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<br />VI-4 <br /> <br />MEMORANDUM <br /> <br />TO: <br />FROM: <br />DATE: <br />SUBJECT: <br /> <br />Honorable Mayor and City Councilmembers <br />Dave Osberg, City Administrator <br />September 27,2007 <br />Policy on Meetings by Telephones or Other Electronic Means <br />--Amendment to Pandemic Flu Planning <br /> <br />Recommended City Council Action <br /> <br />It is recommended that the City Council take action approving the attached policy on <br />meetings by telephones or other electronic means, as an amendment to the recently <br />adopted pandemic flu plan. <br /> <br />Backeround <br /> <br />Recently the City Council adopted a pandemic flu plan for the City of Hastings, outlining <br />the continuity of operations, should there be significant absences or other issues relating <br />to pandemic flu. At that same meeting, Staff was asked to prepare an "amendment" to the <br />plan as it relates to a new State law that allows meetings to be conducted by telephone or <br />other electronic means. A copy of the State law, as provided by Mayor Hicks is attached <br />as reference. <br /> <br />Staff has prepared the attached amendment to the pan flu policy, essentially modeling the <br />language fr m the State law, illustrating the reasons and process for conducting either an <br />electro . or telephone t' g. <br /> <br />