o ... ;;; ci ;. 134.25. .... ..144.3<<.......... y.. . .. 436.00" ....... EAST Pr.RCEL B '1'bat. par~ .of 1::h. Norehw..e Qu.re.r of t.he North...~ Quarter of BeetiOb 29. 'l'oWn.hip 115 Horth. Ra"'91!l 11 Wa.t. Oakot.. Count.y, "inn..ot., ducribed .. tollow.z Co'"'ClncJnQ .t t.he northea.t corMr of .aid Worthwe.~ Quart.r of th-a Korthe.st auarterl t.hence West, beAritl4 ...WMd. alonl; t.he north Uoa of Hid Hort:hW.at Quart.er of t.h. Yarthea.t. OUarter. a di.tanc. of 39.80 f_t, tban~ South a dlar..nce of 33.00 '_t. to t.he point of beo;inninq ot the laDd to be d..cribech thence w.at a di.unca of 300.00 tNt, then~ South. diaUnca of 300.00 f..t..J thene. h.t a dist.nce of 300.00 f..t: thane. North a diat..ace of 300.00 t..t t.o the point ot be9hlnlnq. Con~ininll' 90,000 aquare feet IIlOr. or 1.... Sub1eet to .a.._nt. of record. if any. PAJtCEL P That ~rt. of the Wort.hw..t Quart.er ot the Nortb....t Qu.rter of Sect laD 29~ 'I'owDah:l:p U5 IIortb. bnSle 17 W.1I~, Dakota County. HlIlnesota. de.criba'd .. follcwal COftMIncillq at tb. north...t cornal" of Hi4 Aortblfe.t. Quart.r of the llIorthe.at Quarter: then~ W.at. baoarin; ...ulled, alonq tlIa DQrth Une of ..id iIorc"weat OUarter 01 t.he tIort.heaat Quairt.er. . dht.ance at 39.eO feetl thance Sollth . distance at 31.00 feat:: I theaa. West. .. c:JiataDc-a of 300.00 t.et to t.he point of beqlnnin9 of tbe lancl to be de.ed~: thence Sollth II dist..n~ of 300.00 teet: th.nce ....t . dbt.b08 of 135." te.t to ita :l:nt.r..ctioD with. Une that h 1795.00 hat W.at of the uorth...t comer of said SectioD 2t~ ... .....und .JOI\9" the nortb 11ne of ..id S.ct1Dft 29 .n" beillg: parpaDdicubr to ..1d nortb line of Hid Sectton 29, tll.nce Worth, ..lonSl ...id Una. .. dist.llce of 300.00 'ut.J th.nce Baat a distenc. of 135.59 feet to the point of be<jin"ln9. Cont..ininq 40.671 cqDar. r..t 1101'. or I..... S4.1bject to ...~nt.a ot record, it any. MtSC3;Dl'OI DDXXXlOCXl'n IbItIOrcaltllylfglllillllll\flll.pIaa.QI'''IlOlt'RI . prepnd~/lII....~dWtcIIuplIl"o'Ie.IQWIIYI =~-_._. "7e-V :... .,.... ..uom. ,....~ (ktJiu.J 9/r,./01 Pit...t.4/, ~ "t F IItltIJ 146.24.. ! % ~ o .. 135.59 ". . ....\ % ...... ,,~ 40 ~" -. 0.. ":0 . " o o o .; II PARCEL F % E~ ... ~: =0 \\. % ...... !lil ... ~~ ~ci .P.,::-. '--1 PAJtCZL A (trOll warranty de.4 21tb Aut.U'I) Ba91rmift9 at: . poi~t. J!II.' f..~ ....t. aDd ]] f..~ Soutb of tM Northea.t: comar of tb. Yorthva.t ouaner of t.he 5Drt:huat. Quart.r of S.~ioa 2t~ 'lovublp 115 UoZ'ch, Ranqa 17 .....t. aDd ruNIIillg thane. w..t. U!i.2 f~, thance Sou.t.herly alol\9 the Eaat 11ne of 'the prnloualy laid out: 101:. for. ~ dht.cc. at 300 teat, thane. Ita.t a dist.nce of 14$.2 t..t .nd chene. tfon:b-.rly ]00 ,..t to UIe point of be1'iDllin" contaiuioeJ 011. aOTe. PARCEL a u~ _nuty d... 30th Sept...1I54J le9inniAq at . poiDt 13 feat. Soat:h aDd 1$0' feat Wen of tM lIort:beaat cacqr of ~ctiOll 29. Townahip 115 North. Il4Dqe 17 ....1:r thallllCe Neat no fMt, tbeac:e , South 100 '''t., t~ca EIla1: 290 t..e, tbnca lIartb 300 t_t: to tba place of : be9inn:l:n9.. . PAIlCB'L C (tr~ varraat.y deed 30tb Sept..lts.. 1 Daqinninq at . point 33 feet SOUU .nd 179$ f_t "*at: 01 the DOnhaa.-: COE'Oer ! of section 29. 'i'owtIahip 115 wortb, RaDqa 17 Wen, thRe. Ileac 41& feat, t:lIeoQao j SOUth lOO teet I theaee ".t. 431 teet, tbence Nortb 11.\0 feet. to the pl..e. of I beqinnlng. . I--.D i I c:o...lIoc1nq at. . palm: 33 lINt Sou.t:b aDd 1'" feet. "'t: ~ ~ DOC'tau.at cqrne.l' ! of SeoU.oa 29~ Town.bip 115 Hortb~ blll,lJe 17 .....t. u..a~ __ n. feet, tbuea I South .. dhuAOe ot .'.51 ,..t. to t.he poiR 01 baf)11lDtIMJ of t.he led t.o be BEARING SYSTEM IS ASSUr.tED I ::::::~~ t~U;.= .;~:.~::;~: ::-:~~:: ::.~~::;:.~ I ContainJ.luJ 13'. ~aaze f..... .oft 01' 1.... I o ~~~~~~S !~rS "~O:9:IPE SET. J (j) DENOTES DAKOTA COUNT., CA I IRON MONUMENT . DENOTES FOUND 112- (RON PIf:1\E WITH PLUG MARKED 'RLS ~065'; 0. DENOTES () DENOTES $ DENOTES e DENOTES Q DENOTES o DENOTES RAILROAD SPIt<E DRIVEN 1N ROAD. FOUND I FOUND 1/2" RE- ROD I FOUND 7/8" RE-ROD i FOUND 112- IRON PI p! FOUND I" IRON PIPE OLD STEEL FENCE PO, T. FOUND I I BOUNDARY SURVEY -.&1 I- . !501.J--.r _I 819186 fl.' ~a -- W.S:S. ~ - R~YMOND B. SOLAC HAST1NGS. MN. r:;:;. 0, " +' ~ ~ " ~ +:. a ~ c>"'C c: m .- 0 5~ N Q) Q) c: ~O ...... ocn mL.. -Q) O..c: (1)...... m 'Q) ~u.. ! .~ .s . I g I\: . .g I :I: ",t<)...:n(\)~~ olDlDlr.L~r.L;;: c: o ;: CO o o ..J Q) - en r;;... ~ O(l~'OOOO"O i:' 4-' <II III ] is ,8 ~ ~ ~ .~ ~ 2 0 ~ ~N<G0~~~:;:~6 \S s:: \U ~ \U --1 w z~. ~ <:0 000"'0" I~m~w ~.. I ~ 111/ ~ - ....,/<. . ...) I'..": :.:..:.....:./.:..'..:..../ ,'..::>'.... .::;.', )i: ............. '..,:< :; ..' .'< ...... .....Z':' ,'X .Y..;,:........::). ..?i;;.{....::... i>; 'li.;;fi.\0Q ,.'; ... _ "V"'lll~ ..:.....T:'......~..."... .........:1::~/< ...:..... ,> ..~.~ \'.> \ .... ./,:{:. \," ',. ./............\,. ......... ')'\/[: .,'Uh .....} ,2".',; ...... -....:.. ,.../ /"x. '-:ZJ ./>: >'3:; ...>........ .:-:- "'.:..;.:. ..'>, . " ..:~'. ............ ....:... ..: :. .... :. .:,:' '., ";.: .: ~... "; ~ i. . "1...':/.1';; I~ IE ~ = J~ ~", " ~ . \\LJ' ,..... ......... ....... - ........... .......un./ ....:. __ Grflt::. IDID oS ~~~ L ..# i-- - ~'C_ .. +-' c: en .- Q) o o..~ +-' · - ..L.. ~ ~, -. .' '. ( , ... - . . : ~ J r]h0s\ill=QfA .... . ~~~ . - VII-3 & VIII-B-2 MEMORANDUM TO: Mayor Werner and City Council FROM: Matt Weiland, City Planner DATE: September 27,2001 SUBJECT: Public Hearing - Vacate street easements (4th St Wand Featherstone Rd Street easements (High School)) Background information: The proposed Hastings High School plat has an existing 33 ft street and utility easement located along the northern and southern property boundaries. The street and utility easements are legally described as follows (Site Location Map enclosed): 4th St Easement The South 33 ft of the North 1/2 of the NW 1/4, Section 29, Township 115, Range 17, According to the Government Survey. The easement is also referenced as Document Number 416786. Featherstone Rd Easement The North 33 ft of the North 1/2 of the NW 1/4, Section 29, Township 115, Range 17, According to the Government Survey. This easement must be vacated in order to plat the property. The Hastings High School will be platting right of way over the existing 33 ft street and utility easement. Where right of way is not platted in the High school plat, a 33 ft drainage and utility easement will be included on the plat. If the City Council vacates these street and utility easements, the applicant should be responsible for all recording fees required by Dakota County. Requested Action: Motion to adopt a resolution vacating the 4th St Wand Featherstone Rd Street easements en C o 819 .c~ s-- .cC .C)~ J:(I) ~ I :r :ii oS , g ~ '~ ;, :I: .. g ! .. III e -.. " ! il h 5 U ....I !l;~ ; ~!i d!j ..~~u ~ i5i!-!!!!i H"z~ I! ~ I~ !i!~~= liil~ ii ~i It' i~i ~!~illl~~~i~i~~~ !! fif.l!fll!~iill~~ii;lli~~IIIE! ij.J~]~~~!;il~~~~~~8d~3~6~!igzi o ~I(JDlIIO[IIIIIDIIIIIIIIDID ~ Z.~ ~ m LL 8 N T""' 8 co o 8 co HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS VACATING ROAD EASEMENT 4th ST Wand FEATHERSTONE RD Council member and moved its adoption: introduced the following Resolution WHEREAS, the Hastings City Council has initiated consideration of action to vacate the road easement described as follows: 4th St Easement The South~33 ft ofthe North 1/2 ofthe NW 1/4, Section 29 , Township 115, Range 17, According to the Government Survey. The easement is also referenced as Document Number 416786. Featherstone Rd Easement The North 33 ft of the North 1/2 of the NW 1/4, Section 29, Township 115, Range 17, According to the Government Survey. WHEREAS, on October 15th, 2001, a Public Hearing on this proposed road easement vacation was held before the City Council of the City of Hastings, which hearing was proceeded by published notice as required by state law, city charter and city ordinance; and WHEREAS, the City of Hastings in all respects proceeded with the vacation hearing as provided by the Charter, ordinances and applicable Minnesota Statutes. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the following legally described road easement: 4th St Easement The South 33 ft of the North 1/2 of the NW 1/4, Section 29, Township 115, Range 17, According to the Government Survey. The easement is also referenced as Document Number 416786. Featherstone Rd Easement The North 33 ft ofthe North 1/2 of the NW 1/4, Section 29 , Township 115, Range 17, According to the Government Survey. is hereby vacated effective of this date. BE IT FURTHER RESOLVED, that a copy of this resolution shall be filed with the Dakota County Recorder's Office by the Hastings City Clerk. Council member moved a second to this resolution and upon being put to a vote it was unanimously adopted by all Council Members present. Ayes: Nays: Absent: " ATTEST: Michael D. Werner,Mayor Melanie Mesko Administrative Assistant/City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 15th day of October, 2001, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Administrative Assistant/City Clerk ( SEAL) This instrument drafted by: City of Hastings 101 4th ST. Hastings, MN 55033 VIII-B-3 Memo To: From: Date: Re: Mayor Werner and City Council Matthew Weiland, City Planning Director 10/1 0/200 1 Site Plan - Restaurant (2211 Vermilion St) Ries Companies have submitted a land use application requesting approval of a site plan for the redevelopment of an existing building to a restaurant. The building is located at 2211 Vermillion St/Hwy 61 (site location map enclosed). The Site plans, a land use application, and a site location map are included with this memo. Background Information: 1. Comprehensive Plan Designation: Commercial. The proposed use ofthe property is consistent with the plan designation. 2. Zoning: C - 3 Community Regional Commerce. Restaurants are a permitted use in this zoning district. 3. Existing Conditions: The property currently has a building used for office and retail space, with a degraded parking area. 4. Proposed Conditions: The applicants are proposing to redevelop the existing business into a new restaurant and bar. The project will also involve significant parking lot improvements including new black top and curb and gutter. The new site plan adds new landscaped buffer areas around the site. These landscaped buffer areas will greatly enhance the appearance of the site. 5. Adjacent Land Uses: The proposed development is surrounded be commercial uses on both sides. Site Plan Proposed Uses and Lot Layout: The proposed use ofthe lot and site layout are appropriate, based on the existing conditions ofthe property. The applicant has added more green space to the property. Site Access: Access to the property will be from two separate accesses off of V ermilion StJHWY 61. One of these accesses is a shared access with the Car wash located south of this proj ect. The City is also investigating the possibility of extended 23 St through to 21 St. This would allow for a signalized intersection at 23 St/Hwy 61 and would also allow for a backage road to be installed to serve the properties off of it. These plans are in the City's Comprehensive Traffic plan, but are still very preliminary. The City should require the developer to grant the City a 50 ft easement along the rear ofthe property for future road improvements. Traffic Circulation: Circulation through the site functions well. Zoning Setback requirements: Proposed parking areas are in compliance with zoning ordinance parking lot setback requirements, except the front setback is 2 ft short. This is acceptable based on the existing conditions ofthe property. . Building setbacks in the C- 3 District are established through site plan review. It is the opinion of staff that the proposed building is rationally sited relative to the parking lots and the site itself. Number of Parking Spaces: The Zoning Ordinance requires a standard of 1 parking space per every 2 seats in the restaurant/bar. The restaurant bar will have 155 seats, which would require 78 spaces. 91 spaces are being provided which meets the City cods requirements. Utility Plans: The site plan shall be modified to illustrate the size, location, and elevation ofthe water and sewer lines. The project will be using existing utility services, but The Public Works Director must approve them. Grading Plans and Drainage: The site plan shall be modified to include a grading plan illustrating site and parking lot drainage. The grading and drainage plan is subject to the approval of Public Works Director. Lighting: The city has recommended in the past that it needs to protect motorists and adjacent residential property owners from excessive glare and trespass or spillover of light. The lighting plan does minimize the light spillover for most of the property very well. The canopy lights shall be required to be recessed. All lights on the buildings and in the parking lots shall be focused down with cut off shields. This will be a requirement of site plan approval. Site Landscaping: The landscaping plan illustrates a number of proposed landscaped areas that will enhance the appearance of the site. The landscaping plan shall be modified to identify trees and plantings, subject to the approval of the Planning Director. Trash and Waste : T4e site plan indicates a screened dumpster enclosure area in the rear of the building, that includes a gate. , Building Elevations: The proposed building elevations will greatly improve the building appearance and will add unique design elements. Signage: The site plan is indicating the existing sign will be re-used, which is permitted by ordinance. City staffhave put the applicant on notice that a monument sign that meets the minimum requirements ofthe City's new sign ordinance is desired and would be required if the existing sign is ever replaced. MNDOT (Minnesota Department of Transportation): This project requires, MNDOT review because it is adjacent to a state highway (HWY 61). Site Plan approval shall be contingent upon MNDOT review and approval. The site plan shall be modified to incorporate MNDOT comments. Summary: The restaurant/bar project is well-designed redevelopment project that will add needed investment in this area. The new parking lot and associated landscaping will improve the area. Planning Commission Recommendation: The Planning Commission recommended approval of the restaurantJbar Site Plan at their 10/8/01 Planning Commission meeting, subject to the conditions listed below. Recommended Action: Site Plan A motion to recommend approval of the restaurant/bar Site Plan, subject to the following conditions: 1. That the proposed structure and accessory items including, but not limited to, the parking lot landscaping shall be completed pursuant to the approved site plan. Upon request for occupancy of the building, all uncompleted items contained within the site plan shall be addressed pursuant to city code. escrow requirements. 2. That the developer shall grant the City a road easement along the rear ofthe property for future road improvements, to be negotiated as part of future projects. 3. That the site plan shall be modified to illustrate the size, location, and elevation of the water and sewer lines. The Utility plans are subject to the approval ofthe Public Works Director and shall be approved prior to building permit issuance. 4. That the site plan shall be modified to include a grading plan illustrating site and parking lot drainage. The grading and drainage plan is subject to the approval of Public Works Director and shall be approved prior to building permit issuance. 5. That the landscaping plan shall be modified to identify trees and plantings, subject to the approval of the Planning Director. 6. That all lighting on the site shall be downcast and shielded with cut off shields. 7. That the Site Plan approval shall be contingent upon MNDOT review and approval. That the site plan shall be modified to incorporate MNDOT comments. U5 CC 00 =~ .E C5 ~~ 2 ~.- ~(j) ~ 's, :r :2 .s I . . go -= = :t "0 ~ ~ { ~ c: ~ ,g>nl g,~~iJ -.J <<<D w z~oo ~ c:: o ~ ....J ~ 2: ::J en co '0 c:: .!a en ~ LAND USE APPLICATION CITY OF HASTINGS,,, , 101 4th Street East, Hastings, MN 55033 Phone (651)437.4127 Fax (651)427.7082 Address of Property Involved: 821.L lIP --"'WI:li (YJ ,5~ jj"j"':7 fA Legal Description of Property Involved: .1 c)f~ /3 J/ ~-...'J.. /;2 i Floe:.k Jt' ~vVV1 n -f2 vet"'W1; J),'D VI . Applicant: Name Address Phone Fax bSI- Owner (If different from Applicant): Name . l?/-eS LD~ 1AV1/~.s.. l.L c. Address ~;1'\A ~~ ?4; "-fJ 3 3 Phone ;J ~s/- ~- t9 V Fax Request: Rezone: Comp Plan Amend: , Site Plan: ~~o,...) r ,..) C) Variance: Official Use Only Date Rec'd File No. Fee Paid Rec'd by Ordinance # Section App. Com. \ ,"'i\ iDOZ '.> ;-; Special Use: Subdivision: Vacation: Other: , TOTAL: Description of Request (include site plan, survey, and/or plat if applicable): /i2JtU! fie) t)w~v-- Applicant Name and Title - Please Print Owner Name - Please Print z a ~ g 18 ~ CI ID Z ~ Z o ~ z ~ Q Z III I!I ~ - Z 18 _ III I o :J ! ~ - fIJ II. ~ 0 1&1 o ~ III 1'I III ~ I 0\ ~ tD iii .. N a w :t ... 0 .. ~ a III 01 . u · t &': 0\ Z Ii:; ~ II o '!' iii tD .11 tD .. \0 '9 ... ! 1'I >wa.tD IE u' ,0 t::l\ III ...' ~1lI ~ C e J!' II; N U a ... r- z a IIId1CtD ::I III ) · 0- Q'" D Z ( .J ~ .. o ~ oJ t ~ :J · B' III 9 t:I .= m t 6; 1II a c III .. 2211 VERMILLION '5T.- :~ t It n ~ ~ ~ 00 a "'c:l ~ J Ii i'l~ I 'I! ;i.l ~ . II ~ . I i i lllIIU- Illi;iii II~I ~ ... Ormllit ~(! DAVIDL.HAARI5, MGoHIrcc.T L.J lWJ ir ~ ([ the garage club / patty ann's B a::T.~co, It) J , ~~~- ])urFi'l'" I) lLJJ VIII-B-4 Memo To: Mayor Werner and City Council From: Matthew Weiland, City Planner Subject: Old Hastings Middle Demolition Date: October 10, 2001 cc: Eric Linner, Wold Architects The Hastings School District is considering the demolition of the old Hastings Middle School site, if they can obtain some grants to do so. Please read the enclosed letter from the School's Contractor describing the demolition process. The school district is requesting variances from the following two City requirements 1. Demolition of the building the building will take more than 30 days. 2. Since the building is over three stories in height, demolition materials will fall over 15 feet. City staffhas reviewed these variance requests and would recommend the approval of them as well as the following site demolition conditions. 1. The chain link fence around the site shall be 6 ft tall. 2. Hours of operation shall be from 7 am to dusk. 3. The project shall be billed for water usage. 4. Silt fencing shall be retained at all times and the streets shall be cleaned daily. 5. Trucks from the site shall not use 10th St W. 6. The School district shall pay the City an escrow to cover the costs of City contracted Inspections. The City inspector shall ensure dust/erosion control and that the streets are maintained. Action Requested: Motion to approve the Old Middle School demolition conditions. .... ot: 0(1) ..c:E 00.. 000 (1)(1) -> -0(1) :2-0 :2:(1) a: r ~ , . 8 !Ilo I ~ i I I 1 H. ~ U ~ L . 2~W 0 ....I i~!~i:l!~~~~~fl. Ci.UJiao.t~.~ '~':'lj! ~u.!.~oA.3~'::~",~ ",1;r, u ~ ~IIJIIIDDDDDI![I[d - ~ I)~\'~:, ':'J:': .~'~~/-~.-/,.~........., ,/ ,~,:r---"/",/'-',. // Tl ~ '\~. ' r"~~; ", ~~;:;?Z.:---",~ ' ' , ',rt--~ -::.: ,~ <~ -::- '> I ~ ~ 'l ';"'~I ~\) ;. L~ :1:&- ~ ..;, ~,'_-<'" /1/ 'j";,'l\\1I:': /" -, "1[1 ~' ~~/' ~_._~.I",_ /,~/ .~! .. <.~: !.... 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[:\:",>~\:/~/",.'~, i:,'. ..'i' . ."rI"CI!;, /~, '''', 1",,-",~~ld~~~:~~I'{,~j)i 'D' '~'~1':!'!' '._k'_..,', ',,'-' i\~ _ :i=" , I /' ,,' I . "r' , ,i 'W!l<', . 1 ""''-<I 1'11',1 ~il~' ~! .~(I ,;;// ! '/' /' ',rtL ,'l!J ~ " ~ 1 .. , ~ ' i ,ll/if? i-I \ , J ,', / i . ;,'" ~~,,\...,...,',.".,l r-",.". ..~.lll>, ~'~,I(r" ,.,/tf.!.;F> /.: J '".[,' I..', [,71/ ;, \!{~,,' ~. ., . ... ,__"" ~_ ijL ,;;!:yj;j( r'////' ...\L~ I.:.... : " :=:J lH'" ',',': ( .,';\', J~X(/,.) l f((;::/" / II, " 'f I .' ~I I I '::=:rr' ~ _ .,. " \.." r ...--'- / .' --' I' -, I I .~"., ---"'1,., .....~~I I (= ';;::; ---'- . (" " , --'-- \ '< \ J ~ \. >> (I) i:: ::J U) (Q ..... o c .~ U) :E I- 10/04/01 07:38 FAX 651 223 5646 WOLD ARCHITECTS ~001 UJQLD 305 ST. PETER STREET ST. PAUL, MN 55102 551.227.7773 551.223.5646 FAX 25 SOUTH GROVE AVE. SUITE sac ELE!lIN, IL 60120 847.608.2600 847.608.2654 FAX 901 TOWER DRIVE. SUITE 325 TRcy, ""I 48098 248.879.9888 248.879.9884 FAX WWW.WOLOAE.COM MAlL@wcLOAE.COM Octoberl3,2001 Matt W ~iland City of Hastings, City Planner 101 East 4th St. Hasting~, MN 55033 Re: Forjrner Hastings Middle School Demolition COllnmission No. 01103 Dear M~tt: As you are aware based on our recent meeting at City Hall, Hastings School District wiII be accepting bids from contractors ,to demolish the former middle school op Vermilion Street between 8th and IOlh Streets. Wold Architects ha~; been ret~ed by the School District to draw up demolition specification and drawingl; to receive competitive bids from contractors. It appears that the pr<tiect scope ~ll require a couple variances from the City. This letter is to provide 1 brief ov~rview of the demolition and request for variances. The de~olition will include all structures including footings and foundations. parking iots and sidewalks within the site, asbestos abatement, underground JiJel tanks, arid disposal of PCB containing materials. While w~ will not know exactly who the School District's contractor will be ,mtil the Scho~l Board awards the bid, we have had discussions with a number of contract~rs on how they might approach the project. We anticlipate the demolition will be performed by use of backhoes and loade:rs and not With the use of cranes and wrecking balls. The demolition will be sprayed Vvith a 1 W' fire hose to help control dust. The bid specifications will required !the site perimeter will be secured with a chain link fence and posted -. "Danger No Trespassing". The streets and neighboring properties will be protecte4 with silt fence, which will also be a requirement of the drawings. Ii: }\J c..~ AtJ-"'~J.. The contfclctor will most likely use the existing parking lot on the west side for staging qr equipment and temporary stock piling of recyclable materials including structural steel, copper, steel and cast iron pipe, and rebar. Concrete will prob.ably be crushed on site with use of a portable crusher. The concrete crushed 1P gravel consistency will be used for filling the excavation hole. i The demolition is expected to generate 20,000 tons of material, which will require n1ucking to a legal landfill. Black dirt will also be trucked in to establ ish final gra<f.es and used as material to establish a new lawn at the completion of the project. the contractor will be required to clean the streets around the site on a daily basis. We anticipate the asbestos abatement to proceed after award oftlle contract .n December 2001. Demolition would likely begin in January 2002 ~Ind continue lI:hrough May 2002. Work may have to cease for a couple months in the Spring d~pending on when road restrictions are posted. WOLD ARCHITECTS AND ENGIN m~ 10/04/01 07:38 FAX 651 223 5646 WOLD ARCHITECTS ~002 Letter tq Matt Weiland Page TV!'o The Schbol District would like to sell the property for re-development, but at this time, th~re are not any purchase agreements in place. Re-development would be approver per the City's procedures. On behaJf of Independent School District #200, we are requesting the City Council jgrant a variance from City ordinance for the following two items: 1. : Demolition of the building will take more than 30 days. 2. Since the building is over three stories in height, demolition materials will fall over 15 feet to the ground. Please c~ if you need any additional information. Sincerely, WOLD AAClllTECTS AND ENGINEERS 64AYfJ ~ , Eric B. Uinner, AIA Associa* cc: Wayne Haugen, Independent School District #200 Joe~ Whitehurst, Independent School District #200 Greg McGree, Independent School District #200 Scott McQueen Ni4 Marcucci CKlOll 03/,*tOl WOLD ARCHITECTS AND ENGINEERS ,- VIII-B-5 MEMO To: From: Date: Re: Mayor Werner and City Council Kris Jenson, Associate Planner October 11,2001 Construction Sign Request Terry Matula, representative of DR Horton, developer and builder for the Riverdale Subdivision, has requested to place a construction sign on an undeveloped city right-of- way along County Road 42, for the Riverdale Subdivision. Current City code allows developments to erect a construction sign "on a vacant lot or lot with a model home within the subdivision at least 10 feet from the nearest property line." The maximum sign size is 1 00 square feet and 1 0 feet in height. This sign does not require a permit from the City. However, because the sign is proposed to be located on City property, City Council permission is required. The code also states that the sign must be removed when 90 percent of the single family homes are sold. The neighbors to the east, the Denn's, are opposed to the placement of the sign in this location. The land to the west is outside of the city limits. \'\ \ \ .., j , ! --,- t: \) \ ' I I I I I I }:. ~ ~ --L.. ___~_J .- I -I ~ '. 1 I . ~~~.e~: ,- --:" , - /- I -' ---....:.. ...~~..;:.. - L- - -..--- i : ,~ r--- Z// I OS , f::. I /u /~ i 0::::: I .' r- ! Vl ,Ii I Zw I ou J U Z i <(., ~o::::: Ur- Oz o:::::W 0::: ~O W~ (/)0 ::2::!E o:::W 00::: ""'w (/)a:J -,<n } Viii-:B-6,7 &. S Memo To: From: Date: Subject: Mayor Werner and City Council Matthew Weiland, City Planning Director August 29, 2001 Table Action - Dakota Summit Prelim/Final Plat and Wal-Mart Site Plan Note: This item was tabled at the 9/17/01 City Council meeting through a written 30 day extension from the property owner as required by state law. The City Council must act on the plat at their 10/15/01 City Council meeting. The action may be to approve, deny with findings of fact, or act on a written extension from the applicant. The developers have since submitted a revised final plat addressing staff and Planning Commission conditions. The final plat should be reviewed concurrently with the preliminary plat. The City Council ordered a new traffic study for the project at their 10/15/01 City Council meeting. SEH Consulting was contracted to complete the new traffic study. The SEH traffic study has been completed (attached). The SEH traffic study evaluated existing traffic for AM and PM peak hours. A major traffic issue was raised by the SEH traffic study that demonstrates the proposed access to the site will not work without further intersection improvements or site plan alterations. Another access to the site may also be required. Because of the new information raised by the SEH traffic stu.dy, the developers are requesting the City Council table action on the Dakota Summit PrelimlFinal Plat and the Wal-Mart site plan. The Developers are requesting time to address the findings of the SEH traffic study and propose solutions. The developer has submitted a written extension to the City to delay action on the plat until the November 5th City Council Meeting. The developer is also requesting that a special City Council meeting be scheduled before that meeting. The SEH traffic study does not conclude retail development should not occur on the proposed property, only that the intersection as proposed is not designed adequately enough to handle the anticipated future traffic. The main concern with the intersection is the northbound left lane not having enough stacking distance. This would interfere with the through traffic. There are different options available to address this issue from reconfiguring the intersection to changing the site plan. Plannin2 Consideration:. City staff would also recommend tabling action on this project as requested. City Staffreceived the traffic study 10/10/01 and forwarded it to the developers. There is not enough time for the developers to evaluate and respond to the traffic study. City staff would recommend that the developers be required to work directly with SEH on the access to this property. This will ensure the traffic issues are addressed appropriately. Ifthe City Council chooses not to 1 grant the extension, then City staffs recommendation would be to deny the approval of the plat and site plan based on traffic issues raised in the SEH No. A-HASTI0202.00 Traffic study. Recommended Action: Motion to recommend approval of the written extension for action on the Dakota Summit Prelim/Final Plat and Wal-Mart Site Plan and to direct the developers to work directly with SEH on access issues to the property. The developers have also requested that a Special City Council meeting be scheduled for 10/22/01. 2 10/11/2001 08:40 FAX ~ VV":I v..:" ~ . 3535 VadnOlis Center Drive. St. Paul, MN 55110-5196 651.490.2000 651.490.2150 FAX archituLuTt engineering environmental trl1.n.rportalz'on October 10,2001 RE: Hastings, Minnesota Traffic Impact Study Proposed Wal-Mart Store SEH No. A-HASTI0202.00 14.00 Mr. Matthew Weiland City Planning Director City of Hastings 101 4th Street East Hastings, MN 55033 Dear Mr. Weiland: We have reviewed the traffic impact study conducted by Benshoof & Associates Inc. for the proposed Wal.Mart development located in the nortllwest quadrant of the intersection of Trunk Highway 55 (TH 55) and General Sieben Drive. The Benshoof traffic impact study summarized the trip generation, trip distribution, and capacity analysis for three scenarios of the proposed development. The Benshoof study focused on the intersections of General Sieben Drive with the Wal-Mart access/south access to the Dakota County Service Center (DCSC) and General Sieben Drive with TH 55. SEH independently performed a traffic study for the proposed Wal-Mart development discussed above. Throughout the course of our analysis, differences were found between our analysis and the Benshoof study. The more significant differences were noted ih existing turning movement data and 'the generation of trips in the development scenarios. These' discrepancies led to some differing capacity analysis results that are detailed below. Also noted were smaller differences in trip generation. Finally, the SEH study included both the A.M. and P.M. peak hours, while the Benshoof study was conducted for only the P.M. peak hour. Existing Traffic Volumes To conduct the necessary analyses, SEH obtained turning movement counts during me A.M. and P.M. peak periods at the north and south accesses of the DCSC to General Sieben Drive on September 20 and 21, 2001. Turning movement counts obtained by SEH on September 13, 2001 at the intersection of General Sieben Drive and 4th Street were also used in the analysis. The Benshoof study showed existing 2001 P.M. peak: hour turning movement volumes at General Sieben Drive intersections with TH 55 and with the south access to the DCSC. The Benshoof volumes on General Sieben Drive between these two locations were much lower than the turning movement volumes obtained by SEH. For example. the SEH count showed a volume of 142 northbound vehicles on General Sie,ben Drive south of the proposed Wal-Mart access, and the Benshoof study indicated 50 northbound vehjcles at the same location. Similarly, the southbound SEH volume south of the proposed Wal.Marr access was 306, and the southbound Benshoof volume was 173. Short EWalt Hendrickson Inc. Your Trusted Resource Equal Opportunity Employer 10/11/2001 08:40 FAX tm OOJ/U;!J Mr. Matthew Weiland October 10, 2001 Page 2 The Benshoof Environmental Assessment Worksheet (EAW), Question No. 22 dated May 25,2001, states that the Benshoof traffic study did not consider traffic volumes generated by the new high school - which opened September 2001. It can be assumed that the discrepancy between the existing 2001 SEH and Benshoof volumes is due to the high school being open during the SEH count. The TH 55 volumes from the Benshoof study were adjusted for use in our study based on the count volumes we obtained along General Sieben Drive and the volume distribution at the intersection of TH 55 and General Sieben Drive. Trip Generation SEH generated average weekday, P.M. peak hour and A.M. peak hour trips for two scenarios of the proposed Wal-Mart development. The first scenario analyzed is assumed to be complete by 2003 and includes a 149,551 square foot Wal-Mart and a separate gasoline sales area consisting of 16 vehicle fueling positions and a small building to house a cashier. The final scenario or the "Full Development" scenario, anticipated to be completed in 2005, includes future expansion of the Wal- Mart store increasing the building size to 213,350 square feet. In addition to the expanded Wal- Mart store and the separate gasoline sales area, the final scenario included four outlots of which land uses had not yet been determined. For the purpose of trip generation for these outlots, we' assumed tbe same land uses and associated square footages found in the Benshoof study. Weekday Trip generation was estimated using information from tlze lnstitute of Transportation Engineers Trip Generation Manual, 6th Edition. The average weekday trips estimated for each development under the two scenarios is detailed in Table 1. The daily trips generated for the development shown above are higher than those shown in the Benshoof EAW. We used the average rate from the ITE trip Generation Manual to calculate weekday trips. It appears that the Benshoof numbers were adjusted; however, we were unable to detennine their methodology. The SEH trips should be considered conservative, representing an upper limit of trips seen on a typical weekday. P.M. and A.M. Peale Hours Tables 2 and 3 show the estimated P.M. and A.M. peak hour trips due to the two development scenarios, respectively. The trip generation estimates in these tables show the number of raw trips, multi-use trips, pass-by trips, and new trips. The raw trips for most of the land uses were generated by applying average rates from the ITE Trip Generation Manual (0 the land use sizes. It appears that some of the raw trips generated during the P.M. peak hour were higher than those generated by Benshoof. A survey of local Wal-Mart stores indicated that most stores open at 7:00 A.M., with the exception of the 24-hour stores in Eagan and Apple Valley. For the purpose of A.M. trip generation, it was assumed that the proposed Wal-Mart would open at 7:00 A.M. Multi-use trips involve trips that make more than one stop within the same development. For instance, they account for trips that stop at both the gasoline sales area and the Wal-Mart or at trips that stop at an outlot use and the Wal-Mart store. It was assumed that these trips will reduce the number of raw trips by lO percent. This assumption for multi-use trips is the same as that used in the Benshoof study. 10/11/2001 08:41 FAX 14I 004/023 Mr. Matthew Weiland October 10, 2001 Page 3 Pass-by trips are defined as existing trips already on the immediate roadway network that divert to the new development to make a stop and then continue toward their original destination. It was assumed that pass-by trips would be attracted from both TH 55 and General Sieben Drive. The location of the proposed development and its land uses, the traffic v~lumes on surrounding roadways and past experience with retail development were used to determine the percentage of pass-by trips for each land use. The reduction of raw trips due to multi-use and pass-by trips indicate the number of new trips to the surrounding roadways due to the development. We made assumptions for pass-by trips for each land use on an individual basis, while the Benshoof study used an overall pass-by reduction of 20 percent. Trip Distribution The new trips and pass-by trips were distributed to the immediate roadway network based on the existing traffic volumes. population centers, and other land uses in the area. The trip distribution percentages used for new trips are detailed in Figure 1. The pass-by distribution percentages that were used are as follows: A.M. Peak Hour . 3 percent to southbound General Sieben Drive . 12 percent to northbound General Sieben Drive . 20 percent to eastbound 111 55 . 65 percent to westbound TH 55 P.M. Peak Hour' .. . 10 percent to southbound General Sieben Drive . 5 percent to northbound General Sieben Drive . 65 percent to eastbound TH 55 . 20 percent to westbound TH 55 The Benshoof study assumed that pass-by trips would be attracted to the development solely by way of TH 55. The P.M. peak hour pass-by distribution used in the Benshoof study is as follows: 70 percent to eastbound TH 55 and 30 percent to westbound TH 55. Though the Benshoof study did not assume pass-by trips from General Sieben Drive as we did. the impact of this difference to the results was not significant due to the small percentages of pass-by trips attributable to General Sieben Drive and the similar splits used for TH 55 pass-by trips. Figure 2 shows the P.M. peak hour turning movements for General Sieben Drive's intersections with the Wal-Mart access/south DCSC access, the north DCSC access, 4th Street, and TH 55. The estimated new and pass-by trips were combined with the existing turning movements to obtain turning movements for the Initial 2003 and Full Development 2005 development scenarios. These turning movements differ from those P.M. turning movements in the Benshoof report due to two primary reasons; the aforementioned difference in existing 2001 volumes and difference in trip generation. 10/11/2001 08:50 FAX 141 0011019 Mr. Matthew Weiland October 10, 2001 Page 4 The A.M. peak hour turning movements for General Sieben Drive's intersections with the Wal-Mart access/south DCSC access, the north DCSC access and 4th Street were anived at in a similar manner to the P.M. peak hour turning movements (Figure 3). We did not have existing A.M. peak hour turning movements for the intersection of TH 55' and General Sieben Drive. At this intersection Figure 3 shows only the turning movement volumes due to the development. Capacity Analysis The intersections were analyzed to determine the impacts of the development traffic on intersection operations. Capacity analysis is the evaluation of roadway operations and the resulting level of service (LOS) is the me'asure. The LOS of an intersection is graded on a score of "A" (best) to "F" (worst). Most major roadways in the MinneapoIis/St. Paul metropolitan area typically operate at levels of service in the range of "D" to "E" during evening rush hours. LOS "on is generally accepted for design of intersections. Capacity analyses were performed using HCS2000 and Synchro software packages. Both packages use the methods outlined in the 2000 Highway Capacity Manual (HCM). Capacity analyses were conducted for the A.M. and P.M. peak hours for existing, 2003, and 2005 scenarios as described previously in this document. The following intersections were analyzed: . General Sieben Drive and the Wal-Mart access/south DCSC access . General Sieben Drive and the north DCSC access . General Sieben Drive and 4 rh Street The LOS results are detailed in Table 4 and Table 5 Existing. The existing turning movement volumes, control, and geometries were used to detennine the existing LOS at the three intersections noted above during rhe P.M. and A.M. peak hours. Each of the three intersections is cUrrently controlled by stops on the east/west street approaches - two~way stop controlled. It should be noted that the HCM does not define intersection wide delay for two- way stop controlled intersections, but rather indicates the need to examine the individual movements. As detailed in Tables 4 and 5, all movements at each of the three intersections operate at an acceptable LOS "C" or better during the P.M. and A.M. peak hours. The intersection of General Sieben Drive and 41h Street was also analyzed as an all-way stop controlled intersection with the existing turning movement volumes for both peak hours. The City of Hastings had expressed concern regarding the adequacy of the existing two-way stop control at the intersection, and asked SEH to conduct a site review and analyses. The concern was based on a perceived lack of sight d~stance for 4rh Street traffic and pedestrians wishing to access or cross General Sieben Drive leading those concerned to inquire about more restrictive measures of intersection control. In a September 21, 2001 letter, SEH recommended that the intersection control be changed to an an-way stop control based on the limits of sight distance on 4tll Street, the high speed of traffic on General Sieben Drive, concerns over safe pedestrian crossing at the intersection, and the probability of continuing traffic volume increases. Under existing volumes and a1l~way stop control, the intersection operates at an acceptable LOS "An during the P.M. pe~ hour and at an acceptable LOS un" during the A.M. peak hour (Tables 4 and 5). 10/11/2001 08:50 FAX ~OO2l019 Mr. Matthew Weiland October 10, 2001 Page 5 2003 The 2003 turning movement volumes include the proposed Wal-Mart and gasoline. sales trips. These volumes and existing control and geometries were used to determine the 2003 LOS at the three intersections noted above during the P.M. and AM. peak. hours. Two-Way Stop Control As noted above, each of the three intersections is currently two-way stop controlJed. Tables 4 and 5 show that all movements at the intersections of General Sieben Drive and the north DCSC access, and General Sieben Drive and 4th Street operate at acceptable LOS "C" or better during the P.M. and A.M. peak hours. The tables also show that operations at the intersection of General Sieben Drive and the Wal- MarUsouth DCSC access deteriorate with the addition of the 2003 development volumes and the west leg to the intersection (development access). The new approach (eastbound) to the intersection is assumed to have a shared left/through lane and a dedicated right turn lane. The shared left/through lane operates at LOS "F' during the P.M. peak: hour. The single lane westbound approach (DCSC access) to the intersection also operates at LOS "P" during the P.M. peak hour. Each of these movements has similar volumes... the eastbound shared left/through lane is at 62 vehicles, and the westbound shared left/through/right lane is at 57 vehicles. Table 4 shows that mitigating the geometrics at the two-way stop controlled intersection of General Sieben Drive and the WaJ-Martlsouth DCSC access does not improve the LOS for vehicles turning left onto General Sieben Drive from the westbound approach, nor for left or through destined vehicles from the eastbound approach. Each of these movements maintains a LOS "F' during the P.M. peak hour_The geometries assumed for mitigation were'lhose recommended in the Benshoof study. The tables also show that the addition of a southbound left turn lane to General Sieben Drive approach to the north DCSC access did not impact the LOS of the intersection movements, all of which maintain the same LOS as found under existing geometry. The Benshoof study shows that during the P.M. peak: hour the only intersection-movements that will operate worse than LOS "C" are the westbound left and through movements. The difference between the Benshoof and SEH analysis is due to the higher volumes generated by SEH for the development and the higher existing volumes counted at the intersection by SEH. All-Way Stop Control The change to an all-way stop at the intersection of General Sieben Drive and the Wal-Mart!south DCSC access does improve the LOS for the side street movements with each movement operating at LOS "C" or better during both peak hours. However, the all-way stop adds delay to the previously umestricted norr.hbound and southbound through and right turn movements. Though they remain at acceptable LOS's under both peak hours, it should be noted that the heavy northbound lbrough volume during the A.M. peak hour drops to a LOS "D" due to the all-way stop. This is a result of the peak hours of the two main existing entities in this area - Hastings High School and DCSC - coinciding during the morning rush hour, creating a large northbound volume (578 vehicles prior to any development). It should also be noted that Table 4 shows that the northbound 10/11/2001 08:50 FAX ~ 003/019 Mr. Matthew Weiland October 10,2001 Page 6 left turn movement (385 vehicles) operates at LOS "D" under all-way stop control during the P.M. peak hour. The intersection operates at LOS "B" as an all-way stop controlled intersection according to the Benshoof study during the P.M. peak hour. Rather than by individual tumjng movement, the Benshoof study reports the approach LOS for all-way stop controlled intersections. Based on the approach LOS's as they compare to the movement LOS values in Table 4 and 5, it appears that the reason for the difference between the Benshoof and SEH analysis is again due to the higher volumes generated by SEJ-I for the development and the higher existing volumes counted at [he intersection by SEH. Under 2003 volumes and all-way stop control, the intersection of General Sieben Drive and 4th Street operates at an acceptable LOS "A" during the P.M. peak hour and at an acceptable LOS "B" during the A.M. peak hour (Tables 4 and 5). Existing geometries were used for analysis of the intersection of General Sieben Drive and 4th Street. 2005 The 2005 turning movement volumes include the full development trips due to the proposed Wal- Mart expansion, gasoline sales, and the outlots. These volumes were used in conjunction with various intersection controls and' geometric schemes to determine the 2005 LOS at the three intersections during the P.M. and A.M. peak hours. Two- W av StOD Control Each of the three intersections was first analyzed as two-way stop controlled. Existing geometries were used for analysis at the intersection of General Siebe.n Dlive and 4thStreet, of which all movements operated at an acceptable LOS "C" or better during the P.M. and A.M. peak hours (Tables 4 and 5). The recommended geometries from the Benshoof study were used for the analysis at the intersection of General Sieben Drive and the north DCSC access. The LOS for all movements at this intersection was at an acceptable LOS "C'. or better during both peak hours (Tables 4 and 5). Operations deteriorated at the intersection of General Sieben Drive and the Wal-Martlsouth DCSC access with the addition of the 2005 full development volumes. The same geometric mitigation recommended by Benshoof were made for the intersection. However, the increased volumes caused the LOS of additional movements to fall below LOS "D" for both peak hours. The e~tbound shared left/through lane operates at LOS uF" during the P.M. and A.M. peak hours. The westbound left turn also operates at LOS "P' during the P.M. and A.M. peak hours. The westbound shared through/right lane operates at LOS "E" during the P.M. peak hour (Table 4). Similarly, the Benshoof study shows that during the P.M. peak hour the eastbound and westbound movements deteriorate to LOS "F'. The City requested additional capacity analysis at" the intersection of General Sieben Drive and the Wal-Mart/south DCSC access. The request was that the east leg of the intersection, the south DCSC access, be treated as an entrance only and also as a right-inlright-out. Restricting egress and access at this location shifted the volumes currently exiting from the south DCSC access to the north 10/11/2001 08:50 FAX ~ UU41 Ull:l Mr. Matthew Weiland October 10, 2001 Page 7 DCSC access. Table 6 shows the results of the capacity analysis for the 2005 volumes during the P.M. and A.M. peak hours. Analysis of the intersection as two-way stop controlled during the P.M. and A.M. peak: hours showed no change in the LOS for each movement from the 2005 analysis with [he existing unrestricted access/egress. All-Wav Stoo Control The change to an all-way stop at the intersection of General Sieben Drive and the: Wal-Martlsouth DCSC access does improve the LOS for most of the side street movements with all but one movement operating at LOS uB" or better during both peak hours. However, the delay that the all- way stop adds to the northbound and southbound movements deteriorates overall intersection operations to LOS "F" during the P.M. peak hour and LOS "D" during the A.M. peak hour. The existing heavy northbound volume due to the Hastings High School and DCSC (578 vehicles) during the A.M. peak hour drops the northbound through and right movements to LOS "F' at the all-way stop. Table 4 shows that the P.M. peak hour northbound left turn movement (611 vehicles) operates at LOS Up' and the southbound through and right turnj.ng movements operate at LOS "D" under all-way stop control. Similarly, the Benshoof study shows that during the P.M. peak. hour the overall intersection operations deteriorate to LOS "P". Using 2005 volumes and all-way stop control, the intersection of General Sieben Drive and 4th Street operates at an acceptable LOS "A" during the P.M. peak hour and at an acceptable LOS "B" during the A.M. peak hour (Tables 4 and 5). The intersection of General Sieben Drive and the WaI-Martlsouth DCSC access was analyzed with all-way stop control for the city requested entrance only and right-inJright-out on the east leg. Table 6 shows the results of the capacity analysis. The all-way stop control analysis did not change the overall intersection LOS from the 2005 analysis with the existing unrestricted access/egress during the P.M. and A.M. peak hours. Some individual movements improved, however the improvement was minimal and did not improve the overall intersection LOS. Signal Due to the unacceptable LOS's under two-way and all-way stop control at the intersection of General Sieben Drive and the Wal-MarUsouth DCSC access with the addition of the 2005 full development volumes, the intersection was analyzed as a signalized intersection. The mitigated geometries described above were used at the intersection for the signalized analysis. In the il1itial P.M. peak hour analysis, the General Sieben Drive left turns were treated as permissive/protected phasing, similar to the General Sieben Drive phasing at TH 55. The phasing on the side streets was initially treated as permissive. The initial analysis for the P.M. peak hour showed an intersection LOS "F'. This was primarily due to the large eastbound right turn out of the development onto southbound General Sieben Drive (598 vehicles) that experienced excessive delay under pennissive phasing. The phasing for the eastbound right turn was changed to 10/11/2001 08:51 FAX lfg uuo; U.L~ Mr. Matthew Weiland October 10,2001 Page 8 pennissive/overlap phasing. This means thar. the eastbound right turn had a protected phase during the northbound left turn's protected phase and was also able to proceed during the permissive phase for eastbound and westbound traffic thus providing more green time to the heavy eastbound right turn. The P.M. peak hour intersection LOS under this phasing scheme improved to an acceptable LOS "B". The intersection operated at acceptable LOS during the A.M. peak hour. The intersection of General Sieben Drive and the Wal-Martlsouth DCSC access was also analyzed with signalized control for the city requested entrance only and right-inlright-out on the east leg. The analysis showed results similar to those results from the 2005 analysis with the existing unrestricted access/egress. The P.M. and A.M. analysis showed improvement from LOS "B" to LOS "An under both the entrance only and right-inlright-out scenarios despite the minimal improvements to individual movement LOS's (Table 6). However the P.M. peak hour analysis showed a decline in intersection LOS under the right-inlright-out scenario from LOS "B" to LOS "C". Though the analysis of the intersection with a signal and the access/egress restrictions shows some differing results from the above analysis with unrestricted access/egress, the changes are minimal. The reason for this is that the movements to and from the south DCSC access are not as critical as other movements at the intersection. The critical intersection movements are the northbound left and through, the southbound through, and the eastbound movements. These movements typically experience higher volumes and have a greater impact to the LOS of the in tersec tion. Despite the improved LOS due to installing a signal, some operational issues of concern remain at the intersection of General Sieben Drive and the Wal-Martlsouth DCSC access. The large number of northbound left turning vehicles during the P.M. and A.M. peak hours - 611 and 336, respectively - indicates a potential storage and back-up problem. The Benshoof study reconunends a 200-foot northbound left turn lane. At the speed of GeneralSieben Drive a typical rule of thumb for design is that a single 250-foot left turn lane has capacity for' approximately 300 vehicles per hour. The generated volumes exceed this amount and the left turn lane itself is likely not long enough at 200 feet. In reviewing the northbound lefts generated by Benshoof for 2005 during the P.M. peak hour, which are less than the SEH volumes (519 versus 611), it is apparent that a northbound left storage problem will exist at 2005 Full Development. Dual left turns would not be recommended at this location due to the current proposed site and frontage road layout. As noted in the Benshoof EA W the majority of the site traffic will enter the site at the General Sieben Drive access as the two accesses located on 4th Street at the rear of the Wal-Mart building are oriented to delivery traffic. This concentration of the proposed development traffic at the intersection of General Sieben Drive and the Wal-Martlsouth DCSC access will create the operational problems as discussed above. The current site plan should be reviewed to provide the proposed and possible fu,ture development traffic with less concentrated access and it is likely the Wal-Mart building and site will need to be reoriented to provide better access, site circulation, and ' roadway operations. 10/11/2001 08: 51 FAX 141 006/019 Mr. Matthew Weiland October 10, 2001 Page 9 Conclusions and Recommendations Trip Generation . SEH turning movement counts were higher than those reported in the Benshoof EA W since the high school is now open. . The SEH trip generation for the proposed development is somewhat higher than the lrip generation reported in the Benshoof EA W due to a variation in assumptions. Capacity Analysis - Existing Traffic Volumes . With the existing traffic volumes, two-way stop control is sufficient at all the intersections along General Sieben. Capacity Analysis - Year 2003 Traffic Volumes plus Partial Development . Two-way stop control is insufficient at the intersection of General Sieben Drive and the Wal- Mart/south DCSC access with the higher 2003 traffic volumes despite geometric mitigation. It is likely that all-way stop control would be insufficient due to the heavy northbound movements during the A.M. peak hour. However, if used as an interim measure, all-way stop control should be installed in conjunction with the mitigated geometries used in the analysis. In addition, traffic volumes should be monitored to ensure that operations and safety are at satisfactory levels. Capadty Analysis - Year 2005 Traffic Volumes plus Full Development . Both two-way stop and all-way stop control are insufficient at the intersection of General Sieben Drive and the Wal-Mart/south DCSC access with full development 2005 traffic volumes. A traffic signal is needed at General Sieben Drive and the WaI-Martlsouth DCSC access if the site remains as shown in the Benshoof EA W. The mitigated geometries used in the analysis should be included as part of signal installation. In addition, the length of the northbound left turn lane would need to be increased from that shown in the Benshoof study to accommodate the heavy traffic volume. It is likely a signal would need special phasing and need to be coordinated with the signal at TH 55 to mitigate the heavy northbound left turn movement into the Wal-Mart site and heavy eastbound right turn movement out of the WaI-Mart site. . Two special scenarios were analyzed that modified traffic from the DCSC opposite the Wal- Mart access. These included no egress ror the south DCSC access and a right-inlright-out at the south DCSC access. Both options show little significant change to the traffic operations since the affected volumes are low. . As reconunended in the Benshoof EA W, we concur that the Wal-Mart should be reoriented on the site to provide less concentrated access and improve traffic operations at the intersection of General Sieben Drive and the Wal-Martlsomh DCSC access. 10/11/2001 08:51 FAX Mr. Matthew Weiland October 10, 2001 Page 10 If you have any questions, please contact Cynthia Drake or Heather IGenitz at 651.490.2000. Sincerely, SHORT ELLlOTT HENDRICKSON INC. t!r#Ld~ Cynthia S. Drake Transportation Engineer cl~ Project Engineer do Enclosures ,c: Greg Frank, McCombs Frank Roos Associates John Gray, SEH f:\"1'lpn:>jocl>\jllllllastnt120211:\",.ibndoCllO,dl>l: 141 007/019 10/11/2001 08:51 FAX 141,008/019 Attachments 10/11/2001 08:51 FAX tmUU~/Ull:l Table 1 Weekday Trip Generation EstImates Scenario/Land Use Size Daily Trips 2003 Initial Development Wal-Mart 149.551 sa. FT. 8,470 Gasoline Sales 16 vfp 2,700 TOTAL 11 , '70 .... ,. WOmNNB.w.wD.'iHI='l'ltfl-lK "'-'13 .. ", ~11ffl"'tr'l6l.1:Wr ~ 2005 Expanded Development WaJ-Mart 213,350 sa.FT. 13,100 Gasoline Sales 16 vtp 2,700 Outlot A - Fast Food Restaurant 3.000 sa.FT. 1,490 Outlot A - Sit Down Restaurant 6.000 sa. FT. 780 Outlot C - Retail 5,000 SO.FT. 200 Outlot D - Fast Food Restaurant 3,000 sa. FT. 1 .490 TOTAL .19,760 10/11/2001 08:51 FAX ~ UIU/UHI Table 2 Weekday P.M. Peak Hour Trip Generation Estimates Scenario/land Use Size Raw Multi-Use Pass-By New New Trips Trips Trips Trips Trips In Out 2003 Initial Development Wal-Mart 149,551 SO.FT. 645 30 97 518 259 259 Gasoline Sales 16 vfp 303 30 121 152 78 74 TOTAL 670 337 333 .wM"l/l8iJ It'i&'Il~11m1/11r1.W lltU '''~Irl.\l " (il 1[{1,(q ru.i"(iUW(6l",lio~t...1d . u; l ~ t/ .Ti(,\j,'1j..';'M'l\I~,7jIlIIMr.ff.~IJ90',M>>'tl.il'.1IlnJ.'!1. klliWl'lnsH;!I~lllfII}j r,^IIr.&t.'llmIliIllIl/!JnI,/IJIlJP14~If'''~~1!l"HJmml1rllJ.TV4~'I1l'''1 ,1;1 I~", (q " 2005 Expanded Development Wal-Mart 213,350 SO.FT. 905 28 135 742 371 371 Gasoline Sales 1 6 vfp 303 30 121 152 78 74 Outlot A- Fast Food Restaurant 3,000 sa.FT. 100 10 20 70 36 34 Outlot A - Sit Down Restaurant 6,000 Sa.FT. 65 7 3 55 33 22 Outlot C - Retail 5,000 SO. FT. 13 1 1 11 5 6 Outlot D - Fast Food Restaurant 3,000 SO.FT. laD 10 20 70 36 34 TOTAL '100 559 541 Table 3 Weekday A.M. Peak Hour Trip Generation Estimates Scenario/land Use Size Raw Multi-Use Pass-By New New Trips Trips Trips Trips Trips In Out 2003 Initial Development Wal-Mart 149,551 SO.FT. 148 15 22 111 72 39 Gasoline Sales 1 6 vfp 196 20 78 98 49 49 TOTAL 209 121 88 ll:lo i\I . """'" 'uiIlJlIVititlh6rl,Y"Iilll~Mm(lWJltIlU.,lfl.\',IIi'Ml!lf.llff,'j\lllN.'~Iit1I"'~/I.ql.JlJJf(,IIfIltWMllKlrrJ,Y,1"IIlL1r/o~'..MI6.\1,;,1I,u,IN1I~rIrUIIM.'AIIft,'dJIA."GlimUII/I:,U1Ii1!0lWt/1W"'H1I'lWNP~IlP/JDDlflf.ll.'m9w.vJlR~\:'Nla.f1~fILI1.II,/lnJklH.l.ilflIf,JflnJ.t';".!1..:.'l'rUll{I;',fflIWIIJr.l.IUdI/ffl'ITI'/iJlU.II1(J'JiIlWdlillC"lilfll'r 200S EXDanded DeveloDment Wal-Mart 213,350 SO. FT. 211 22 32 157 103 54 Gasoline Sales 16 vfp 196 20 78 98 49 49 Outlot A - Fast Food Restaurant 3,000 Sa.FT. 150 15 60 75 38 37 Outlot A - Sit Down Restaurant 6.000 so. FT. 56 6 3 47 24 , 23 Outlot C - Retail 5,000 SO.FT. 5 0 0 5 4 , Outlot 0 - Fast Food Restaurant 3,000 SO.FT. 150 15 60 75 38 37 TOTAL 457 256 201 10/11/2001 08:51 FAX i ~~ I~ Ii <: t~ a~ ,. I! ~ 20fR WAL -MART Wal-Mart Access ~SaJ 10% ... ... FILE NO. AHASll0202.00 DA TE: 10/9/01 f fj ~& C;~ J;Q Ii (j 5% .... .... 4th Street N Not'to scale DCSC North Access Dakota County Service Center DCSC South Access 50% -- ... T.H.55 25% WaJ-Mart Traffic Study tEN TRIP DISTRIBUTION HASTINGS, MINNESOTA ~ 011/019 FIGlfIE No. 1 !~ ~, d l~ l~ IIi 10/11/2001 08:51 FAX LEGEND Existing 2001 Volumes I 2003 Volumes I I r 2005 Volumes XXX/XXX/XXX ! WAL-MART Wal-Mart Access ~ f} q Q) ....... ~ o ." ~ tS ~ (:j O'l t'I , lXJ ' r-o~ 0~ '-9/9/9 I' ~~ -15/15/15 ) ~ " ,42/59/70 4/4/4./ '1 t ( 6/6/6- v 0'1 I"'l ..,.-" 36/36/36, ........, ';::) vocO -d" 0........ ........-co v........_ -d"1O~ cO 4th Street co N t'I ........ cO Ol", -........ ........" 11)........ :!'" ~, '-21/21/21 ,114/114/114 141 012/019 N Not to scole DCSC North Access t ( vlXJ N' ........co Il'l, ~lXJ ........... I"'l I"'l ... Dakota County ID ..,. t'I ........ 100'1 O'l~ ........~~ ~ O'J ~ '-9/8/7'" ........10........ ' o t'I..... -0/3/5 ) ~ " ,48/46/45 0/57/86./ "" t ( 0/5/5- := ~ ~ 0/380/598, ~,~ ll'31"'l1l'l CDI') ~, 0", I') ..... Service Center DCSC South Access ~r-r- t'l0'l0l ........-~ 0'1........'" IDVID C'l~N ~........ '-6/197/316 N ~ g -338/316/308 ) I " ,31/31/31 116/219/272./ "" I ( 804/733/704--- ~'g~ 87/87/87, ........,~ NLt)N ~o........ N,lXJ 1"')0(\1 N ~5EH FILE NO. AHAS1l0202.00 DATE: 10/9/01 T.H.55 Wal-Mart Traffic Study PM PEAK HOI.R TLRNNG MOVEM:NTS HASTINGS, MINNESOTA FIGlR: No. 2 tmU1J/U1~ 10/11/2001 08:51 FAX Ii -0 .~ (,j IlJ 0' .~ ~ cS ~ C3 N + LEGEND Existing 2001 Volumes I 2003 Volumes I 112005 Volumes XXX/XXX/XXX ~ I' '-co ~, ..-,co ';::-It'l' "-coco ; 1"-' 1/1/1J' 2/2/2- 12/12/12, Not to scale '-42/42/42 -13/13/13 ,20/26/.34 "t( L()CDf"'- ~~~ "-"-0 ll)l")N 00l' ,~~ ll)~ OaJ "-1") 4th Street e Ii: Ol - NO '('I lO, 010 .....('1 " f"'-o ~N ~ , '-9/9/9 ,12/12/12 t( ~r:: 10' 'N 1")" Ol' ..r..r 'f"'- o ~ DCSC North Access Dakota County WAL-MART N Ol It'l~ ~~- 0', ~~, 0..-..- )J' 0/16/40J' 0/2/4- 0/114/246, Service Center '-7/7/7 - 0/1 /1 ,6/8/6 " t ( lOCO co nl")N 1")10' ,,,-Ol f"'-N~ It'l..r " ,~~ 00l V II) DCSC South Access Wal-Mart Access x xxw ~~ci; OltoN .t:::.~, )<xx wuJw +++ coNn ~ ~ ~ '-NA/97+EX/206+EX ;2 ~ ~ -NA/EX/EX ) ~ , , NA/EX/EX NA/EX+23/EX+49J' " t ( NA/EX/EX- r:s ~ ~ NA/EX/EX, ,+~ xxw ~~"- <0< ZI")Z + x w "- ~ z T.H.55 Existing AM Peak period turning movement count data w~s not available at the inters:ctlon o~ T.H. 55 and General Sieben Drive. NOTE: 1I~ P d i~ i~ I~ !d ~:! It FILE NO. AH AS1l0202. 00 DA TE: 10/9/01 WaI-Mart Traffic Study AM PEAK HCXJ=I ~ MOVEM:NTS HASTINGS, MINNESOTA F1GlR: No. 3 ~5aJ 10/11/2001 08:52 FAX 141 014/019 Table 4 PM Peak Hour Levels of Service (LOS) Wal-Marl Traffic Study Hastings, MN Existing Volumes 2003 Volume 1f.!f,i'!!:.liil/IllI/ljli'lmlll'1 '" '/'!,l'Jl!} ~~ Control !~\io South ~(ijr DCSC Ji~jl'!! j~~ Access} ii~ War-Mart !(.l:1ii Access 4<<iI': ~'I: ~:~ '!~" i Tl, !llt~, '~~ ~"1. ,.t~ ~ . Intersection wide delay and LOS is not defined by the Highway Capacity Manual for two.way slop conttol/ed Intersections, Individual movamant delay and U I All-Way Stop Control was analyzed under each scenario lor the Il1tersection of 4th Street and General Sieben Drive due /0 ma September 21, 2001 recomm . based on Ii review o( sight distance, speed and pedesTrian crossings. ~ The software used for these analyses (HCS and Synchro) do not analyze all-way stop control intersections with mOfe //)an 2 approaches. It could be assutrll likely in the LOS tangs shown in the table, Snort Elliott Hendrioksen Inc. 10/11/2001 08:52 FAX Table 4 PM Peak Hour Levels of Service (LOS) Wal-Mart Traffic Study Hastings, MN tm Ul;,/Ull:l 2003 Volume 2005 Volume , controlled intersections. Individual mOl/emenl delay and LOS must be examined. 'natal Sieben Drive due 10 the September 2 7, 2007 recommendation by SEH that the intersection be changed to all-way stop control. The recommedallon was ersecr/ons with more than 2 approaches. It could be assumed tIIat Ihe SBT and SBR movements would operate slightly bettsr with a single lane each, but ft is still snorl Ellion Henclrick!lon Inc. 10/11/2001 08:53 FAX ~U1U/U1~ Table 5 AM Peak Hour levels of Service (LOS) Wal-Mart Traffic Study Hastings, MN Existing Volumes 2003 Volume I t~ ' Control we - Slop N8/SS - Free South DeSe Access I Wal.Mart Access Geometry LOS Int~n:ection EeL EST EBR W8L WBT WBR NBL NBT N8R 58 L saT 5B R l~~ ~l~~ c rtJtl;~ B ;i[\: B 'I' ~ c 1~r~ : ..~;" ~ A ,mll~ '~li ~~i ~1r.~ A ,,11;' ~!\ A '>;1 f~'1I/ A A 'I~~I .o\J' A ',1': "~ A A !~il )~ A " ~~l'.i@1:l,\~i!iJl~,I,,\~I, 'J.;;*~i,~ f.4,,1tI~ ':.I~)I1\'I/li}J:~;lJlll~i!iMJ(),jt!i\~i1',iUIMlI5d'~", Notes: . Intersection wide delay and LOS is not defined by the Highway Capacity Manual for two-way stop controlled intersections. Individua.l movement delay and LOS 1 AI/-Way Stop Control was analyzed under each scenario (or the intersection 014Jh Street and General Slsbsn Drive due to the September 21.2001 recommen, bassd on a review of sight dlstancl!1, speed a.nd pedestrian crossings. 2 The softwa/e used for rhese analyses (HCS and Synchra) do not analyze all-way stop control intersections with more than 2 approa.ches. Itcovld be assumed likely in the LOS range shown III tile lable. Snoll Elliott Hend,lc~son Inc::. 10/11/2001 08:53 FAX Table 5 AM Peak Hour Levels of Service (LOS) Wal-Mart Traffic Study Hastings, MN 141017/019 2003 Volume 2005 Volume ""i1:J.'<'WJIlll~'I>J;;ll\H1!/I"'~idlf..!,.r,'i'"!:\.. EB,we - Slop NBlSB - Free ,/led Intsrsections. IndIvidual movement delay and LOS must be examined. iieben Drive dU9 10 Ihe Sep/ember 21. 2001 recommenda.r/on by 5EH mal r/le Inrersection be changed ro all-way Slop con/rol. The reaommedation was ,ns wltl1 more Ihan 2 approaches. II could be assumed rhat !he NBTand NBR movements would aperot8 slighlly better wIth a single lane each. bul it is still SMfl Emort Hendriclc,," '"Co 10/11/2001 08:53 FAX [4J 018/019 Table 6 Levels of Service (LOS) Wal-Mart Traffic Study Hastings, MN 1"':\;l! ' " ~(~..~, E8IW8 - Slop NB/SB . Free ..,........""......,.,..'''.."...,... NB/SB - L, T, R we - L and Shared T/R E8 - Shared ur and A PM Peak 2005 Volun No Westbound Egress at S( EB - SLOp N8IS8 - SIC . . I .. ~, NB/SS - Land EB . Shared UT F F C F E E 8 A A A A A , nIB n1~ nla 8 A A A A A AM Peak 2005 Volume Existing Geometric!: AM Peak 2005 Volurr No Westbound Egress at St Soulh Control DCSC . ,.........,"'," 'GI"G"",,,,,,,I, Access I Wal.Mart Geometry Acee" ea - Stop NBlSB . Free .... - ...... 6.'tm , NB/SS - L, T. R EB . Shared IJT and A ~}i.JAlI.IjU.l'MIt'.t\":t1 EB. Stop NBISS . Sta .... ~ ,,,IoftJ. NB/SS . Land EB - Shared I.JT LOS Intersection EB L EST EBR WBL weT WBR N8L NeT NSR saL seT seA F F 6 F B B A A A A A A nI~ nla nla nI:1 n1~ ~Ia C E' E' A B B No!()s~ . Intersection wide delay and LOS is not defined by !he Highway CapacJty Manual for rwo-way stop centrolled interSGCllons. Individual movemE!nt delay and LOS must b€ s)( 1 ThE! software ustJd (or these analyses (HCS and Synchro) do nOllmstyze aI/-way stop control intcrsecJions with more rhan 2 ilpprasches. Ir could be assumed rhilt !he S8 lable, Snort Elticft HonCfrlCl<9otlln<:, 10/11/2001 08:54 FAX Table 6 Levels of Service (LOS) Wal-Mart Traffic Study Hastings, MN ffUM.Sl\"lltl,'<<&'StOO \'~ .\\ ~B . Stop :15B - Free PM Peak 2005 Volume Right-In/RIght Out Only on East Leg at South DeSC Access ~ ,lI\1I It''' !Ill> EBlWB . Stop NBlSB - Free n/& n/& nI~ 0 F C ftla nF:) nla nil! nil! nla nle nlQ J1J1i\ 01" A C B B A A A A A A A A nI~ A C A C AM Peak 2005 Volume No Westbound Egress at South DeSe Access AM Peak 2005 Volume Right-In/Right Out Only on East Leg at South DCSe Access EBlWB - Stop NB/SB. FrM ..~...." ..", ,..., ~u I N8 - L, T. A 58 - T and A WB.R EB-LandR I,~"o/J :B . Stop IIS8 - Free nI~ nlliI 8 A nI~ nAl nI~ nia n/:s "Ia nil! B C A A A A A A movement delay and LOS musr Os examined. meso It could be QSsumed Ihst the SaT and SBA movem~nls would operate slifJhrly ~rr/u with a single lane each, but it is still likely in the LOS range shown In the $l\nt! E1liol1 Hondrl.k:on I/\C. ~ 019/019 101! HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS CONFIRMING FINDINGS OF FACT AND CONCLUSIONS PERTAINING TO THE DENIAL OF THE DAKOTA SUMMIT PRELIMINARY PLAT Council member and moved its adoption: introduced the following Resolution WHEREAS, The Hastings City Council denied the Dakota Summit Plat at their 10/15/01 City Council Meeting; WHEREAS, At that meeting the City Council adopted findings of fact to support the denial of the preliminary plat and; WHEREAS, the City Council acknowledges these written findings of fact are those reasons given by the City Council when it denied approval of the Dakota Summit Preliminary Plat; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: 1. The City finds that the traffic issues raised in the SEH No. A- HASTI0202.00 Traffic study are significant enough to deny the preliminary plat as currently submitted. 2. The proposed access to the site from General Sieben Dr is not designed to adequately and safely handle the future traffic caused by the development of the property. 3. The preliminary plat will have to be modified to realign and accommodate more right of way for future intersection and access improvements. 4. More accesses to the property may be required to safely handle future traffic levels. 5. The City finds that this project will add an unacceptable amount of traffic to General Sieben Dr based on existing traffic related to the Hastings High School and Dakota County Government Center. This increased traffic will directly impact the public safety and welfare of those using General Sieben DR. 6. The City finds that this project would cause an unacceptable amount of traffic stacking at the Dakota County government Center entrance that may lead to traffic accidents. Council member moved a second to this resolution and upon being put to a vote it was unanimously adopted by all Council Members present. Ayes: Nays: Absent: ATTEST: Michael D. Werner,Mayor Melanie Mesko Administrative Assistant/City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the day of 2001, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Administrative Assistant/City Clerk ( SEAL) This instrument drafted by: City of Hastings 101 4th ST. Hastings, MN 55033 Memo To: Mayor Werner and City Council From: Matthew Weiland, Planning Director Subject: Preliminary Plat/Master Site Plan -Dakota Summit Date: August 29,2001 CC: Conzemius Dairy Farm Note: This item was tabled at the 9/17/01 City Council meeting through a written 30 day extension from the property owner as required by state law. The City Council must act on the plat at their 10/15/01 City Council meeting. The action may be to approve, deny with fmdings of fact, or act on a written extension from the applicant. The developers have since submitted a revised final plat addressing staff and Planning Commission conditions. The final plat should be reviewed concurrently with the preliminary plat. The City Council ordered a new traffic study for the project at their 10/15/01 City Council meeting. SEH Consulting was contracted to complete the new traffic study. The SEH traffic study has been completed. The SEH traffic study evaluated existing traffic for AM and PM peak hours. A major issue was raised by the SEH traffic study that would warrant the City Council denying approval of the PrelimlFinal Plat until a new intersection configuration or access to the site is submitted. The traffic study concluded that the submitted intersection would have significant operational issues. City staff have provided findings for denial of the prelim/final plat. The applicant could also request an extension to resubmit the plan with improved access. Conzemius Dairy Farm has made application and requested preliminary plat approval and Master Plan approval for 29 acres of property located northwest of the intersection ofHWY 55 and General Sieben Dr. A site location map is included in this memo. The preliminary plat proposes to divide this property into 2 commercial lots and one Outlot. This proposed development would include a 149,551 sq ft Wal-Mart retail store with a future expansion space of63,000 sq ft, a gas station, and 4 retail outlots totaling another possible 140,000 sq ft of retail space. This project may add a total of 253,350 sq ft of retail space to the City. A Master Plan is being reviewed as part of the preliminary plat review due to the size of this project. The Master Plan gives a broad perspective of how the property could ultimately be developed. It identifies possible future uses as well as lot layout, traffic access and circulation, and parking. The Master Plan will be used as a guide for future site plan approvals. The Master Plan only grants concept plan approval. The Developer will still be required to submit detailed site plans for every phase of the development. Conditions may be attached to the Master Plan approval that will guide future development of the property. .. Included with this memo are the following: Master Plan, Preliminary Plat, Land Use Application form, and a Site Location Map. Background Information: This is a large project with numerous issues to discuss. The City has already spent a lot of time meeting with the Developers and reviewing the project. Many recommendations and changes to the project have already been made prior to this meeting. This memo will outline and highlight the main issues and concerns surrounding approval of this project. Background Information Comprehensive Plan Classification: The subject property is classified as Commercial in the City=s 2020 Comprehensive Plan. Zoning Classification: The subject property has been re-zoned to C-4 Regional Shopping Center. The proposed development would be a permitted use in this district. Surrounding Properties: The new Hastings High School is being built north of this property, the Dakota County Government Center is located east of the property, vacant farm land is located to the west, and HWY 55 is located to the south. Preliminary Plat AJ2Proval Subdivision Ordinance Requirements: The submittal provided for the Dakota Summit Subdivision meets subdivision ordinance requirements for a preliminary plat submittal. The applicant is currently proposing to plat the property into 2 lots and one outlot. 1. High School Plat: The Hastings High School Plat shall be recorded before this plat is recorded. Approval of this preliminary plat is contingent upon the recording of the High School Plat. 2. Streets and Access: The main access to the property will be from General Seiben Dr. This access will be built as an extension of the North frontage through the property from General Sieben Dr to the western property line. There will be sidewalks constructed on both sides of the street. This road shall be platted as a 40 ft public right of way. This road will allow future access to the west of this property. It is anticipated that the Developer will design, fmance and construct this road privately. This should be memorialized in a development agreement between the Developer and City which should be recorded against the subject property. There will also be two separate accesses to 4th St W. All private drives through the project will be privately built and maintained. Dakota Summit Page 3 3. 3. 4. 5. 6. .. Site Grading & Storm Water Management: The stormwater plan has been reviewed and approved by the Public Works Director with the following comments: 1. The stormwater plan shall be reviewed by BARR Engineering and any BARR Engineering comments shall be incorporated into the stormwater plan. 2. The Developer shall be responsible for the costs of the BARR Engineering stormwater plan review. 3. The storm water pond shall be sealed and the slopes of the pond shall not exceed 5 to 1 slopes. 4. If the developer fences the pond, the fence shall be a decorative fence, subject to the approval of the City Planner. 5. The developer shall provide documentation that common open space and ponding basins shall be privately maintained by a development association and not the city. Utilities: The Public Works Director has reviewed the utility plans and has approved them with the following comment: 1. A fire hydrant shall be placed within 50 ft ofthe Ar@onnection on the rear of the building. Public Land Dedication/Sidewalk Trails: The Park land dedication for this development is $1,500 per acre. This amounts to $ 43,500 for the 29 acres. The park dedication shall be paid prior to the release of the final plat hard shells. Interceptor Sewer Fee: Per City Ordinance, a condition ofthis plat approval shall be that the applicant shall pay 6 interceptor sewer charges per developable acre at a rate of $31 0.00 per sewer interceptor charge. The sewer interceptor fee amounts to $53,940.00 for the 29 acres. This fee shall be paid at time of final platting. Drainage and Utility Easements: Drainage and Utility easements on the final plat shall be modified as follows: 1. The drainage and utility easement along the southern property line of outlot A shall be increased 20 ft. 2. 10ft drainage and utility easements shall be added to the north and south side of the North Frontage Rd Right of Way. Dakota Summit Page 4 7. Sidewalk and Trail Easements: The following Sidewalk and Trail Easements shall be prepared as part of the final plat. 1. 10ft sidewalk/trail easements shall be prepared for the north and south side ofthe North Frontage Rd Right of Way. 2. 10ft Trail easements shall be prepared for the bike trail long the eastern property line, where the bike trail is located out ofthe public right of way. 8. Road Improvements: The City had planned on resurfacing General Sieben Dr this year (2001) and adding bike trails to both sides of the street. The City has decided to postpone the road construction until next summer (2002), based on the impacts of the new retail development. The new retail development will involve a major road reconstruction with the addition of turn lanes. the additional right of way (14 ft) needed for the road improvements will come form the Dakota Summit Plat. This additional right of way shall be identified on the final plat as General Sieben Dr right of way. No retail development on the Dakota Summit property will be allowed to open to the public, until the road improvements have been constructed. The cost for the new road improvements-shall be agreed to in the development agreement. A bike trail may still be constructed on the eastern side of the road this year (2001), if trail easements can be obtained form Dakota County. 9. Traffic Issues: Traffic is a major concern for this project. The major issue identified by the SEH Traffic study is the north bound left turn lane volume. The current left turn lane as designed may not be able to handle peak traffic volume. This would cause stacking in the thru lane which is a major issue. Access to the property should be re-evaluated to handle the large volume of traffic coming from HWY 55. There are many different access option to explore for this property. Access will be an issue for this property no matter what form of development is proposed on the property. The intersection of General Sieben Dr and HWY 55 continues to operate at a level of service JC@rbetter through full development of the property. Traffic Coritrols: A traffic signal may ultimately be installed as part of this proposed development. The proposed signal would be installed at the intersection of the main access (north frontage Rd access) and General Sieben Dr. The Traffic Study has demonstrated that this signal may be required at some point in time based on full development ofthe project. The timing of when these signals get installed it as the discretion ofthe City. The cost and timing ofthese traffic signals should be addressed as part of the development agreement. Wal-Mart has agreed to pay for the full cost to Dakota Summit Page 5 install a traffic signal before the store opens. Further study needs to be completed to evaluate the impact of a traffic signal on peak high school and government center traffic. 10. EA W Issues: A number of issues were raised as part of the EA W for this project. The main concerns were with traffic and the geology in the area. Dakota County raised the following concerns: The EA W states that groundwater was not encountered in the soil borings conducted to depths 0120 feet. The geotechnical borings were not provided for review. No environmental borings were conducted, and no other environmental investigations were considered. The property's pre-development suiface elevation ranges from 920 feet above mean sea level (ams!) on the southwest to 890 feet amsl on the northeast. The estimated elevation of the unconfined Prairie du Chien dolostone aquifer is about 720 feet amsl, with approximately a northeasterly gradient. The EA W does not address the possibility of subsuiface karst landforms on the proposed development property, such as sinkholes and solution cavities. Although no such phenomena are known to be located on the property, they are known to exiSt 1/4- mile east at the Dakota County Government Center. Based on the above comments, the structural stability of buildings, tanks, utility runs, etc., should be evaluated. Surface geophysical surveys followed by ground-truthed borings, wells and trenches may better evaluate such potential site hazards. The developer will be required to address the County=s concerns before grading permits are issued. Master Site Plan Approval Background Information: The concept plan outlines a total of253,350 sq ft of retail space. This plan was created to demonstrate the ultimate development of this site so the environmental/traffic impacts could be measured. The Master plan will be used as a guide to review and approve future phases of the development. The Developer will be required to submit detailed site plans for each phase of the development. The Master Plan is currently proposing the following uses: Wal-Mart 150,000 Wal-Mart Expansion 63,000 Retail Outlots 140,000 total 253,350 Dakota Summit Page 6 Future uses for this site may differ, but the overall site layout will not. Changes to the proposed Master Plan lot layout will be reviewed for its impact to traffic and circulation and its impact to the overall site design. The Master Plan displays a rational layout for this kind of development. This is a good location for this kind of development. Proposed Uses and Lot Layout: The proposed uses and lot layout are appropriate. The retail outlots on the front of the site will buffer and break up both the large building and parking lots. The ponding basin to the north also provides a green space buffer between this development as it transitions into the high school campus. Gas Station: The gas station shall be required to obtain a special use permit as part of the site plan approval for the gas station. Zonin2 Setback requirements: Proposed parking areas are in compliance with zoning ordinance parking lot setback requirements Building setbacks in the C-4 Zone District are established through site plan review. It is the opinion of staff that the proposed buildings are rationally sited relative to other structures in the general area. Number of Parkin2 Spaces: The Zoning Ordinance requires a standard of 1 parking space per 200 sq. ft. of gross building area for general retail use and slightly different standards for restaurants and gas stations. The developer has demonstrated on the Master Plan that the parking requirement for the proposed uses can be met on site and that the site is not over parked. Traffic Circulation Issues: Traffic Circulation within the site flows well. There is one main access to General Sieben Drive and two accesses to 4th St W. The North Frontage Rd extension through the property will allow future connections to the property to the west. Trail Connections: There will be a 10ft bike trail extended along the western side General Sieben Dr. A sidewalk will be extended from the General Sieben Dr Bike Trail west through the parking lot to the front of the Wal-Mart Store. A bike trail connection also extends to the sidewalk in the retail outlot area. Bike racks should be placed at the front of the store. Sanitary, Water, Storm Sewer and Gradin2 Plans: The Public works Director has reviewed the proposed grading and utility plans and has submitted his comments to the applicants. The applicants , are revising their plans accordingly. Li2htin2: The applicant shall submit a detailed lighting plan for this project as part ofthe site plan review for each development in this project. Site Landscapin2: The applicant will have to submit detailed landscape plans with each site plan that should be similar and compliment the principle site. Dakota Summit Page 7 Buildin2 Elevations: The applicant will have to submit detailed architectural building elevations with each site plan. Building elevations should compliment and be constructed of similar materials as the principle retail building on the site. Waste Disposal: The applicant will have to indicate plans for waste disposal with each site plan. outdoor dumpsters must be enclosed and screened form view with complimentary building materials. MNDOT (Minnesota Department of Transportation) The city is currently waiting for comments form MNDOT on the proposed plat and site plan. MNDOT has review authority over property adjacent to their right of way. It is anticipated that since this project has no direct connection to HWY 55, that MNDOT~ comments will focus on the traffic issues and signals and not on the actual plat or site plan. A condition of preliminary and site plan approval will be to incorporate any ofMNDOT~ comments into the plat or site plan. Summary: The proposed Dakota Summit project is consistent with the City~ 2020 Comprehensive Plan. The project will addjobs and an increase to the City~ tax base. It will enhance the Western side of the City and will compliment the buildings in the area. The traffic issues along General Sieben Dr would have to be addressed as part of any development of the property. Public Hearin2: Please refer to the attached minutes of the 8/13/01 Planning Commission meeting to review public comment. Most comments revolved around. the impact ofWal-Mart moving. Planning Commission Recommendation: The Planning Commission recommended approval of the Dakota Summit Preliminary PlatlMaster Plan at their 8/13/01 Planning Commission meeting, subject the conditions listed below. Upon vote taken, Ayes 7, Nays O. Motion carried. Recommended Action: Motion to recommend the denial of the Dakota Summit Preliminary Plat and adopt fmdings of fact that support the denial. Memo To: From: Date: Subject: Mayor Werner and City Council Matthew Weiland, City Planning Director August 29, 2001 Dakota Summit Final Plat Note: This item was tabled at the 9/17/01 City Council meeting through a written 30 day extension from the property owner as required by state law. The City Council must act on the plat at their 10/15/01 City Council meeting. The action may be to approve, deny with fmdings . of fact, or act on a written extension from the applicant. The developers have since submitted a revised final plat addressing staff and Planning Commission conditions. The final plat should be reviewed concurrently with the preliminary plat. The City Council ordered a new traffic study for the project at their 10/15/01 City Council meeting. SEH Consulting was contracted to complete the new traffic study. The SEH traffic study has been completed. The SEH traffic study evaluated existing traffic for AM and PM peak hours. A major issue was raised by the SEH traffic study that would warrant the City Council denying approval of the Prelim/Final Plat until a new intersection configuration or access to the site is submitted. The traffic study concluded that the submitted intersection would have significant operational issues. City staff have provided findings for denial of the prelim/final plat. The applicant could also request an extension to resubmit the plan with improved access. Conzemius Dairy Farm has made application and requested final plat approval for 29 acres of property located northwest ofthe intersection ofHWY 55 and General Sieben Dr. A site location map is included in this memo. The final plat proposes to divide this property into 2 commercial lots and one Outlot. This proposed development would include a 149,551 sq ft Wal-Mart retail store with a future expansion space of 63,000 sq ft, a gas station, and 4 retail outlots totaling another possible 14,000 sq ft of retail space. This project may add a total of253,350 sq ft of retail space to the City. Included with this memo are the following: Final Plat, Land Use Application form, and a Site Location Map. This is a large project with numerous issues to discuss. The City has 'already spent a lot of time meeting with the Developers and reviewing the project. Many recommendations and changes to the 1 project have already been made prior to this meeting. This memo will outline and highlight the main issues and concerns surrounding approval ofthis project. Background Information Comprehensive Plan Classification: The subject property is classified as Commercial in the City's 2020 Comprehensive Plan. Zoning Classification: The subject property has been re-zoned to C-4 Regional Shopping Center. The proposed development would be a permitted use in this district. Surrounding Properties: The new Hastings High School is being built north of this property, the Dakota County Government Center is located east of the property, vacant farm land is located to the west, and HWY 55 is located to the south. Final Plat AJ2Proval Subdivision Ordinance Requirements: The submittal provided for the Dakota Summit Subdivision meets subdivision ordinance requirements for a final plat submittal and addresses the preliminary plat conditions. The preliminary plat has been approved by the Planning Commission. The City Council tabled approval of the preliminary plat until 9/4/01. Final Plat approval is contingent on preliminary plat approval by the City Council. The applicant is currently proposing to plat the property into 2 lots and one outlot. 1. High School Plat: The Hastings High School Plat shall be recorded before this plat is recorded. Approval of this preliminary plat is contin:gent upon the recording of the High School Plat. 2. Streets and Access: The main access to the property will be from General ,Sieben Dr. This access will be built as an extension of the North frontage through the property from General Sieben Dr to the western property line. There will be sidewalks constructed on both sides of the street. This road is platted as a 40ft public right of way in the final plat. This road will allow future access to the west of this property. It is anticipated that the Developer will design, finance and construct this road privately. This should be memorialized in a development agreement between the Developer and City which should be recorded against the subject property. There will also be two separate accesses to 4th St W. All private drives through the project will be privately built and maintained. 3. Trails and Sidewalks: There will be a 10 ft bike trail extended along the western side General Sieben Dr. A sidewalk will be extended from the General Sieben Dr Bike Trail west through the parking IQt to the front of the Wal-Mart Store. Sidewalks will be constructed on both sides of the North frontage road. A bike trail connection also extends from the General 2 Sieben Dr trail to the sidewalk in the retail outlot area. Bike racks should be placed at the front of the store. 4. Site Gradin2 & Storm Water Mana2ement: The stormwater plan has been reviewed and approved by the Public Works Director with the following comments: 1. The stormwater plan shall be reviewed by BARR Engineering and any BARR Engineering comments shall be incorporated into the stormwater plan. 2. The Developer shall be responsible for the costs of the BARR Engineering stormwater plan review. 3. The storm water pond shall be sealed and the slopes of the pond shall not exceed 5 to 1 slopes. 4. If the developer fences the pond, the fence shall be a decorative fence, subject to the approval of the City Planner. 5. The developer shall provide documentation that common open space and ponding basins shall be privately maintained by a development association and not the city. 3. Utilities: The Public Works Director has reviewed the utility plans and has approved them with the following comment: 1. A fire hydrant shall be placed within 50 ft of the llY" connection on the rear of the building. 4. Public Land Dedication/Sidewalk Trails: The Park land dedication fee for this development is $1,500 per platted acre. This amounts to $ 33,795.0 for the 22.53 acres. The , park dedication shall be paid prior to the release of the final plat hard shells. The outlot will be required to pay Park land dedication fees when it is platted. 5. Interceptor Sewer Fee: Per City Ordinance, a condition ofthis plat approval shall be that the applicant shall pay 6 interceptor sewer charges per developable platted acre at a rate of $310.00 per sewer interceptor charge. The sewer interceptor fee amounts to $41,905.80 for the 22.53 acres being platted at this time. This fee shall be paid prior to the release of the final plat hard shells. The outlot will be required to pay sewer interceptor fees when it is platted. 6. Draina2eand Utility Easements: Drainage and Utility easements on the final plat hard shells shall be modified as follows: 1. The drainage and utility easement along the southern property line of outlot A shall be increased 20 ft. 7. Sidewalk and Trail Easements: The following Sidewalk and Trail Easements shall be prepared as part ofthe final plat. 1. 10ft sidewalk/trail easements shall be prepared for the north and south side ofthe North Frontage Rd Right of Way. 3 2. 10ft Trail easements shall be prepared for the bike trail long the eastern property line, where the bike trail is located out ofthe public right of way. 8. Road Improvements: The City had planned on resurfacing General Sieben Dr this year (2001) and adding bike trails to both sides of the street. The City has decided to postpone the road construction until next summer (2002), based on the impacts of the new retail development. The new retail development will involve a major road reconstruction with the addition of turn lanes. The additional right of way (14 ft) needed for the road improvements will come form the Dakota Summit Plat. This additional right of way shall be identified on the final plat as General Sieben Dr right of way. No retail development on the Dakota Summit property will be allowed to open to the public, until the road improvements have been constructed. The cost for the new road improvements shall be agreed to in the development agreement. A bike trail may still be constructed on the eastern side of the road this year (2001), if trail easements can be obtained form Dakota County. 9. Traffic Issues: Traffic is a major concern for this project. A traffic study was done as part ofEA W for this project (enclosed). The traffic study outlined recommendations for traffic control in this area as the project is developed. The main traffic issue is for people leaving the Dakota County Government Center. People will hav,e a difficult time taking a left turn south to Hwy 55. This movement fails after the first phase of development. Overtime, people willleam to use the other exit north of the main access to go left. The traffic study did recommend an all-way stop for this intersection, but the City and County do not agree with this recommendation. This could create major peak hour traffic problems. The intersection would meet warrants for a traffic signal at full development, but this also presents issues for peak hour travel. The City is currently working with the County to resolve this traffic issue. The intersection of General Sieben Dr and HWY 55 continues to operate at a level of service "C" or better through full development of the property. Traffic Controls: A traffic signal may ultimately be installed as part of this proposed development. The proposed signal would be installed at the intersection of the main access (north frontage Rd access) and General Sieben Dr. The Traffic Study has demonstrated that this signal may be required at some point in time based on full development of the project. The timing of when these signals get installed it as the discretion of the City. The cost and timing of these traffic signals should be addressed as part of the development agreement. Wal-Mart has agreed to pay for the full cost to install a traffic signal before the store opens. Further study needs to be completed to evaluate the impact of a traffic signal on peak high school and government center traffic. The Planning Commission recommended that a traffic signal should be installed before the Wal-Mart store is opened on the ,site and that Wal-Mart should pay for the traffic signal, subject to the approval ofthe City, Dakota County, and the High School. City statIhas still not concluded that a traffic signal is necessary for this project. The concern is to keep the peak 4 hour traffic form the high school and government center moving safely and efficiently. The City will have a year before any development opens on this site, to monitor and study the high school and government center traffic. 10. EA W Issues: A number of issues were raised as part of the EA W for this project. The main concerns were with traffic and the geology in the area. Dakota County raised the following concerns: The EA W states that groundwater was not encountered in the soil borings conducted to depths 0]20 feet. The geotechnical borings were not provided for review. No environmental borings were conducted, and no other environmental investigations were considered. The property's pre- development suiface elevation ranges from 920 feet above mean sea level (ams!) on the southwest to 890 feet amsl on the northeast. The estimated elevation of the unconfined Prairie du Chien dolostone aquifer is about 720 feet amsl, with approximately a northeasterly gradient. The EA W does not address the possibility of subsuiface karst landforms on the proposed development property, such as sinkholes and solution cavities. Although no such phenomena are known to be located on the property, they are known to exist 1/4- mile east at the Dakota County Government Center. Based on the above comments, the structural stability of buildings, tanks, utility runs, etc., should be evaluated. Surface geophysical surveys followed by ground-truthed borings, wells and trenches may better evaluate such potential site hazards. The developer has provided detailed soil boring analysis which addresses Dakota County's concerns. The developer will be required to address the County's concerns before grading permits are issued. 11. Site Plan Review - Future development on the property shall obtain Site Plan approval from the City prior to issuance of any building permits. 12. Outlots: Outlots shall be re-platted before they can be developed. Planning Consideration: This fmal plat is consistent with the City's 2020 Comprehensive Plan. It provides future road connections to the west, which will eliminate access from HWY 55. The traffic issues along General Sieben Dr can be addressed as part of any development of the property. Planning Commission Recommendation: The Planning Commission recommended approval ofthe Dakota Summit Final Plat at their 8/27/01 Planning Commission meeting, subject to the conditions listed below. Recommended Action: Motion to recommend the denial of the Dakota Summit Final Plat and adopt fmdings of fact that support the denial. 5 Memo To: Mayor Werner and City Council From: Matthew Weiland, City Planning Director Subject: Site Plan Review - Wal-Mart Date: October 11, 2001 CC: Greg Frank Note: This item was tabled at the 9/17/01 City Council meeting. The City Council ordered a new traffic study for the project at their 10/15/01 City Council meeting. SEH Consulting was contracted to complete the new traffic study. The SEH traffic study has been completed. The SEH traffic study evaluated existing traffic for AM and PM peak hours. A major issue was raised by the SEH traffic study that would warrant the City Council denying approval of the Wal-Mart site plan until a new intersection configuration or access to the site is submitted. The traffic study concluded that the submitted intersection would have significant operational issues. City staff have provided findings for denial of the site plan. The applicant could also request aD extension to resubmit the plan with improved access. Wal-Mart has made application and requested site plan approval for the construction of a new 149,551 sq ft Wal-Mart Store on 23.64 acres of property located North of Highway 55 where it intersects General Sieben Dr. A site location map is included in this memo. The Wal-Mart Store would include a garden center, a tire and lube center, and a gas station. A Master Plan and Preliminary Plat are also being reviewed for this property. Approval of the Wal-Mart Site Plan will be contingent upon the approvals of these items. Some of the information included in this memo was also included in the memo pertaining to the Master Plan and Preliminary Plat. This memo will also focus on Wal-Mart specific related issues. Included with this memo are the following: Site Plan, Preliminary Plat, Land Use Application form, and a Site Location Map. Back2round Information: Comprehensive Plan :' The subject property is guided for Commercial use in the CityDs 2020 Comprehensive Plan. The proposed Wal-Mart Store development is a consistent and permitted use for this land use. Zonin2 Classification: The subject property has been re-zoned to C-4 Regional Shopping Center. The proposed development would be a permitted use in this district. '- Surrounding Properties: The new Hastings High School is being built north ofthis property, the Dakota County Government Center is located east ofthe property, vacant farm land is located to the west, and HWY 55 is located to the south. Zoning Setback requirements: Proposed parking areas are in compliance with zoning ordinance parking lot setback requirements (10' minimum front/back and from residential uses). Building setbacks in the C-4 Zone District are established through site plan review. It is the opinion of staff that the proposed building is rationally sited relative to other structures in the general area. The proposed uses and lot layout are appropriate. The retail outlots on the front of the site will buffer and break up both the large building and parking lots. The ponding basin to the north also provides a green space buffer between this development as it transitions into the high school campus. Number of Parking Spaces: The Zoning Ordinance standard of 1 parking space per 200 sq. ft. of gross building area for general retail use would translate into a need for 748 parking spaces. The applicant is providing 717 regular stalls and 12 handicap stalls for a total of729 stalls. Staffwould recommend that this number of parking spaces is adequate for the development at this time. There is plenty of expansion area left for future parking. Traffic Circulation Issues: Traffic Circulation within the site flows well. There is one main access to General Sieben Drive and two accesses to 4th St W. The North Frontage Rd extension through the property will allow future connections to the property to the west. Road Improvements: The City had planned on resurfacing General Sieben Dr this year (2001) and adding bike trails to both sides of the street. The City has decided to postpone the road construction until next summer (2002), based on the impacts of the Wal-Mart development. The Wal-Mart will require major road changes to General Sieben Dr, including the addition oftum lanes. Wal-Mart will not be allowed to open to the public, until the road improvements have been constructed. Traffic Issues: Traffic is a major concern for this project. A traffic study was done as part ofEA W for this project (enclosed). The traffic study outlined recommendations for traffic control in this area as the project is developed. The main traffic issue is for people leaving the Dakota County Government Center. People will have a difficult time taking a left turn south to Hwy 55. This movement fails after the first phase of development. Over time, people will learn to use the other exit north of the main access to go left. The traffic study did recommend an all-way stop for this intersection, but the City and County do not agree with this recommendation. This could create major peak hour traffic problems. The intersection would meet warrants for a traffic signal at full development, but this also presents issues for peak hour travel. The City is currently working with Dakota County to resolve this traffic issue. This intersection traffic issue must be addressed before building permits are issued. The intersection of General Sieben Dr and HWY 55 continues to operate at a level of service "C" or better through full development of the property. Traffic Controls: A traffic signal may ultimately be installed as part of this proposed development. The proposed signal would be installed at the intersection of the main access (north frontage Rd access) and General Sieben Dr. The Traffic Study has demonstrated that this signal may be required . Wal-Mart Page 3 August 16, 2001 at some point in time based on full development of the project. The timing of when these signals get installed it as the discretion of the City. The cost and timing of these traffic signals should be addressed as part of the development agreement. Wal-Mart has agreed to pay for the full cost to install a: traffic signal before the store opens. Further study needs to be completed to evaluate the impact of a traffic signal on peak high school and government center traffic. EA W Issues: A number of issues were raised as part ofthe EA W for this project. The main concerns were with traffic and the geology in the area. Dakota County raised the following concerns: The EA W states that groundwater was not encountered in the soil borings conducted to depths 0120 feet. The geotechnical borings were not provided for review. No environmental borings were conduct~d, and no other environmental investigations were considered. The property's pre- development suiface elevation ranges from 920 feet above mean sea level (ams!) on the southwest to 890 feet amsl on the northeast. The estimated elevation of the unconfined Prairie du Chien dolostone aquifer is about 720 feet amsl, with approximately a northeasterly gradient. The EA W does not address the possibility of subsuiface karst landforms on the proposed development property, such as sinkholes and solution cavities. Although no such phenomena are known to be located on the property, they are known to exist 1/4- mile east at the Dakota County Government Center. Based on the above comments, the structural stability of buildings, tanks, utility runs, etc., should be evaluated. Surface geophysical surveys followed by ground~truthed borings, wells and trenches may better evaluate such potential site hazards. The developer has provided detailed soil boring analysis ~hich addresses Dakota CountyOs concerns. The developer will be required to address the County's concerns before grading permits are issued. Sanitary, Water, Storm Sewer and Grading Plans: The Public works Director has reviewed the proposed grading and utility plans for Wal-Mart and has approved them in concept. Lighting: The lights proposed for the Wal-Mart Parking Lot must be recessed with 90 degree cutoff shields to direct light straight down. Staffhas visited other recently developed Wal-Marts sites and have found the proposed lighting to be consistent with the approach to site lighting used in other ,communities. Site Landscaping: The Landscape plan compliments the site and the building. There are trees proposed to be planted in the parking lot islands which will help break up the large parking lots and will also help to the parking lot cool as they mature. The entire eastern and southern parts of the building are buffered with 6-8 pine trees which softens the large walls. The ponding basin is being, planted with a wetland seed mix of native vegetation. This is working successfully in Woodbury ponds. The Planning Commission also recommended replacing the sod in the future expansion areas with native vegetation. The main reason for this is to cut down on irrigation in order to conserve water. City staff would recommend the following additions to the landscape plan to further enhance and buffer the development. " Wal-Mart Page 4 August 16,2001 1. Landscaping shall be irrigated. 2. Future expansion areas shall be evaluated to be planted with native and natural vegetation instead of sod. 3. Foundation plantings shall be added to the front of the building. Retaining Walls: A retaining wall be built along the eastern property line along General Sieben Dr. This retaining must have a fence along the top of it. The fence should be a decorative fence matching the garden center rod iron fence. Trail Connections: There will be a 10ft bike trail extended along the western side General Sieben Dr. A sidewalk will be extended from the General Sieben Dr Bike Trail west through the parking lot to the front of the Wal-Mart Store. A bike trail connection also extends to the sidewalk in the retail outlot area. Bike racks should be placed at the front of the store. Building Elevations: City staff has worked hard with Wal-Mart to create a building that compliments and enhances the buildings in the area. This is a sensitive location with two large well designed public buildings in the area. This building will become a part of the institutional campus. The developers are proposing an all brick building to compliment the brick buildings in the area. The brick and accent banding extends around the entire building. Columns that extend above the roofline have been added to the front ofthe building to break up the long walls and rooflines. The loading dock area is screened by a large screening wall built.in the same materials as the primary building. Waste Disposal: The dumpsters are screened form view with a screening wall built from the same materials as the primary building. No outdoor storage shall be allowed on site, unless it is screened from public view with screening walls built from the same materials as the primary building. Gas Station: The gas station shall be required to obtain a special use permit as part ofthe site plan approval for the gas station. MNDOT (Minnesota Department of Transportation): The city is currently waiting for comments from MNDOT on the proposed site plan. MNDOT has review authority over property adjacent to their right of way. It is ~ticipated that since this project. has no direct connection to HWY 55, that MNDOT's comments will focus on the traffic issues and signals and not on the actual site plan. A condition of site plan approval will be to incorporate any ofMNDOT's comments into the site plan. Wal-Mart Relocation Concerns: City Staff and the City Council have been receiving numerous concerns from citizens about the project. They are concerned about why Wal-Mart is moving and what will happen with the existing Wal-Mart location. Wal-Mart representatives will address these concerns at the Planning Commission and City Council meetings. The City may ask for these Wal-Mart Page 5 August 16, 2001 questions to be addressed, but must base the decision on the new Wal-MArt site plan on the merits and issues of the new location only. Wal-Mart has indicated to City staff that they are actively marketing the building for a new tenant. Eco Wal-Mart - There is an enclosed memo that outlines ECO Wal-Mart strategies used in their buildings. The building will use an innovative lighting and heating system to conserve energy. The developers will explam these innovations further at the meeting. Wal-Mart Petition: A petition opposed to Wal-Mart is enclosed. There are no addresses, so the residency of the petitioners could not be verified. Wal-Mart Information: A packet ofWal-Mart information is enclosed addressing their reasons for moving and their plans for the existing store. Summary: The proposed Wal-Mart Store is well designed and is located in an appropriate location to handle the increased traffic it will cause. The traffic issues associated with the project would have to be addressed as part of any development of the property. The traffic issues can be addressed with Dakota County. This property was guided commercial for a project like The infrastructure is in place to serve this project and the traffic caused by this development can be adequately handled with the existing traffic signals in place and possible future installation of a traffic signal. Public comment: Please refer to the attached minutes of the 8/13/01 Planning Commission meeting to review public comment. Most comments revolved aroun~ the impaCt ofWal-Mart moving. Planning Commission Recommendation: The Planning Commission recommended approval of the Wal- Mart Site Plan at their 8/13/01 Planning Commission meeting, subject the conditions listed below. Upon vote taken, Ayes 7, Nays O. Motion carried. Recommended Action: Wal-Mart Site Plan Motion to deny the Wal-Mart Site Plan based on findings of fact related to traffic issues raised in the SEH No. A-HASTI0202.00 Traffic study. VIII-C-1 MEMORANDUM TO: FROM: DATE: SUBJECT: Honorable Mayor and City Councilmembers Dave Osberg, City Administrator October 11, 2001 Resolution-Application for Tax Base Revitalization Account Grant Funds for former Middle School Demolition Project RECOMMENDED CITY COUNCIL ACTION Backaround The former Middle School site located at 10th Street and Vermillion is no longer used for educational purposes, and attempts are being made to sell the property. Currently, the property is zoned to allow for residential and commercial development. The School District is in the process of seeking a permit that would allow for the demolition of the building. (Note additional item on October 15th agenda). An example of a site plan that might include an element of affordable housing on the site is enclosed in the packet. The Metropolitan Council has grant funds available that would assist with the demolition and asbestos abatement of the Middle School demolition. The City is eligible to apply for funding on behalf of the School District, due to the fact that the City is a participant in the Metropolitan Council's grant programs. The City would not be responsible in any form for the project, either financially or legally, but simply serving as a financing "pass through" for the project. In addition to approval of the Resolution authorizing the submittal of the grant application, the City Council may wish to consider a separate action that requires the School District to meet and confer with the City, beyond the normal land use and site plan approval process, for proposed uses of the property, should any grant funds be received. cc. RESOLUTION # Resolution of the City of Hastings Authorizing Application for Grant Funding From The Metropolitan Council Tax Base Revitalization Account Whereas, The City of Hastings is a participant in the Metropolitan Council's Livable Communities Act's Housing Incentives Program for 1996 and is therefore eligible to make application for grant funds under the Tax Base Revitalization Account; and Whereas, The City of Hastings identifies the former Hastings Middle School Site as a clean-up project within the City that meets the Tax Base Revitalization accounts purposes and criteria; and Whereas, The City of Hastings has the institutional, managerial and financial capability to ensure adequate project administration; and Whereas, The City of Hastings certifies that it will comply with all applicable laws and regulations as stated in the contract agreement; and Now, Therefore be it Resolved, by the City Council of the City of Hastings, that the City of Hastings agrees to act as the legal sponsor for the project identified in the Tax Base Revitalization grant application; and Be it Further Resolved, City Administrator David M. Osberg is hereby authorized to apply to the Metropolitan Council for this funding on behalf of the City of Hastings, and Mayor Mike Werner and City Clerk Melanie Mesko are authorized to execute such agreements as are necessary to implement the project on behalf of the City of Hastings. Adopted by the City Council of the City of Hastings, this 15th Day of October, 2001 ayes: nays: Michael D. Werner Mayor Melanie Mesko City Clerk -seal- VIII-C-2 MEMORANDUM TO: FROM: DATE: SUBJECT: Honorable Mayor and City Councilmembers Dave Osberg, City Administrator October 11, 2001 Hastings High School Locker Rooms Occupancy RECOMMENDED CITY COUNCIL ACTION The City Council is asked to take action authorizing the occupancy of the Locker Rooms that are near completion at the Hastings Civic Arena, for use by the Hastings High School Boys and Girls Hockey programs, In addition, the City Council is asked to provide direction on the requirement of providing a letter of credit or escrow funding for completion of the projection will be enforced, or if alternative methods of assuring completion of the project may be acceptable. Background At the meeting on July 2, 2001 the City Council took action approving an agreement between the City of Hastings and ISO #200 outlining the terms and conditions for use of the locker rooms that have been constructed at the Hastings Civic Arena. The term of the agreement begins on October 15, 2001 and continues until March 15, 2002. While the locker room building is nearly complete, and ready for occupancy, the exterior road that loops around the locker rooms, that was disrupted during construction, has not been surfaced with blacktop, and the curb and gutter has not been installed, as required. In addition improvements are needed. The City Council may recall, that others constructed the project. The City allowed the construction of the locker rooms on Civic Arena property, with the understanding that the City would be responsible for the operations and maintenance, with the School District paying for the additional costs for the operations and maintenance, thus the attached agreement was approved. Note that the agreement recognizes that the School District has no ownership interest in the Locker Rooms, but only an interest as created in the Agreement. Alternative funding sources are being sought to complete the project next spring. Projections suggest that approximately $15,000 would be needed to complete the project. Thus, the City Council is being asked to consider granting approval to occupy the locker rooms, despite the fact that the drainage, curb and gutter and blacktop have yet to be completed. Under a normal construction project, the City would require submission of a letter of credit or placing the money in escrow, to assure the completion of the project, and to serve as a funding source for the City to complete the project, should others fail to do so. As an alternative to submission of the letter of credit or placing money in escrow, the current agreement between the City of Hastings and ISO #200, allows for several other options for the City Council to consider at a later date, in the event the project is not completed next spring. 1.) The agreement allows either party to notify the other by March 1 of each year, of the desire to negotiate a different hourly rate for the usage of the locker rooms. Should the prospects appear slight by March 1, 2002 that alternative funding sources are unavailable for the completion of the locker room project, the City could notify the School District that a different hourly rate would be implemented. At this time, it is projected that the hourly rental rate would need to be increased by about $37.00-$38.00, to account for the additional cost to complete the project. 2.) As you will note in the attached agreement, provisions also allow for its termination by either party, so long as notification is given by June 15t of each year, with the termination date then set at July 15t. Again, at a later date, the City would have the option of notifying the School District that the agreement will be terminated, if the locker room project is not complete by next spring. To reiterate, the current practice of the City is to require submission of a letter of credit, or place in escrow, funds to cover the cost of completion of the project. Again, this is projected to be $15,000 for the locker room project. Alternatives to this letter of credit or escrow funds, to consider are listed above. Neither of these would need to be implemented or approved at this time However, all involved in this project must understand and be aware of the circumstances and consequences, in the event the project is not completed by next spring. cc. Russ Welch 1820 Brittany Rd, Hastings MN 55033 651-437-2042 October 09, 200 I Dear Council Members, Thank you for your time and consideration in this matter. Sincerely !L- Il w&1 Russ A. Welch ~~~~/ OJ o t Ci~y of Hastings Independent School District #200 Hastings Civic Arena Locker Room Agreement This ~greement is made this 14th day of June between the City of Hastings ~nd Independent School District #200. 1. TERM OF AGREEMENT. The term of this Agreement shall begin on October 15th. 2001 and continue until March 15. 2002. and renew itself each year for the same term and conditions. unless either party gives written notice to the other party no later than June1 following the last comple,ted term. stating that the Agreement will not be renewed for the next year. . 2001, by and 2. PAYMENT. The School District agrees to make payment equal to $8.50 for each hour that it rents the Hastings Civic Arena for Girls and Boys Varsity and Junior Varsity Hockey Program, or for any other hourly rental. There shall be an automatic increase of 2.5% of the priof years' rate. unless either party , informs the other in writing by March 10f each year that a different hourly rate should be negotiated. In the event the parties cannot reach agreement on the new rental terms within 30 days after being notified that a different rental payment is being sought, the rate shall be increased by 2.5%, and either party shall have the right to terminate the Agreement, so long as written notification is provided by June 1. 3. CITY RESPONSIBILITIES. For consideration of the hourly payment made by the School. as 'identified in Section #2. the City agrees to complete the following: a.) provide weekly maintenance to the locker rooms. which will include the following: clean toilets, clean sinks. clean mirrors. disinfect showers, clean floors. clean benches, empty garbage cans. scrub floors, scrub showers. clean windows, clean walls. b.) Provide heat and electricity to the locker rooms. ' c.) Provide the cleaning supplies and equipment to complete the above. ' 4. SCHOOL RESPONSIBILITIES: a.) Sweep locker rooms in a thorough manner after each use. b.) iJaintain orderliness, neatness and straightening of the 10cker rooms. c.) The School shall be responsible for securing the locker rooms during all practices, games and scrimmages and other uses in which it participates or for others it allows to use the locker rooms. The School shall be responsible for securing the locker rooms after each. usage. The School and all of its users, or those it allows to use, agree 'that the doors in the locker room and the doors on the. east end of the Civic Arena shall not be used for entering from the outside. The doors in the main portion of the Civic Arena shall be the ones used to enter and exit the Civic Arena. d.) The School shall be responsible for the costs associated with the damage and repair associated with any negligence or vandalism caused by the School, its students, employees, gue.sts, agents, visiting teams or any other person or persons it allows to use the locker rooms. e.) The School shall provide all necessary insurance on its personal property and the contents in the locker rooms and all workers compensation for its School personnel. ' 5. TERMINATION. If either party terminates this Agreement as provided by this Section, the Agreement shall terminate on July 1 of that year, subject to the School's right to remove their personal property as outlined in this Agreement. 6. SURRENDER OF PREMISES. At the termination of this Agreement, the School agrees to quietly yield and surrender the property to the City in as good of condition and repair, as when the School took possession of it; reasonable wear and tear excepted. Furthermore, it is agreed at the expiration of the Agreement, or any extension thereof, the School shall have the privilege of removing all of its personal property from the premises within 30 days after the termination of this lease. Upon termination of this Agreement by either party, all fixtures in either locker room which have been installed by the School, or anyone else other than the City, shall remain in the locker room and become the property of the City. 7. DEFAULT. In the ev~nt the School fails to make payment as provided herein, or fails to fulfill any other terms and conditions of this Agreement, then it shall be lawful for the City to re-enter and take possession of the premise; and to hold and enjoy the same, without such re-entering causing a forfeiture of the rents to be paid, and the covenants to be performed by the School for the full term of the Agreement. 8. ASSIGNMENT. The School shall not assign this Agreemente, or sublet the Locker Rooms or any part thereof. School agrees it will be responsible for determining if any other organization can use the Locker Rooms during the term of this Agreement. If any requests are made to the City, the City will forward such request to the School for a decision. 9. JOINT POWERS AGREEMENT. The School District agrees that this '/tgreement shall remain separate from any Joint Powers Agreement between the parties related to the sharing of the athletic fields, facilities, programs, etc. 1 O. DONATION. School District acknowledges that it h9s no ownership interest in the Locker Rooms at the Hastings Civic Arena. School District's only interest in these Locker Rooms is that interest created by this Agreement. ~J1.Pf- Dated thiS/') day of qul~{ ,2001 CITY OF HASTINGS :~Lon Michael D. Werner, Mayor sLi11t.#t) Melanie Mesko, City Clerk (SEAL) DatedthiS~YOf 0~ ,2001 INDEPENDENT SCHOOL: DISTRICT NO. 200 , Hastings, Minnesota B/;J~j;, ~ Chair Sy:~~ Clerk