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HomeMy WebLinkAbout10/27/03 1 HAST/mas PLANNma COMlMISSION October 27,2003 Regular Meeting 7:00 pm Chairman Anderson called the meeting to order at 7:01 pm. 1. Roll Call Commissioners Present: Alongi, Anderson, Greil, Hollenbeck, Schmitt, Truax, and Twedt. Commissioners Absent: None. Staff Present: Planning Director John Hinzman, Associate Planner Kris Jenson. 2. Approve October 13,2003 Planning Commission Minutes Motion by Commissioner Truax, seconded by Hollenbeck to approve the minutes of the October 13, 2003 Planning Commission as presented by staff. Motion passed unanimously. Ryan Contracting - Preliminary/ Final Plat #2003-69 - GLENDALE HEIGHTS 2ND ADDITION - Multiple Family Residential Development located east of Enterprise Avenue and Spiral Boulevard. Director Hinzman presented background information on the item. Chairman Anderson opened the public hearing at 7:11 pm. Hearing no public comment, the hearing was closed at 7:12 pm. Commissioner Schmitt asked for verification that the Fire Marshall was ok with the length of the cul-de-sac at the south end of the property. Director Hinzman stated that he was, because the cul-de-sac was due to topographic limitations. Commissioner Twedt commented that he liked the changes that had been made to reduce the number of apartments and increase the villa and coach homes. Chairman Anderson noted that the NRRC had elected to take park dedication fees rather than a land dedication. He feels that these types of units will attract families with small children and is concerned that there will be no playground of any sort. Veteran's Park is still a hike away and there is no playground equipment on site. Director Hinzman stated that the NRRC requested the cash in lieu and that the development will be linked via the City's trail system. Commissioner Twedt verified that the NRRC had reviewed the plan. Director Hinzman stated they reviewed the 2002 development plan. Commissioner Alongi requested that the NRRC review the latest plan. 3. 2 Commissioner Twedt stated that the NRRC looks at issues such as staffing levels and maintenance costs when considering new park locations, and that the NRRC may have plans for the park dedication fees that the Planning Commission is not aware of. Dan Tilsen, Engineer for the project, stated that he believed the NRRC was looking for trail connections. Commissioner Alongi was more concerned that the NRRC had reviewed an old version of the plan rather than the NRRC's plan for spending the money. He also stated that he wasn't second guessing the NRRC, but to ensure that the NRRC's decision was the same, despite the changes in the plan. Chairman Anderson stated that his primary concern was young children and having a play space. Older children are able to ride bikes to the Veteran's Park complex for activities. Planning Commission Action: Commissioner Twedt moved and Commissioner Hollenbeck seconded a motion to recommend approval of the Preliminary/Final Plat for Glendale Heights 2nd Addition to the City Council, subject to the following conditions: 1) Recording of the Final Plat of GLENDALE HEIGHTS with Dakota County. 2) Development of the platted outlots shall be prohibited until replatted as lots of record. 3) All buildings consisting of three or more units will be subject to Site Plan by the Planning Commission and City Council prior to construction. All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. 4) 5) 6) 7) 8) 9) 10) 11 ) 12) 13) Final approval of the grading, drainage and utility plans by the Public Works Director, and reimbursement for any fees incurred in review of the development. The owner assumes all risks associated with the grading and utility placement prior to formal approvals. All structures shall be provided with roof gutters to direct flow into interior stormwater storage basins. The association shall be fully responsible for maintenance of ravine slopes. A clause must be included in the association documents to memorialize association responsibility. Severe grades and slopes must be reforested with naturally occurring trees and shrubs to recreate the existing habitat and environment and stabilize the slopes. The emergency overflow for ponding basins must not be drained into ravine areas. The ponding basin between Lauren Dove Lane and the north property line must be reconfigured to avoid ravine overflow impact. All off site drainage must be controlled to detain as much run-off as possible on site. In instances where runoff cannot be contained onsite special measures such as filter dames, rock check dames and French drains shall be used. The disturbed areas of the site shall be maintained to the requirements of the City's property maintenance ordinance. Further exactions may be required as a condition of replatting outlots. A trail connecting Drew Drive with Enterprise Avenue shall be constructed by the developer to provide secondary emergency access to the specifications of the Public Works Director and Fire Marshall. 14) 15) 16) 17) 18) 19) 20) 21) 22) 23) 24) All private roads including the temporary street connection between Lauren Dove Lane and Lore Lane must be constructed to city specifications. A temporary cul-de-sac must be constructed at the terminus of Drew Drive. Lea Jean Circle must be re-examined. Existing configuration leaves part of the "bulb" on adjacent property and does not provide adequate turn around. Since construction is not part of the first phase of development, the city will re-examine the configuration for future construction. All street names are subject to review and approval of the Fire Marshall. Prior to City signature of the Final Plat mylars, a revised landscape plan shall be submitted identifying the size, species, and method of installation for all required boulevard and front yard trees, as well as cul-de-sac islands. Tree Preservation fencing shall be installed prior to commencing any grading, and shall be maintained throughout site development. Replacement of removed trees shall be required at the amount specified in the Tree Preservation Guidelines at the discretion of the City Forester. Lots 2-9, Block 2 shall be screened from Spiral Boulevard through erection of a fence and landscaping; or planting exclusive planting of landscaping with a year round opacity of 80 percent. A fifty foot building setback buffer must be maintained along the western boundary of the plat adjacent to the Hastings Industrial Park. A temporary drainage, utility and access easement must be granted to facilitate construction of the water line, and temporary road across outlot areas A declaration of covenants, conditions and restrictions or the equivalent document shall be submitted for review and approval by the City before release of the final plat mylars to ensure maintenance of open space, common drives, and common utilities. The declaration shall include, but is not limited to, the following: (a) A statement requiring the deeds, leases or documents of conveyance affecting buildings, units, parcels, tracts, townhouses, or apartments be subject to the terms of the declaration. A provision for the formation of a property owners association or corporation and that all owners must be members of said association or corporation which may maintain all properties and common areas in good repair and which may assess individual property owners proportionate shares of joint or common costs. The association or corporation must remain in effect and may not be terminated or disbanded. Membership in the association shall be mandatory for each owner and any successive buyer. Any open space restrictions must be permanent and may not be changed or modified without city approval. The association is responsible for liability insurance, local taxes and the maintenance of the open space facilities deeded to it. Property owners are responsible for their pro-rata share of the cost of the association by means of an assessment to be levied by the association which meet the requirements for becoming a lien on the property in accordance with Minnesota Statutes. 3 (b) (c) (d) (e) (f) (g) The association may adjust the assessment to meet changing needs. Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to recording of the Final Plat mylars. Preliminary Plat approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void Execution of a development agreement to memorialize the conditions of the plat and to establish any applicable escrow amounts to guarantee the completion of site plan activities. Payment of cash in lieu of land for park dedication in the amount of $196,200 ($1,800 x 109 units) prior to release of final plat mylars. Payment of sewer interceptor fees in the amount of $$35,425 ($325 x 109 units) prior to release of final plat mylars. Any uncompleted site work (including landscaping) must be escrowed for prior to issuance of a certificate of occupancy. The Final Plat shall be recorded with Dakota County within 90 days of approval by the City Council, or the approval is null and void. Upon vote taken: Ayes: 7, Nays: O. Motion passed. 25) 26) 27) 28) 29) 30) 31) 4 City of Hastings - City Code Amendment #2003-72 - Chapter 10, Section 10.28- Architectural Appearance Standards. Director Hinzman presented background information on the proposed amendment. Chairman Anderson opened the public hearing at 7:25 pm. Hearing no public comment, the hearing was closed at 7:26 pm. Commissioner Twedt questioned whether the phrase, '... and at the discretion of the City Council." should be added to the end of Subd. 4a. Commissioner Alongi asked if there was someplace in City Code that listed the standards that the Planning Commission and City Council are in charge of enforcing. Director Hinzman stated that one of the duties of the City Council and Planning Commission is to uphold Chapter 10 of the City Code. Commissioner Twedt stated that he then yielded to the Staff recommendation. Chairman Anderson stated that he was very happy to see this language being brought forward. 4. Commissioner Truax stated that he concurred with Chairman Anderson and that he liked the changes put in place in Subd. 2. Planning Commission Action: Commissioner Truax moved and Commissioner Alongi seconded a motion to recommend approval of City Code Amendment to Chapter 10, Section 10.28 - Architectural Appearance Standards. Upon vote taken: Ayes: 7, Nays: O. Motion passed. 5 Camegaran, LLC - Site Plan Review #2003-63 - Green Mill/Dunn Brothers Coffee Building - SCHOOLHOUSE SQUARE 2ND ADDITION - Vermillion and 9th Streets. Director Hinzman presented background information on the project. Commissioner Truax asked about the parking on the site and whether it is sufficient. Director Hinzman stated that the intensity of the site has been reduced and the parking appears to be adequate. Commissioner Truax inquired as to the location of trash enclosures. Director Hinzman stated that one is planned for near the Green Mill site and adjacent to the loading area. A condition of approval would be that if other dumpster space becomes necessary, they will be located within a building. Commissioner Alongi stated that he liked the concept of proof or parking. He did wonder though, if that would limit future options for the site. Pat Regan, developer of the site, stated that he too likes the proof of parking idea because he would prefer to eliminate some of the parking close to the residential areas to the north. The dumpster area has enough room for two full size dumpsters - one for Green Mill and the other for all other users. Commissioner Truax stated that he liked the changes he saw. Commissioner Twedt questioned the mention of a crosswalk in the staff report. Director Hinzman stated that the crosswalk in question was from the sidewalk along Vermillion Street into the development - a defined place for pedestrians access the buildings. Commissioner Twedt questioned whether one should be added at 9th Street, across Vermillion Street. 5. Director Hinzman stated that adding a cross walk where there is no signal can be very dangerous and problematic. Commissioner Alongi questioned whether football fans attending games at Todd Field would want to cross at 9th Street. Director Hinzman stated the being the field is southwest of the site and there are crosswalks at both 10th Street and Highway 55, so that will allow safe pedestrian crossing. Commissioner Greil stated that in his experience, football traffic crossed Vermillion Street at 10th Street. He asked Mr. Regan what the anticipated policy would be for parking at Schoolhouse Square during football games. Mr. Regan stated that issue would have to be addressed at a later date, and that most likely an association of the business owners would have to decide. Commissioner Greil inquired if school groups could possibly be allowed to charge for parking. Mr. Regan said that could be a possibility, but that is still undecided at this point. Parking on the site hasn't been a problem at this point. He showed a sketch to potentially swerve the lanes on Vermillion Street to help keep the potential right turn lane from Vermillion Street into the development within the existing roadway. Chairman Anderson questioned how much greenspace was between the parking lot and the roadway along Vermillion Street. 6 Jeff Wrede, architect 0 the project, stated that there is currently 9' from the parking edge to the sidewalk. Commissioner Greil asked about differentiating the bell tower from other signs, if we allow it to be taller. Director Hinzman stated that the view was that this was a different type of structure, and that as long as any signage on the structure wasn't higher than 10' above grade, it could still meet the intent of the ordinance. Commissioner Greil stated that he would prefer to see a variance applied for and possibly granted by the City Council to outline specific reasons why this tower is allowed and to limit other requests by just anyone who wants to exceed the sign height limits. Commissioner Schmitt asked if there was a limit on the number of sides a sign can have. Director Hinzman stated that the code doesn't really address that situation. Mr. Regan stated that they will be requesting approval of 2 simple monument signs - one at each entrance. He will also be looking for variances from the sign code to allow projecting signs as is currently permitted in the downtown historic district. As for stacking space for Dunn Brothers drive-thru, they will need approximately 1-2 hours per morning. Mr. Regan stated he preferred to have signage in the area of the parallel parking that would prohibit parking in those spaces during specified morning hours. He also hopes to incorporate short limestone walls along the exterior of the site, much like the LeDuc Mansion and Todd Field, as an alternative to all landscaping. He feels that heavy landscaping will be subject to heavy salting in the winter and may not fare well. Commissioner Twedt noted that he was glad to see that the landscaping areas will be irrigated. Planning Commission Action: Commissioner Truax moved and Commissioner Greil seconded a motion to recommend approval of the site plan for Green MiIIlDunn Brothers Coffee Building at Schoolhouse Square 2nd Addition to the City Council, with the following conditions: The following items must be resolved prior to review by the City Council: 1) The southern portion of the building, and drive-thru encroach onto the adjoining outlot. Both the building and drive-thru must be fully contained on Lot 1. The internal intersections with the Sibley Street extension must be modified as indicated on the attached "Sibley Entrance Intersection Plan", attached. Left turn movements to the parking lot north of 10th Street, from the 10th and Sibley entrance must be prevented through the use of curbing to allow for a right out only exit from the parking lot. The existing configuration will cause traffic to back up onto 10th Street with vehicles making the left turn movement. Turning radius geometrics must be provided for the angle parking adjacent to Vermillion Street to ensure adequate ingress and egress of parked vehicles with traffic cued for the Dunn Brothers Drive-thru 2) 3) 4) 5) A drive-thru stacking lane must be delineated on future plans, and incorporated into site development. A turn lane will be required from north bound Vermillion Street to newly created right- in\right-out intersection to the satisfaction of MN Dot and the Public Works Director. 6) Approval of the site plan is recommended subject to the following conditions: 1) Addressing "Outstanding Items" comments of the October 27, 2003 Planning Commission Report. City Council approval of the Preliminary Plat, Final Plat, and Rezoning pertaining to Schoolhouse Square 2nd Addition. All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. Final approval of the grading, drainage and utility plans by the Public Works Director, and reimbursement for any fees incurred in review of the development. The owner assumes all risks associated with the grading and utility placement prior to formal approvals. Landscaping adjacent to the Radke and Teuber garages must be added\increased in density to ensure a continuous plant mass and incorporate additional shade tree plantings. A crosswalk must be incorporated to bring Vermillion Street pedestrian traffic into the Green Mill building. All waste refuse facilities shall be contained in a fully enclosed building. Dumpsters outside of buildings shall be prohibited. Additional shade trees must be added to the site perimeter to break up shrub plantings. Additional shade trees and foundation plantings must be incorporated adjacent to the building and parking lot islands. Any fencing in the MN Dot right-of-way must receive MN Dot approval. Fencing and walls must not encroach into the 25 foot site triangle requirement at street intersections. All signage on the Bell Tower monument sign must not no higher than 10 feet from ground level and no larger than 100 square feet. Satisfaction of all MN Dot requirements and permits. All parking areas must be constructed of bituminous surfacing and concrete curb and gutter. Illumination levels are limited to 0.5 foot candles at the property line as required in the Zoning Code. All lighting shall be downcast and incorporate cut-off shielding to direct light onto parking areas, and away from adjacent properties All landscaped areas must be irrigated. Any landscaping located within the City or MN DOT right-of-way shall be the sole responsibility of the property owner and not the City of MN DOT. 7) 8) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11 ) 12) 13) 14) 15) 16) 17) 18) 7 The truck loading area at the north end of the site must be reconfigured to ensure adequate ingress and egress, and separation from residences. All revisions must be submitted no later than 4:00 pm on Tuesday, October 28th to be considered for placement on the November 3rd City Council meeting. 8 All rooftop equipment shall be screened by a parapet wall. A residential access plan shall be adopted to ensure adequate access to adjacent properties during site construction. The truck loading area adjacent to the Sibley Street entrance must be well delineated from the main traffic flow of the entrance. Joint access and easement covenants must be recorded against the property to ensure access and parking of vehicles throughout the site. 23) Any uncompleted site work (including landscaping) must be escrowed for prior to issuance of a certificate of occupancy. 24) Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to recording of the Final Plat mylars. 25) Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void Upon vote taken: Ayes: 7, Nays: O. Motion passed. 19) 20) 21) 22) Belk, Lawrence - Amended Special Use Permit/Site Plan #2003-75 - Hastings Gymnastics Center - 2628 Millard Avenue. Planner Jenson presented background information on the item. Commissioner Alongi clarified that the mention of residential property to the south of the project area was an error. Planner Jenson stated that it was an error, and that the area to the south was all zoned Industrial with industrial uses. Commissioner Twedt questioned what would happen if the owner was unable to obtain joint parking agreements. Director Hinzman stated that most likely the City wouldn't press the issue and revoke the SUP. 6. Planning Commission Action: Commissioner Greil moved and Commissioner Twedt seconded a motion to recommend approval of the amended special use permit/site plan for Hastings Gymnastics Center to the City Council, with the following conditions: 1. That Hastings Gymnastics Center obtains or provides evidence of a Joint Parking Agreement with neighboring facilities to allow use of the neighboring sites during large events or meets prior to a certificate of occupancy being issued. That the exterior building materials of the addition be compatible with the existing structure. Adherence to Industrial Park Appearance Standards. Any uncompleted site work (including landscaping) must be escrowed at 125 percent of the estimated value prior to issuance of a certificate of occupancy. Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void. 2. 3. 4. 5. 9 6. Grading and Drainage plans must be approved prior to the issuance of a building permit. Upon vote taken: Ayes: 5, Nays: O. Motion passed. 7. Other Business Director Hinzman updated the Commission on City Council actions, and stated that he was hoping to be able to use the next Commission meeting as a workshop on ordinance amendments. Adjournment With no further business, the meeting was adjourned at 8:21 pm. Respectfully submitted, Kristine Jenson Recording Secretary