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Charter Commission Meeting Minutes April 9, 1987 Page 2 of 3 mission to act on the request of the Council or citizens that file a petition, it would be unwise for the Commission to make any recommendations for changes in the Charter before the elections in the fall of 1988. The strategy he pro- posed was that the next meeting of the full Commission be on July 9th. The Committees would do their work and come to the July meeting with some recom- mendations for consideration of the full Commission. Once the Committees have reported to the Commission in July and the Commission has reached some consen- sus as to the direction it wants to go, the Commission shall make the public aware of its proposals and goals-and create an opportunity at the next full meeting of the Commission for public hearings on the Commission`s recommenda- tions so that the public could be adequately notified allowing them to have an opportunity to attend the meetings and speak for or .against the Commission's recommendations. After having the benefit of the public input at the October meeting, the Committees that have made recommendations to the Commission would have a chance to reconsider their recommendations in light of the public input, prepare a final draft and make any corrections they believe are required. At the January 14, 1988, meeting, the Committee appointed to study the By-Laws could dictate that the Commission be organized annually at its January meeting or that January would be the month for the election of officers. The full Commission would hear the Committee reports again and refine the Charter amendments and proposals as recommended by the Committees. At that meeting the Commission would also set the subsequent meetings between then and the November elections so as to have an opportunity; to prepare the formal proposals that would be presented to the public for consideration at the election. This would give the Commission enough work time to have a completed package ready in July, 1988, so there would be an opportunity for a further public hearing before the matter is put on the ballot. Rick Law moved that the foregoing proposal be adopted. Second by Dick Lee and carried. A list of the proposed Committees, their members and duties were provided each member. They are as follows: 1. Committee on Charter Commission By-laws and Rules of Procedure and City Officials Conflict of Interest comprised of Dick Dobrick, Chairman, Judith Gilbert and Michael Hovgaard. The Committee is charged with studying data regarding Chapter 410.05 of Minnesota Statutes which provides that "The Charter Commission shall make rules including quorum requirements with reference to opertion and procedures." The Committee shall recommend a set of By-Laws for the Commission operation including, but not limited to, the election of officers, quorum, agenda order, opportunity for public in-put, committee appointments, Robert's Rules of Order, etc. The Committee shall also study data on conflicts of interest on the part of City officials in the conduct of the City's business and the practice of other Minnesota Charter cities of the Third Class in this regard and recommend, if desirable, amendment to the Hastings City Charter .