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MEMORANDUM VIII-C-2 TO: FROM: DATE: SUBJECT: Honorable Mayor and City Councilmembers Dave Osberg, City Administrator September 29, 2005 Council-Staff Workshop Facilitator Recommended City Council Action It is recommended that the City Council take action authorizing the utilization of the services ofLynn and Associates to conduct a Council-Staff Workshop for the City of Hastings City Council and Department Heads, as outlined in the attached proposal. Back2round Dating back to 1989, the City Council and Department Heads have conducted a Council- Staff workshop, about every two years, for purposes of setting goals and action plans for the upcoming two year period. This process has also included discussion of role clarity among City Council members and Department Heads, team building exercises and personality profile exercises. Throughout the last several Council-Staff workshops, there was a greater focus on the development of goals and work plans to achieve those goals during the two year period. In an effort to change the format and process for establishment ofthe goals and action plans, Staff has received a proposal from a company different than that has been used each time since 1989. The Lynn Company has submitted the attached proposal which outlines the tasks and duties they would perform during the Council-Staff workshop, with greater emphasis on the creation of the goals and actions plans. While there will be certain pre-workshop material prepared by the City Council and Staff, it will assist in keeping the workshop on task with the creation and discussion of the goals and action plans for the City, which is the main emphasis ofthe workshop. The proposal also includes a method to explore the culture and values associated with our organization, from both the perspective of an elected official and an appointed official, all in an effort to better define how we relate to our citizens. While the proposal includes a more extended time schedule for the workshop, subsequent discussions with Mr. Lynn have lead us to the conclusion that our work could be completed in a manner similar to prior years'; half day on Friday and half day on Saturday. Final determination of the scheduled dates will be established with input from the City Co cil, City Staff and Mr. Lynn.