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term of three years. There is no limit to the number of terms. Vacancies from resignation or other causes shall be filled by appointment for the remainder of the unexpired term. Members shall serve without compensation and continue to hold office until their successors have been appointed and qualified. D. Organization. The Commission, when formed, shall elect from its members, such officers as it may deem necessary. The Commission shall have the power to designate and appoint, from its members, various committees with powers and duties of the Commission. The Commission shall make such rules and regulations as it may deem advisable and necessary for the conduct of its affairs, for the purpose of carrying out the intent of this ordinance, which are not inconsistent with the laws of the City and the State of Minnesota, E. Annual Report. The Commission shall make an annual report by October 31st, containing a statement of its activities and plans to the Mayor, the City Council, the City Administrator, the Building Official, the Chairman of the Hastings Housing and Redevelopment Authority, the City Planning Director, and the State Historic Preservation Officer. F. Meeting. The Commission shall meet monthly at a regular time and place to conduct its business. In addition, the Commission will meet at its earliest convenience, when called by the Chair, to review such building permits or applications as are referred to it by the City Building Official or City Planning Director G. City Support. To accomplish the intent and purpose of this ordinance, the City of Hastings shall provide the Commission with facilities, equipment, supplies and staff support. The HPC will submit budget requests in the same manner as other City Departments. SUBD.4. DESIGNATION OF HERITAGE PRESERVATION SITES. A. Designation Study. The Commission shall continue to survey properties, conduct studies and gather documentation of properties which has reason to believe are significant to the community. The Commission shall provide procedures for citizens to nominate properties for consideration as Heritage Preservation Sites. A designation study shall be initiated by action of the Commission in a public meeting. A notice will be mailed to the owners of properties considered for designation 10 calendar days before that meeting date. B. Proposed Designation. The Commission shall recommend properties to the City Council for designation as Heritage Preservation Sites. In order to be recommended for designation, the Commission must have completed a study which demonstrates that the property being considered possesses historic, architectural, cultural, archaeological or engineering significance at the local, state or national level, and in addition that the property possesses integrity.