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HIGHLIGHTS CHARTER COMMISSION MEETING July 9, 1987 Highlights of the regular meeting of held Thursday, July 9, 1987, 7:30 Sibley Street, Hastings, Minnesota. the City of Hastings Gharter Commission, P.M., at City HaII Council Chambers, 100 The meeting was called to order at 7:50 P.M. by Chairperson Winton Hartman. Members present were as follows: Winton Hartman Judy Gilbert Dick Dobrick Janice Johnson Jeanne McGree Chairperson Hartman announced that a quorum was not present. Following his greeting to members, he introduced Lorraine Juneau, Computec Services, who will be taking the place of Bonnie Johnson as retarding secretary. He also welcomed and thanked Shawn Moynihan, Assistant City Attorney, for being present at the meeting. The minutes of the previous meeting had been distributed by mail, and Chairperson Hartman asked for a motion that they be approved. Janice Johnson stated that quite a bit of time was spent on the charter changing "chairman" to "chairperson" and "councilman" to "councilperson" and requested that the minutes be corrected to ref lest that change, Chairperson Hartman so ordered and the minutes wi11 be corrected. Jeanne moved the minutes be approved. Second by Judy Gilbert and carried. Subject to final approval at our next meeting. Chairperson Hartman suggested that the two committee chairpersons in attend- ance, Dick Dobrick and Jeanne McGree, take this opportunity to review their studies and proposals and if there was a quorum later they could then be voted on. He called upon Dick Dobrick who proceeded with "Proposed Sy--Laws & Rules of Procedure". A copy of same along with a copy of the Report of F1Committee on Charter Commission" was distributed before the meeting. Chairperson Dobrick pointed out the three additions the committee recommends to the proposed by-laws after the Proposed By-Laws had been typed up and distributed. He then discussed each proposal beginning with "Meetings" stating the Commission should meet at least once each calendar year, as required by Minnesota Statutes, the goal being once per quarter. The meetings shall be open to the public and normally held on the second Thursday of the month.. Chairperson Dobrick then went on with "Agenda". The proposal states that a written agenda shall be prepared and delivered to all Commission members at least 3 days in advance of each meeting, and shall be available to members of the public at the meeting. Dobrick then noted that copies of tonights agenda had been set out for the public by Chairperson Hartman. Chairperson Hartman stated he would Like to have the Agenda delivered 5 days in advance. Also, it is important in the future the committee report that is to be considered in the meeting be delivered in a timely manner so that it can be included in the Agenda. Chairperson Dobrick pointed out, according to Public Meeting Law, that if there is any material that is prepared in advance at the direction of whatever the group is, City